FEC Parent Group

Wednesday, June 24, 2009

5:00 PM – 6:15 PM

AGENDA

Introduction of Parents

History of Family Enrichment Center

Always wanted to include parent involvement but there has not been a structure for it.
Need a parent group to collaborate with one another on issues going on at the FEC, as
well as build enthusiasm to enhance and support the FEC.
Group is not the same as the workshops that are offered to the parents every few
months.

Need Mission Statement and Goals for FEC Parent Group

Parent Involvement
What are the goals of this group?
1. Fundraising – The Yavapai College Foundation raised $2.1 million to build
center. The college supports this center as part of their academic environment.
There is a $50,000 gap for the 08-09 fiscal year and anticipated $20,000 shortfall
for the 09-10 fiscal year. We recovered some of the gap by raising tuition
beginning July 1st. The Foundation has agreed to assist in a fundraiser to make
$20,000. We need parents’ ideas to execute a plan for raising money. (i.e. silent
auction, selling children’s artwork, making greeting cards, dinner, garage sale,
etc.)
2. Social Networking Among Parents – Open the channels of communication to
determine what impacts parents. Begin a Ning web site (linked off the FEC
home page) dedicated to the FEC. It will allow parents to see what the Parent
Group is doing, discuss issues with one another online, and push
announcements out to parents via email. It was also noted that parents could
use reminders of what supplies each classroom may need (baby wipes, Kleenex,
markers, etc.)
3. Social Event Planning – Parents can plan quarterly social events for the
children of the FEC. (i.e. Super Silliest Band, Picnics in the Park, etc.)
4. Volunteer Grounds Assistance – Assistance is needed to pull weeds, install
shelves in sheds, and maintain some of the property at the FEC. This committee
group needs to organize the time, place, and child care to assist in these matters.
5. Annual Program Evaluation – There are many rubrics and surveys available on
providing feedback of the FEC. We need parents to assist in input on the survey
and design an evaluation tool. (what’s working, what’s not working). This should
be in an electronic format (such as surveymonkey.com).
6. Donations/Management of Donations – Assist in managing donations and/or
supplies that come into the FEC. (Perhaps work with Social Networking Gorup)

Discussion on Development of Parents Group to Work on the Goals of the FEC

ACTION PLAN
The following steps should be examined between now and the next meeting. Items will be
discussed at next meeting.

1. Determine Name of Parent Group

Example: FEC Steering Group
Email suggestions to stacey.hilton@yc.edu
Compile suggestions and vote at next meeting (7/8/09)

2. Create Mission Statement for Parent Group

Example: The purpose of the FEC Parent Group is to enhance and support the
educational experience at the Family Enrichment Center, to develop a closer connection
between school and home by encouraging parent involvement, and to improve the
environment at the FEC through volunteer and financial support.
Email suggestions to stacey.hilton@yc.edu
Compile suggestions and vote at next meeting (7/8/09)

3. Determine Subcommittees and Chair of each FEC Parent Subcommittee

4. Determine Need for Bylaws of the Family Enrichment Center

Reasons to have Bylaws:
1. Consistency. Rules and policies that have been documented in the form of
bylaws can be applied consistently so that emotion and personalities do not
get involved.
2. Efficiency. Your bylaws include procedures for decision making so we can
conduct all its business according to the rules and as efficiently as possible.
3. Protection. Bylaws help protect the group from internal conflict, and
financial risk.
4. Legitimacy. A strong set of bylaws is a sign that we take ourselves
seriously as the FEC Parent Group. Bylaws give the members assurance of
the mission, structure, and policies of the group.
Bylaws contain:
1. ARTICLE I: NAME, DESCRIPTION, & MISSION
2. ARTICLE II: MEMBERSHIP
3. ARTICLE III: OFFICERS
4. ARTICLE IV: MEETINGS
5. ARTICLE V: FINANIAL POLICIES

5. Ad hoc Fundraising Committee will set up meeting with Yavapai College Foundation

Lead initiative: Toni Jarnagin, Cami Suba

Assist initiative: Doug Lange, Terra Schmidt, Lora Scott, Samantha Garcia, Marguerit
deGoey, Jaime Hougard

6. Ad hoc Social Networking Committee will create Ning website for communication
with
FEC parents

Lead initiative: Roberta Schamber, Jordana Dezeeuw Spencer

Assist initiative: Stacey Hilton, Julie Garver, Lora Scott, Terra Schmidt
7. Ad hoc Donations/Management of Donations (Part of Social Networking Group)

Lead initiative: Doug Lange

Assist initiative: Marguerite deGoey

8. Ad hoc Volunteer Grouds Assistance

Lead initiative: ?
Assist initiative: Terra Schmidt, Toni Jarnagin, Samantha Garcia, Steve deGoey,
Jamie & Jason Hougards

CONTACT LIST
Contact List removed after discretion of President of the Supporters for the Family Enrichment
Center. If you would like to see a list, please contact the Recording Secretary.

NEXT MEETING

DATE: Wednesday, July 8, 2009

TIME: 5:15 PM – 6:30 PM
LOCATION: Bld. 1, Rm. 200