L-14049/06/2006-COP

Government of India
Ministry of Communications & IT
Department of Telecommunications
(WPC Wing)

Sanchar Bhavan
20, Ashok Road
New Delhi-110 001
December 22, 2008.

MEMORANDUM

Sub: Conversion/issue of permit in respect of Foreign Flight Radio Telephone

Operators Licenses (FRTOLs)

A. In light of the current international practices and requirements of

International Civil Aviation Organisation (ICAO), the procedures of conversion of
FRTOLs in India have been reviewed. Accordingly, it has been decided by this
Ministry that the following modified procedures will be adopted for
conversion/issue of Permit against a Foreign FRTOL:

i) The holders of Commercial Pilot License (CPL), Airline Transport

Pilot License (ATPL) and Flight Engineers License (FEL) from all
Commonwealth countries and Philippines will be considered for
issue of Indian Radio Telephony Permits directly in lieu of their
foreign Flight Radio Telephony Licenses (FRTOLs) provided their
FRTOLs are issued from the same Administration from where their
Flight Crew Licenses (CPL/ATPL/FEL) have been issued.

ii) The Foreign FRTOLs holders not meeting the above criterion will
be required to pass the Part I of RTR (A) examination conducted
by this Ministry, for enabling them to have Indian Permit.

iii) The Foreign FRTOLs, issued from countries/Administrations other

than Commonwealth and Philippines, will not be entitled either for
direct conversion or waiver for the Part II RTR (A) examination.

iv) The validity of the converted Foreign FRTOLs, based upon passing
of Part-1 RTR (A) examination, will be for a maximum period of 3
years with effect from date of declaration of examination results or
till the validity of Foreign FRTOL; whichever is less. The converted
license can be renewed every 3 years subject to fulfilling of
renewal criteria of RTR (A) licenses and validity of Foreign FRTOL.
 v) The validity of the directly converted Foreign FRTOLs (refer Para-
(i) above) will be till the validity of Foreign FRTOL or Pilot/Flight
Engineer License or 3 years; whichever is earlier. It will be
renewable every 3 years subject to fulfilling of existing RTR (A)
renewal criteria and validity of concerned foreign licenses (FRTOL
and CPL/ATPL/FEL).

vi) The instructions for filling up the Application form(AF-1) for fresh
Permits are enclosed as Annexure-I

These procedures super cede earlier memorandum issued in this regard

dated 7/2/2008 and come into force with effect from 15th January’2009.

B. Refer memo. of even number dated 13/03/2008: With a view to facilitate the
transition, in accordance with the above guidelines (Para “A” above), a further
extension of six months beyond 31/12/2008 i.e. up to 30.06.2009 will be granted
to the Renewal cases covered under the memo (dated 13/03/2008), subject to
fulfilling of existing RTR (A) renewal criteria. No further extensions will be granted
in this regard.

…….sd/…….
( Gulab Chand)
Asstt. Wireless Adviser to Govt. of India
Telephone no. 011-23752484/23036469

To

1. Director General, Civil Aviation Dept., New Delhi.

2. All WPC Regional Licensing Offices.
3. WPC Website.

Enclosure: Annexure-I
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Annexure-I
Form AF-1

APPLICATION FORM FOR PERMISSION TO

OPERATE A RADIO TELEPHONE STATION ON
BOARD INDIAN AIRCRAFT AGAINST -- FOREIGN
FRTOL
Note: Before filing in the application, please read the instructions carefully given overleaf

1. FRTOL No., date of issue and date of expiry :

2. CPL/ATPL/FE license no., date of issue and date of expiry :

3. Name of issuing authority of 1 and 2 above:

(Same Foreign Administration)

4. Name (as recorded in the foreign Licenses) :

5. Name (as recorded in the passport) :

6. Are the names as given at Sl.4&5

identical? (YES/NO) :

7. Name in Hindi :

8. Does the validity period of the relevant :

VISA cover the date(s) on which the
Examination for foreign Licenses was
Undertaken? (YES/NO)

9. Are all the required papers enclosed

with the application? (YES/NO) :

10. Indian passport Number :

11. VISA Number :

12. Contact Tel. No. and E-Mail Address, if any :

Declaration:
I hereby solemnly declare that the aforementioned facts as well as the papers
enclosed herewith are true and correct and nothing is false therein, and that nothing
material has been concealed therefrom. I also agree that in case any information given
by me herein before is found false at a later date, the permission granted to me to operate
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a Radio Telephone Station on Board Indian Aircraft will be cancelled, and that I will be
subject to punishment/penalty as specified under the Indian Telegraph Act in force.

