AGENDA

Holy Anargyroi Saints Kosmas & Damianos Greek Orthodox Church 703 West Center Street, Rochester, MN 55902

Parish Assembly Agenda General Meeting - Sunday, November 17, 2013

Parish Council Present: Parish Council Absent: Parishioners Present: 1. OPENING PRAYER 2. ELECTION OF ASSEMBLY CHAIR 3. ELECTION OF ASSEMBLY SECRETARY 4. CALL FOR QUORUM 5. MINUTES FROM SPRING ASSEMBLY 2013 6. TREASURERS 2013 FINANCIAL REPORT 7. TREASURERS 2014 BUDGET REPORT 8. PASTORAL THOUGHTS 9. 2012 AUDIT REPORT 10. 2013 AUDIT COMMITTEE ELECTION 11. 2014 PARISH COUNCIL NOMINATIONS (election 12/8/2013) 12. MINISTRIES (Questions based on pre-submitted summaries) a. FESTIVAL REPORT b. CATECHETICAL PROGRAM/YOUTH REPORT c. PHILOPTOCHOS REPORT d. FACILITIES/BUILDING REPORT e. PHILOXENIA REPORT f. PARISH COUNCIL g. STEWARDSHIP REPORT 13. OLD BUSINESS 14. NEW BUSINESS 15. CLOSING PRAYER/ADJOURNMENT 1

MINUTES
from Spring 2013 General Assembly

Holy Anargyroi Saints Kosmas & Damianos Greek Orthodox Church 703 West Center Street Rochester, MN 55902

Parish Assembly Minutes General Meeting Sunday, April 21, 2013, 12:05 PM
Parish Council Present: Parish Council Absent: OPENING PRAYER: Andru Peters, Dan Jerghiu!", Fr. Mark, Dr. Halina Woroncow, Tim Kelly, Robert Lytle, Erline Holman, Aaron Biedermann, Dr Don Jenkins Tia Maragos, Fr Mark administered the Assembly prayer @ 12:06 PM.

ELECTION OF ASSEMBLY CHAIR: President Biedermann opened the meeting and the Assembly elected Ari Kolas as the presiding Parish Assembly President ELECTION OF ASSEMBLY SECRETARY: Andru Peters was elected to be the Assembly secretary CALL FOR QUORUM: A quorum was called and meeting convened. 39 of 88 members = 44% present. MINUTES OF LAST MEETING: 12:10 PM The minutes from the Parish Assembly meeting of October 28, 2012 were approved. By CONSENSUS ELECTION OF THE BOARD OF ELECTION 12:17 PM The following parish members were elected to the 2013 Board of Elections 1. 2. 3. 4. Soula Pampori David Fibison Sukiela Alihlassan Elaine Jenkins

ELECTION OF AUDIT COMMITTEE for FY 2012 12:20 pm The following parish members were elected to the 2012 audit committee 1. 2. 3. Jacob Petersen John Maragos Tasos Psomas

Parish General Assembly Meeting April 21, 2013 Page two AUDIT COMMITTEE 2011 REPORT 12:31 pm The following discussion and update was noted: 1. 2. 3. Reviewed and discussed the cash in/out process Consolidated 12 accounts into four accounts. Audit found no deficiencies for the FY 2011

TREASURERS 2012 FINAL FINANCIAL REPORT 12:25 PM The following points were presented: 1. 2. 3. Identified pledges for the year were down $15,000. Greek Festival show gross income increase of $7,000 Reaffirmed that the monthly contributions to the GOYA (Project Mexico) and OCMC (Albania-Hoppe) be $250/month each.

The Treasurers 2012 Report (motion: Peters-Mangouras) was APPROVED VOICE vote. TREASURERS 2013 BUDGET REPORT 12:53 pm The following points were presented: 1. 2. 3. 4. 5. Pledges for FY 2013 down $8,000+. Revised the budget reporting format, which now includes chart of account numbers for each line item. Identified the 2012 Metropolis commitment at $26,930.95 Noted that the expense deficit is smaller than revenue but overall we have a budget shortfall. Offered to all, how should we address the pledge revenue shortfall for the remainder of FY 2013.

