Handbook Research Student PDF

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1 Welcome 1
2 Academic Year. 1
3 Registration 1
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5
Student Registration Card and its uses.
Use of Library Facilities...
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6 Computer Account .. 1
7 Intranet for Students
7.1 myISIS-Overview ..
7.2 Circulars .
7.3 Forms .
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8 Responsibilities of the Research Student....................... 2
9 NUS Honour Code . 3
10 Period of Candidature. 4
10.1 Minimum and Maximum Period of Candidature 4
10.2 Residency Requirement .. 4
10.3 Extension of Candidature.. 4
11 Programme Structure................... 4
11.1 Degree Requirements. 4
11.2 Coursework Requirements ... 4
11.3
11.4
English Language Requirements ....
Seminar Module Requirements.
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12 Fees. 6
12.1 Portion of Fees Payable 9
12.2
12.3
12.4
Payment of Fees.
Outstanding Fees & Negative Service Index (NSI) imposed .
Full-Fee Paying Students .
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12.5 Change of Citizenship (Effect on Fees & RS)
Financial Assistance....
11
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13.1 NUS Research Scholarship / Studentship . 12
13.1.1 Renewal of scholarship / Studentship ... 12
13.1.2 Suspension of scholarship / Studentship .. 12
13.1.3
13.1.4
Deduction of scholarship stipend.................................................
Application for NUS Research Scholarship ..
12
12
13.2 Part-time Appointment Schemes . 12
13.2.1
13.2.2
NUS Research Students Awardees on part-time Appointment.
Graduate Student Tutor (GST) Scheme A.
12
13
13.2.3 Graduate Student Tutor (GST) Scheme B 13
13.2.4 Graduate Student Researcher (GSR). 13
14 Selection of Courses and Class Time-Table 13
14.1
14.2
Application for Cross-Faculty Modules
Pre-taken Graduate Module..
14
14
15 Project Work and Thesis. 14
16 Progress Reports. 15
17 Upgrading of Candidature from M.Eng. to Ph.D. . 15
18 Conversion of Student Status from Full-time to Part-time... 15
19 Exemption from Coursework Requirement..... 15
20 Examinations 16
20.1 Coursework Examinations... 16
20.1.1 Modular Credit System. 16
20.1.2 Use of Calculators for Examination . 18
20.1.3 Absence from Examinations......... 18
20.2 Ph.D. Qualifying Examinations............. 18
20.3 Thesis Examination .. 19
20.3.1
20.3.2
20.3.3
Submission and Examination of Thesis
Outcome of Examination of Thesis
Oral Examination (PhD students) ..
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Appeals .......
Changes in Thesis Topic, Title and Supervisors.......
19
19
23 Application for Leave.. 19
24 Withdrawal from Programme. 21
25 Change of Personal Particulars. 21
26 Loss and Replacement of Student Card............... 21
27 Assistance to International Candidates 21
28 Health Matters..... 22
28.1
28.2
Health Insurance
University Health Centre ..
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29
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Student Support Service at Engineering..
Graduate Engineering Student Council (GESC).
Counselling Centre ..
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Student Service Centre (SSC) ..
Sports and Recreational Centre (SRC) Facilities
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34 Car Park Facilities .... 23
35 Campus Security .. 24
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Transcript of Academic Records .
Commencement
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24
Annex 1 : Generic timeline for fulfilling Ph.D. requirements 26
Annex 2 : Generic timeline for fulfilling M.Eng. requirements .... 28
Annex 3 : Timeline for taking Qualifying Examination...
Annex 4 : General Guidelines on Format of Research Thesis Submitted For Examination..
Annex 5 : Instructions on Submission and Examination of Thesis.
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1. Welcome
Welcome to the Faculty of Engineering. We hope that you will find your stay with us stimulating and fruitful. In
particular, we look forward to the days when you graduate, have a fulfilling career and contribute to the development
of society and the Faculty.
We have prepared this guide so that you will be able to appreciate and follow the various administrative procedures
needed for effectively pursuing your studies here. It is essential that you read this entire guide carefully and
thoroughly. Any constructive feedback on the contents of this Guide will be most welcome.
Please note that as rules and regulations within the University may change to accommodate new circumstances, the
contents of this guide are current only at the time of printing.
2. Academic Year
The academic year usually starts in August each year and comprises two semesters as follows:
Semester I : 18 weeks from the start of semester in August, with 1 week break in September
Vacation : 5 weeks
Semester II : 17 weeks from start of semester in January, with 1 week break in February
Vacation : 12 weeks
Students may refer to http://www.nus.edu.sg/registrar/calendar.html for full details and dates.
3. Registration
All students must register as candidates of the University on admission and in each subsequent year of their
candidature at times stipulated by the Registrar. A candidate who fails to register within the period stipulated by the
Registrar will have his/her name deleted from the class enrolment list.
New students are to report to your Department soon after registration so that you will be informed on matters such as
the courses you are required to take.
Students either register as full-time or part-time candidates. Full-time candidates are not permitted to be employed
without permission from the University. Those found doing so may have their candidatures terminated immediately.
No student may concurrently register for more than one degree or register as a candidate of the University and of
another university/institution.
4. Student Registration Card and its uses
Your Personal Identification Number (PIN) for your registration card is enclosed in the registration package which
you would have received during enrolment.
Apart from being able to access computer facilities and specific buildings/laboratories, your PIN can also be used to
access Examination Results via Short Message Service (SMS)/NUS Intranet at the end of each semester. For
scholars, it can also be used to access the electronic payslip.
Should you forget your PIN, please call in person at the Computer Centres NUS IT Care Counter (Level 1).
5. Use of Library Facilities
The Student Registration Card can be used at the libraries for loan of books. For newly-registered students, your
account at the University Library will only be activated one week after your candidature start date.
A copy of the Guide to NUS Libraries can be obtained from any of the NUS Libraries. Be sure to get a copy and
read it, paying attention to the section on Library Rules at a Glance. Please also pay attention to copyright matters
with respect to photocopying of library materials as spelt out in the full set of Library Rules at:
http://libportal.nus.edu.sg/frontend/web/about-nus-libraries/library-rules
The NUS Libraries website is available at http://libportal.nus.edu.sg/frontend/web/about-nus-libraries/our-libraries if
you require more information and news.
6. Computer Account
Every registered student will be issued a computer account. All students are expected to read their electronic mails
(emails) of their graduate student account. Messages sent to students email addresses are deemed by the Faculty
to be equivalent to letters sent to students mailing addresses.
The Graduate Studies Office and Departments regularly update students of the administrative details of their
programmes through emails. Students cannot claim ignorance for failing to read their emails.
Personal data files under the computer account of graduated/withdrawn/terminated students will be purged within a
week after receiving notice from the University on their conferment/withdrawal/ termination. These students may do a
backup of the files under their account into CD-Roms, within the week of notice.
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In addition, students are to make regular checks of their Departments Notice Board for information on changes in
time-table, module registration, seminars etc.
Please approach the Computer Centres NUS IT Care (Tel: 6516 2080 or email: ccehelp@nus.edu.sg) for queries on
the use of computer facilities on campus, or visit the Computer Centres website at http://www.nus.edu.sg/comcen/
7. Intranet for Students
The Intranet for Students is found at http://www.nus.edu.sg Current Students tab
7.1 myISIS Overview
The Integrated Student Information System (ISIS) is a software system that consolidates NUS Undergraduate,
Graduate and Non-Graduating student systems into a single integrated system. ISIS facilitates the integration of key
activities from admission, module registration, student financials and progression to graduation.
With the introduction of joint degrees, double degrees, concurrent degrees and various multidisciplinary programs,
ISIS is necessary to meet the increasingly complex requirements of student administration. ISIS will allow for
effective sharing and co-ordination of data across Faculties, Schools and Departments.
myISIS has a Student Center page which contains self-service functions organized into 3 categories Academics,
Finances and Personal Information. Here, students have a single entry point to manage a wide range of student-
related transactions.
In the Student Center, students are able to do the following:
Academics:
x View class timetable
x View exam timetable
x View transfer credit report
x View unofficial transcript and exam results
Finances:
x View account summary (outstanding charges and posted payment)
x Make payment
x View/update bank account details
x Request for student bill/preliminary bill
Personal Information:
x View/update personal information (address, preferred name, phone number, email, emergency contact,
demographic information, etc)
Other Functions:
x Apply for Leave of Absence
x Submit Research Progress Report (for graduate research students)
x Check Research Progress Report status (for graduate research students)
x View Holds
Further information on the usage of myISISs Student Center can be found under myISIS at
http://www.nus.edu.sg/students
7.2 Circulars
Students are advised to refer regularly to the Universitys Circulars to Students.
7.3 Forms
Electronic copies of forms for M.Eng./Ph.D. students use, (as well as the latest developments/changes of this
handbook) can be downloaded from our website for current students at
http://www.gse.nus.edu.sg/current_students.html
Students will need their student USERID and NUSNET password to gain access to the website. Students must also
check the University website periodically for important/urgent announcements.
8. Responsibilities of the Research Student
Principles
The completion of a successful programme of study leading towards a research degree requires commitment from
the research student, the students supervisor(s), the University and any collaboration of partnership.
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At the outset of the research project, the various roles and responsibilities of all parties involved should be identified
and agreed in order to help establish a clear understanding between both parties. The research student should
recognize the expectations, responsibilities and reporting mechanisms involved with the research project within the
department.
The Research Student
General Aspect
a) The research student must accept ultimate responsibility for his/her own research
activity and candidacy for a degree.
b) Satisfactory progress at all times should be maintained with respect to the research
project and any programme of work agreed with the supervisor(s).
c) Any circumstances that might require the students mode of study to be modified or the
students institutional registration to be extended, suspended or withdrawn, must be made known to the
students supervisor(s).
d) It is the research students responsibility to check with Department regarding fulfillment of graduation
requirements for the degree admitted. Failure to do so and not fulfilling the requirements will lead to
termination of candidature.
Research Aspect
a) The research student must be responsible for the directions of any innovation in the development of the
research project.
b) Problems arising related to the project must be highlighted to the supervisor(s) as well as providing
adequate explanation of any failure to attend meetings, deadlines or other commitments, so that
appropriate guidance may be offered.
c) The research student is encouraged to make use of appropriate teaching and learning facilities made
available by the university.
d) The research student is required to familiarize themselves with relevant aspects of the University or any
other interested party.
Written Aspect
a) To submit written work in a specified and agreed time before meeting with the supervisor(s).
b) To prepare periodic progress reports on the research project.
c) To communicate to others in the academic community, both orally and in written form students research
findings.
d) To successfully complete any training programme arranged by, provided, through the University or third
party.
e) Please note that plagiarism is a serious offence. It amounts to intellectual theft. It means to take and
use another persons ideas, writing etc. as your own. Any student caught plagiarising will be seriously
dealt with. Offenders may have their candidature suspended/terminated. All students may refer to the
website at http://emodule.nus.edu.sg/ac/ which has been designed to provide students with answers to
the nature of plagiarism and how the University has dealt with such issues.
Teaching Duties & Department Work
a) A scholar or part-time/full-time research students maybe assigned teaching duties or department work if the
supervisor finds the scholars progress to be consistently satisfactory.
b) The scholar is thus required to be responsible for the work assigned and to perform & complete the duties
well and on time.
c) At any point in time, the scholars award of scholarship can be terminated / suspended should the
Department / Faculty deemed the scholar to be not executing his/ her duties in a professionsl manner.
Most importantly, the research student must act as a responsible member of the institutions academic
community.
9. NUS Honour Code
All students, as members of the National University of Singapore (NUS) are to undertake to maintain the highest
standard of personal integrity and to respect the rule of law, social order, the rights of others and abide by the
Statutes, regulations and rules of the University as are expected of all members of the University, both within and
outside the University.
In particular, all students are to uphold and maintain absolute academic honesty and integrity at all times. Students
are expected to understand that the forms of academic dishonesty include but are not limited to cheating, giving or
receiving any un-permitted aid, fabrication, plagiarism or participation in any action that compromises the integrity of
the academic standard of the University.
All students are reminded that failure to abide by the Honour Code may be sufficient cause for expulsion from the
University.
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Students are to familiarise themselves with the Statutes and Regulations of the National University of Singapore
which is available at http://www.nus.edu.sg/registrar/adminpolicy/statutes.html
In addition, research students are to take note of copyright issues of the university, information is available at
http://www.nus.edu.sg/enterprise/ilo/faculty/guidelines.html
10. Period of Candidature
10.1 Maximum Period of Candidature
The maximum period of candidature for M.Eng. programme is three years. As for the Ph.D. programme, the
maximum period of candidature is five years. The period of candidature is the same for both full-time and part-time
programmes.
10.2 Residency Requirement
The minimum residency requirement for a M.Eng. and Ph.D. student is 6 months and 18 months respectively.
10.3 Extension of Candidature
Students who are unable to submit their thesis for examination by the maximum period of their candidature will need
to apply for an extension of their candidature. The form (289/90A) should be completed and handed to your
supervisor(s) and the Department Head. Consideration for extension of candidature is based on the justification and
compelling reason(s) for the extension and also on your performance and progress made.
Students should take note of the following:
(a) Applications for extension of candidature must be submitted at least 3 months before the expiry of
candidature.
(b) If application is submitted within 6 months after the expiry date of the current maximum candidature, an
administrative fee of S$250 will be payable to reinstate the candidature. An application submitted 6 months
after candidature expiry date will not be considered.
The candidature will only be reinstated if approval is obtained from the Faculty (for cases where applications for
extension are submitted after expiry date of candidature). The University strongly encourage students to submit the
thesis for examination before the candidature lapse.
11. Programme Structure
11.1 Degree Requirements
In addition to the thesis, which forms a major part of your work, the normal requirements for the research degrees of
M.Eng. and Ph.D. include certain coursework and English language requirements. Doctoral students are also
expected to pass a Ph.D. Qualifying Examination. The details of these requirements are described in Sections 11.2,
11.3 and 20.2 respectively.
Students pursuing the Joint Degree programmes :
x NUS-IITM Joint Ph.D.
x NUS-Imperial College Joint Ph.D.
x NUS-Supelec Joint Ph.D.
x NUS-TU/e Joint Ph.D.
x NUS-UIUC Joint Ph.D.,
Kindly check with your Department for further details regarding the degree requirements.
11.2 Coursework Requirements
All graduate students must take and pass (at an expected proficiency level) a number of modules in order to
graduate (unless exemption has been granted by the University). A graduate module is normally equivalent to 4
modular credits (MC).
11.2.1 Department of Civil & Environmental Engineering (Civil Engineering Programme) (for students enrolled before
August 2012 Intake) and Department of Industrial & Systems Engineering
M.Eng. students must take and pass at least 4 modules (Graduate Seminars and Graduate English Course modules
are not included), or its equivalent of 16 modular credits (MCs). At least 12 MCs must be at graduate level within the
subject or in related disciplines and the other remaining credits may be from other levels in the same or other
disciplines subject to the approval of the Department.
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Ph.D. students must take and pass at least 8 modules (Doctoral Seminars and Graduate English Course modules
are not included), or its equivalent of 32 modular credits (MCs)*. At least 24 MCs must be at graduate level within the
11.2.2 Department of Electrical & Computer Engineering (for students enrolled from Aug 2011 Intake)
are not included), or its equivalent of 16 modular credits (MCs). All 16 MCs must be at graduate level within the
subject or in related disciplines.
are not included), or its equivalent of 24 modular credits (MCs). All 24 MCs must be at graduate level within the
subject or in related disciplines. Ph.D. students must also obtain a Satisfactory Grade for EE6990 Research
Attachment of 4 MCs (2x2)
Both M.Eng and Ph.D. students from the Dept of ECE must take and pass ES5101 Technical Communication for
Engineers.
11.2.3 All other students(excluding 11.2.1 and 11.2.2)
For the detailed requirement of each Department/Division, it is the students responsibility to check with their
Department/Division and supervisor(s). Graduate/Doctoral Seminars and English Language Course modules are
excluded from the minimum MC count.
Please refer to Section 20.1.1 on the rules relating to continuation and termination of candidatures.
11.3 English Language Requirements
All international students are required to take an English language proficiency test unless exemption has been
granted. Any exemption from the English language requirement will be indicated in the letter of offer for admission to
the M.Eng./Ph.D programs.
