ReadMe_Update59.txt ========================================================================= Omni Accounts Ver 7.12.59.3282 18-Jun-2013 Release Notes ========================================================================= No.

Subject Task Description

Switchable Feature and Bundle Prices have been removed from the software. As of 7.9.56 (2010 release) there is now a new unlock key, still 80 characters long, which replaces the old key, but contains a lot more information, and has less ambiguous characters should you have to type it in, due to not being able to copy-paste for some reason. PLEASE MAKE SURE YOU HAVE RECEIVED THIS UNLOCK KEY UP FRONT IF YOUR ARE UPGRADING. ************************************************************************* Firebird 2.5.1: As of 7.11.57, Omni requires Firebird 2.5.1 or later to be installed. (Omni has been Firebird 2 compatable since version 7.8.55) It is not backwards compatable, as we now make use of functions only introduced in Firebird 2.5.1. (Note: FB 2.5.0 is not compatable) New installations will install Firebird 2.5.2 by default (if no Firebird is found installed already) If upgrading from an older version of Omni, you will need to uninstall Firebird 1.5 or 2.1 before upgrading. The upgrade will install Firebird 2.5.2. Note: as of 7.10.57 there is now no more dependencies on any of the UDF libraries. ************************************************************************* SUMMARY OF CHANGES ================== Customer Quotes are now part of the Essential bundle. *Can now specify a logical name for the 5 grid layouts. Can now Recode customer and supplier accounts (recoding of Stock and Nominal Ledger codes was introduced in the previous release) *Cash Payments on Supplier invoices. *Can now optionally deliver purchase orders, or just invoice them straight away (which will bring the goods into stock). *Can now specify number of days history to pick up for transaction analysis drop downs - done *Last Comm category can now be seen from the document enquiry screen. Helpful, for deteriming the documents "status". *Can now see who last modified a sales order/quote/etc. Can now allocate selected transactions to each other. Eg. select a whole lot of debits AND credits, and press allocate. *Selling Price 2 and 3 can be renamed. Page 1

ReadMe_Update59.txt Ability to flag a stock item as never being discountable on sales. *Reserved cut-off date now available on stock re-order reports. *New report: Stock Reorder report weekly material requirements. This report shows you the quantity reserved and on order per week, so you can see if you are going to be short for a particular week. Can now stop a Stock Enquiry once it has started searching. *Bins locations code increased from 4 to 8 chars. *There are now 3 more extra info fields on stock. Ability to easily skip recurring batch entries (Banking, Nominal Ledger, Customers, Suppliers). INI settings now stored in the windows app data folder. Means you no longer have to have separate client installs on terminal services for each user. *Calculated fields can now be added to the pivot grid eg. GP Percent can now be used on a sales analysis report viewed in data analysis. Can now compare one field to another in the report writers filters. Eg. Available < Min Level . In the report writer, can now drill down to source documents from "Output to Grid", if an identifying field has been included in the report. *Can now copy a job *Recipe report now more easily accessible, and easier to use. Can also pull through and project on SP 2 or 3. Report can now be exported to excel. Omni now opens faster. Can now restrict access (ie. editing, viewing and posting) to a secific nominal ledger/bank account. ** new switchable feature required to see this functionality * an existing switch is involved

========================================================================= Detailed release notes ====================== NEW === General ------4406 Recurring Transactions: Ability to batch select and change the activation settings on several recurring banking transactions in one go. Also, ability to process just a few of the recurring trans as well. 4385 Locking: Add a timestamp to the lock record, so the lock display can show how long a record has been locked for (will help to show the likelihood of the lock being legit) Page 2