STEWARDSHIP REPORT 13:14 PM The following was discussed: 1. 2. 3. Identified the 2013 pledge goal of $150,900.00 Noted that 50 families have pledged Y-T-D, with an average of $2,100/family Reviewed the goals for 2013.

Parish General Assembly Meeting April 21, 2013 Page three OUTREACH REPORT 13:30 PM The following was discussed: 1. 2. Introduced the Parish new web page Rochester Orthodox Church Discussion on what official name to use in reference to the Parish, as well as how to market the web page name designation.

MOTION #1: (D. Mangouras - P Kolas): Changing the heading to show Holy Anargyroi Saints Kosmas and Damianos Greek Orthodox Church and in smaller letters add Rochester Orthodox Church. ROLL (hand) CALL vote called: 9-19 Motion FAILED MOTION #2: (D. Jerghiuta A. Biedermann) Assign to the outreach committee to look at the web page heading and make recommendations back to the Parish Assembly. VOICE VOTE called for APPROVED VOICE 3. 4. 5. 6. 7. 8. The new Parish software has been converted and in the process of cleaning up the data base. The new member educational brochure is available. Discussed the generation of a Parish Recipe/Cook Book for sale to members and the general public Identified that our new Parish building has not been consecrated. Noted that the Parish Council needs to plan for this event. Noted that official Parish (council) documents should be added to the web page, to include: current By-Laws, Parish Policies, Parish Resolutions, etc. The Parish member directory has been updated/photos and released.

CATECHETICAL PROGRAM/YOUTH REPORT 14:16 PM A prepared Youth Report was presented with key items: 1. Acknowledged all of the teachers involved with the education program.

Parish General Assembly Meeting April 21, 2013 Page four Youth Report (contd) 2. 3. Identified the proposed curriculum plan for the next education year. Discussed childrens events the past year: learning hymns, feasts, bibles, iconography, and serving the Church in various roles.

PHILOPTOCHOS REPORT 14:20 PM A prepared report was presented with key items noted: 1. 2. 3. 4. 5. 6. 7. 8. 9. The Fashion show reported $2,384.00 Added $1,100.00 to the discretionary fund for Fr Mark Contributed $400.00 to Project Mexico Have made an effort to increase funding sources over recent times. The 2012 Holiday Bake Sale proceeds of $2,495.00 reported Contributed $300.00 each to the Philoxenia House and the Rochester womens Shelter Sent $606.00 to the St Basils Greek Church (fire damage) in Chicago Sent $500.00 to the Albania-Hoppe Mission Raised $1,275.00 for the Theological School

FACILITIES/BUILDING REPORT 14:25 PM A brief update on status of key topics relating to the buildings: 1. 2. 3. Acknowledged the Chafoulias family for their large donation to the Parish The balance to the Parish mortgage is approximately $450,000.00 Continued meetings and discussions on the new Hall and have received inputs from Parish groups as to desires in the Hall.

PHILOXENIA REPORT 14:30 PM The following was reported: 1. 2. 3. 4. Reported 28 visitors Y-T-D at the homes The White House renovations are complete. In process of installing safety related items in the homes Announced the 2013 Board: President, Brad Holman; Vice President and Secretary, Dan Jerghiuta; and Treasurer, Jacob Petersen.

Parish General Assembly Meeting April 21, 2013 Page five FESTIVAL REPORT 14:33 PM The following was discussed for the Parish Festivals: 1. 2. 3. 4. Noted that future Winter Festival to be held in February before Valentines Day The Winter Fest netted approximately $3,000.00 with expenses of $1,400.00 The Parish has been asked to hold a second Festival in the same location later on in the year. Fall Festival committee will begin their planning meetings in May 2013.

PASTORAL THOUGHTS 14:39 PM The following was reported: 1. A lengthy discussion (approximately one hour) based on the web site name of the Parish. Fr Mark offered that our discussion was a good one and shows we are becoming ahead of our times to mitigate change in our Parish.