Upon registration as a student, you should register with the Universitys Centre for English Language Communication
(CELC) to sit for the Diagnostic English Test (DET). This test is conducted twice a year (in January and July).
Registration information and test dates can be found at http://www.nus.edu.sg/celc/. If you have missed your DET
with given valid reasons, you should make sure to register for the next test.
The DET is a two-hour placement test for incoming graduate students from non-English medium universities. Based
on the result of this test, students are assigned to appropriate Graduate English Course modules which provide them
language support to deal with their academic tasks. The test requires students to read some texts and then,
synthesising ideas from them, to write an academic essay of about 500 words in response to a question prompt. A
sample of the DET paper can be found at http://www.nus.edu.sg/celc/announcements/DET_Sample_Paper.pdf
Students who have taken the DET but have deferred doing the required English module or failed the end-of-course
examination must register in the next semester to take and pass the course. Scholarship may be suspended if the
Graduate English Course (Intermediate Level) is not completed within two semesters from date of registration
without any satisfactory reason(s).Thus those students who are placed in the Basic level of the Graduate English
Course must not defer taking the module. The minimum grade which must be obtained in order to progress to the
next level English module is a Grade C.
Please note that candidates who have not taken the DET (if required to, as stated in the offer letter) will not be
allowed to take the Graduate English Course. (Please see the CELC website http://www.nus.edu.sg/celc/)
The Graduate English Course is designed primarily to help you in writing your thesis. It will also help you in general,
as a good command of English is highly valued in the world of business in Singapore. So do take full advantage of
the opportunity provided to you.
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If you are a M.Eng. student, you are expected to achieve a pass in the intermediate level of the Graduate English
Course. Students must register for module ES5001A and obtain a Grade C and above.
If you are a Ph.D. student, you are expected to pass both the intermediate level, ES5001A, and the advanced level,
ES5002, of the Graduate English Course. Only Grade C and above obtained in both modules are counted towards
fulfilment of the English language requirement.
Important Note:
Fee is payable for repeated module taken (i.e. when student obtains a grade D and below and must re-take the
module).
The Graduate English classes are usually conducted twice weekly with two two-hour tutorials per week (total 4
hours); there are some evening and Saturday classes (for part time students). Your performance in the Graduate
English Course is one of the important factors in determining whether you are progressing satisfactorily in your
candidature, thus regular attendance and satisfactory progress are required. A penalty maybe imposed on students
who fail to attend regularly.
Please check the CELC website during the online module registration period for the schedules.
In order to improve your English, you are expected to use English in your work in this University. This includes
communication with your supervisor(s), technical staff and your peers.
In addition to the requirements outlined under Section 11.2 and 11.3, the Head of Department/Division or Vice-Dean
(Graduate Studies) may require a research student to undertake other work that may be relevant to his/her research
degree.
Writing and Communication Hub (WCH)
The Hub provides free one-to-one consultation service to all NUS students who need help with their writing and oral
presentation assignments. For further information about the Hub, please go to www.nus.edu.sg/celc/writinghub.
WCH is located on Level 6, the Central Library.
11.4 Seminar Module Requirements
M.Eng. and Ph.D. students will be required to attend and present a required number of seminars. The completion of
seminar modules is part of the fulfillment of graduation requirement. Please check with your Department /Division for
the detailed requirements.
12. Fees
The fees for AY2013/2014 are as follows:
Tuition Fees (per Annum)- for students admitted in AY2013/2014
Per Annum Amounts (S$)
Category of Graduate
Programme
Fees payable by
students not eligible
for MOE subsidy
Fees payable by students eligible for MOE subsidy
Note 1
Note 2
Singapore
Citizens
Singapore
Permanent
Residents
International Students
Non-Clinical 33,000 6,400 8,950
12,800
(with service obligation)
21,300
(without service obligation)
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Programme
Fees payable by
for MOE subsidy
Note 1
Note 2
Singapore
Citizens
Singapore
Permanent
Residents
Non-Clinical 30,900 5,950 7,850
10,950
18,250
Programme
Fees payable by
for MOE subsidy
Note 1
Note 2
Singapore
Citizens
Singapore
Permanent
Residents
Non-Clinical 29,450 5,700 7,200
9,800
16,350
Tuition Fees (per Annum) For students (admitted in AY2010/2011)
Programme
Fees payable by
for MOE subsidy
Note 1
Note 2
Singapore
Citizens
Singapore
Permanent
Residents
Non-Clinical 29,350 5,550 6,650
8,900
14,450
Programme
Fees payable by
for MOE subsidy
Note 1
Note 2
Singapore
Citizens
Singapore
Permanent
Residents
Non-Clinical 29,150 5,300 5,850
7,950
13,250
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Programme
Fees payable by
for MOE subsidy
Note 1
Note 2
Singapore
Citizens
Singapore
Permanent
Residents
Non-Clinical 28,850 5,050 5,550
7,600
12,650
Tuition Fees (per Annum) For students (admitted in/before AY2007/2008)
Note 1
Programme
Singapore
Citizens
Singapore
Permanent
Residents
Non-Clinical 5,050 5,050 5,550
Notes:
1. Subsidised fees quoted exclude prevailing GST as the GST is subsidised by the Ministry of Education (MOE).
2. Students who have previously enjoyed government subsidy or sponsorship by a Singapore government agency (such as scholarships
offered by the Ministries, Public Service Commission and Statutory Boards) in a graduate programme will not be eligible for MOE subsidy in
another graduate programme at the same or lower level. For example, students who had previously enjoyed subsidy/scholarship in a
Masters programme and had attained the Masters degree will not be eligible for subsidy in another programme at Masters or lower level. In
addition, if they wish to upgrade and enrol in a graduate programme that has a combination of Masters and PhD candidature, they will not be
eligible to enjoy subsidy/scholarship during the Masters candidature. The fee amounts quoted here are inclusive of prevailing GST.
Students who are not eligible for MOE subsidy are also ineligible for some scholarships, for example, the Presidents Graduate Fellowship,
SMA Graduate Fellowship at SMART, NUS Research Scholarship, Tuition Fee Allowance, NUS Graduate School for Integrative Sciences &
Engineering Scholarship (NGSS), etc.
With effect from AY2008/2009 Semester 2, students (all nationalities) who did not complete an earlier graduate programme and are now
readmitted to another/same graduate programme within NUS or across the Autonomous Universities (NTU, SMU and SUTD) will be eligible
for MOE subsidy only up to the maximum course duration for the new course less the number of semesters of government
subsidy/scholarship received for the previous course(s).
Miscellaneous Student Fees
(A) For new students admitted in AY2013/2014
The table below show the miscellaneous student fees payable per semester by the graduate intake of AY2013/14
for their entire candidature.
Miscellaneous Student Fees Full Time Part Time
Student Services Fee (SSF) (Lab-Based) $144.45 $116.63
Health Service Fee (HSF) $58.85 -
Notes:
3. If fees are not paid or only partially paid by the due date (refer to OFS), a late payment charge of $25 may be
imposed.
4. All fees shown are inclusive of prevailing GST.
5. For conversion from full-time to part-time or vice versa, the SSF payable for the semester is as follows:
Conversion From Date of Conversion Student Services Fee Payable
Full-Time to Part-Time By end of instructional week 2 Part-Time SSF
After Instructional Week 2 Full-Time SSF
Part-Time to Full-Time Any time In The Semester Full-Time SSF
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6. All full-time students (local and international) are required to subscribe to the Universitys medical insurance
scheme. Please refer to UHC for details on the scheme. For conversion from full-time to part-time or vice
versa, the HSF payable for the semester is as follows:
Conversion From Date of Conversion Health Service Fee Payable
Full-Time to Part-Time By end of Instructional Week 2 Exempted
After Instructional Week 2 Full Fee
Part-Time to Full-Time Within First Half of Semester, i.e., on or Before 30 Sep
(Sem 1) or 31 Mar (Sem 2)
Full Fee
Second Half of Semester, i.e., After 30 Sep (Sem 1) or 31
Mar (Sem 2)
Half Fee
For research students who have submitted their thesis, the Health Service Fee will be payable as long as the
student remains as full-time and has not been conferred the degree.
(B) For existing students admitted in AY2012/2013 and before
Type of Fees
Full time
students
Part time
students
Remarks
Mandatory Miscellaneous Fees
Registration S$50.00 S$50.00 one-time fee, payable in
semester of admission only
Student Activity and Services
Notes 2
S$64.00 S$12.00
Health and Insurance
Notes 3.4
S$117.70 - per semester, for local
and international students
Academic Related
(including CLASS fee)
S$23.00 S$23.00
Examination Fees
M.Eng.
Ph.D.
S$250.00
S$500.00
S$250.00
S$500.00
one-time fee
Notes:
1. (a) If fees are not paid or only partially paid by the due date indicated in the emailed Notice of Payment for each semester, a
late fee of $25 may be imposed.
(b) All fees shown here are excluding prevailing GST, unless otherwise indicated.
2. Part-time Student Activity and Services fees will be charged for students who convert from full-time to part-time within
Instructional Week 2 of the semester. Full-time fees would be charged for conversions after Instructional Week 2. Full-time
Student Activity and Services fees will be charged for conversion from part-time to full-time anytime throughout the semester.
3. All full-time students (local and international) are required to subscribe to the Universitys medical insurance scheme. Please
refer to UHC for details on the scheme. Health and Insurance premium is charged on a per semester basis. For students who
have obtained approval for conversion of academic load, the Health and Insurance Fee payable is as follows:
Conversion From Date of approval of Conversion Health and Insurance Fee
Payable
Full-Time to Part-Time By the end of Instructional Week 2 Exempted
After Instructional Week 2 Full Fee
Part-Time to Full-Time Within First Half of Semester, i.e., on or Before 30 Sep
(Sem 1) or 31 Mar (Sem 2)
Full Fee
Second Half of Semester, i.e., After 30 Sep (Sem 1) or 31
Mar (Sem 2)
Half Fee
For research students who have submitted their thesis, Health and Insurance fee will be charged as long as the student remains
as a full-time student and has not been conferred the degree.
4. Fee quoted is inclusive of prevailing GST. CLASS refers to the Copyright Licensing and Administration Society of Singapore
Limited. Find more information at http://www.class-singapore.com/index.php
12.1 Portion of Fees Payable
12.1.1 For Submission of Thesis
Fees are payable until satisfactory completion of the thesis for examination. A grace period during the first three weeks
of Semester 1 and first two weeks of Semester 2 will be given for submission of the thesis. If the thesis (approved by
supervisor) is submitted during the grace period, fees for that semester will be waived. If the thesis (approved by
supervisor) is submitted for examination after the grace period but during the first half of a semester, half of the fees
paid for that semester will be refunded to the candidate.
10
Research students (non-scholars) who submit their thesis for examination during the semester when they are on Leave
of Absence or during the semester immediately after the leave will have to pay fees for 1 semester, even if the thesis is
submitted within the Instruction Week 2.
Please refer to Annex 4 for more details regarding submission of thesis.
12.1.2 For Withdrawal/Termination of Candidature
Self-financing Graduate Students who leave the University, either through withdrawal on their own accord or
termination of candidature by the University, after Instructional Week 2 of the semester will be liable to pay fees for the
entire semester.
Date of Withdrawal/Termination Fee Payable
Before Instructional Week 2 Exempted
After Instructional Week 2 Full fee for the semester
12.1.3 For Students who are on Leave of Absence
Self-financing students who are granted leave of absence for part of a semester (i.e. the period of leave does not cover
the dates of the whole semester) are required to pay fees for that semester. Those who are granted leave of absence
for the whole semester will be exempted from payment of fees for that semester. However, the leave of absence
application must be submitted before the deadline for payment fees for the semester (i.e. before Instructional Week 2),
otherwise fees for the semester will be payable.
Date of Submitting Leave of Absence Application Fee Payable
Before Instructional Week 2 Exempted
After Instructional Week 2 Full fee for the semester
For further details on the dates and portion of fees payable, please refer to http://www.nus.edu.sg/registrar/edu/gd-
fees.html
12.2 Payment of fees
Deadline for Payment
Fees must be paid in advance each semester. If fees are not paid by the due date, a late fee will be imposed ($25 for
non-payment / $10 for partial payment).
Payment in cash may be made at the Student Service Centre, Level 1, Yusof Ishak House. Cheque or bank draft in S$
should be made payable to National University of Singapore with your name and registration number written on the
reverse side of the cheque/bank draft.
For newly registered students, the bill/payment form for the first semester will be issued by the Registrars Office. For
existing students, you will be informed through email notice sent to your NUS email account to view your Student Bill
online at least 2 weeks prior to scheduled deadline for fee payment. No hardcopy Student Bill will be sent to students
during their duration of study at NUS. Students may check and view their latest status of their student accounts, make
e-payment or print their student bills by accessing the online Student Account Enquiring System at
https://aces01.nus.edu.sg/StudentPayment/Login.jsp. For enquiries, students may contact Student Service Centre at
Tel: 6516 1177 or send an email to http://www.askstudentservice.nus.edu.sg
Students are encouraged to pay their fees through GIRO. Application forms for payment through GIRO are available
from the Student Service Centre. It can also be printed from the NUS website (Student Matters -> Finance-related
Forms).
If you are sponsored by your employer who will be paying your fees, a cheque (payable to the "National University of
Singapore") for the relevant amount should be made only after you receive the bill. Please inform your employer to
send the cheque with the bill directly to the Office of Financial Services.
Research Scholars
Research scholars who are no longer in receipt of the research scholarship and have not submitted their thesis
(approved by supervisor) for examination, will not be eligible for tuition fee subsidy. They are required to pay fees with
effect from the semester as indicated below, depending on the last day of the
research scholarship:
Last day of research scholarship Fees payable effective from
Before deadline for payment of fees Current semester
After deadline for payment of fees Subsequent semester
Fees will be payable until the thesis (approved by supervisor) is submitted for examination.
11
Full-time Staff
To encourage our staff members to upgrade their qualifications through programmes offered by NUS, the University
provides concession on tuition fees of government subsidized graduate programmes to all full-time staff members
who have completed at least one-year service in NUS.
The concession provides the same dollar quantum subsidy to all eligible staff members based on Singapore Citizen
subsidized fee rates, as summarized in the table below.
Programme
Concession/Discount
Students enrolled
prior to AY2008/09
New students admitted from AY2008/09
Singapore
Citizens
Singapore Permanent Residents &
Government-subsidized
Research Programme
Full waiver Full waiver Published fees payable by Singapore
Citizens
Government-subsidized
Coursework Programme
80% of fees
80% of published
fees
80% of published fees payable by
Singapore Citizens
Other guidelines for this staff concession are:
a. Staff concession applies to all full-time NUS staff members who are in service as at the end of the second
instructional week of the applicable semester and have served at least one year as a full-time staff member of
NUS.
b. Staff members must be enrolled in NUS part-time government-subsidized graduate programmes.
c. The concession shall apply only to tuition fees. Staff members are expected to bear other required charges such
as the registration fees, examination fees and copyright fees.
d. No service bond with NUS will be imposed.
In the event of staff members leaving on or before the end of the second instructional week of a semester, he or she will
not be accorded the concession from that semester onwards.
Non-government subsidized (self-funded) graduate programmes are not included in this concession. However, faculties
do offer special rates to NUS staff members enrolled in certain self-funded graduate programmes. Staff members may
approach the relevant programme office for more details.
Late and Partial Payment Penalties
Students who do not meet fee payment deadlines may incur penalty fees. If fees are not paid, or only partially paid,
by the due date indicated in the bill, a late fee will be imposed. Students whose fees are in arrears after the final
deadline will have their names deleted from the student register. Their names will only be reinstated if, within the
grace period stipulated by the University, they re-register as a candidate and settle all outstanding fees including a
re-registration fee of S$50.00 (excluding GST).
12.3 Outstanding Fees & Negative Service Index (NSI) imposed
Students who have outstanding fees in their student account after the fee payment due date; will have a NSI
imposed on their student account in myISIS. Please refer to Office of Financial Services website for NSI penalties:
http://www.nus.edu.sg/finance/student/financialServices/faq/TF_MMF.html
12.4 Full-Fee Paying Students
Students who are on leave of absence for part of the semester (e.g. a few days or up to a few months in a semester )
are still required to pay fees regardless of whether the student has registered for modules or not.
A student need not pay fees only when the application for Leave of Absence is for the whole semester.
12.5 Change of Citizenship (Effect on Fees & RS)
Citizenship changes which result in tuition fee rate changes will be effected in the semester only if notification is
received no later than the end of the second instructional week. Notification received beyond that will have the
revised tuition fee effected only in the following semester.
For those receiving the NUS Research Scholarship, any revised scholarship stipend due to a change in citizenship
will be effected the month after the students notification.
12
13. Financial Assistance
For the full range of financial assistance available, please refer to the website
http://www.nus.edu.sg/admissions/graduate-studies/fees-faid-scholarships.php
Students who are awarded scholarship from the university must take every effort to manage the monthly stipend
given.
Please save some of the amount given, in the event of the suspension of scholarship due to:
1) Not meeting academic requirements ( unsatisfactory CAP )
2) Poor / unsatisfactory research progress
3) Disciplinary issues
4) Unable to pass Oral Qualifying Exam by the 2
nd
year of candidature
The suspension of scholarship will result in no stipend awarded for a stipulated duration and the student may be
required to pay fees. Please note that the University will not waive the fees nor reduce the amount to be paid.
The University takes a very serious view on the students overall performance. The scholarship will be re-activated
