Ngarehia o tuwharetoa presents

tuwharetoa Marae sports challenge 2014

Date: 3rd and 4th of January 2014 Karakia opening at 8.30am Venue: Turangi park, Hirangi road

INFORMATION BOOKLET

The 2014 Tuwharetoa Marae Sports Challenge will be held in Turangi, at Turangi Park on the 3rd and 4th of January.

This booklet will provide you with all the information you will need to know in regards to the Marae Sports Challenge.

Please take the time to read all information in this booklet carefully.

All terms and conditions stated in this booklet have been developed to ensure the sports challenge runs smoothly and that people are clear about the expectations at the outset.

On behalf of Nga Rehia o Tuwharetoa and the 2014 Tuwharetoa Marae Sports Event Management Team we hope you all look forward to the festivities ahead.

CONTENTS PAGE
Event Overview Points System Programme Schedule Overall Rules Rules for each activity: Touch Mixed Volleyball Petanque Squash Event Layout Iwi Quiz - Marae Idol - Rugby Chess - Cards/Euchre Table Tennis - Netball - Basketball Whanau Relay Ki-o-Rahi - Iwi Fit/Whakapakari Tinana Registration Forms Stalls Information Contact Details Thank you Page 4-5 Page 6 Page 7 Page 8 Page 8 Page 9 Page 10 - 11 Page 12 Page 13 Page 14 Page 15 Page 16 - 17 Page 19 Page 19 Page 20

EVENT OVERVIEW
For the 2014 Tuwharetoa Marae Sports Challenge there will be a whanau grade only which means there will be no senior or junior divisions except for full contact sports such as rugby. There will also be special points awarded for tamariki and Pakeke/ Kaumatua participation (refer to key on pg 6) Please encourage and support all tamariki to participate in games Registrations close at 6pm, Friday 6th December 2013. There is NO COST to register. Individual registration forms are provided on the back of this pamphlet or contact Tuwharetoa Sports to be sent a form. The winner for each sport will be defined at the final of each sport. The overall wining marae for the event will be based on participation. Participation is defined through the total amount of points accumulated by each marae for each sport/activity. Organisers reserve the right to alter the programme depending on entries and weather conditions. In the event of bad weather games will be continuing. All marae MUST provide a referee for every team and every sport that they enter into. Judges, umpires, and referees have the power of say in all activities. Any ill-discipline shall be dealt with by them. Please respect their decisions and remember they are volunteering their services so you can enjoy the day. Every marae is required to provide a Marae Representative. The Marae Rep will be the main liaison person between your Marae and the Tuwharetoa Marae Sports Event Management Team. The
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Marae Rep is responsible for passing on all relevant information, organising Marae Captains and organising Marae Referees. The Marae Rep is the only person who is able to approach the Event Management/Admin Team during the event. Any unresolved disputes must be passed to the Marae Rep who will then advise the Event Management Team. One Marae will be awarded 50 points for the best banner and 100 points for the best represented marae at the opening of the games on Friday. Please dress appropriately with loose clothing and the right footwear. Also please be prepared for weather conditions (sunscreen, umbrellas ect) Any lost property on the day should be addressed to the Administration Area, the location shall be detailed in the program map Any queries or First Aid help should be directed to any official present at your activity. They will forward your concern or action to our first aid staff immediately. Food and drink stalls will be available throughout the event. Set up for marquees to be done on the Thursday before the event No vehicles will be allowed within the venue due to safety of our tamariki and participants. Exceptions will be made for St Johns Staff only. This event is strictly AUAHI KORE, DRUGS, ALCOHOL and VIOLENCE FREE. Please remember that this event is based around Whakawhanaungatanga. Please be considerate to all kaimahi, Refs, Organisers ect. The mahi put into this event is voluntary and our kaimahi are here to 5 help you all enjoy this experience.

POINTS SYSTEM
DEFINITION Male Participant Female Participant Tamariki (12 yrs & under) Pakeke/Kaumatua (40+) Win Draw Loss Default Withdraw: pull out of sport on the day PNTS EARNED 1 1 10 15 3 2 1 -5 -50

Note: In terms of playing Euchre players will be awarded 1 point for a win and no points for a loss for each game of cards played. (this rule applies to Euchre only) Note: a withdraw penalty will be given for those teams who play unregistered players.

Important! Registering participants is the only way to get participation points. Make sure you complete a registration form or your marae completes appropriate documentation before sport being played.

