How do I set the margins to 1?

Select FILE from the top panel, then PAGE SETUP then MARGINS. In the boxes change the spacing by either typing in the number 1 or using the scroll buttons at the side of each box.

How do I put my page number on each page?

To include page numbers click on VIEW in the top panel, then on HEADER AND FOOTER in the drop down menu. This will give you the Header and Footer boxes. Anything included in either the Header or Footer boxes will be included on all pages (unless you specify otherwise). To include the page number click on ALIGN RIGHT in the top panel to move the curser to the right, type in the title information you are including then click on the INSERT PAGE NUMBER (#) in the header footer auto insert box that appears in the middle of your page. Close this box to return to your document.

How do I double space the whole paper?

Click FORMAT then PARAGRAPH. You will get a box that has several sections. You want the spacing section and under line spacing select DOUBLE. If you have already inserted text you will need to highlight that text then follow the above directions.

How do I create the hanging indents for my reference page?

Click on FORMAT then PARAGRAPH. You will get a box that has several sections. You want the INDENTATIONS section and under SPECIAL select HANGING and be sure the amount is set to .5. This will create a hanging indent for all text that follows. If you have already entered your references you need to highlight them first, then follow the above steps.

How do I create a block quote?

Click on FORMAT then PARAGRAPH. You will get a box that has several sections. You want the INDENTATIONS section and for the Left set the amount to .5. This will indent all text that follows, so when you are finished with the block quote you will need to return these amounts to 0. If you have already entered the text you need to highlight it first, then follow the above steps. In this case the change will only apply to the text you highlight and you should not have to reset the amounts.

How do I separate my title page and reference pages from the rest of the document?

Separate your title page and reference pages from by inserting a page break between them. To do this set your curser to the space where you want the text to stop. Go to INSERT then BREAK and select PAGE BREAK. This will automatically put everything that follows on a new page.

**REMEMBER** EDIT then UNDO can erase your previous actions, so if you have difficulties, such as inserting a break in the wrong place click EDIT then UNDO to reverse your most recent changes. Repeat this process to trace your steps back to the problem.

Open Microsoft Office 2007 Word. Select ribbon "Home" if not already selected. On the section
"Font", change the font to Times New Roman or Arial (the most preferred font). For the font size, select "12" point font. Make sure your default text color ("Home" Ribbon, Section "Font", farthest right bottom button; looks like an A with a colored strip under it and a small triangle pointing down next to the A) is "Automatic" or black. In the "Paragraph" section, Click on the line spacing button (middle bottom button; has an arrow pointing up above an arrow pointing down, and four lines next to the two arrows. There is also a triangle pointing down to the right of the lines). Set your line spacing to 2.0. Go to Ribbon "Page Layout", section "Page Setup". Click on the first button to your left. This is the Margins button. You will choose one titled Office 2003 Default, or you can click on "Custom Margins" and specify the top and bottom margins are 1", the left and right margins are 1.25".

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Page 1 will be your cover letter. You should have the text centered on your page (ribbon strip "Home", section "Paragraph" second button from bottom left). Press "enter" 8 times. Type the name of the project or report. Hit "enter". Type your name or your team name (if applicable). Hit "enter". Type either the name of your school, your professor, or your course, as directed by your teacher.

Go to ribbon "Insert". Click on page break (third button from left, section "Pages"). This will put you to page number two.

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For the beginning of every paragraph, press the space bar 5 times. Do not use the tab button.

References Ribbon

Create your report or project. For any citations, click on the "References" ribbon; section "Citations & Bibliography". This section has 4 buttons, of which you will use all during a normal report.

APA selection

Before you use this citation tool, make sure that the middle button on the left says "APA". If it does not, click on the triangle pointing down and click on "APA".

Insert Source window

The first button from the right is "Insert Citation". This is for in body citations. When you click on this button, you can select a pre-existing citation that you have already used in this report, or you can "Add New Source". If you have not yet used the citation that you need, click on the "Add New Source" and another window will pop up. Choose the type of source you are using (Website, Document from Website, Book Section, etc). Fill in as much information as you can here. It is important you either know the name of the author or the corporate author, the date created, and the date accessed, as well as the URL, if from an electronic source. Once you've filled in this form as best you can, click the OK button. At this point, you should see the citation placed in your paragraph.

It will appear something like this" (Ambyr, 2007) if Ambyr was the last name, and the year 2007 was the year that the document was created. Please see screenshot to the left.

Manage Sources window

The top button on the right side of the Citation section is "Manage Sources". This is a very handy tool if you are citing a source that you've used in another report (and have used this ribbon to create). If you have used this source in another document, click on this button, and find the document you are looking for in the list on the left. Click on the "Copy" button in the middle, and it will appear on the box to the right. Click the Close button. This can be included into your current report now.

Inserting a citation already used in the document

Each time you use one of these references in your body, you can click on the "Insert Citation" button and select the appropriate source from there. Word will automatically include the (Ambyr, 2007) wherever your cursor is.

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References formatted

When you have completed your report. Click on ribbon "Insert" and the "Page Break" button (third from the left) again. This will give you the last page. Click on the "References" ribbon. In the "Citations & Bibliography" section, click on the "Bibliography" button. Chose either Bibliography or Works Cited, it doesn't make much difference. This will include an alphabetized listing of all the sources you included via this ribbon. Click on the heading (either Bibliography or Works Cited on this page) and change the heading to read "References". The only real problem with Word's formatting here is the indentation of the references. You will have to do this manually. The rule is that only the first line of each reference is to the far left. Each line of that citation after the first line must be indented 5 space. To do this, click on the second line of the first reference. You will have to press the "enter" key, and then the space bar 5 times. Do this for each line that must be indented as mentioned above.

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Page number selection

Almost done. Now all you have to do is make sure you have the page numbers on each page. To do this, click on the "Insert" ribbon. In the "Header & Footer" section, the last button (closest to the right)

says "Page Number" and has that upside down triangle next to the word "Number". Click on this button. For APA format, hover your mouse over where it says "Bottom of Page" and select the second option down. It is labeled "Plain Number 2".

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For good measure, press and hold the "ctrl" button and the "a" button (this is a keyboard shortcut for select all). Revisit Step 1 and redo the font size, font name, font color, line spacing, and margins. This isn't always necessary, but it's a good way to make sure no formatting changed.

Read more: How to Write a report in APA format with Microsoft Office Word 2007 | eHow.com http://www.ehow.com/how_2100704_apa-format-microsoft-office-word.html#ixzz1iDxDhTV5