ReadMe_Update59.txt 4781 OConfig: Have a Test button next to server name in OConfig, that has a ping option, and a telnet to port 3050 option (58.3274) 5267 Reports: Drill downs on output to grid (if the key field has been selected for printing) 2595 View All's: Allow the user to specify a logical name for each of the 5 grid layouts. 4040 Cash Payments tab on Supplier Invoices 2175 List Companies: right-click Copy Backup Command to Clipboard (58.3273) 5269 When invoicing an order, paste special to work the same way as scanning (so that CSV from scanner can be pasted in, then checked, before processing) 5325 Right-click Alter Tracking Number on Tracking Number grid that allows for easy "editing" of Serial/Batch Numbers in stock. Doesn't post any NL transactions, even if stock is integrated to NL. Enhancements (82) ============ Banking ------5206 Edit Account After using right-click Process Selected on banking batched transaction, the focus goes to the last edited banking transaction (58.3273) 2913 Report Bank Reconciliation Analysis Printout - ability to print Payee instead of Narrative 5253 Report Change NUMERIC_TO_LONG_STR sub proc used by banking reports to output "ONE HUNDRED TWENTY" instead of "ONE TWO ZERO", etc General ------5224 DB Optimisation Added a help button to the popup message you get when logging in, that says you need to optimise the control database (58.3274) 5219 Codes When recoding an item, there is no trace that item was re-coded. Date Last Modified isn't even updated (58.3274) 4814 Communications New permission: User May Edit Communications 5271 Contacts Ability to delete multiple unlinked contacts at once 4984 INI Files Store INI files in Omni Accounts sub folder in Windows App Data folder (so terminal services users can get away with one Omni install). Also, use local temp folder instead of user data network share. 3932 Journal Batches Ability to skip processing for an entry on a Journal Batch, so you do not have to delete it from the batch (and can easily re-enable it again the following month) 5236 Journal Batches Pressing Enter on Journal Batch lines should edit the line (Sales, Purchase and Stock Journals) 5241 Journal Batches Have a Yes To All on the date warning introduced in v58, when posting a batch 5103 Permissions Pressing ENTER in the memo, will now press the OK button, instead of starting a new line (to make entering a reason less painful, even if you just enter 'na', or a space) 5272 Year End Explananation does not apply to year end reversals have removed extra stuff not applicable to reversing a year end. 5243 Side Bar Quick Backup action given a logo so that it looks better when added to the side bar. 2733 Report Writer Export button on Report setup screen, so you don't have to go via preview first 5273 Report Writer Get calculated fields functional on data analysis 5255 Report Writer Ability to compare one field to another in the filters, eg. Available Level < Min Level 5314 Report Writer Ability to type in desciption on report parameters (eg. for finding a customer, when you are not familiar with their code). 5285 Bundles Move customer quotes from Premium to Trader >> No, must be in Essential too, ie. remove switch in 59, and manually add to v58 5230 Switchables Make "Online Purchasing" link on the "Feature is Off" popup go to the corresponding switch's page, instead of to the home page (58.3274) 5286 Reports Add VAT Return Analysis - Date Range report to the main menu, so that you can access it easily, and if you don't have the create new report switch. Page 3

ReadMe_Update59.txt Job Costing ----------5210 Batch Imports Batch Import for Jobs: if no Job Number is specified, it should pick up and increment the next Job Number (like importing of sales order does with the next ref number) (58.3273) 5278 Job Costing When issuing stock from a job (with a prefilled job number), if changing transaction type to receipt, don't pick up last used and untick Job Allocation tick box 5068 Jobs Ability to copy a job (NB. will be master info only) Useful where you will be making 1000 items for a customer in 10 batches of 100 and want accumulate costs for next batch before first manufactured 5233 Timesheets Employee Cost Price is not stored on the timesheet record, so if the cost changes, then so does the timesheet's cost. WORKAROUND: start a new employee code 5234 Timesheets Unable to deactivate old time types, if they have been used on any timesheet entries (58.3275) Nominal Ledger -------------4446 Accounts Add Date Last Modified and Last Modified by fields 5239 Balance Sheet Balance Sheet: Grid Output: you can customise and drag in Reporting Categories, but not Branch Code 5268 Income Statemnt Option not to print the current period figures, so that printout can be given directly to bank, without manipulation in Excel first 5276 Income Statemnt Income Statement: option to drop cents, or only show thousands (000's) ie. round to the nearest thousand 5270 Journal Batches Post NL Journal Batch Name through to the Source's Reference field on NL transactions. Suppliers --------5259 Doc Printout Supplier Document Printing: Expose Company Branch Code on the Company_Information dataset 3105 Documents Restrict the editing of costs on supplier doc: new permission: User may override Supplier List Price and User may override Purchase Order Price 5310 Documents Ability to show and use group by box on the supplier document edit/view screen 5296 Email of Doc When emailing a doc, ability to specify a comm that you are replying to 4914 Imports Add "Currency Code" to import fields for Supplier Account Batch Import/Update (NB. still follows came rule as screen, and cannot change once there are transactions) 5281 Print Documents Add [[To Contact Name]] as an option to the supplier doc email body, like we have for sales doc emailing. 4378 Printing Add a right-click option on the Statement tab grid, to print Supplier Statement. And also a button on Stats tab (See also TS#4674) Customers --------2549 Allocations Change 'allocate 2 selected transactions' option to be just 'Allocate selected Transactions'. If more than one debit AND more than one credit is selected, then oldest cr will allocate to oldest inv/dr 5242 Allocations When Processing Banking Batch Entries and Prompted to Allocate Settlement Discount via auto allocate-> More Info to be given on Settlement Discount 5291 Customer Edit Warn user when saving a customer if company is Vat Registered and the customer VAT Code is set to Not Registered' 3942 Customers Add Stock: new right-click 'Sales History' option in the selling price field which does a sales invoice enquiry for that customer and that item 5300 Customers If user has permission to view a customer, but not edit one, then make double-clicking the Customers grid view the customer instead of editing it (NB. use right-click Edit to override and edit now) 4472 Data Imports Currency not available for import (because of the possible overwrite on an account with transactions) (see 4914 for PL) 5260 Deals Overflow on deal enquiry when Markup Percent is 50 billion (Excl Page 4