OLD BUSINESS: - 14:44 PM No items were identified and/or brought forward. NEW BUSINESS: - 14:45 PM The following discussions took place: 1. 2. A lengthy discussion on the status of the AA Contract and reported incident. Motions were presented regarding the AA relationship and contract.

MOTION #1: Cancel the AA Lease Effective Immediately (Mike Brekke-Penny Kolas) VOTE: A roll call (hand/stand) vote was called: 4-13 - Motion DEFEATED MOTION #2: Return the Issue back to the Parish Council to address the AA Contract with Recommendations to be brought back to the Parish Assembly (Gus Barbes-Johnny Mangouras) VOTE: APPROVED by VOICE vote, no Nays.

Parish General Assembly Meeting April 21, 2013 Page six New Business (contd) 2. AA Contract Relationship (contd)

MOTION #3: Parish Council recommendations to include new revenue generation options (Gus Barbes-Johnny Mangouras) VOTE: APPROVED by VOICE vote, no NAYS 3. 4. Discussed the purchasing and installing emergency medical supplies in all of our campus buildings. Motions were offered regarding medical supplies

MOTION #1: Purchase two (2) AEDs up to $10,000.00 (Don Jenkins-none). After discussion, this motion was withdrawn by the motion maker. NOTE: Was agreed to identify and solicit a donor to purchase the medical supplies. 5. 6. 7. Discussed continuing the Legacy Fund monies. The Assembly determined to hold six (6) months of operating funds in this account. The Assembly acknowledged the contributions made by Jackie Barbes. Discussed consideration of inserting a Consent agenda on future Assembly agendas, which would include all written committee reports submitted in advance of the meeting and these items will be adopted by consensus. a. If any report needs additional discussion, this item can be pulled from the consent agenda and added as a line item in new business as a separate discussion.

ADJOURN 15:37 pm

Parish General Assembly Meeting April 21, 2013 Page seven GENERAL ASSEMBLY: Next Parish Assembly meeting set for later in 2013 for actions from this meeting and in December 2013, for the purpose of parish council elections for three open seats. CLOSING PRAYER/ADJOURNMENT: 15:38 PM Prepared by:

_______ /s/ Andru Peters, Parish Assembly Secretary

Andru M. Peters _______ May 21, 2013 __________

Date Prepared

___________________________________ ___________________________ Aaron Biedermann, Parish Council President Date Signed

___________________________________ _________________________________ Ari Kolas, Parish Assembly President Date Signed

___________________________________ ________________________________ Father Mark Muoz, Proistamenos Date Signed

HlyAnrgyr03PrshAsy21Apr2013.doc

2013 YTD

Holy Anargyroi Greek Orthodox Church Income & Expense

January - October !"#

Jan - Oct 13 YTD Budget Income 31000 Stewardship 31100 Pledged Donations Total 31000 Stewardship 3 000 Stewardship - Other 3 100 !npledged Donations Total 3 000 Stewardship - Other 3"000 #undraiser Income 3"100 #esti$al Income 3"101 Pre-sale 3"10 Sales 3"10% &iscellaneous Total 3"100 #esti$al Income 3" 00 Dinner Income Total 3"000 #undraiser Income 3'000 Outreach (e$enue 3'100 )ational &inistries 3'101 O*&* Income Total 3'100 )ational &inistries Total 3'000 Outreach (e$enue 3%000 Other Income 3%100 Interest and Di$idends 3% 00 Boo+store Income 3%300 (eim,ursements 3%301 Philo-enia (eim,ursements 3%30 Philoptochos (eim,ursemen 3%30% Other (eim,ursements Total 3%300 (eim,ursements 3%%00 &iscellaneous Income Total 3%000 Other Income Total Income .-pense "1000 /dministrati$e "1100 O00ice Supplies
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Holy Anargyroi Greek Orthodox Church Income & Expense