PROGRAMME SCHEDULE
FRIDAY 3RD JANUARY 2013 TIME 8.30am 10am until games are all completed ACTIVITY Karakia - Opening Ceremony - Marae March TOUCH RUGBY VOLLEYBALL PETANQUE IWI QUIZ SQUASH IWI FIT- WHAKAPAKARI TINANA MARAE IDOL VENUE Turangi Park Turangi Park Turangi Park Turangi Park TBC Squash Club Turangi Park Turangi Park

SATURDAY 4TH JANUARY 2013 TIME 10am ACTIVITY RUGBY ENTERTAINMENT CARDS - EUCHRE CHESS TABLE TENNIS NETBALL BASKETBALL KI-O-RAHI 4pm 4.30pm WHANAU RELAY PRIZEGIVING VENUE Turangi Park Turangi Park Turangi Park Tongariro Rugby Club Kura o Hirangi Turangi Pavilion Turangi Gym Turangi Park Front of stage Front of stage

Note: Programme may be subject to change. Please check with Administration tent before the start of each game to confirm venue/time.

OVERALL RULES
Players can only register and play one sport per day All Sports Coordinators and Participants please note: Once the draw for each activity is confirmed by the Event management Team the draw is not to be changed at all. Each team must register at least 1 Tamariki or 1 Pakeke/Kaumatua for each team sport entered (Refer to Activity/Sports Rules) Each game in the final must have the original players! Exchanging or adding players before or during the final may result in your team being disqualified. Any team found not abiding by the rules stated within this booklet can be defaulted by team officials if deemed appropriate Any protest regarding a sport/activity that does not get resolved initially with the sport coordinator must be lodged to the management team 30 minutes after that game. Other officials may be called if management deem necessary eg: ref/s, team captains, sports coordinator ect Important! We are currently looking for Sport Coordinators. If we do not received any Sport Coordinators by the 6th December 2013 that sport will be removed. Please contact Event Management Team at Tuwharetoa Sports if you would like to be a coordinator.

RULES FOR EACH ACTIVITY

TOUCH RUGBY - Turangi Park Coordinator: Rules as per New Zealand Touch Association with a few minor changes as follows: 1. 40 minute games (20 minute halves) 2. 2 minute half time 8

3. 5 minutes between each game 4. 6-a-side / 3 male 3 female 5. No less than 6 players per team 6. Must have 3 females on the field at all times. 7 Whanau grade only for touch: Open for all age groups and must have at least 1 Tamariki or 1 Pakeke/ kaumatua in each team MIXED VOLLEYBALL - Turangi Park Coordinator: Rules are as per New Zealand Volleyball Association with minor changes as follows: 1. First to 3 sets of 11 points 2. Points are scored upon winning the point 3. Service changes on winning the point 4. No less than 6 players per team 5. No less than 3 females on court at any time 6 Whanau grade only for volleyball. Open for all age groups and must have at least 1 Tamariki or 1 Pakeke/ kaumatua in each team

MIXED PETANQUE - Turangi Park Coordinator: There will be a cap of 8 teams per marae Rules are per the Official International rules, with minor changes as follows: 1. First to best of 3 ends of 9 points 2. Three players per team 3. Teams may play as many games as practical 4. Players can only register and play for one (1) team. 5. Any team found not abiding by these rules, can be defaulted by team officials if deemed appropriate. 6. Whanau grade only for Petanque: Open for all age groups and must have at least 1 Tamariki or 1 Pakeke/ kaumatua in each team

SQUASH - Turangi Squash Club, Atirau Rd Coordinator: Penny Reweti Rules are as per New Zealand Squash with minor 9

EVENT LAYOUT, TURANGI PARK, HIRANGI ROAD

PLEASE NOTE THAT LAYOUT MAY BE SUBJECT TO CHANG

Stalls Car Park Event Parking Marae Tents Area First Aid Admin Tent Stage

LAYOUT KEY: Touch/Ripper Rugby Stalls Petanque/Tamariki Games Toilets Cards Chess/Table Tennis (Te Kura Rugby Iwi Fit: Whakapakari Tinana Volley Ball Kaumatua Parking Ki-O-Rahi

Iwi Quiz: TBC Netball:Turangi Pavilion, Squash:Turangi Squash Club, Basketball:Tu