ReadMe_Update59.txt Price R6.04 and Cost Price of 97.15 per 8200721005) 4764 Documents Add Date Last Modified and Modified by to Orders/Quotes/Proforma's/etc. Can then see who last deactivated cancelled or modified an order etc. 5220 Documents Ability to import sales document templates (so that transaction analysis can be imported) 5240 Documents Unable to import invoices for a specific date, as you can't pick a date when batch processing sales orders >> added optional 'Document Date' field to the Invoice Sales Order import 5306 Documents Make Comms tab visible when invoicing a quote, so that any active comms for the quote can be checked and deactivated easily 5167 Invoicing Ability to reverse a credit note (journal and doc). ie. produce a matching invoice from the credit note on the statement tab on a customer account 5252 Invoicing On a POS invoice, it's easy to press Enter, and miss the over limit/terms popup (then only inform customer after all items scanned) 4448 POS Expose the POS pole display as a field on the POS header layout, so that you can display the change after the invoice has been processed, when the screen is maximised 5277 POS Invoices When opening a second POS invoice, bring the previous one to the front, then ask the user if they really want a second one 5284 POS Session New permission: user may repeat POS session, so you can control who choose to start a new session with the same settings again, at time of entering cashup totals 5302 Print SL Docs Emailing sales docs: [[Customer's Credit Terms]] to show the credit terms description field, and not xx Days (since we don't yet have a from date of statement option) 5223 Reports Change 'Overall Discount | Code' report field header to be 'Overall | Disc Code' so that the column can take up less space on the reports (58.3274) 5250 Reports "Has Recipe" added as calc field to available fields on sales order report (to help with production planning) 5320 Reports Add POS Session no. as a parameter and an available field to the pos invoice analysis report and POS credit analysis report 5208 Routes Customer Routes edit screen: new right-click option: Add from Enquiry, so that you can multi-select, and add several customers (and branches) at a time (58.3273) Customers and Suppliers ----------------------5039 Codes Ability to re-code customer and supplier account numbers 5191 Communications Add Earliest Follow up Date, Assigned To, and Latest Category for a document on the invoice/order enquiry screen, so you can see its 'status' 5246 Documents When viewing a processed invoice, ability to drill down on allocated credits on receipt tab, to be able to see when invoice was paid, etc 4279 Invoicing Ability to save the default rows on the payments grid on the cash payments tab of the invoice screen 5216 Tran Analysis Ability to specify no of days history to use for the transaction analysis predictive text (zero will just pick up list from active customers) Stock ----5307 Batch Imports If cost price is by warehouse, allow importing via batch import, if you specify a stock code, warehouse code and cost price (and there are no transactions for the stock item) 4802 Bin Location Increase the size of the Bin Location Code from 4 to 8 characters >> any other improvements required as well? 5262 Decanting Since multi-select has been enabled on the decanting grid, it is now difficult to see which cell is focussed, as the dark blue of the line selection obscures the dotted frame somewhat 5248 Decanting Pressing F12 in a the target cost price of a stock decanting batch, will now fill in a cost that makes the batch balance (even if user does not have permission to edit the cost price) 5319 Enquiries Can now Stop a stock enquiry once you have started it running Page 5