upon approval by the Faculty after the student has made improvements. There will be no back pay to students for the
period where scholarship was suspended nor any further extension of scholarship period due to suspension.
13.1 NUS Research Scholarship / Studentship / Lee Kong Chian (LKC) Graduate Scholarship / Presidents
Graduate Fellowship (PGF)
Students receiving any of the above Scholarships are not allowed to concurrently hold any other scholarships while
pursuing the research programme. Students who wish to take up other scholarships (having been awarded the NUS
Research Scholarship/LKC Graduate Scholarship/Presidents Graduate Fellowship) must inform the University to
withdraw the Scholarship. Please refer to the Terms and Conditions of each award at Registrars Office website
(given above) and be fully aware of them.
13.1.1 Renewal of scholarship / Studentship
In addition to the renewal of your candidature, your scholarship must be renewed each year if you are a Research
Scholar and would like to continue to receive financial support from the University. This renewal is reviewed during
the half-yearly progress reporting exercise. Upon notification via email, you must complete the progress report
online (refer to para 16). Your supervisor(s) will comment on the progress made. The Department/Division and
University will then evaluate your renewal application.
While each renewal of a scholarship will usually be for an additional period of six months or one year, a shorter
period of renewal or no renewal may result if your progress in your candidature is found to be unsatisfactory.
The maximum periods for you to receive the scholarship are 2 and 4 years, for the M.Eng. and Ph.D. programmes
respectively. If you are not able to complete your thesis by the time your scholarship runs out, you will have to work
on your thesis without any financial support from the University.
13.1.2 Suspension of Scholarship / Studentship
For the completion of a successful programme of study leading towards a research higher degree requires much
commitment from the research student. Good progress must be maintained at all times for all full-time Scholarship
holders during their research candidature. A minimum CAP of 3.5 must be maintained at all times for the completion
of coursework requirement (please refer to item 20.1.1) and good research progress. The research scholarship may
be suspended if the progress in coursework and/or research has not been satisfactory. (i.e. CAP below 3.5 and
research progress less than good) It may be reinstated after satisfactory progress is made.
Students on leave of absence (LOA) will have the scholarship suspended, except for those on overseas
study/attachment. There will be no pay-back of stipend after student returns from LOA to resume studies.
13.1.3 Deduction of research scholarship stipend for payment of outstanding tuition fees
Scholars need to take note that their research scholarship stipend will be used to pay towards any outstanding tuition
fees (due to suspension of scholarship).
13.1.4. Application for NUS Research Scholarship (for existing self-financing & GST B students)
Existing self-financing and GST B students who wish to apply for the Research Scholarship should write in for this
request. The letter, together with the result slip(s), is to be handed to supervisor(s), Division/Department Head and
the Vice-Dean (Graduate Studies) for endorsement before the University considers such request.
13.2 Part-time Appointment Schemes
13.2.1 NUS Research Students awardees on part-time Appointment
Students who have been awarded one of the following scholarships (Lee Kong Chian GS, President Graduate
Fellowship, NUS Research Scholarship, SMART Graduate Fellowship, NUS Research Studentship), will be required
to serve 6 hours of unpaid duties each week. Anything above the 6 hours, scholars can decide to take up more hours
(subject to a cap of 16 hours) if he/she can cope with their research work. The terms & conditions in the contract that
all awarded would have endorsed:
13
The Fellow shall, if required by the Head of Department, assist in teaching duties and departmental work (e.g.
conducting tutorials/lab demonstration, preparing teaching materials or developing new experiments for teaching
purposes, performing invigilation duties, etc) up to 6 hrs per week without any remuneration. If the Fellow wishes to
perform teaching duties and departmental work on top of the 6 hrs, the Fellow has to note that:-
(a) the total time spent on teaching duties & departmental work does not exceed 400 hours per financial year
(commencing on 1 April and ending 31 March of the following year), and usually not more than 16 hours a week;
(b) the Fellow shall only be assigned teaching duties & departmental work if the supervisor and Department are
satisfied with his/her progress; and
(c) the Fellow shall be remunerated for performing teaching duties and departmental work at a rate of S$30 - S$60
per hour. Any remuneration paid will be subject to tax and Central Provident Fund payments (for Singapore citizens
and permanent residents).
13.2.2 Graduate Student Tutor (GST) Scheme A
The appointment of a GST (Scheme A) is open to all full-time graduate students. Students are allowed to work up to a
maximum of 16 hours per week during term time. There is no cap on the number of hours during vacation
employment.
Scholars will be paid for the period in excess of the nominal number of working hours set by the Faculty. Students will
be paid on an hourly basis. Students need to enquire at the Departments first for the availability of part-time work
before filling-in the form RO.1022/03E.
13.2.3 Graduate Student Tutor (GST) Scheme B
The appointment of a GST (Scheme B) is open to full-time graduate students who are non-scholars. Students will be
paid on a monthly basis. The GST scheme is renewable on a 6-monthly basis subject to satisfactory performance (i.e.
coursework, research and work assigned by the Department).
Tuition fees can be paid on a 6-month installment basis through the deduction from the monthly salary. Singaporeans
& SPRs employed would need to contribute to CPF. Students are expected to engage in departmental work of up to
an equivalent of 8 hours per week.
Existing self-financed students who wish to apply for the GST (Scheme B) should discuss with the supervisor first and
then complete form RO.1022/03E avai l abl e at Depar t ment s/ Di vi si ons. The form should be handed to existing
supervisor(s), Department Head and the Vice-Dean (Graduate Studies) for endorsement before the University
considers such request.
13.2.4 Graduate Student Researcher (GSR)
Students applying for GSR will assist the academic staff (Principal Investigator) in specific research duties. The GSR
scheme is open to all full-time and part-time graduate students (except NUS staff). Students who have
submitted/going to submit their draft thesis, or submitted the thesis for final examination are to seek full-time
employment. However, these students who wish to apply for GSR must provide good justifications. The application
will be considered on a case-by-case basis.
A scholar who is concurrently receiving top-up from the principal investigator cannot be employed as a
GSR. Students are allowed to work up to a maximum of 16 hours per week during term time. There is no cap on the
number of hours during vacation employment. Students may enquire with supervisors first before filling-in form
RO.1022/03E.
Note:
1) The appointment of GST & GSR is subject to students' satisfactory performance. Students are reminded to
be responsible for the work assigned to them. It is the responsibility of International students to check and
seek approval from Immigration and Checkpoint Authority (ICA) prior to the commencement of employment if
the working hours exceed 16 hours a week. Students should balance their studies with part-time employment.
2) Research Scholar funded by MOE cannot receive GSR remuneration from AcRF and MOE Start-up grants.
Students receiving remuneration from A*Star grants as GSR or GST should not be in receipt of any other
stipends or awards.
For further details on part-time appointment schemes, you may refer to http://www.nus.edu.sg/admissions/graduate-
studies/partime.php
14. Selection of Courses and Class Time-Table
As a graduate research student, you are to consult with and obtain approval of your supervisor(s) on the modules
you intend to read within the first two weeks of commencement of each semester. Following which, you are to
register your request to read the approved module(s) online.
14
Students are advised to register early for their modules to avoid disappointment, as popular modules can be over-
subscribed.
The approved list of modules for the semester can be viewed online. Departments may post the approved list on the
Departments Notice Board as well.
The Online Module Registration System (http://www.gse.nus.edu.sg/online/index1.html) is used to facilitate module
registration for graduate students from the Faculty of Engineering. During the Online Module Registration Exercise,
students may log in to register/drop modules. Information on the modules available/offered by the
Departments/Divisions can be obtained from this system.
Class time-tables are posted on the Departments/Divisions websites.
Further inquiries may be made at:
Programmes for Location Telephone No:
Bioengineering EA 03-12 6516 4267
Chemical & Biomolecular Engrg E5 02-09 6516 5031
Civil & Environmental Engrg
Electrical & Computer Engrg
Engineering & Technology Mgmt
Industrial & Systems Engrg
Materials Science & Engrg
Mechanical Engrg
E1A 07-03
E4 05-45
EA 05-34
E1A 06-25
EA 03-09
EA 07-08
6516 4513
6516 8502
6516 3384
6516 2206
6516 4672
6516 7608
For any general inquiries, they can be made at:
Graduate Studies Office, Faculty of Engineering
National University of Singapore
Blk EA, Level 6, Room 16
9, Engineering Drive 1
Singapore 117576
Tel: 6516 6299
Fax: 6777 2264
14.1 Application for Cross-Faculty Modules
Students who intend to read modules offered by another Department other than the students home Department, can
only register their interest to do so by completing a form, which is available from the Departments General Office.
Such requests would be considered on a case-by-case basis according to the relevance of the module to your
degree of study, module availability, and the Departments approval. Students are NOT ALLOWED to register for the
same module more than once, in which the module was taken for a previous degree in NUS.
Students who need to apply for modules in other faculties are required to do so in advance, as soon as the time-table
is out. Students are to sign up for modules for each semester not later than the second week of commencement of
each semester. The application form, GSE 2/2005, can be obtained from GSE/Departments. (For modules offered by
Singapore-MIT Alliance, please fill up form GSE 1/02, available in Department). Students are to fill up the form and
submit to their respective departments.
14.2 Pre-taken Graduate Module
NUS B.Eng. graduates may apply for credit transfer of their approved pre-taken* graduate module(s), taken during
their undergraduate studies towards their current M.Eng./Ph.D. studies.
The pre-taken modules should have been taken less than 5 years prior to admission of their M.Eng./Ph.D.
admission, and were not counted towards their B.Eng. degree. Upon approval, the pre-taken modules and grades
will be transferred and included in the CAP computation of their current M.Eng./Ph.D. programme.
* Pre-taken graduate modules must be as indicated in the transcript records for the B.Eng. degree.
15. Project Work and Thesis
M.Eng. and Ph.D. programmes are primarily research-based and you should keep in close contact with your
supervisor(s) who will guide you on your research projects. Towards the end of your research project, you will have
to write and submit a thesis on your research work for examination.
A guide for preparation of the thesis is attached (see Annexes). You are to read the guide carefully to avoid
unnecessary work. After having written your thesis and prepared all the requested documents, you should seek the
approval of your supervisor(s) and submit these to your Department. Your thesis will be sent to External and Internal
Examiners. Depending on their comments, it may be necessary for you to modify your thesis and to carry out
additional research work before your thesis can be accepted.
15
In addition to the examination of the thesis, the award of a Ph.D. will also require the candidate to make oral
presentation(s) of about 20 to 30 minutes (power point presentation is usually required) to a panel of some senior
academic staff members as well as to fellow research students within the faculty and be able to provide satisfactory
answers to the various questions raised.
16. Progress Reports
Your candidature will normally have to be renewed half yearly, subject to satisfactory progress. The renewal usually
takes place in September and February. The Registrar's Office will email your supervisor (s) to evaluate your
progress via an online system.
To keep your status as a Graduate student, you must write a four-page report on the progress made since the
previous report and hand it to your supervisor(s). Your supervisor(s) will comment on the progress made and make
his recommendations. The Department and University will evaluate/review the progress before renewal of your
candidature is granted. It is the students responsibility to hand in the report to the supervisor(s).
17. Upgrading of Candidature from M.Eng. to Ph.D.
If you are currently on the M.Eng.programme and would like to work for a Ph.D. degree, you can apply for an
upgrade to the Ph.D. programme after you have satisfied your coursework requirements and the English Language
requirements (if any) for the M.Eng.
To be eligible, you must obtain a CAP of at least 3.5. The computation of CAP will be based on all modules taken
(excluding CELC modules). Please check with your department on the required number of modules to take & pass
before upgrading. Students with CAP that does not meet the minimum requirement but have a journal paper
accepted for publication may also submit their application for consideration. It is also expected that students who
wish to upgrade are also doing well in their research work.
For the upgrade, you have to submit a detailed proposal on the research work schedule that has been performed
and the future research work to be carried out. This report, usually a 30-40 page proposal, will be examined. You
will also have to make an oral presentation to a panel of examiners before your upgrade can be considered.
A written examination is included. Your research proposal together with the panel's recommendations and the
completed form (578/95A) are to be submitted to your Department Office. Please discuss your interest with your
supervisor(s).
Please note that if your application to upgrade to the Ph.D. candidature is successful, the normal maximum period for
your scholarship is 4 years (from the time you were admitted as a M.Eng. scholar). It is advisable that you apply for
the upgrade to Ph.D. as early as possible, if you are interested in high level research and development work.
Upgrading should be completed between 18 24 months from start of the M.Eng. candidature. (Please refer to
Annex 3 for the timeline)
M.Eng. research scholars upgraded to Ph.D. candidature after passing the Ph.D. Qualifying Examination will have an
additional $500 per month added to their stipend (from the passing date of the examination up to the fourth year of
candidature/expiry date of Research Scholarship, whichever is earlier).
18. Conversion of Student Status from Full-Time to Part-Time
Towards the end of the research project, some students may find employment and wish to convert their student
status to part-time. For those students who are or have been on Research Scholarship, under no circumstances
should they start work before they obtain approval from the University. Otherwise, they are liable to the penalty of
having to repay the University the Scholarship and have their candidature terminated immediately.
Student should note that writing the thesis requires a lot of effort and progress is likely to be extremely slow when
he/she starts working. A satisfactory draft must be submitted to the supervisor before applying for part-time status.
Approval for the conversion of a student's status to part-time is granted on a case-by-case basis.
For students who are receiving Research Scholarship, approval is normally not granted unless:
(a) the student has submitted a draft of the complete thesis to the supervisor(s)
(b) the student has completed ALL coursework requirements (inclusive of English if required)
(c) the supervisor(s) in his/her best judgment feels that the student is able to submit the softbound
copy of the thesis for examination within three months.
Applications for conversion of students status from full-time to part-time should be made on the prescribed form GSE
2/2002R and handed to existing supervisor(s), Department/Division Head and the Vice-Dean (Graduate Studies) for
comments at least 2 weeks before actual date of conversion, before the University considers such requests.
19. Exemption from Coursework Requirement
Students may apply for module exemption, subject to a case-by-case consideration if students have completed
relevant graduate module(s) from a graduate programme in NUS. The maximum number of modules that may be
granted exemption is 50% of coursework requirements. ie. 2 modules exemption for M.Eng. and 3 modules for
Ph.D. students.
16
Modules requested for exemption should be a Graduate level module, relevant to current research area and must
have been taken within 5 years from registration of the current degree/programme.
Request for exemption of modules must be submitted to the Graduate Studies Office through the supervisor(s), and
Head of Department, in the first semester of candidature. Students are to state their current research topic in the
request letter and a copy of the result slip/transcript in which the modules indicated for exemption, should be
attached.
Please note that full exemptions from the coursework requirement will not be given if the modules had been used for
the earning of an earlier NUS graduate degree. Modules previously granted for exemption cannot be used again for
exemption in the current degree that a student is pursuing. The modules that are approved for exemption will not be
calculated in the CAP of the students current degree.
20. Examinations
20.1 Coursework Examination
Examinations for courses are usually held at the end of each semester of study. Candidates are not permitted to
repeat any passed module taken previously.
20.1.1 Modular Credit System
1. Modular Credits
Each existing graduate module of 39 hours of lecture is to be assigned 4 modular credits.
2. Grade and Grade Point
Grade Grade Point
A+ 5.0
A 5.0
A- 4.5
B+ 4.0 CAP for Graduation:
B 3.5
B- 3.0 M.Eng. (coursework requirement) 3.0
C+ 2.5 Ph.D. (coursework requirement) 3.5
C 2.0
D+ 1.5
D 1.0
F (Fail) 0
A candidate who is absent in the examination of a module without a valid reason acceptable to the Board of Examiners will be
given Grade F (Fail) for the module which he/she is absent in.
Module(s) with Grade F do not earn any modular credits.
3. Continuation, Termination and Graduation
For continuation of candidature a student must obtain satisfactory progress during his/her candidature. A student is
terminated and refused re-admission if he/she obtains fails to maintain the minimum CAP.
For any semester in which the students CAP falls below the CAP required for graduation (i.e. 3.0 for M.Eng. and 3.5
for Ph.D.), he/she will be issued an academic warning. A student may also be issued an academic warning or placed
on probation for poor performance in the Qualifying Examination, research, or other programme requirements.
Table 1 Continuation Requirements
CANDIDATURE REQUIREMENT
M.Eng
x CAP should not fall below 1.5 in the 1
st
semester of candidature; or
x CAP should not fall below 2.5 for two consecutive semesters; or
x CAP should not fall below 3.0 for three consecutive semesters
Ph.D
x CAP should not fall below 1.5 in the 1
st
semester of candidature; or
x CAP should not fall below 3.0 for two consecutive semesters; or
x CAP should not fall below 3.5 for three consecutive semesters
17
Table 2 Graduation Requirements
For graduation,
(i) M.Eng. students (in all Departments except Electrical & Computer Engineering) must:
x obtain at least 16 MCs (Graduate Seminars and Graduate English Course modules are not included), of which
at least 12 MCs must be at graduate level within the subject or in related disciplines and the remaining credits
may be from other levels in the same or other disciplines subject to the approval of the Department; &
x obtain CAP > 3.0 in best 4 modules (or equivalent of 16 MCs); &
x pass the M.Eng. thesis; &
x obtain minimum Grade C in the Graduate English Course (Intermediate Level), where applicable; &
x Satisfactory Grade for Graduate Seminars.
(ii) M.Eng. students (in Department of Electrical & Computer Engineering*) must:
x obtain at least 16 MCs (Graduate Seminars and Graduate English Course modules are not included), of which
16 MCs must be at graduate level within the subject or in related disciplines, subjected to approval of the
Department. The modules comprise of 2 core (level 5000) and 2 research (level 6000) modules; &
x obtain minimum Grade C in ES5101 Technical Communication for Engineers (O MC, graded).*
x pass the M.Eng. thesis; &
x obtain minimum Grade C in the Graduate English Course (Intermediate Level), where applicable; &
x Satisfactory Grade for Graduate Seminars.
(iii) Ph.D. students (in all Departments except Electrical & Computer and Industrial & Systems Eng) must:
x obtain at least 24 MCs^ (Doctoral Seminars and Graduate English Course modules are not included), of which
x pass the Qualifying Examination; &
x pass the Ph.D. thesis and Oral Examination; &
x obtain minimum Grade C in the Graduate English Course (Intermediate and Advanced Levels), where
applicable; &
x Satisfactory Grade for Doctoral Seminars.
^Ph.D. students (registered before August 2012) in the Department of Civil & Environmental Engineering (Civil
Engineering Programme) are required to take an additional 8 MCs (of its equivalent of 2 modules) on
Satisfactory/Unsatisfactory basis as approved by the Department.
(iv) Ph.D. students (in Department of Electrical & Computer Eng*) must:
x obtain at least 24 MCs (Doctoral Seminars and Graduate English Course modules are not included), of
which 24 MCs must be at graduate level within the subject or in related disciplines, subjected to approval
of the Department. The modules comprise of 3 core (level 5000) and 3 research (level 6000) modules; &
x obtain Satisfactory Grade for EE6990 Research Attachment of 4 MCs (2x2); &*
x obtain minimum Grade C in ES5101 Technical Communication for Engineers (O MC, graded).*
applicable; &
x obtain minimum Grade C in the Graduate English course (Intermediate Level), where applicable; &*
(v) Ph.D. students (in Department of Industrial & Systems Eng) must:
x obtain at least 32 MCs (Doctoral Seminars and Graduate English Course modules are not included), of which
applicable; &
*Applicable for students registered from August 2011 Intake
Notes:
CAP = Cumulative Average Point
Formulae for CAP =
All letter grades (including Grade F) are computed in the CAP computation for students who have yet to accumulate the minimum
number of modular credits for graduation. Students who have achieved more than the minimum number of modular credits for
graduation, the CAP is computed on the best modules equivalent to minimum number of modular credits (inclusive of
foundation/core modules, where required).
Sum (Grade Pt x MC)
Sum (MC)
18
The English Language requirement is to be considered separately. CELC modules are excluded from the computation of the
average grade for fulfilment of coursework requirement.
All graduate students are not permitted to repeat a non-core module which he/she has passed for the purpose of improving
his/her grade. Please consult your Department if necessary.
20.1.2 Use of Calculators for Examinations
Information extracted from Registrars intranet
http://www.eng.nus.edu.sg/ugrad/documents/Use_of_Electronic_Calculators_in_Examinations.pdf
1. There will not be any checking, registering or stamping of calculators prior to the examination. Candidates do not
need to go to the different departments to have their calculators verified.
2. Where calculators are allowed to be used in examinations, candidates may use any hand-held battery operated
and silent calculator without print-out facilities.
3. Calculators used during an examination must be without calculator covers, instruction leaflets or instructions and
formulae printed on the lid/cover, or any other similar materials.
4. Calculators with the function of remote communication with other machines, palm-top PCs, electronic
organizers/digital diaries and notebook computers are not allowed for use in examinations.
5. For examinations where programmable calculators are included for use, candidates are responsible for
clearing any information and/or programmes stored in the programmable calculators before the
examination.
The use of any calculators with features that are deemed unacceptable* or for the retrieval of
information/programmes during examinations is considered an act of cheating.
*Students should check with their lecturers for any specific model calculators that are allowed in a particular examination.
6. Candidates must ensure that their calculators are in good working condition.
Requests for replacements arising from calculator breakdowns during an examination will not be
entertained.
7. Candidates are not allowed to borrow calculators from other candidates during the examination for any reason.
8. Candidates may not claim special consideration for non-possession of a calculator, malfunctioning of a calculator
or for inability to use a calculator.
9. Any candidate who brings items into the examination hall that does not comply with the above instruction would
be deemed to have committed an act of cheating. Disciplinary action will be taken against him/her accordingly.
20.1.3 Absence from Examinations
A candidate who fails to sit for the examination of a module, without a valid reason acceptable to the University will
be given a Grade F (Fail) for the module which he/she is absent in.
20.2 Ph.D. Qualifying Examinations
If you are a Ph.D. candidate, in addition to the coursework requirements as described in paragraph 11.2, you are
also required to take and pass a Ph.D. Qualifying Examination. This consists of:
a) the submission of a 30-40 page proposal of the research which you have undertaken, including a work schedule
to show future work to be done with explanation details; &
b) an oral presentation of your research proposal before a 3-member panel including your supervisor(s) and
members appointed by your Department Head.
c) a Comprehensive Examination is to be completed prior to taking the Oral Qualifying Examination. Students are
encouraged to take the comprehensive examination by the end of the first year.
d) the Qualifying Examinations (both comprehensive & oral) should be completed by the 24
th
month (for full-time &
part-time Ph.D students) of a students candidature.
e) See Annex 3 for timeline of when Qualifying Examinations are to be taken.
When the Oral Qualifying Examination is to be taken :
Please refer to Annex 3 for the timeline of when the Qualifying Examinations are to be taken.
(1) Direct Ph.D. candidates
To be completed latest by 24
th
month of Ph.D. candidature. Candidates are expected to have satisfied the
coursework and English language (if any) requirements for the M.Eng. (For English requirement, please refer to pg 5
& 6). PhD students/MEng students upgrading to PhD, if required to take English must pass Intermediate English
(ES5001A) before taking Oral Qualifying Examination. (Please refer to pg 5 English Language Requirements)
Scholars who pass their Ph.D. Oral Qualifying Examination will have an additional $500 per month added to their
stipend (from the date of the examination up to the fourth year of candidature/expiry date of Research Scholarship,
whichever is earlier).
19
For research scholars who have not taken the Qualifying Examination after a specific time, a reminder letter will be
issued. Scholarship will not be renewed if the oral Qualifying Exam is not completed by the 24
th
month. (ie, scholar
will have to pay tuition fees before scholarship is renewed) Scholarship will only be renewed with effect on the day of
passing the oral Qualifying Examination.
Students may have their Ph.D candidature reviewed for termination, if they do not pass the Qualifying Examination
by the given timeframe. Candidates who fail their Qualifying Examination may be recommended to the Board of
Graduate Studies to have their candidature terminated. Conversion to Masters programme will not be allowed in the
Faculty.
Important Note :
Ph.D students who have failed in either the Comprehensive Qualifying examination or Oral Qualifying examination
twice will have their candidature terminated.
(2) Candidates recommended for upgrading from M.Eng. to Ph.D.
Please refer to section 17 for more details.
20.3 Thesis Examination
20.3.1 Submission and Examination of Thesis
Please refer to Annex 4.
A general guide is available at Registrars website: http://www.nus.edu.sg/registrar/event/gd-thesisexam.html
20.3.2 Outcome of Examination of Thesis
Candidates will be informed by Registrars Office on the outcome of the MEng / PhD thesis after all examiners
reports are received. There may be minor / major amendments to be made if any, by the candidate, in consultation
with the supervisor. The thesis maybe required for further examination depending on examiners comments.
20.3.3 Oral Examination (PhD students)
Ph.D. students will need to pass the Oral Examination. The Department will notify students early of the oral
examination date. Students are to be physically present in NUS for this examination. Students are required to do
an oral presentation of the thesis to highlight the objectives and scope of the research project, the methodology
adopted and conclusions and original contributions to the research area. The oral examination proceedings may be
opened to academic staff, graduate and undergraduate students and members of the public.
21. Appeals
In the event that a student needs to submit an appeal letter, please note the following:
(i) To provide justifications
(ii) For any medical reasons, it is necessary to submit original medical documents from the hospital or
clinic, the documents must be in English.
(iii) Any other documents deemed necessary
Students are to take note that personal reasons relating to family, financial issues as well as work issues are
not accepted by the Faculty as justifications in any appeal submitted.
All appeals submitted will be considered on a case-by-case basis according to University guidelines.
22. Changes in Thesis Topic, Title and Supervisors
If you need to make any changes to your approved thesis topic, title (as indicated in the University's offer letter)
or/and existing supervisor(s), you are required to obtain approval. To do so, you should complete the relevant forms
(change of topic/title form - 797/92A; change of supervisor form 797/92B) providing the reasons for this request.
Forms are available from your Department's General Office. Before the University considers your request, the
completed form should be handed to your existing supervisor(s) and the Department/Division Head for comments.
23. Application for Leave
I.
i)
ii)
iii)
iv)
v)
Holiday Leave
Online holiday leave application is available via myISIS. (For NUS Research Scholars only)
A research scholar is eligible for paid holiday leave of 21 working days per calendar year for the duration of the
research scholarship. Subsequent day(s) of leave will be considered unpaid Leave of Absence.
During the period of extension of research scholarship, no added leave balance will be granted in lieu of the
extended period. However, any unconsumed leave may be used if the extension period falls within the same
year.
Holiday leave excludes Saturdays, Sundays and public holidays.
Holiday leave must be earned in that calendar year before it can be taken. Unconsumed leave in any one year
will not be carried forward to the next year.
Medical leave that falls within the applied holiday leave period will not be discounted.
20
When the research scholarship is terminated, the leave entitlement will be pro-rated according to the termination
date. If excess leave had been taken, the scholarship stipend will be deducted accordingly.
Holiday leave not utilized prior to the scholarship termination date will lapse and there will be no payment of
stipend in lieu thereof.
For transfer of candidature (upgrading/ downgrading), the holiday leave entitlement will be adjusted accordingly.
Holiday leave is entitled based on scholarship tenure. Upon submission of thesis, the scholarship will lapse, and
leave entitlement should also lapse. Scholars would not be able to apply online anymore.
Conference Leave
A research scholar is granted a maximum of 14 days leave in an academic year to attend conference(s) which
must be related to his research area.
A maximum of 2 days before & a maximum of 2 days after the conference may be granted for travelling purpose.
A copy of the invitation letter from the organiser must be attached with the leave application.
Students are required to apply for conference leave independently of the application for financial assistance for
conference.
Students are to check with the respective Departments/Divisions on the Application of Conference Leave.
Study Leave
A research scholar may apply for paid study leave to undertake a course of study/ fieldwork related to his
research area for a maximum period of 6 months. Beyond which, the retention of scholarship will be decided on
a case-by-case basis.
Research scholars applying for study leave must provide the following:
(a) a detailed work schedule;
(b) the institution in which the study will be carried out (if applicable);
(c) quantum of financial help provided (if any).
Leave of Absence (Unpaid)
Leave of absence is inclusive of Sundays & public holidays.
For Research Scholars, all holiday leave balance must be fully used before applying for leave of
absence; unless the Faculty/ School decide otherwise. For non-scholars, any leave applied must be made
known to supervisors and Department.
For Non-Research Scholars, leave applied must be done online via ISIS; there is no vacation/holiday leave.
Online application system is closed from Reading week till Exam Result release Date. During such time,
applications have to be submitted to your Department Office.
Medical leave, including maternity leave, is considered as leave of absence. Paid leave is, however, granted up
to 30 days for out-patient cases & 60 days if hospitalization is required per calendar year. Valid supporting
medical certificate or letter/report must be submitted.
Medical reports submitted must be in English language certified by an authorised medical practitioner from a
hospital /clinic for students who seek medical treatment overseas.
Referral letters/medical reports from NUS University Health Centre (UHC) / local hospitals/clinics in Singapore to
be attached if available.
Others
Exchange Programme
a) limited to a maximum of 2 semesters or 1 academic year; whichever is shorter, leave will be granted with
retention of research scholarship.
b) supporting documents must be submitted: i) research work plan during Exchange period
ii) Letter from overseas University
Research Collaboration/ Attachment/ Internships
a) will be considered on a case-by-case basis.
b) in respect of research scholarship (RS):
x scholar will retain stipend if he does not receive any allowance from partner university.
x scholar will get to keep the difference between RS amount and allowance if the latter is less than the
RS.
x scholar will keep the full allowance, without RS, if the allowance is equal to or more than the RS.
c) supporting documents must be submitted.
e.g. 1) research work plan during collaboration/attachment
2) Letter from overseas University
vi)
vii)
viii)
II.
i)
ii)
iii)
iv)
III.
i)
ii)
IV.
i)
ii)
.
iii)
iv)
V.
i)
ii)
21
Compassionate Leave
Each research scholar can be granted a maximum of 5 consecutive days per demise of an immediate family
member (including spouse, child, parent, grandparent, brother/sister, parent-in-law and son/daughter-in-law).
Please submit documentary proof when applying for compassionate leave
Reservist Training
Paid leave will be granted unless the Department decides otherwise; a copy of the notice must be attached
with the leave application. However, those who are required to serve the balance of the NS liability period will
not be given paid leave.
Exemptions & Revisions
The University may revise this Scheme from time to time in its absolute discretion.
The University shall be entitled to make and issue additional guidelines with respect to this Scheme from time to
time and to revise or amend such guidelines as it deems fit. All such guidelines shall be deemed to be part of the
Scheme.
iii)
iv)
VI.
i)
ii)
Note: All leave applied and approved will be counted towards the students candidature.
24. Withdrawal from Programme
Candidates who intend to withdraw from their respective programme must submit the prescribed form (Withdrawal
from University (Graduate Research Students)) to the Registrars Office of their decision, through their supervisor(s),
Head of Department and Vice-Dean (Graduate Studies).
Students who leave the University after the second instructional week of a semester are liable to pay fees for the
whole semester. Please refer to 12.1.2 for fees payable.
For students who have modules registered for the semester, depending on when during the semester they notify
the University of the intention to withdraw, their module(s) and candidature withdrawal status will be recorded as
follows:
Notification of withdrawal Module(s) registered for the
semester
Withdrawal Status
By end of Instructional Week 2* Remove from record completely. Take effect from the date of
application. First day of Instructional Week 3*
through to last day of Reading
Week*
Record with a WU grade
representing withdrawal from
university.
First day of Examination Period*
through to last day of Vacation*
Record with final grade(s) awarded
by the University.
Withdrawal will not be processed
until after results release.
Withdrawal will only take effect
from the first day of the following
semester.
* Please refer to Academic Calendar for the actual date.
25. Change of Personal Particulars
All students must update any change in their personal particulars such as mailing address, resident status etc, via
Student Self-Service.
26. Loss and Replacement of Student Card
A student must report the loss of his/her student card online via the Online Lostcard Management System
(https://aces01.nus.edu.sg/lostcard/controller?cmd=Login) Once a report has been made, both the Library and Office
of Student Affairs will be alerted via email to prevent anyone from misusing your lost card should they find it.
Application for a replacement card is also done using the same online system. However, you may want to wait for a
few days before making the application in case your card is found and returned to you.
A fee of S$15.00 (exclusive of prevailing Goods and Services Tax) is payable for each replacement card
application. The processing time is normally 7 working days from the date of request. You will be informed via email
to your NUS student account once your new card is ready for collection at the Student Service Centre.
27. Assistance to International Candidates
The Universitys International Student Services (ISS) provides assistance to all international students in the
university. The service it offers includes:
(i) International Students Orientation
(ii) assistance with immigration matters
(iii) advice on accommodation
(iv) financial assistance
(v) other concerns of foreign students
22
The ISS provides information relevant to international students on immigration matters, accommodation, transport
service etc at their webpage http://www.nus.edu.sg/osa/iss
Students who require more details are advised to see the officer-in-charge at the Office of Student Affairs (3
rd
Storey
Yusof Ishak House) or call 6516 4817 or fax 6778 5902.
International students (on student pass) who withdraw or leave the University, are required to call immediately at the
Immigration and Checkpoints Authority (ICA), ICA Building at 10, Kallang Road (Tel : 6391 6100), during office
hours with their passport for cancellation of their student pass.
28. Health Matters
28.1 Health Insurance
All full-time graduate students are required to take up the Group Medical Insurance Scheme (GMIS) that covers
hospitalization & surgery, mental health treatments and emergency treatments as a result of an accident.