"1101 Printing Supplies "110 #orms and Stationer1 "110% &iscellaneous O00ice Supp "1100 O00ice Supplies - Other Total "1100 O00ice Supplies "1 00 Other Supplies "1 01 *andle Supplies "1 0 Boo+store Supplies "1 0% &iscellaneous Supplies Total "1 00 Other Supplies "1300 *ommunication "1301 Phone and Internet "130 *a,le "1303 Postage "130" 2e, and .-mail "1300 *ommunication - Other Total "1300 *ommunication "1"00 *on0erence .-penses "1300 &em,ership and #ees "1'00 .4uipment &aintenance "1%00 &iscellaneous .-penses Total "1000 /dministrati$e " 000 Occupanc1 .-penses " 100 !tilities " 101 .lectricit1 and 2ater " 10 5as " 103 2aste and (ec1cling " 100 !tilities - Other Total " 100 !tilities " 00 Ser$ices " 01 Janitorial " 0 Insurance " 03 Securit1 " 0" 5rounds &aintenance " 03 Pest *ontrol " 0% Other Ser$ices Total " 00 Ser$ices " 300 (epairs #$!) &*# *#%&# #(&#% !&!! #$+('& (

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Holy Anargyroi Greek Orthodox Church Income & Expense

" "00 &aintenance Supplies Total " 000 Occupanc1 .-penses "3000 Salaries and Bene0its "3100 Salaries "3101 *lerg1 Salar1 "310 *lerg1 #I*/ "3103 *lerg1 6ousing "310" Secretarial Total "3100 Salaries "3 00 Bene0its "3 01 *lerg1 6ealth Insurance "3 0 *lerg1 Pension "3 03 *lerg1 /llowances Total "3 00 Bene0its "3%00 Ta-es "3%10 #ederal Ta-es Total "3%00 Ta-es Total "3000 Salaries and Bene0its ""000 Stewardship .-penses "" 00 &etropolis &inistries "" 01 Ia+o$os (etreat *enter "" 0 /,raham and Sarah Total "" 00 &etropolis &inistries Total ""000 Stewardship .-penses "3000 /rchdiocese *ommitment "3001 /rchdiocese Pledge Total "3000 /rchdiocese *ommitment "'000 7iturgical .-penses "'100 7iturgical Supplies "' 00 Su,stitute *lerg1 "'300 6ierarchical 8isits "'"00 *hoir .-penses Total "'000 7iturgical .-penses "9000 #undraiser .-penses "9100 #esti$al .-penses %+'&+ #($% %&'! )!!&!! #'$#)!&!!

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Holy Anargyroi Greek Orthodox Church Income & Expense

"9101 #ood:Supplies "910 (ental "9103 Ser$ices "910" &ar+eting "9103 .ntertainment "910% &iscellaneous Total "9100 #esti$al .-penses "9 00 Dinner .-penses Total "9000 #undraiser .-penses ";000 &inistries .-penses ";100 (eligious .ducation ";101 *hurch School .-penses ";10 Youth Programs .-penses Total ";100 (eligious .ducation ";%00 Other &inistries ";%01 Prison 8isit Total ";%00 Other &inistries Total ";000 &inistries .-penses "%000 Outreach .-penses "%100 )ational &inistries "%101 O*&* Pledge Total "%100 )ational &inistries "%"00 5OY/ &issions "%"01 5OY/ &issions Pledge Total "%"00 5OY/ &issions Total "%000 Outreach .-penses Total .-pense Other Income '1000 6all (ental Income '1001 Tradition III '100 .thiopian *hurch '1100 Other (ental Income Total '1000 6all (ental Income Total Other Income )et Income Deduct in$oice pre-pa1ment /d>usted )et Income # $*)*&%# *$+ )& ( ($%('&'* ($")+&%! *$!*!&!! )$) !&*! '!$ %%& )+ & " '"$!+"&(#

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Festival Financials

Holy Anargyroi Greek Orthodox Church

Summer Festival Income Expense

January 1 through October 23, 2013

Actuals Ordinary Income/Expense Income 34000 Fundraiser Income 34100 Festival Income 34101 Pre-sale 34102 Sales 34109 Miscellaneous Total 34100 Festival Income Total 34000 Fundraiser Income Total Income Expense 47000 Fundraiser Expenses 47100 Festival Expenses 47101 Food/Supplies 47102 Rental 47103 Services 47104 Marketing 47105 Entertainment 47109 Miscellaneous Total 47100 Festival Expenses Total 47000 Fundraiser Expenses Total Expense Net Income