ReadMe_Update59.txt 5280 Enquiry Add Unit Cost fields to go with the existing Previous Valuation Cost and last Cost fields, to make comparisons easier 5309 Enquiry StockEnquiry: If stock level is zero, then Cost Price and Previous Valuation Cost BOTH show the LATEST Cost. Changed Previous Valuation Cost to show the Valuation Cost now. 5287 Permissions Users who are not allowed to edit cost prices, should not be allowed to change the valuation method on the stock edit screen either 5282 Recipe Reports Can now access the recipe report from the recipe tab of the stock edit screen 5304 Recipe Reports Recipe report: option to always show all sub-recipes (regardless of whether manufacture sub-recipe is ticked on the recipe or not) 5305 Recipe Reports Ext Cost Price for top level is always zero. Should be the current valuation cost so that prices can be compared 5294 Report MRP by date: add a Reserved Levels cut off date to the Stock Re-order report 5152 Selling Prices Ability to rename (and disable) the 3 selling prices 5227 Speed Stock Edit screen: warehouses tab: Speeded up the loading, where there are lots of warehouses, and several jobs in the system (58.3274) 5265 Stock Edit Add Unit Cost column to warehouse grid on stock edit screen (already got cost price, per and ext cost) 4476 Stock Item Ability to flag a stock item as never being given discounts (for example for things like Postage, Insurance, Courier, etc which you might not be making any profit on) 5196 Stock Item Have 3 more extra info text fields (so now there will be 8, like we have for customers) 5254 Warehouse Xfer Removed restriction on cancelling a part transferred warehouse requisition. There is no logical reason for it Bugs Fixed (46) ========== General ------5322 Default Date Changing the default date now refreshes all forms (recurring bank transactions weren't getting repainted and re-coloured immediately). 5251 Backup/Restore Get 'Unavailable Database' error when doing a backup if Firebird=CS has been put in the Orbit.dat file 5078 Branches Setting the company's main branch to something other than HO causes problems, as some areas of the program assume the main branch is hardcoded as HO. 5237 Communications Defaulting to follow up immediately (in zero days) closes the comm, instead of setting follow up date to today 5311 E-mailing Contact Categories Being Duplicated on Email when Changing Document template 5212 Reports Since Stock and Supplier Audit trail was converted to use a date range in v58, right-click option to print reports from account edit screen gives error IFromPeriod not found (58.3273) 5207 Menus Now that orders, etc. can be created/edited for previous, we need to stop disabling the menu options for New/Edit Order as well (58.3273) 5204 VAT Posting a sales invoice with 3 lines, each with a different vat code an nl account, posts 9 vat return transactions, instead of 3 (6 have a zero value) (58.3273) 5199 Report Writer If a boolean report parameter can have 'All' selected as an option (eg. Tracking paramter on stock listing report) then the 'All' option is not being remember whhen saved (reverts to Yes) (58.3273) Job Costing ----------5231 Enquiries On Job Costing Enquiry grid: The Quoted Price (Ecxl) has NO GROUP total, and the GROUP total for column Quoted Price (Incl), is actually the total of the CP Esitimated (Excl) column (58.3274) 4153 Jobs Changing the stock code or qty to manufacture does not refresh the job lines straight away 5266 Timesheets When "Expand Job Detail" is ticked on Timesheet enquiries/reports, qty's of 0.25 change to 0.251 (Script available for v58) Page 6