Please consult UHC directly http://www.nus.edu.sg/uhc/contact.html on Medical Insurance benefits or visit their
website at http://www.nus.edu.sg/uhc/healthservice/insurance/index.html.
Please note that medical insurance benefits are not applicable during the period when students are on LOA.
The premium will be included in the mandatory miscellaneous fees of the student bill on a semester basis. For
Research Scholars, the amount will be automatically deducted from their stipends on a semester basis. For more
information and updates, please refer to the website at:
https://share.nus.edu.sg/registrar/info/info/Notes_on_Group_Medical_Insurance_Scheme.pdf
28.2 University Health Centre
The University Health Centre (Health Services) provide comprehensive outpatient medical treatment to all students
at a minimal charge. For contact information, please visit http://www.nus.edu.sg/uhc/healthservice
Consultation hours are:
Kent Ridge Campus >
Mondays Thursdays : 8.30 am to 6.00 pm (registration closes at 5:40pm)
Fridays : 8.30 am to 5.30 pm (registration closes at 5:10pm)
(closed from 12.30pm 1.30 pm for lunch)
Saturdays, Sundays, Public holidays : Closed
Bukit Timah Campus >
Mon, Wed & Fridays : 8.30am to 10.30am
Closed on the other days of the week and on Public Holidays and during semester vacations.
Alternatively, medical treatment is available from any Government Polyclinic.
e.g.
Clementi Polyclinic ]
Blk 451 Clementi Avenue 3 #02-307 ] Not for medical
Singapore 120451 ] examinations or
Tel No: 6355 3000 ] reports
Consultation hours are:
Mondays - Fridays : 8.00 am to 1.00 pm
2.00 pm to 4.30 pm (registration closes at 4.15pm)
Saturdays : 8.00 am to 12.30 pm (registration closes at 12.15pm)
Sundays & Public holidays : Closed
Buses: Take Bus 96 from campus. Alight at the bus stop before Clementi MRT Station. A list of private clinics is
available from the Foreign Student Advisory Service.
For Emergency after Office Hours :
Accident and Emergency units at all Government and privatised hospitals. The nearest are:
National University Hospital ] Take Internal shuttle bus to Faculty of
] Science, Lower Kent Ridge Road
Main line ) Tel: (65) 6779 5555
24 hrs General Enquiries ) Email: NUH_Enquiries@nuhs.edu.sg