Layout may be subject to change. Confirmed layout will be available at admin tent o
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EVENT LAYOUT, TURANGI PARK, HIRANGI ROAD

PLEASE NOTE THAT LAYOUT MAY BE SUBJECT TO CHANGE

Hirangi Rd Entry

Aonini Rd Entry

k g Area

LAYOUT KEY: Touch/Ripper Rugby Stalls Petanque/Tamariki Games Toilets Cards Chess/Table Tennis (Te Kura o Hirangi) Rugby Iwi Fit: Whakapakari Tinana Volley Ball Kaumatua Parking Ki-O-Rahi

Quiz: TBC Netball:Turangi Pavilion, Squash:Turangi Squash Club, Basketball:Turangi Gym

bject to change. Confirmed layout will be available at admin tent on the day of event
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changes as follows: 1. Games will be up to 25 mins length in total. Person with the most points at the end of the allocated time will be declared the winner. 2. All squash games are mixed singles; there will be no separate males or females grades. 3 Squash will be open to all age groups. There will be no senior or Junior division.

IWI QUIZ - Venue to be confirmed Coordinator: Henerata Ham 1. Teams of six (6), consisting of people of various ages. 2. A winning marae must be determined at the conclusion of the tournament.

MARAE IDOL - Turangi Park Coordinator: 1. No limit on marae participants. 2. A winning marae must be determined at the conclusion of the tournament

RUGBY - Turangi Park SENIOR RUGBY: Eileen Bowden Coordinator Rules are as per New Zealand Rugby Union with minor changes as follows: 1. 10-a-side 2. 10 minute halves 3. Two (2) minute break at half time 4. Unlimited subs 5. Times may change depending on team numbers 6. Mens & Womens grades to be played. JUNIOR RUGBY (Ages 14 - 17): Coordinator 1. 10-a-side 2. 10 minute halves 3. Two (2) minute break at half time 12

4. Unlimited subs 5. Times may change depending on team numbers JUNIOR RIPPA RUGBY (Ages 9 - 13): Coordinator 1. 10-a-side RIPPA RUGBY 2. 10 minute halves 3. Two (2) minute break at half time 4. Unlimited subs 5. Times may change depending on team numbers 6. Teams are mixed

CHESS - Te Kura o Hirangi (Venue may be subject to change) Coordinator: Marie Hartley Rules are as per Official International Federation of Chess. 1. Players may play as many games as practical 2. One rotation after each game 3. Chess will be open to any age group for participation.

CARDS EUCHRE - Turangi Park Coordinator: 1. Pool games will consist of 10 games. 2. Games will be seven (7) minutes long, or first to win whichever comes first. 3. Four (4) players per table, winner moves on winner stays on table. 4. Each player will have a scorecard, which get marked off at the end of each game indicating the winner. 5. Players with the most marks on their scorecard at the conclusion of the rounds will determine the winner. 6. If scores are tied at the conclusion of the round robin there will be a playoff to determine overall winner 7. A winning marae must be determined at the conclusion of the tournament. 13

MIXED TABLE TENNIS (Singles) - Te Kura o Hirangi Coordinator: Herena Paurini Rules are as per New Zealand Table Tennis Association with minor changes as follows: 1. First to 3 sets of 21 points 2. Points are scored upon winning the point 3. Service changes on five (5) service points

MIXED NETBALL - Turangi Pavilion, McLaren Park Coordinator: Tracy Morgan 1. Up to 20 minute games 2. Up to 9 min halves / 2 min halftime 3. 5 mins between each game 4. No less than 7 players per team 5. Must have a minimum of 1 male on the court at all times 6. Maximum 3 males on court at one time: 2 Males cannot play WA and WD, GA and WA, GD and WD, GS and GA or GD and GK at the same time. 7. There will only be a whanau division. Open for all age groups and must have at least 1 Tamariki or 1 Pakeke/kaumatua

MIXED BASKETBALL - Turangi Gymnasium Coordinator: Mereana Aranga Rules are as per New Zealand Basketball Association with minor changes as follows: 1. Up to 20 minute games / No halftime 2. 5 mins between each game 3. No less than 5 players per team 4. No less than 2 women on court at any time 5. There will only be a whanau grade. Open for all groups and must have at least 1 Tamariki or 1 Pakeke/ kaumatua