Name, Contact Address, Tel.No. & email address, if any (Signature of the Applicant)
……………………………………. Name :
…………………………………… Date :
…………………………………… Place :
……………………………………
Instructions for filling in the application form:
1. (Ref Sl.1,2,3,4,5,10&11 of the application form)
The applicant should provide the information as required.

2. (Ref Sl. 6 of the application form)

The name recorded against Sl.4 &5 should be identical, except as noted below, and
hence the response against Sl. 6 should be YES.

Exception: The name recorded against above columns may begin at some columns with
the surname first, followed by remaining part(s) of the name, whereas the name recorded
against some other columns may have surname at the end. For example, if the Name is
ABC LMN XYZ, where XYZ is surname, the following combination is permissible.

Name (as recorded in FRTO) : XYZ, ABC, LMN or XYZ ABC LMN
And

Name (as recorded in the Passport : ABC LMN XYZ

or
Name (as recorded in the FRTO) : ABC LMN XYZ
And
Name (as recorded in the Passport : XYZ, ABC LMN or XYZ ABC LMN

Except for the above difference in the name, no other difference is acceptable to the
Ministry. In the case of there being any difference, it is the responsibility of the applicant
to get his/her name corrected by the foreign FRTO issuing authority. (No other approach
in this regard is acceptable).

3. (Declaration of the application form)

The applicant should put his signature exactly the same way at the bottom of the
Declaration as made in the foreign FRTO and other Flight Crew License.

4. (Ref Sl. 7 of the application form)

The applicant should record his/her name in Hindi, preferably as recorded in the
Certificate/Degree awarded by the School Examination Board/University. In case the
applicant does not record his/her name in Hindi, the Ministry will make the necessary
translation of the name in Hindi, and any subsequent request to rectify the error, if any
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arising out of inappropriate/inaccurate translation of the name, may not be entertained by

the Ministry.

5. (Ref Sl. 8 of the application form)

The response to Sl.8 should be YES. If the response is NO, the application will be
treated as incorrect/incomplete, and hence will not be acted upon by the Ministry.
6. (Ref Sl. 9 of the application)
(A) The applicant is required to submit the duly attested xerox copies of the following
documents/papers: (I) Foreign FRTOL and Pilot/FE license (all the pages); (ii)
Passport (only those pages
supporting the personal particulars recorded in the foreign FRTOL, Pilot/FE license
and the VISA for the country where from the FRTOL and Pilot/FE license was
issued); (iii) A Bank draft of Rs. 50/- obtained from any branch of the STATE
BANK OF INDIA, and drawn in favour of "PAY AND ACCOUNTS OFFICER
(HQ), DEPARTMENT OF TELECOMMUNICATIONS, NEW DELHI” PAYABLE
AT THE STATE BANK OF INDIA, New Delhi Main Branch, Parliament Street,
New Delhi (code 691) or Service Branch (code 7687) (in case of payment from New
Delhi, Banker’s cheque from STATE BANK OF INDIA is also acceptable).
(B) Every xeroxed page, as mentioned in (A) above, should be attested by either (i)
a gazetted officer of the Central or State Government, or (ii) a Member of
Parliament of State Legislature (The applicant should ensure that the person
attesting the paper(s) should record his/her name as well as complete postal
address. Attestation by any person other than mentioned here is not
acceptable)
(C) All the xeroxed pages should be legible; in particular the passport number
should be easily readable on the xerox copies of the passport. FRTOL, Pilot/FE
licence number should be recorded on every xerox page of the licenses by the
person attesting these Licenses.

7. General instruction/information:
(A) The application should be duly typed and the envelope containing the application
should be super scribed in bold letters with “PERMIT AGAINST Foreign FRTOL”
(B) The incomplete/incorrect application may not be responded to by the Ministry.
(C) Processing of correct application may take generally about 8 weeks.
(D) Application duly completed should reach the Assistant Wireless Adviser to Govt.
of India, WPC Wing, COP Section, Department of Telecom, 619,
Sanchar Bhawan,
20, Ashoka Road, New Delhi-110001.
Note: The application form can be typed and distributed freely as long as the format and
content is strictly followed.