Pending* Adjustments**

Estimate

3,230.00 96,497.81 775.00 100,502.81 100,502.81 100,502.81

0.00

-80.94 -5,440.00 -275.00

3,149.06 91,057.81 500.00 94,706.87 94,706.87 94,706.87

31,557.44 5,827.24 4,946.65 4,178.90 5,050.00 5,901.36 57,461.59 57,461.59 57,461.59 43,041.22

-605.92 0.00 0.00 -5,715.00

30,951.52 5,827.24 4,946.65 4,178.90 5,050.00 186.36 51,140.67 51,140.67 51,140.67 43,566.20

*Pending = invoices not paid and income or refunds not yet collected **Adjustments = eliminating money that went in and out to avoid double-counting

Page 1 of 1

2014 BUDGET

2014 Income 31100 Pledged Donations 32100 Unpledged Donations 34100 Festival Income 34200 Dinner Income 39100 Interest and Dividends 39200 Bookstore Income 39301 Philoxenia Reimbursements Facilities Rental Total Income Expenses 41100 Office Supplies 41200 Other Supplies 41300 Communication 41400 Conference Expenses 41500 Membership and Fees 41600 Equipment Maintenance 42100 Utilities 42200 Services 42201 Janitorial 42202 Insurance 42203 Security 42204 Grounds Maintenance 42205 Pest Control Accounting 42300 Repairs 42400 Maintenance Supplies 43100 Salaries 43101 Clergy Salary 43102 Clergy FICA 43103 Clergy Housing 43104 Secretarial 43200 Benefits 43201 Clergy Health Insurance 43202 Clergy Pension 43203 Clergy Allowances 43910 Federal Taxes 44200 Metropolis Ministries 44201 Iakovos Retreat Center 44202 Abraham and Sarah 45001 Archdiocese Pledge

2013

Difference

139,110 150,900 38,830 28,940 103,660 45,000 220 0 240 0 1,490 2,100 1,370 0 0 17,430 284,920 244,370

-11,790 9,890 58,660 * see 220 reconciliation 240 -610 1,370 -17,430 40,550

2,280 5,150 3,600 4,000 1,930 1,280 17,140 0 15,680 840 1,720 350 0 1,500 1,200 50,520 11,568 24,960 6,000 26,280 5,700 4,920 480 2,960 2,040 27,360

5,580 6,820 5,380 4,000 1,190 1,560 15,920 5,400 14,430 840 2,130 0 380 3,000 840 50,520 11,580 24,960 7,770 22,800 5,700 4,920 610 3,500 2,040 28,080

-3,300 -1,670 -1,780 0 740 -280 1,220 -5,400 1,250 0 -410 350 -380 -1,500 360 0 -12 0 -1,770 3,480 0 0 -130 -540 0 -720

46000 Liturgical Expenses 46100 Liturgical Supplies 46200 Substitute Clergy 46300 Hierarchical Visits 47100 Festival Expenses 47200 Dinner Expenses 48100 Religious Education Choir Outreach 48901 Prison Visit 49101 OCMC Pledge GOYA Missions Total Expenses Net Income

2,100 1,000 1,000 56,811 780

1,560 1,200 1,000 0 0

540 -200 0 56,811 * see 780 reconciliation -3,000 -600 -1,470 0 0 -3,000 39,369 1,181

0 3,000 0 600 0 1,470 840 840 3,000 3,000 0 3,000 284,989 245,620 -69 -1,250

Reconciliation Festival Income Expenses Net Festival Income Dinners Income Expenses Net Dinners Income