Central Appointment Line Tel: (65) 6772 2002
Email: appointment@nuhs.edu.sg
Emergency Tel: (65) 6772 5000
Dental Care Tel: (65) 6772 4921 / 4923
23
OR
Alexandra Hospital ] Take Bus No. 197 after crossing Ayer Rajah
378, Alexandra Road ] Expressway or Bus No. 33 at Kent Vale Bus Stop
Tel: (65) 6472 2000 (Main line)
(65) 6379 3162 (Emergency department (24 hrs)
(65) 6476 8828 (Appointment line)
29. Student Support Service at Engineering
Students who wish to talk to a support officer regarding personal issues, which may be affecting the studies may
wish to make an appointment with Mr. Martin Macneu Nonis. Mr Martin is located at Office of Undergraduate
Programme (OUP) at Blk EA, #04-10, email: Martinnonis@nus.edu.sg, Tel: 65167612.
30. Graduate Engineering Student Council (GESC)
Faculty of Engineering has established a Graduate Engineering Student Council (GESC). Feel free to chat and meet
new friends in NUS by logging on to the Facebook or Twitter.
The Facebook group is called NUS EGSC and twitter address is http://twitter.com/NUSEGSC.
31. Counselling Centre
The Counselling Centre located at Level 2, University Health Centre, offers a wide range of services such as
individual counseling, couples counseling, and crisis intervention. More details are available at
http://www.nus.edu.sg/uhc/cps/ (Tel: 6516 2376)
A new 24-hour Crisis Hotline is available to students who are in extreme distress and cannot wait for a scheduled
counseling appointment. Students can call the LifeLine NUS at 6516 7777 for immediate assistance.
32. Student Service Centre (SSC)
The Student Service Centre located at Yusof Ishak House provides counter service for Office of Student Affairs,
Registrars Office, Office of Financial Services and International Relations Office. Services include application for
transcripts, student status letter, payment of student bills, student visa and others. More details are available at
http://www.nus.edu.sg/ssc/
33. Sports and Recreation Centre (SRC) Facilities
All graduate students are welcome to use the sports facilities. Details on our SRC facilities are available at
http://www.nus.edu.sg/osa/sports/src/abt.htm (Tel: 6516 2384)
34. Car Park Facilities
SembCorp Environmental Management Pte Ltd manages all the car parks at NUS Kent Ridge Campus and NUS
Bukit Timah Campus. All the car parks are installed with automated parking system using Electronic Road Pricing
(ERP) technology. Access via the car park will be by In-Vehicle Unit (IU) identification for both season and short-
term users.
All red colored lots are reserved for staff holding the appropriate NUS season passes. Students and visitors may
park their vehicles in white colored lots at the following pay car parks with available parking lots for $0.0214 per
minute. Please note that there is a 15 minute grace period for all vehicles.
1. Car Park 2 (Faculty of Engineering)
2. Car Park 2A (E3A)
3. Car Park 3 (UCC/Yong Siew Toh Conservatory of Music) *
4. Car Park 4 (Raffles Hall)
5. Car Park 4A (CFA Studios)
6. Car Park 5 (SRC)
7. Car Park 6B (University Hall)
8. Car Park 10 (School of Computing)
9. Car Park 10B (Prince Georges Park Residences) *
10. Car Park 11 (in front of IMRE)
11. Car Park 12 (Hon Sui Sen Memorial Library)
12. Car Park 12A (ISS) *
13. Car Park 12B (I2R)
14. Car Park 15 (Temasek and Eusoff Halls)
15. Car Park 16 (LT 11: Visitors Car Park)
*A maximum charge is capped at $2.568 per exit (8:30 am 6pm) weekdays; (8:30am 5pm) - Saturdays
24
Pay parking hours are from 8.30am to 7.30pm from Mondays to Fridays and from 8.30am to 5.00pm on Saturdays.
Payment is by cashcard only. Outside these hours and on Sundays and Public Holidays, parking is free. Season
Parking for students is payable and allocation is subject to availability. Allocation of season passes is on a
semester/vacation basis.
All traffic regulations are strictly enforced in Kent Ridge campus. The University regards the violation of traffic
regulations as a serious offence and all traffic offences committed will be referred to the Traffic Police for their action.
Offenders may also be dealt by their respective Deans under clause 9 of Statute 25 governing Discipline. For more
details on parking in NUS, please visit http://www.nus.edu.sg/oed/services/csd/transportation/carpark.htm
35. Campus Security
The Office of Estate and Development is in charge of campus security; which provides 24-hour security service on
campus. Students may call the Hotline at 6874 1616 for immediate assistance.
36. Transcript of Academic Records
Transcript of Academic Records is available upon request, by applying online at
http://www.nus.edu.sg/registrar/adminpolicy/transcripts.html. Details on application procedure, charges and mode of
payment are also available from the above website.
37. Commencement
A number of Commencement ceremonies for the presentation of graduands conferred are held in July of each year
(subject to changes). The degree scroll will be presented to all conferred M.Eng. and Ph.D. graduands at the
Commencement ceremony. All information on the Commencement will be sent to the graduands nearer the date of
the ceremony. Graduands are also reminded to check their emails regularly and visit the Commencement website
at http://www.nus.edu.sg/commencement for updates. Ph.D. candidates may use their doctoral title after they
receive the letter on conferment of the degree.
Handbook revised date: July 2013
25
ANNEXES
26
Annex 1
*Generic timeline for fulfilling Ph.D. requirements
for conferment of the degree by 5
th
year
Semester Requirement Details
Before start of
1
st
semester
English
(for students who have
not been exempted.
Please refer to offer letter
for details)
Sit for the Diagnostic English Test (DET), which is conducted by
NUSs Centre for English Language Communications (CELC).
Details as conveyed to student in his/her offer letter for admission
to NUS.
1
st
semester English 9 For students emplaced into a English class, proceed to take
classes.
9 Proceed to take the module(s) until the student fulfils the
English language requirement.
Coursework Read modules as prescribed/approved by supervisors
Seminar module Attend research seminars
Research Start Research
2
nd
semester
(end of 1
st
yr)
Coursework 9 Read modules as prescribed/approved by supervisors
9 At least 4 graduate modules should be completed
CQE Attempt CQE
Research Complete substantial literature review, formulate objective & scope
3
rd
semester Coursework Read modules as prescribed/approved by supervisors
Seminar module Make a least 1 seminar presentation before you take your OQE
(it helps you prepare for your OQE)
CQE Pass CQE before end of 3
rd
semester
OQE Those who pass CQE in the previous semester, to take OQE
Research 9 Done substantial research
9 To be able to start drafting QE report
4
th
semester
(end of 2
nd
yr)
English Complete English modules (at least at intermediate level)
9 Complete coursework requirements
OQE 9 Those who pass CQE in the previous semester, to take OQE
9 Must complete OQE within 24 months
Research Complete what is necessary for OQE
27
5
th
semester Research Done enough to write at least a conference paper
6
th
semester
(end of 3
rd
yr)
Coursework Complete coursework requirements
Research 9 Done enough to write at least a journal paper
9 Complete 2/3 of research
To meet Thesis Advisory Committee at least once during 3
rd
yr of
candidature
7
th
semester English Complete English modules (at advanced level)
Seminar module 9 Make another seminar presentation before your Oral Defence
of thesis (helps you prepare for your Oral Defence
sequentially)
8
th
semester
(end of 4
th
yr)
Seminar module 9 Complete seminar module requirement
Research 9 Submit draft thesis to supervisor for corrections at the
beginning of the 8
th
semester
9 Check and re-run cases
9 Write paper Polish up thesis
9 Submit thesis for examination before end of semester
To meet Thesis Advisory Committee at least once during final 4
th
yr of candidature
Main Supervisor to nominate examiners for students thesis examination for HoD to consider
Notes:
* Do check with your Department/Division for more department/division specific requirements
Jf/GSE Central Depository/Timeline fulfilling Ph.D. requirements.doc
Date: 12 March 2012
Revised: 28 March 2012
28
Annex 2
*Generic timeline for fulfilling M.Eng. requirements
for conferment of the degree by 3
rd
year
Before start of
1
st
semester
English
(for students who have
not been exempted.
Please refer to offer letter
for details)
Sit for the Diagnostic English Test (DET), which is conducted by
NUSs Centre for English Language Communications (CELC).
Details as conveyed to student in his/her offer letter for admission
to NUS.
1
st
semester English 9 For students emplaced into a English class, proceed to take
classes.
9 Proceed to take the module(s) until the student fulfils the
English language requirement.
Coursework Read modules as prescribed/approved by supervisors
Research Start Research
2
nd
semester
(end of 1
st
yr)
9 At least 4 graduate modules should be completed
CQE Attempt CQE if interested to upgrade to Ph.D.
Research Complete substantial literature review, formulate objective & scope
3
rd
semester Coursework & English To complete all coursework requirements including English
Seminar module Make a least 1 seminar presentation
CQE Pass CQE before end of 3
rd
semester if interested to upgrade to
Ph.D.
OQE Those who pass CQE in the previous semester, to take OQE if
interested to upgrade to Ph.D.
Research 9 Complete at least of research
9 To be able to start drafting M.Eng. thesis
4
th
semester
(end of 2
nd
yr)
Coursework 9 Complete coursework requirements
Seminar module Complete research seminars requirements
OQE 9 Those who pass CQE in the previous semester, to take OQE
9 Must complete OQE within 24 months if interested to upgrade
to Ph.D.
29
Notes:
* Do check with your Department/Division for more department/division specific requirements
Jf/GSE Central Depository/Timeline fulfilling M.Eng. requirements.doc
Date: 21 June 2012
4
th
semester
(end of 2
nd
yr)
Research 9 Submit draft thesis to supervisor for corrections at the
beginning of the 4
th
semester
9 Check and re-run cases
9 Write paper
9 Polish up thesis
9 Submit thesis for examination before end of semester
Main Supervisor to nominate examiners for students thesis examination for HoD to consider
30
Scenarios QE Outcome
Written Oral
A1 Pass (10) Pass (17) Fulfil QE reqt
A2 Fail (10) Pass (20) Fulfil QE reqt
Pass (17) -
A3 Fail (10) Fail (20) Fulfil QE reqt
Pass (17) Pass (23)
A4 Fail (10) Fail (20) Ph.D.
candidature
terminated
Pass (17) Fail (23)
A5 Fail (10) - Ph.D.
candidature
terminated
Fail (17) -
Notes:
( ) - figure within parenthesis denotes the month of doctoral candidature

