TRAVEL POLICY

Guidelines and Circular

TRAVEL POLICY
Please note that the reimbursement of expenses made will be within the grade-wise limits prescribed under the travel rules. CLASSIFICATION OF CITIES:

To provide for different levels of expenditure appropriate to the cost of living in different cities, we have classified the cities into the following categories: Category A -Includes all metros i.e. Mumbai, Delhi, Kolkata, Chennai, Bangalore and Hyderabad. Category B Includes the following cities: Agra, Ahmedabad, Bhopal, Bhubaneswar, Chandigarh, Cochin, Gurgaon, Guwahati, Indore, Jaipur, Jalandhar, Lucknow, Ludhiana, Madurai, Mangalore, Nagpur, Pune, Ranchi, Trichy, Trivandrum, Udaipur, Vijayawada and Vizag. Category C Cities excluded from Category A & Category B.

LODGING & BOARDING: For outstation travel involving overnight stay, the policy that will be applicable for employees is as given below.

A) Stay in Hotels
* Eligibility per day For Category A cities
A Grade B Stay C Food & Misc. exp. With supporting D Food & Misc. exp. w/o supportings B Stay

For Category B cities

C Food & Misc. exp. With supportings D Food & Misc. exp. w/o supportings B Stay

For Category C cities

C Food & Misc. exp. With supportings D Food & Misc. exp. w/o supportings

M1 M2 M3A/B M4A/B M5A/B M6A/B E1/E2 MTs

Actual Actual 6000 4500 3250 3000 2750 2200

Actual Actual 650 450 350 350 350 350

150 150 150 150 150 150 150 150

Actual Actual 5500 4000 2750 2250 1500 1500

Actual Actual 500 350 250 250 250 250

100 100 100 100 100 100 100 100

Actual Actual 3300 2400 1650 1350 900 900

Actual Actual 500 350 250 250 250 250

100 100 100 100 100 100 100 100

* Employees can claim under either Column C or D but not under both.

(B) Stay in Guest House / Friends / Relatives The facility to claim allowance when employee stays with a relative or friend will be discontinued with immediate effect

Laundry expenses Employees will be eligible for Laundry reimbursement per day after 3 days of consecutive travel to one or more cities with supporting as given below.

Grade

Up to 3 days of consecutive travel

After 3 days of consecutive travel

M1A/B &M2
M3&4 A/B M5&6 A/B E1/E2 & MT

Nil
Nil Nil Nil

Actual
200 100 50

ELIGIBILITY & MODE OF TRAVEL:

Eligibilty for Mode of Travel Grade

Less than 500 kms.

Air

More than 500 kms.

Approving Authority

Sr. Managers & Air above (M4B & above) Asst. Managers Road or Rail (M6A/B) & Managers (M5A/B)) Executives Road or Rail (E1 & E2)

Immediate superior

Air

Immediate superior

Road or Rail

Immediate superior

Grade-wise entitlements for travel: Any deviations from the above will require approval from a superior of Sr. Manager level or above.

For employees using own vehicles:

For staff members, who use their own vehicles for official work, will be reimbursed the expenses for such travels as per the rates given below.

Grades

Type of vehicle

Reimbursement per K.M.

Up to Asst. Managers

2 Wheelers (Scooters & bikes)

Rs. 3.00 per Km.

Managers and Sr. Managers

Car

Rs. 5.50 per Km.

Heads and Above

Car

Rs. 8.00 per Km.

The above-mentioned arrangement is not automatically applicable to all across. Staff members up to the grades of Asst. Managers, should first seek prior approval from their administrative superiors preferably before the travel.