2014

2013

Difference

103,660 56,811 46,849

45,000

1,849

220 780 -560

0 0 0

-560

Ministry Summary

Youth Report Fall Assembly The goal and mission of our Sunday School program is to lead our young people into learning the Holy Orthodox Faith and to promote fellowship and lifelong friendship All Sunday School classes are now in full swing: our teachers are quickly getting to know their students and all love the full classrooms. Classroom space is an issue this year. Recent flooding in the basement of our fellowship hall prevented us from using classroom space due to mold and now one classroom has moved to the loft of our fellowship hall. Teachers are making great efforts to accommodate any circumstance and make children feel the joy of learning about God and His teachings. Both JOY and GOYA groups have already started the monthly Faith Nights. This once a month activity is meant to expose our youth to the Orthodox Faith through interactive lesson plans, discussion groups, and age appropriate presentations. We strive to raise our children to love the church and embrace their roles within the body of Christ as they grow up and out of our direct sphere of influence. GOYA completed and already delivered on October 13th, the clothing for Dorothy Day House clothes drive and will coordinate in the early November, the Food Drive. Our youth will once again participate in the Santa Helper Project Mexico program. Santas helpers are the elves that provide Christmas gifts to the boys of St. Innocent Orphanage. A successful youth program starts with the youngest children in the church, and in order for that to be possible, their parents need to be fully invested in the youth program. Please bring our children to Liturgy, Sunday School, participate to as many fellowship events as you can, and pleased be supportive and volunteer to teach a class, or plan some youth events it is to nurture our children! Sunday School Teachers and class organization PreK K Erline Holman and Maria Peterson Grades 1st 2nd Kathy Lytle Grades 3rd 4th Loredana Jerghiuta and Kristine Brekke Grades 5th 6th Terri Mettler and Catherine Weiler Grades 7th 12th Halina Woroncow and Mike Brekke Youth Team Coordinators JOY Loredana Jerghiuta GOYA Halina Woroncow and Mike Brekke

Holy Anargyroi Philoptochos Society Our Society is the philanthropic arm of the Church. We are our own organization separate from the Church yet we support the philanthropic endeavors and the congregational health of the Church by volunteering our time and care. In the past two years, our Society has increased in our fundraising into the thousands of dollars as well as become multi-ethnic and age diverse in nature. Our commitments include support to Holy Anargyroi Greek Orthodox Church, to local, national and international charities. There have been outstanding calls in the past two years above our commitments that we have attended to with success. The Society is a group of hardworking women who care deeply about the Church and their lives as an Orthodox Christians for the Lord. We will continue our committed annual fundraisers as well as add a new fundraiser in the spring of 2014. Recently, we have developed a new ministry for the dying and the bereaved which is called Magdalene Ministry after Saint Mary Magdalene who was present with our Lord with devotion and love through His death on the cross and the first to hear of His Resurrection. This new ministry is in its early stages and we believe with the intercessions of Saint Mary Magdalene and with Gods help; it will grow into a vibrant ministry here at Holy Anargyroi. Please pray for our Philoptochos Society as we work hard together for the Lord. Thank you.

Building Committee Report Our existing fellowship hall continues to age, and some maintenance has been deferred due to the loss of income from the Ethiopians and AA group. Our general cleanup effort Take back the hall was a smashing success, but also revealed the condition of the structure. We continue to experience leaks, the roof continues to deteriorate, the mechanical systems are failing! Bottom line is we need to make building the fellowship hall happen sooner rather than later HGA has begun schematic architectural drawings, and we are receiving budget estimates on the options. The Building Committee will bring forth our recommendations for Parish Council approval and then to the parish assembly for information and approval of the design. The priorities are 6-8 Sunday School classrooms, a Greek Fest and event functional kitchen, and a proper fellowship area for our parish. Despite the architectural piece moving forward we still have some old business to deal with regarding the existing loan for our church. As of 10/01/2013 there is $377,000 outstanding for the church construction loan. Twenty two families have committed to a three year sacrificial pledge. Twenty three families have given sacrificially to the building fund so far in 2013, eight of which did not commit to the original pledge drive. Thats great, but where are the rest of the parishioners? We have seventy nine stewards of the church. We need approximately $4775 per family in order to finish paying our loan off. A debt of this magnitude has drained the resources of the church and puts us in the very precarious position of paying interest on a loan that should be invested in other more pressing needs. In order for us to move on responsibly forward with the construction of the new fellowship hall for the future of our community, our children, and those who will carry on the Orthodox Traditions after us, we need your help to pay this loan off completely.