Annex 3
Timeline for taking Qualifying Examination

Research Students who register in August (Semester I)
31

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s
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4

m
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w
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3
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1
0
)

P
a
s
s
(
1
7
)

1
2
3
4
5
6
7
8
9
1
0
1
1
1
2
A
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p

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N
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F
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M
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M
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1
3
1
4
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5
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6
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31
32

R
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s
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S
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s

w
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(
1
7
)
-
1
2
3
4
5
6
7
8
9
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1
1
1
2
A
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1
3
1
4
1
5
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6
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7
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32
33

R
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s
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a
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h

S
t
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w
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m
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3
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4
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1
0
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(
1
7
)
P
a
s
s

(
2
3
)
1
3
1
4
1
5
1
6
1
7
1
8
1
9
2
0
2
1
2
2
2
3
2
4
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33
34

R
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s
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a
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h

S
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w
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c
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&

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s
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C
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m
p
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_

4

m
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w
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3
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4
t
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m
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c
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(
2
0
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s
s

(
1
7
)
F
a
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l
(
2
3
)
1
2
3
4
5
6
7
8
9
1
0
1
1
1
2
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1
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1
4
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1
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2
2
2
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M
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34
35

R
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s
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a
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h

S
t
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w
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S
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3
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4
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s
:

(

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-

f
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g
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w
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p
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d
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a
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1
2
3
4
5
6
7
8
9
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0
1
1
1
2
A
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W
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O
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a
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(
1
0
)

-
F
a
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(
1
7
)
-
1
3
1
4
1
5
1
6
1
7
1
8
1
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2
0
2
1
2
2
2
3
2
4
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35
36
Scenarios QE Outcome
Written Oral
B1 Pass (12) Pass (17) Fulfil QE reqt
B2 Fail (12) Pass (20) Fulfil QE reqt
Pass (17) -
B3 Fail (12) Fail (20) Fulfil QE reqt
Pass (17) Pass (23)
B4 Fail (12) Fail (20) Ph.D.
candidature
terminated
Pass (17) Fail (23)
B5 Fail (10) - Ph.D.
candidature
terminated
Fail (17) -
Notes:
( ) - figure within parenthesis denotes the month of doctoral candidature

Research Students who register in January (Semester II)
37

R
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s
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w
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P
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(
1
2
)

P
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s
(
1
7
)

1
2
3
4
5
6
7
8
9
1
0
1
1
1
2
J
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1
3
1
4
1
5
1
6
1
7
1
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1
9
2
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2
1
2
2
2
3
2
4
J
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F
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N
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38

R
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42
Annex 4
General Guidelines on Format of Research Thesis Submitted For Examination
1. General Information
A Masters thesis must make some contribution to knowledge and not be mere collation of existing material. A Ph.D.
thesis must make a significant contribution to the knowledge of the subject concerned or provide evidence of
originality either by the discovery of new facts or by the exercising of independent critical ability.
Work which has been submitted for another degree, or for which a degree has already been conferred by the
University or any other university, may not be submitted again as a thesis but you are not precluded from
incorporating part of such work provided that, in the thesis, you clearly indicate the part of the work which has been
so incorporated. Furthermore, please note that any work carried out before your enrolment in the University
cannot be used for submission in a thesis examination, unless you have obtained approval from your
supervisor and the Faculty.
The thesis must be written in English, unless the Faculty has granted approval for the thesis to be written in a
language other than English.
Please consult your supervisor on any other specific guidelines or requirements as set by your Faculty/Department.
Before submission of the thesis, you should seek consent from copyright owners for the inclusion of any third party
proprietary/confidential intellectual property in the thesis.
Proprietary/confidential information which is not critical to the thesis for which consent is not granted should be
excluded from the thesis.
2. Thesis Title
If the thesis title differs significantly from the original approved title, the candidate must request for a change of title
using the prescribed application form (797/92A) at least one month before the thesis is submitted for examination.
The form can be downloaded at http://www.nus.edu.sg/registrar/forms.html.
3. Word Limit
The word limit for the thesis (including footnotes but excluding appendices, bibliography, maps, charts, statistical
tables, graphs, illustrations, etc) is 30,000 words for M.Eng. and 40,000 words for Ph.D. theses respectively.
For extension of word limit, a written request stating reasons must be submitted to the Registrar, through the
supervisor(s), Head of Department/Division and the Vice-Dean (Graduate Studies) for approval.
The following guidelines indicate the Facultys general requirements in the preparation of a thesis. The emphasis
here is on documentation style that is acceptable in terms of print quality, margin, spacing, page numbering, tables,
equations, and other illustrative materials. Certain degree of freedom is thus left to the individual author to allow
him/her to find the best possible way to present the actual subject matter on hand.
In what follows statements typed in normal print signify the requirements that must be compiled with. Sentences in
italics are merely some additional suggestions or recommendations for a good thesis presentation.
4. General Formatting
Page Size: Each copy of the thesis must be printed on A4 size page (8.27 x 11.69) paper with white background
and black colour font for the text.
Print Quality: Clear, clean and sharp copies are required. In the case of photocopies, no fading, extraneous marks
or gray background should appear.
Margins: The left and right margins should be 1 inches. The top and bottom margins should not be less than 1
inch each. A right justified or right ragged margin is acceptable but this must be consistent throughout the thesis.
Font: The font size for the main text should be 11 to 12 points. The same font type and size should be used for the
entire thesis (with possible exception for figures and appendices). Do not choose a font that is difficult to read. The
following fonts are acceptable: Times Roman and Helvetica.
Line Spacing: The text should be of one and a half spacing throughout with the following exceptions:
Captions for Figures/Tables should be single-spaced
List of Figures/Tables should be single-spaced and double-spaced between entries
Footnotes should be single-spaced
Page Numbering: All pages except the title page must be paginated. The page numbers must appear at the bottom
center of the page. The position of the page numbers does not change even on pages with landscape mode
illustrations.
43
All material preceding the thesis proper (introductory sections starting from acknowledgements to summary) may
have a separate sequence of numbering, preferably in roman numerals beginning with i. Plates, maps, plans,
diagrams, tables, etc., should also be given a separate sequence of numbering.
The main body of the thesis should be numbered in arabic numerals from 1 onwards. The numbering must be
consecutive throughout the thesis and should include all maps, diagrams, photographs, etc. Published material
submitted with the thesis whether bound in with the thesis or not, should not be included in the pagination but must
maintain the same margins, font type and size.
For a thesis which consists of more than one volume, one numbering sequence should be used, for example, if
volume I ends at p.200, volume II should begin with p.201.
Footnotes: Footnotes should appear at the bottom of each page for easy reference and not at the end of the
chapter.
Printing: The thesis (paper copies) should be printed in double sided format.
5. Sequence of Content
The content of the thesis should be in the following order:
Title page
Declaration page
Acknowledgements
Table of Contents
Summary
List of Tables
List of Figures
List of Illustrations
List of Symbols Figure 1: Title Page
Main body of thesis
Bibliography
Appendices
6. Title Page (See Figure 1 sample)
The title page should contain the following information in
BLOCK LETTERS not exceeding 16 points -
Thesis title
Candidates name (with qualification(s) in brackets)
The words: A THESIS SUBMITTED FOR THE DEGREE OF <NAME OF DEGREE>
Department: DEPARTMENT OF <NAME OF DEPARTMENT>
Name of University: NATIONAL UNIVERSITY OF SINGAPORE
Year of first submission of thesis - If the thesis is resubmitted in a subsequent year,
the year of submission to be indicated on the title page should remain as year of first
submission.

7. Declaration Page (See Figure 2 sample)
The words on this page should be of a font size of 11 to 12 points. Figure 2: Declaration Page
The following should be stated: Declaration
I hereby declare that this thesis is my original work and it has been written by me
in its entirety. I have duly acknowledged all the sources of information which have
been used in the thesis.
This thesis has also not been submitted for any degree in any university previously.
Candidate should sign at the bottom of the page with the candidates name and the
date indicated.
One way for the candidate to insert the scanned page into the thesis (word)
document is to save the page as a jpg file and insert it as a picture into the thesis
document before converting the whole document into pdf for submission.

A MODELLING STUDY OF
WASTEWATER TREATMENT PLANT
WONG KAM FOO
(B.Eng.(Hons.), NUS
A THESIS SUBMITTED
FOR THE DEGREE OF MASTER OF
ENGINEERING
DEPARTMENT OF CIVIL & ENVIRONMENTAL
ENGINEERING
NATIONAL UNIVERSITY OF SINGAPORE
2012
DECLARATION
I hereby declare that the thesis is my
original work and it has been written by me
in its entirety. I have duly acknowledged all
the sources of information which have been
used in the thesis.
This thesis has also not been submitted for
any degree in any university previously.
_________________
Wong Kam Foo
25 April 2012
44
8. Summary
The thesis must contain a summary of not more than 500 words written in the English Language. If prior approva
the relevant Department has been obtained at the time of admission for a thesis to be written in a language ot
than English, it must contain a summary of not more than 500 words written in that language in addition to
summary not exceeding 500 words written in the English Language. The summary must be bound in with the thes
9. Photographs, Illustrations & Other Attachments
Photographic and other illustrations should be securely mounted using double-faced tape. Photograph alb
pockets or slits in the page are not adequate. In no circumstances should cellophane tape or a similar material
used for any purpose in a copy of the thesis. All copies of the thesis should contain original photographs.
Subsidiary papers and other loose material should be bound in wherever possible. If this is not possible,
adequately guarded pocket for each material should be provided at the end of the thesis. Any such loose mate
(and corrigenda sheets, if not bound in) should bear the candidates name, initials and degree.
10. Thesis Cover and Spine (See Figures 3 & 4 samples)
The front cover and spine of the thesis should contain only the following information in BLOCK LETTERS. The fon
size on the cover should not exceed 16 points:
Cover:
Thesis Title
Candidates Name
University Name
Year of first submission
Figure 3: Declaration Page
2012
Spine: Figure 4: Thesis Spine
11. Type of Cover/Binding
For submission of your thesis for examination/re-examination, the thesis should be bound with soft cover (light b
with black lettering not exceeding 16 points) using saddle-stitch or perfect binding (spiral or ringback binding is
acceptable).
Information extracted from Registrars webpage
https://share.nus.edu.sg/registrar/student/info/General-Guidelines-on-Format-of-Research-Thesis-Submitted-For-
Examination.pdf
WONG KAM FOO
NATIONAL UNIVERSITY OF
SINGAPORE
2012
WONG KAM FOO 2011
- Thesis Title (or an abbreviation thereof)
- Candidates Name
- Year of first submission
45
Additional Information relevant to Faculty of Engineering
WRITTEN ENGLISH
In technical writing, clarity is of utmost importance. Every aspect of the thesis, e.g., background work, methods
used, discussion of results etc., should be described clearly, concisely and to the point. Thesis should be no longer
than necessary. As preparation of a thesis requires careful attention to grammar, spelling and punctuation, it may be
advisable to consult a grammar book/dictionary or seek the assistance of someone with writing skills. Use relevant
computer software for checking the spelling, wherever appropriate.
NOTATION
Symbols, special nomenclature and abbreviations used should be those generally recommended as standard in the
relevant field of engineering. All symbols and nomenclature (inclusive of those in Tables, Figures and Appendices)
should be separately listed in alphabetical/numerical order.
UNITS
All units should comply with International System of Units (SI).
EQUATIONS
Mathematical equations and formulae should not be indented. They should be placed either flush left or centred
(follow one system). They should be preceded and followed by two single line spaces.
Equations should make appropriate use of parentheses, brackets, exponents etc. Use a smaller typeface to produce
subscripts, superscripts etc., wherever appropriate.
Example: For even values of t, Eqs. (2.2) to (2.4) imply that
TABLES
The layout of tables should be consistent throughout. Each table should have a caption which makes the general
meaning understandable without reference to the text. Only standard abbreviations should be used in the headings
of the columns and units should be indicated one line immediately below the headings. All numbers should be
aligned on the decimal point. A uniform degree of accuracy (i.e., the same number of decimal places) should be
maintained throughout each column.
The number and the caption of the table should be typed centrally above the table. Footnotes may be identified by
letters, numerals or marks. Horizontal lines are placed above and below table headings, above subheadings and
above footnotes. Vertical lines should be avoided, unless their exclusion leads to ambiguity or confusion.
Example :
Table 2.3 Sample table
Maximum Maximum Activity
Model
Number
Assay
(wt %
235
U)
Net Weight
(kg UF
6
)
Curie(s)* Curie(s)+
1S 100.0 1.00000 0.04 0.03
2S 100.0 4.90000 0.18 0.17
5A 100.0 55.0000 2.02 1.90
8A 12.5 255.000 0.71 0.65
12A&B 5.0 460.000 0.50 0.45
30A 5.0# 4950.00 5.40 4.85
48A&X 4.5# 21030.0 20.80 18.70
*Activities shown are for irradiated uranium. 0.110 parts
232
U plus 500 parts
233
U per 10
6
parts
235
U are considered to
be present.
+Activities shown are for unirradiated uranium.
#Moderation control equivalent to 99.5% pure UF
6
is required.
> @
) (
) 1 ( ) ( 1
) 1 ( ) (
1 ) 1 (
2 / 1
2 2
1
t k
t y t y
t y t y g
t k

