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of expected costs, schedules or customer expectations. But interest remains intense. One-third of insurers have new policy administration systems underway or planned, according to research advisory firm Novarica.2 Research firm Celent counts 130 new policy administration initiatives kicking off next year alone.3
Metrics. Use metrics to determine whether the changes are working and to measure constituent awareness and impact. How can your organization quantify whether the policy administration initiatives are producing changes that enable the business to run differently and better?
We helped a leading insurance and financial services company transform its approach to policy administration by aligning its initiative with these three factors, resulting in noticeable benefits to both policyholders and the business (see sidebar).
Key constituents. Focus on the beneficiaries of transformation. Will the new system be obvious to your customers? Will it help agents and advisors run their businesses better? Maybe its goal is to empower employees to serve customers and advisors more effectively and to distinguish the carrier from competitors. Successful policy transformation programs have clearly defined the benefits for customers, agents and employees.
count and potential retention rate. How well is this legacy system being served in a multichannel environment?
adequately provided? How easy is it to port the business rules, and how easily can the data be extracted and moved? The PCSs base score is Legacy systems then adjusted by calculatare the icebergs of ing business and technology experience coeffi- IT: The complexity cients. Business experience and magnitude of coefficients include service conversion projects disruption, operation and actuarial bench strength, are at first largely tax and legal exposure, unseen. and training time. Key coefficients for IT experience include the bench strength of source and target platforms; staff skills for data mapping, modeling and extraction;
Cost of realizing revenue. How often and how complex will service interaction be? How will agents or advisors be involved? Product considerations. How extensive are the product variations? Is the products design easy to replicate? How well can your organization map the product to a new platform? What are the contractual and historical amendments? Are there complex riders attached? Technical feasibility. Does your staff possess the skills needed to execute? Can support be
Quick Take
Leading Insurer Corrects Course to Transformation with Smaller, More Targeted Investments
For one of the U.S.s leading insurance and financial services companies, fast growth had bred too many legacy systems. Through a string of acquisitions, the insurer had grown by several hundred percent, eventually reaching more than one million active policies sold through an independent field force of direct marketers and independent brokers. Behind the scenes, the company juggled 6,000 product variations on 14 platforms. In need of a system to process new business more efficiently, the insurer developed elaborate business requirements in hopes of converting its legacy systems, handling all product variations, managing policies and improving its employee and customer experience. Tens of millions of dollars and 18 months later, the results of the overhaul fell far short of the vision. While the insurer successfully implemented a new system to issue term life policies, it continued to run the old one, effectively adding to, not reducing, its support burden. The insurers experience is common. Half of IT projects with price tags exceeding $15 million massively blow their budget, according to McKinsey in its review of 5,400 IT projects with the University of Oxford.4 On average, complex IT projects run 45% over budget and 7% over time. Worse, they deliver 56% less value than predicted. Software projects run the highest risk of cost and schedule overruns. In the insurers case, it eventually regrouped and moved forward with a decidedly more targeted approach. This time, it made smaller, more strategic investments, selecting initiatives that both mattered to its business and could be measured. It chose to focus on efforts in customer service, client-data consolidation and a Web self-service strategy that lets policyholders pay premiums online. The results were significant. Policyholder satisfaction increased 25% for the first year and consistently outpaced competitors. Call volume dropped 4% a substantial reduction in the one million calls logged annually. Customer service transactions, meanwhile, dropped 2%. By learning from its experience, the company honed a smarter strategy for changing its approach to policy administration and produced genuine results. Further, the client will apply the PCS framework to improve its future decisions on converting any remaining legacy policy administration systems.
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Convert
and the ability to shield legacy changes by implementing a front-end system. Figure 1 provides an example of a scorecard generated by a client that used PCS to evaluate its policy platforms. The scorecard provided additional context to help inform a decision on conversion risk and also boost confidence in the decision.
Looking Forward
It is abundantly clear that carriers unsuccessful efforts to improve policy administration have helped increase their certainty about what does work. In addition, a new generation of tools and technologies can better prepare carriers for the rigors of large, complex systems. Your organization can improve its cost structure and overhaul its operations through a disciplined two-step approach that first aligns market objectives, key constituents and metrics, and then
applies a comprehensive Carriers framework to making legacy conversion decisions. unsuccessful Cognizant PCS can provide efforts to a rigorous, scientific scoreimprove policy card that measures how well your legacy systems administration are working for your com- have helped pany. The results are clear: increase their A more informed approach to policy administration and certainty about legacy conversion can gen- what does work. erate business benefits and help carriers achieve their market objectives by dramatically improving customer, advisor and employee experiences. By thinking more broadly about policy administration investments, insurers can gain more confidence in the investment returns.
Footnotes
1
Eyes on the Prize: Implementing Fast, Flexible Policy Administration Systems in the P&C Insurance Sector, FS Viewpoint, PricewaterhouseCoopers, April 2013. New Novarica Report on Insurance Policy Administration Systems Helps Insurers Navigate a Complex Market of More Than 80 Vendors, Novarica press release, May 24, 2012.
2013 North America Insurance CIO Survey: Pressures, Priorities and Innovation, Celent, April 25, 2013. Michael Bloch, Sven Blumberg, Jurgen Laarz, Delivering Large-Scale IT Projects on Time, on Budget, and on Value, McKinsey & Co., October 2012.
About Cognizant
Cognizant (NASDAQ: CTSH) is a leading provider of information technology, consulting, and business process outsourcing services, dedicated to helping the worlds leading companies build stronger businesses. Headquartered in Teaneck, New Jersey (U.S.), Cognizant combines a passion for client satisfaction, technology innovation, deep industry and business process expertise, and a global, collaborative workforce that embodies the future of work. With over 50 delivery centers worldwide and approximately 164,300 employees as of June 30, 2013, Cognizant is a member of the NASDAQ-100, the S&P 500, the Forbes Global 2000, and the Fortune 500 and is ranked among the top performing and fastest growing companies in the world. Visit us online at www.cognizant.com for more information.
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