Sincerely, Tim Kelly, Dr. Nick Maragos, Angie Rustad, Soula Pampori, Gusts Barbes, Joe Forrer, Ari Kolas, Andru Peters, Father Mark Munoz (Advisor) The Building Committee

Philoxenia House Ministry Report A complete remodel of both houses has been completed, additional safety equipment has been obtained (sharps containers, carbon monoxide detectors, first aid kits, weather radios, 3-D fire extinguisher signs, etc) and a safety inspection by a local authority is scheduled. AEDs will be purchased soon. Many additional improvements and upgrades have also been completed, including removal of a large tree. Expense reduction efforts have resulted in yard work, cleaning and laundering of large items (bed linens and comforters) being done by volunteers instead of paying for these services. Many new volunteers have stepped forward with the transition of several long-standing committee members coming off of the committee. Cost for the production of the newsletter has also been decreased. The empty lot where the third property purchased was razed is being used as parking for parishioners. Informally, investigation is being undertaken to determine the feasibility of turning this into an income generating parking lot for Mayo Clinic employees but the initial review of the cost associated with development of this (and the regulatory hurdles with the city) make this unlikely. Members of the committee are in contact with the local neighborhood association in an outreach effort to help them understand the mission of Philoxenia. A brand new website and new marketing materials have been developed including a new DVD that has been produced. At the Clergy-Laity conference that was held this October Father Mark and Johnny had the opportunity to present and distribute over one hundred of the new PR packets. At the conference banquet that was attended by all, Johnny gave an eloquent speech and presented the new DVD that was enthusiastically received. Johnny also gave a Philoxenia House financial update at the conference business meeting, and represented the ministry at an information booth. The exposure at the conference has already resulted in new donations. It was exciting to learn at the Clergy-Laity conference that the national Philoptochos Society board will be joining us at Holy Anargyroi at the end of October in celebrating our Parish name day and visiting the the Philoxenia houses. As of the middle of September, we have had 32 guests at the houses this year. That already exceeds last years total of 30. We want to close with a special thank you to all parishioners who helped put the PR packets together. Sincerely, The Philoxenia House Committee

Parish Council 2013: First of all, we would like to thank Tim Kelly for his service over the last six years as Parish Council President. Tim continues his service on the Parish Council and as Chair of both the Building Committee and the Festival Committee for this year. We welcomed one new member this year, Don Jenkins, who offers previous experience and insight into church operations. We would also like to thank Dan Jerghiuta for his many years of service on the Parish Council, most recently as a Treasurer, as he will be stepping down from this role at the end of this year. Our primary efforts for the first part of the year were to identify specific processes and improve accounting practices to safeguard the finances of the church and our various committees. This has been a tedious effort initially but will assure the best utilization of our financial stewardship in the years to come. Additional changes include candle and tray cash accounting as well as consolidating our various Parish bank accounts but with more specific itemization of our accounting internally. This was reviewed at a Special Informational Assembly this past June. We are upon new beginnings for our parish with the opportunity to take back our Fellowship Hall. Due to safety concerns, our renters were given notice and as of July 1st 2013, our hall is solely for our use. This decision came with some added responsibility. The Parish Council has worked diligently this past year to identify expense reductions. This was handled with great scrutiny and sacrifice to ensure the financial viability of the church going forward. Two areas in particular that have experienced volunteer success are the mowing crew and the cleaning teams for the interior of the buildings. Looking ahead to 2014: As a Council, we look forward to the change and opportunities ahead. We hope to add to the beautification of our church with new icons thanks to a new iconographer that has amazed us with both his artistic ability but also his communication and timely response. We will continue to support the efforts of all the ministries. In particular, the building committee as we move forward with plans for our new fellowship hall but also with the responsibility of paying off our current mortgage for the church.