WHANAU RELAY - Turangi Park, In front of stage Coordinator: 14

Team MUST BE 4 people from following age groups. 1 Tamariki 12yrs or under 1 Rangatahi between 13 24yrs 1 Pakeke between 25 49yrs 1 Pakeke/kaumatua 50yrs+ The run for each age group will be 25m. Team total after everyone has ran will be 100m KI-O-RAHI - Turangi Park Coordinator: 1. 7 players on the field at one time, 7 players on the field at one time, minimum of 7 players in a team. (2 Tamariki 10-15yrs, 2 Rangatahi16-24yrs, 3 Pakeke 25yrs+) 2. Substitutions only take place at the completion of each quarter, not during play. 3.No maximum of players per team. 4. A negotiating process known as Tatu will take place 5 minutes prior to your scheduled game. Tatu will involve two opposing players or captains plus the referee/s. 5. A team fielding unregistered players will result in a default game 6. Teams arriving late after the first quarter of their game will also default 7. Games will consist of four 5 minute quarters, with semis and finals quarters being extended to 7 minutes Half time will be 2 minutes with a straight swap over between all other quarters IWI FIT: WHAKAPAKARI TINANA - Turangi Park Coordinator: Herena Paurini 1. there are two grades. Male and Female 2. Depending on entries there will be 3 WOD maximum 3. Need a reasonable amount of fitness 4. No pre registrations needed. You can register on the day.

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REGISTRATION FORM
All participants please complete both registration forms on Page 16 and 17. these forms are based on individual registrations. All registrations must be fully completed in order to count as participation points Once the registrations form is complete please either post, email, or physically deliver the form to Tuwharetoa Sports (Contacts on back of pamphlet) Upon receiving registration form our Event Management Team will pass the forms on to your Marae Representative to organise teams etc.

Registrations close Friday the 6th of December 2013 No later than 6pm
Please complete the following forms CONTACT PERSON FOR REGISTRATION:

ADDRESS:

PHONE:

MOBILE PH:

EMAIL:
Disclosure
Nga Rehia O Tuwharetoa and all kaimahi/organisations associated will not be liable for any injury, damage, loss of property or worse for all who take part of this event. This includes all participants, players, officials, supporters and other members at the 2014 Tuwharetoa Marae Sports Challenge. NROT has reserved the right to use any media material for any promotional purposes.

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NAME

MARAE/HAPU (Please state for each person)

SPORT DAY 1

SPORT DAY 2

AGE/ GENDER

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PLEASE POST OR DELIVER COMPLETED REGISTRATION FORMS TO Tuwharetoa Sports PO Box 139, Turangi Or Tuwharetoa Sports, Shop 19, Turangi Town Center (In between Advantage Gym and Tuwharetoa Maori Trust Board)

PLEASE CONTACT THE EVENT MANAGEMENT TEAM FOR ANY FURTHER ENQUIRIES Ph: 07 386 0111, Fax: 07 386 0222, Email: tuwharetoasports@hotmail.com Check Tuwharetoa Sports Facebook Page for any updates.

STALLS INFORMATION
Marae, Businesses, and Community Groups are invited to hold a kai and/or general stalls. The cost to operate a stall is $20.00 per day IMPORTANT! Stall Registration Forms are due by 6pm, Friday 6th of December 2013. Spaces are limited To request a stall registration form please contact the Event Management Team: Ph: 07 386 0111 Add: Shop 19 Town Center Turangi Email: tuwharetoasports@hotmail.com

CONTACTS
PLEASE POST OR DELIVER COMPLETED REGISTRATION FORMS TO Tuwharetoa Sports Po Box 139, Turangi or Shop 19, Turangi Town Center (between Advantage Gym and Tuwharetoa Maori Trust Board) Any further enquires please contact Ph: 07 386 0111 Fax 07 386 0222 Email: tuwharetoasports@hotmail.com Facebook: Search Tuwharetoa Sports

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THANK YOU
A big thank you to all of our sponsors who help contribute to make this event happen every year. Without your support this event would struggle to operate in its current form, and this is greatly appreciated. To our Nga Rehia whanau who dedicate countless hours of voluntary mahi towards the annual event, thank you! It is often a thankless task, but your contribution ensures that this event runs every year, and without it this event would cease to exist. Finally to our Tuwharetoa marae whanau who support the Tuwharetoa Marae Sports Challenges every year. You are the essence of this event, and the reason we continue to do this mahi. We look forward in sharing the development of this event with our marae whanau, as we strive to make this event better each time.

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