SAP Business Intelligence Module 1

BEx Query Designer

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SAP Business Explorer Components

Transforming Data into Information

Web Application Designer SAP BW InfoProviders BEx Query Designer BEx Analyzer

Web Portals OLAP OLAPReports Reports

Excel Based OLAP Reports OLAP Reports OLAP Reports

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SAP BEx Query Designer

SAP BEx Query Designer is a drag and drop query design tool Bex Query Designer creates reports to answer questions like

Who are my best customers?

BEx Query Designer

What products are selling the best? What are my current sales this year compared to last year?

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SAP BEx Query Designer

Pulls data from InfoProviders maintained in the Business Warehouse Structures queries along dimensions called Characteristics Communicates results using calculations called Key Figures Primary definition of the query begins with Determine the data objects displayed as Rows (characteristics) Determine the data objects displayed as Columns (key figures) Determine the data objects that can be used for drill down as Free Characteristics

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SAP BEx Query Designer

Drill Down Dimensions SAP BW InfoProviders Data Cube Dimensions

Data Cube Calculations

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SAP BEx Query Designer

Add Characteristic Restrictions as Filters for data you do not wish to see Review Properties for any components of the query Tasks can be provided for the components to improve calculation or error handling

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SAP BEx Query Designer - Filters

SAP BW InfoProviders

Characteristic Value Restrictions

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SAP BEx Query Designer - Properties

Properties of Selected Component

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SAP BEx Query Designer - Properties

Tasks For Error Handling Etc

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BEx Query

Query is a view into the InfoSource data Data is not stored in the Query Query formats the data into a usable set of business intelligence Tasks can be provided for the components to improve calculation or error handling

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Steps to Create a Query

1. 2.

Select the InfoProvider for which the query is developed. Select Characteristics from the InfoProvider as default values. Define filter values for characteristics (if wanted)

3.

Select Key Figures from the InfoProvider. Define formulas for calculated key figures (if wanted)

4.

Arrange the Characteristics and Key Figures in rows or columns to create the query layout.

5.

Select Free Characteristics not displayed after initial query processing but which may be used for data analysis later.

6.

Save the query.

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Create a New Query

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Select InfoSource

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Search for InfoSource

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Review Characteristics & Key Figures

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Define a Filter

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Define Rows with Dimensions

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Define Columns with Key Figures

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Define Drill Down Free Characteristics

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Save the Query

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Restricted Key Figures

Reusable query elements where the selection definition can be built on the InfoProvider itself

Creates a re-usable specific selection definition of a Key Figure Example: You work in Mexico and you consistently want to see Mexico Net Sales only

So you create a Restricted Key Figure using the following Basic Key Figure of Net Sales Country Selection of Mexico

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Restricted Key Figures

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Restricted Key Figures

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Calculated Key Figures

Calculated Key Figure provides a reusable key figure based on a calculation of one or more key figures

First you setup the Calculated Key Figure Then you enter the desired formula using one or more key figures

you can create a Calculated Key Figure for average item price using the following Total Sales Volume Invoiced Quantity

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Calculated Key Figures

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Calculated Key Figures

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Query Properties

Properties are set at the query level These properties include General Tab Variable Sequence Tab Display Tab Rows/Columns Tab Value Display Tab Planning Tab Advanced Tab

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Query Properties: General Tab

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Query Properties: Variable Sequence Tab

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Query Properties: Display Tab

Hides Duplicating Key Values

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Query Properties: Rows / Columns Tab

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Query Properties: Planning Tab

Allows updates to key figures In the query

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Query Properties: Advanced Tab

Allows query to be used by the Business Objects Universe

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Characteristic Query Element Properties

All Characteristic elements have their own set of individual properties These properties include General Tab: Description Display Tab Hierarchy Tab Planning Tab Advanced Tab

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Characteristic Query Elements: General Tab

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Characteristic Query Elements: Display Tab

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Characteristic Query Elements: Hierarchy Tab

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Characteristic Query Elements: Planning Tab

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Characteristic Query Elements: Advanced Tab

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Key Figure Query Element Properties

All Key Figure elements have their own set of individual properties These properties include General Tab Aggregation Tab Display Tab Advanced Tab Conversions Tab Planning Tab Calculations Tab

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Key Figure Query Elements: General Tab

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Key Figure Query Elements: Aggregation Tab

Defines the way to aggregate the key figure

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Key Figure Query Elements: Display Tab

Suppressions or highlights of the key figure

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Key Figure Query Elements: Advanced Tab

Allows a restricted key figure to remain constant

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Key Figure Query Elements: Conversions Tab

Allows the conversion into a specific currency or a specific unit of measure

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Key Figure Query Elements: Planning Tab

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Key Figure Query Elements: Calculations Tab

Total Min / Max Counter Etc

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Summary

Bex Query Designer is the primary BW reporting design tool InfoProviders supply data to queries Characteristic value restrictions act as filters on the data Define characteristics as rows Define key figures as columns Each component in BW has its own set of properties

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Summary (continued)

Free Characteristics provide drill down capabilities Restricted Key Figures provide a filtered set of values Calculated Key Figures provide a calculation of one or more key figures Properties are available at multiple levels to provide additional capabilities
Query Properties Characteristic Properties Key Figure Properties

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