Stewardship and Outreach Committees: Summary of Activities 2013 GOALS

Increase Stewardship Communications o Stewardship Financial Status Updates to Parishioners (Quarterly) o Stewardship Articles in Monthly Newsletters o Monthly Donation Requests in the Box and Spoon for PC specified budget-cut items. o Stewardship Messages in Weekly Bulletins o Stewardship focused pamphlets stocked in the Narthex o Planned Giving folders stocked in the Narthex Being utilizing new Parish Management Software (creating of new records, training, ongoing usage, etc.) Launch New Parish Website for Increased Outreach Complete the "Welcome Packet" for new visitors Continue all other Events and Activities from prior year

2013: First Quarter (January - March) The Stewardship Committee kicked off the year with the goal to implement the new Parish Management Software, and to begin using it. o In February, John travelled to the Archdiocesan Clergy Laity Conference in Chicago to attend a day-long Parish Management Software Workshop (new software). o Formal learning of the software took place for both John and Jackie (learning is ongoing as well). o New records were created for all Stewards from our past gathered data. This includes financial and personal information (i.e. name, address, contact info, etc.) o New reporting features have been utilized, including monthly financial analysis reports to the Parish Council. o Tracking of all giving is now happening (i.e. not only General Fund, but building fund, misc. gifts as well) The Outreach Committee hosted the annual winter "Ethnic Potluck on March 2nd to great success again this year. o Contributions of food, time, and treasure from many many people

2013: Second Quarter (April - June)

Ongoing Stewardship communications. The Outreach Committee launched our new Parish website after a tremendous amount of design, editing, and content contributions from several different people. Overall acceptance after several edits of the Homepage Parish Name / Banner (.jpg). o Ongoing Content and Website Upkeep includes:

parish calendars recording, editing, and posting of new sermons from Fr. Mark. editing and posting of new blogs from Fr. Mark. posting of weekly bulletins and monthly newsletters o Ongoing "Welcome Team" meetings to address misc. topics including local sex offenders, Pascha duties, possible AEDs, etc. The Outreach Publicity Team did a great job at garnering local newspaper coverage of Fr. Mark's speech / invitation to Washington, D.C. conference; and also during the Paschal season (both TV and Newspaper).
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2013: Third Quarter (July - Sept) Ongoing Stewardship communications The Outreach Greek Festival Table was staffed and expanded o Expanded / Revised handouts o Business Cards with Parish Contact info. o Ongoing Parish Tours from Fr. Mark The Outreach Committee hosted the annual summer "Parish BBQ" event at Slattery Park to great success again this year. Contributions of food, time, and treasure were given from many many people. The new Parish Website was expanded to include a 4-5 page section dedicated solely to our Greek Festival. This allows us to stop paying another website design company ongoing fees for updates, etc.. John worked with Dan to create new pages. The Outreach Publicity team did a fantastic job at garnering local TV and Newspaper coverage for the Greek Festival this year, expanding coverage beyond the mechanics of the Festival to the message of our Church and parish. Our website played an integral role at educating media and others about our Parish activities. Our connections to local media allowed us to achieve much greater awareness amongst the Rochester community at large. Several TV highlights and newspaper articles were published by local media outlets. Outreach teamed with our GOYA to sign up the "Greek Orthodox Church Youth" as environmental stewards with the Adopt-a-Highway program. Service and community exposure in one.

2013: Fourth Quarter (Oct - Dec) Ongoing Stewardship communications Develop Stewardship Month Education Handouts, Financial Status mailings, and Pledge forms Host Stewardship Month Activities (format tbd)

2014 FUTURE GOALS (tbd) Stewardship o Increase giving o Utilize our new website for the further development of new Stewards ! Through education pages ! Facilitation of actual giving (currently just paypal); ideally with online 'stewardship accounts' for parishioners to manage their total giving to our Church's many different ministries (inc. Stewardship, Building, Philoxenia, Philothei, etc..)
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Continue our active Stewardship Communications Continue learning and using our new parish software ! Talent and Ministry information for current Stewards still needs to be entered into the system. ! Sacramental Data for current Stewards still needs to be entered into the system.

Outreach o Continue Ethnic Potluck and Parish BBQ events. o Continue Website Content development and expansion. o Continue Welcome Team and Outreach Table activities. o Develop new opportunities for parish fellowship and service with open access to our Hall.