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Lecture 31
Developing Presentations
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Spreadsheets
Electronic replacement for ledgers
Used for automating engineering, scientific, but in majority of cases, business calculations
A spreadsheet - VisiCalc - was the first popular application on PCs.
These cells display either the number or text that was entered in them or the value that is found by executing the formula 6
=A1 + 4
Presentations (1)
I used to use transparencies in conjunction with overhead projectors for making presentations Some time back, I used to write on transparencies with felt-tip markers Then I moved on to developing presentations on a PC, and printing the final version on transparencies with a laser printer
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Presentations (2)
Some of my contemporaries used color inkjet printers instead of the laser printer Another option was to develop them on a computer and then transfer to 35mm slides using a camera, and display it using a slide projector
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Presentation screen
Audience
Presenter
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Maximize
the (sum of the 2 types of) info that
needs to be transferred to the audience
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Recommended Approach
Put together a presentation that is:
design guidelines
for simplicity, clarity, consistency
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Slide Background
Keep the backgrounds simple. You want a background that shows off your info, not one that makes it illegible
Avoid bright background colors. Light colored text against a dark background works best Keep colors, patterns, and text styles consistent (not necessarily the same) for all slides in a presentation 20
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Writing Text
Limit text to a few phrases on a screen. A good rule of thumb is 52 lines on a slide Write short phrases - not sentences - in the form of bulleted points: if you display sentences on your slides, you have nothing to add!
Have every bullet on a slide begin with a verb, or alternatively, have each begin with a noun
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Use a clean & readable typeface, e.g. sans serif ones (Arial, Verdana, Helvetica)
Use at least a 24-point size, with the normal text size being 28-32
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For example, if I keep on repeating the same type face and font size and background throughout a long presentation, Ill put the audience to sleep
At times, I use a warm background color or a very large (or small!) font size on a slide or two just to wake the audience up, or to make an 26 important point
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Summary slide
Divide long presentations into sections, and have separate title, 32 overview, summary, body slides for each section
Presentation Development SW
One can use a word processor to develop presentations of reasonable quality However, using a SW package especially designed for developing presentation can:
Speed-up the task Make available features not available in standard word processors
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Popular SW
Microsoft PowerPoint CA Harvard Graphics
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Assignment # 11
Develop a business plan in the form of a presentation It should be similar to the one discussed during the lecture, but does not have to focus on the same industry It should consist of 6 slides, with the first one being the title slide
Further information on this assignment will be provide 39 to you on the CS101 Web site
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