ReadMe_Update59.txt Nominal Ledger -------------5301 Budgets Saving budgets to Excel adds in an extra column (it;s very thin, and hardly noticable). Causes problems when trying to paste data back in, if not removed 5198 Report New Debit and Credit columns introduced to NL listing report in v58 (for TB format with separate columns), does not include the retained income amount, when P&L acc's are excluded (Script available) Suppliers --------4455 Cost Price When adding Stock on a PL DOCS - Right-clicking on Cost Price, the LAST COST shows the Exclusive price for both Excl and Incl. 5244 Documents Selecting a zero rated stock item, then a non-zero rated stock item, results in the vat code sticking on zero rated. 5299 Documents When invoicing (or editing) a purchase order who's vat was amended, if the overall value gets changed, then the vat difference entered by the user should get cleared out Customers --------5297 Credit Notes Since we made quotes pick up latest cost for zero levels, credit notes are also picking up latest cost, but not revaluing, putting Stock OOB to NL 5185 Customers Can select None (blank) as an overall discount code on the customer edit screen, but not in the options, or on the document. Option needs to be removed from customer edit. 5209 Invoicing When using the cash receipts tab on the invoicer, the Unallocated VAT on the sales invoice transaction get added, instead of subtracted (58.3273) Display issue only, vat return OK. Re-allocate to fix 3625 POS Session Session Cashup tab not reflecting Cashup Totals for a tender type unless you process at least one POS Invoice for that type in the session 5202 Settlement Disc When aportioning VAT on separated vat return transactions, the Excl value is being used (instead of Incl) (58.3273) Negatives also a problem. And POS Invoices from Order/Quote give error 5109 Statement Unprocessed Receipts show as "Orders" when printing statements 5235 Vehicle Loading Access Violations When Printing Loading Sheets, after minimising the preview, and previewing again (58.3275) Customers and Suppliers ----------------------5249 Journal Batches List Batches: grid total is always zero 5256 Journal Batches Sales and Purchase Journal Batches do not remember the last used transaction type when add lines (like Stock Journals do) 5205 Tran Analysis Transaction Analysis predictive text lookup: backspacing, or clicking at the end of the line, then typing sometimes wipes out the existing text. (cant be patched) Workaround: type or paste the text in 5218 Tran Analysis Since we locked down pasting to prevent read-only transaction analysis fields from being modified, you now cannot copy out of uneditable drop downs either (58.3274) Stock ----5200 Batch Imports Get message "Cannot focus a disabled or invisible window" in .err file, if a stock take is auto imported again with the same CSV file name (58.3273) 5274 Codes Recoding a stock item, does not recode the Source Account on the NL transactions so NL goes OOB to stock, and wants to post differences 5312 Cost Price Markup on latest cost, and Latest Cost on Stock Item by Warehouse Report: picks up the latest supplier price, but not the latest recipe cost (if the item has a level still). 5258 Decanting Decanting display issue: Projecting raw materials for a second item misses the last row out. If the batch is saved, and re-opened, the Page 7

ReadMe_Update59.txt data is actually there. 5221 Decanting When editing a decanting batch, pressing down arrow to create a blank line, then Up arrow, deletes the blank lines, AS WELL AS the one above it (58.3274) 5298 Decanting Right-click "Generate Decanting Batches for All" on Stock Manufacture screen does not check the decanting batches switch 5326 Decanting If cost price is by warehouse, then cost price in Source grid of a new decanting batch remains blank until a target line has been added, and a warehouse selected 5324 Enquiries Right-click Transaction Summary on stock enquiry (introduced in v57) is only visible if you have the Serial/Batch number tracking switch 5247 Journal Batches Reversing a stock journal batch with Extra Costs, results in blank transaction types, instead of Cost Reductions. 5222 Journal Batches Outstanding Stock Journals with Cost Price Increase and Cost Price Decrease transactions erroneously affect On Order and Reserved levels (Script available) 5275 Manufacturing Manufacturing a sub recipe twice within the same recipe, results in the caclulated cost of the second recipe being too low, even negative (which then gives an error) 5232 Price Inc Wizrd Price Update Wizard is unneccesaily checking Stock Control switch first, then Price Update Wizard switch (58.3275) 2411 Price Update Price Increase Wizard and Price Update Batch do not take into account locked stock records when updating 5213 Report Stock Labels for Sepcified Items roll.rep must either be completed (is blank, due to no qr3) or deleted (58.3274) 5225 Reports 'Stock Turnover By Period - Columnar' has stopped working in v58, since Stock Audit Trail parameters were changed from periods to dates (58.3274) 5229 Serial/Batch No If 3 tracked items are added to a sales doc, then only the first set of tracking numbers prompted for remembers the grid settings (58.3274) 5215 Stock Take Since serial number duplication checks added to the stock take in v57.3259, now getting error "Serial Number already exists" when updating and the exact same level is counted (58.3274) 5308 Recipe Reports Convert recipe report from separate grid with levels, to a TreeView Grid - fixes various issue.

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