O
(2.5)
46
REFERENCES
Of the many reference systems in use, the name/year system or the sequential numeric system is recommended. In
either case, for the purpose of clarity, only standard abbreviations should be used.
Name/Year system
Citations are to be made using the last name of the author followed by the year of publication (both authors when
only two; first author plus et al. when more than two).
Example: as previously shown (Jones et al., 2011) or, as shown by Jones et al. (2011)
For two or more papers published by the same author(s) in the same year, letter a, b, c etc. should be added to the
year, e.g. (2011a), (2011b). The references should be arranged in alphabetical order by authors names, and
thereafter chronologically by the authors name combinations.
Sequential numbering system
In this system the references are numbered in the order in which they are cited in the text. The numbers are placed
between square brackets on the line, e.g. ....as shown by Jones et al., [4], and collected in numerical sequence in the
list of references. This system could lead to errors and should be used carefully if additions and deletions are
subsequently carried out.
Examples of complete references
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
Journal articles:
Clarke, D.W. and P. Gawthrop. The Self-Tuning Controller, Proc. IEE, 199, pp.929-934. 1975.
Books:
Lee, E.S. Quasilinearization and Invariant Imbedding. pp. 274-304, New York: Academic Press.
1968.
Edited Books:
Miele, A. (ed). Theory of Optimum Aerodynamic Shapes. pp. 75-86, New York: Academic Press.
1965.
Articles in edited books:
Ralston, A. Numerical Integration Methods for the Solution of Ordinary Differential Equations. In
Mathematical Methods for Digital Computers, Vol.1, ed by A. Ralston and H.S. Wilf, pp. 100-105.
New York: John Wiley & Sons. 1965.
Articles in Conference Proceedings:
Chenowerth, D.C. and M.J. Cassaro. Expert System for the Development of ATE Software. In
Proc. 20th Southeastern Symposium on System Theory, March 1988, Charlotte, USA, pp. 505-
508.
Reports:
Huang, H.Y. and A.V. Levy. Numerical Experiments on Quadratically Convergent Algorithms for
Function Minimization. Aero-Astronautics Report No. 66, Rice University. 1969.
MS/Ph.D Thesis:
Connell, J. Colony Architecture for an Artificial Creature. Ph.D Thesis, Massachusetts Institute of
Technology. 1989.
47
Annex 5
INSTRUCTIONS ON SUBMISSION AND EXAMINATION OF THESIS
1. Deadline for Submission
Candidates have to submit their theses for examination (after being approved by the supervisors and Heads of
Departments) by the maximum period of candidature or such date as stipulated by the supervisors or the University,
whichever date is earlier. A grace period of up to two weeks can be given by the Registrars Office (request must be
supported by the main supervisor) without the need for candidate to apply for extension of his/her candidature.
However, the request must be submitted before the expiry of the candidature, as candidature will be considered as
lapsed once maximum candidature has reached. Late requests would be considered as reinstatement of candidature
requests with an administrative fee of S$250 payable for successful reinstatements.
Candidates who are unable to submit their theses even within the two weeks grace period should consult their
supervisors first before applying for extension of their candidature by completing the Application for Extension of
Candidature for Graduate Research Students Form. The application must be submitted through the supervisor(s),
Head of Department and the Facultys Vice-Dean (Graduate Studies), preferably three months before the expiry of
the candidature.
Candidates who wish to submit their theses before the minimum residency period must submit a written request to
the Registrar, through the supervisor(s), Head of Department and the Vice-Dean (Graduate Studies) for approval
before submission.
Tuition and miscellaneous fees are payable until the thesis is submitted for examination. However, the insurance
premium will continue to be payable for full-time students unless the candidate converts his/her candidature to part-
time. A candidate who converts his/her candidature to part-time after Instructional Week 2 is liable to pay the
insurance premium for that semester.
The tuition fees payable for the semester in which the thesis is submitted for examination depends on the thesis
submission date (i.e. the date of receipt of the Thesis Submission Form by the Student Service Centre).
Date of Submission of Thesis
(Receipt Date of Thesis Submission Form by the
Student Service Centre)
Fees Payable
x By the end of Instructional Week 2
x After Instructional Week 2 but by end September/March
x Thereafter
Exempted
Half of fee for the semester
Full fee for the semester
Sem 1: 5 August 2013 23 August 2013 (Fri) Exempted
26 August 2013 30 September 2013 (Mon) Half of fee for the Sem 1, 2013/14
1 October 2013 10 January 2014 (Fri) Full fee for Sem 1, 2013/14
Sem 2: 13 January 2014 24 January 2014 (Fri) Exempted
27 January 2014 31 March 2014 (Mon) Half of fee for the Sem 2, 2013/14
1 April 2014 1 August 2014 (Fri) Full fee for Sem 2, 2013/14
Exemption of fees will take effect from the semester after the thesis is submitted for examination, except if the thesis
is submitted within Instructional Week 2 of the semester
Note: For current research scholars, the last day of award will be the date of receipt of the Thesis Submission Form
by the Student Service Centre. If the research scholar did not collect the Thesis Submission Form from the
Department or submit the Form to SSC as soon as s/he could have, the Faculty can terminate the scholarship earlier
than the date the Form is received by SSC.
2. Submission Procedure
A. Student to complete the following forms once the thesis is ready for submission
a) Thesis Submission form (57/2000a), available online
b) Thesis Examination Fee Payment Form
c) Softcopy (pdf format) of the thesis in CD-ROM
Note: Form (a) is downloadable from http://www.nus.edu.sg/registrar/forms.html
48
B. Student to print a copy of his/her latest Student Account Statement (from
https://aces01.nus.edu.sg/StudentPayment/Login.jsp) and pay the thesis examination fee and outstanding
fees (if any) using the Thesis Examination Fee Payment Form by NETs /cheque* at the
Student Service Centre Cashier Counter (located at Yusof Ishak House, Level 1) from 8.30 am to 4.30 pm,
Monday Friday. An official receipt will be issued to student.
*Note:Cheque should be crossed and made payable to National University of Singapore with students
name, contact number and student card number written on the reverse side of the cheque.
Please refer to http://www.nus.edu.sg/registrar/edu/gd-fees.html for implications of outstanding fees.
For research scholars who have received excess Research Scholarship stipend and have yet to refund the
excess, the University reserves the right to withhold student status letters, results slips or transcripts, status
letters, thesis examination and the confirmation of the award of the degree.
C. Proceed to the Academic & Administrative Counter of the Student Service Centre to submit the following:
x Completed Thesis Submission Form
x Number of copies of soft-bound thesis received from Department
x Softcopy (pdf) of the thesis in CD-ROM
x Payment receipt of thesis examination fee and outstanding fees (if any)
D. Student will be issued with an acknowledgement on the items submitted.
*Note : Students under the A*STAR IGS, Lee Kong Chian Graduate Scholarship, and AUN/SEED-Net programmes
are to submit the thesis directly to Registrars Office (instead of the Student Service Centre) as the thesis
examination fees are prepaid by the scholarships.
3. Thesis Examination
Faculty/Department will also be monitoring that candidates by the end of the 46th month (Doctoral) and 22nd
(Masters) month of their candidature respectively, should have examiners identified.
Candidates should maintain close contact with their supervisors, especially their main supervisors, so that the main
supervisors will be aware their progress and be able to initiate the nomination of examiners process one month
before the thesis is expected to be submitted for examination. This is to allow sufficient time for the approval of the
proposed examiners, so that the thesis can be sent for examination upon submission.
A Masters thesis will be examined by two examiners (one of whom may be an external examiner, as decided by the
Head of Department and the Vice-Dean) while a doctoral thesis will be examined by three examiners (at least one
external examiner).
External examiners who have to submit a thesis with patentable/confidential materials will need to read and agree to
the Terms & Conditions on the Non-Disclosure Agreement before the thesis is sent to him/her. (Candidates and
supervisors are reminded that proprietary/confidential information which is not critical to the thesis for which consent
has not been granted should be excluded from the thesis.)
Important : Please note that you should not, under any circumstances, communicate with any examiner on matters
related to your thesis examination.
The Department will send the thesis to internal examiners while Registrars Office will send the thesis to external
examiners.
Examiners are given seven weeks from the date thesis is sent to them, to complete the examination of the thesis and
submit an evaluation report. Reminders will be sent by the Registrars Office to examiners before the deadline and
those who fail to submit their evaluation reports by the deadline. Students can email to gdhelp@nus.edu.sg to check
on their thesis exam status if they were not informed of the results after two months of their submission of the Thesis
Submission Form to the Student Service Centre/Bukit Timah Campus Management Office.
Doctoral candidates are required to attend an oral examination after the theses have been examined. (Candidates
are to bring a copy of the thesis for the oral examination).
49
After all the examiners reports are received (usually at least three months after the thesis is sent for examination) -
x Masters thesis candidate will be asked to collect thesis and to consult supervisor(s) on the amendments, if
there are amendments required.
x Doctoral thesis A copy of the Facultys guideline on the oral presentation will be given to candidates. However,
if major revision is recommended by the examiner(s), the candidate may be asked to revise and resubmit the
thesis for further examination before the oral examination is scheduled. After the oral examination, the candidate
will be informed by the Oral Panel or the Registrar whether amendments to the thesis are required and if so, the
person(s) to advise the candidate on the amendments.
4. Outcome of Thesis Examination
i. After all the examiners reports are received:
Masters thesis - Candidate will be asked to collect thesis (if any) and to consult supervisor(s) on the
amendments, if any. Depending on the outcome of the examination, the revised thesis
may be sent for further examination.
Ph.D. thesis - If there are no/minor amendments, candidate will be notified of the confirmed oral
examination date. A copy of the Facultys guideline on the oral presentation will also be
given to the candidate.
- However, if major revision is recommended by the examiner(s), the candidate may be
asked to revise and resubmit the thesis for further examination before the oral
examination is scheduled. After the oral examination, the candidate will be informed by
the Oral Panel of the outcome, on the amendments to the thesis and the person(s) to
advise the candidate on the amendments, if applicable.
Please note that if major revisions to the thesis are required, the candidate may have to pay fees for 1 semester,
even if the period granted to do the revision is less than six months. If the candidate is unable to complete the
revisions in six months, s/he will be required to pay another semester's fees. The total revision period cannot exceed
12 months.
After examination/re-examination, if no or only minor amendments are required, the final approved thesis must be
uploaded electronically. You will be notified via email when the system is open for a week for you to upload the
thesis. A softcopy of the final approved thesis in CD-ROM (pdf format) must be submitted to your Department for the
verification of your uploaded thesis.
One copy (in any form agreed with your supervisors) of the final approved thesis should be submitted to the
supervisors.
You must also complete and submit the Feedback Form on Research Guidance (form available at the respective
Department/Division or you may download a copy from
http://www.eng2.nus.edu.sg/proj/eeintranet/Student/Grad/rshForms.html )
5. Award of Degree
The examiners recommendations will be forwarded to the Board of Graduate Studies for consideration of award of
the degree
x if no amendments are required; or
x after minor corrections/typographical changes are incorporated in the thesis to the satisfaction of the
supervisor(s); or
x after major amendments/revisions are incorporated in the thesis to the satisfaction of the supervisor(s) and the
examiner(s)/Oral Panel members (whichever is applicable); and
x after the electronic thesis has been submitted and verified by the respective Department.
After the degree has been awarded by the Board of Graduate Studies, the Chancellors approval will be sought for
the degree to be conferred in writing. The approximate timeframe for approval by Board of Graduate Studies and
Chancellor is about two months from the date of resubmission.
50
6. Degree Scroll
The degree scroll will be presented to graduands at the Commencement ceremony held once a year in July (for
graduands whose date of conferment falls between June of the previous year to May of the current year).
Pending receipt of the degree scroll, the letter of conferment may be presented to the employer or other appropriate
bodies as evidence of award of the degree. Information on the Commencement ceremonies will be available at the
Commencement website (http://www.nus.edu.sg/commencement) around March.
If you are not attending the Commencement ceremony, the scrolls will be available for collection after the ceremony
(i.e. with effect from August) from the Registrars Office, Level 4, Lee Kong Chian Wing, University Hall.
To collect the scroll in person, you must produce your identity card or passport. To authorise someone to collect the
scroll on your behalf, you must issue an authorization letter indicating the collectors name and identity card or
passport number. The latter should bring along the authorization letter and his/her identity card or passport to collect
the scroll.
If you are an international student, you may request for the scroll to be sent to you by completing the prescribed form
(obtainable from the Commencement website) and enclosing the required postage. The scroll will be sent by
registered mail. Note that lost scrolls cannot be replaced.
IMPORTANT NOTE
Do remember to inform the Registrars Office of any change in your mailing address by updating your address via
myISIS so that the outcome of the thesis examination or information on the Commencement ceremony can be
communicated to you promptly.
51
50
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51
52
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