Cesar Chavez Learning Academies - Arts, Theatre, Entertainment (ArTES)

LAUSD Pre-Rollout
Rollout Type Rollout Date (s) Parent Mtg/DeploymentRollout Times 4:00; 5:30; 7:00 4/4/2013 Daytime 11:00 AM

Apple, Inc 11/5/2013 Rollout Checklist

Task
Publicity Plan (Media/Community) ### 1. Set aside area for media ### 2. Set aside area for VIPs ### 3. Organize Student Spokespersons ### 4. Update community news ### 5. Update school web site(s) ### 6. Organize school social media, website and email communications Coordinate volunteers ### 1. Check In Table ### 2. Arrange for Campus Security ### 3. Paperwork Validation Table volunteers ### 4. Runners ### 5. iPad Case Assembly ### 6. Tech crew ### 7. Entrance / Exit door volunteers ### 8. Organize Food ad drink for Volunteers ### 9. Parking lot Volunteers ### 10. Give district/school volunteers brief orientation including where to park, enter and exit school ### 11. Secure volunteers for end of night clean up and stowage of equipment ### 12. Organize complete list of School, LAUSD & Apple staff for deployment night and provide name badges Finalize documents ### 1. User Information

Resource(s)
ArTES ArTES ArTES ArTES ArTES ArTES ArTES ArTES ArTES ArTES ArTES/LAUSD ArTES/LAUSD ArTES ArTES ArTES

Status
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% Complete Issues & Notes

ArTES ArTES

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ArTES ArTES

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Apple, Inc 11/5/2013 2. Insurance form ### Rollout Checklist 3. Student/Parent agreement & AUP forms ### TWO copies for the student contract are needed ### 4. Ensure alternate language versions available when appropriate or provide translations ### 5. Verify extras for each of the above documents ### 6. Verify presences of file box or appropriate storage for documents until final filing Finalize presentation(s) ### 1. Prep projector(s) 2. Ensure software & files are tested and ready ### 3. Translators (Signing? Spanish) ### 4. Ensure backup projector is available ### 5. If needed, prepare second computer with backup files in place ### 6. Test sound / projection equipment (rehearsal of presentation recommended) Logistical

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ArTES/LAUSD ArTES ArTES ArTES Apple Apple ArTES/LAUSD ArTES Apple Apple

-SELECT-SELECT-SELECT-SELECT-SELECT-SELECT-SELECT-SELECT-SELECT-SELECTParking, presentation room, secure storage and various station locations identified on the map of each campus.

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1. Provide Apple PM with map of school 2. Test all lights/doors early enough for repairs 3. Schedule Walk Thru 4. Perform Walk Thru 5. Determine layout of orientation room 6. Exceptions tables 7. Verify AV Sound 8. Ensure setup presentation is tested and ready 9. Create Signs 10. iPad Case preparation

ArTES ArTES Apple/ArTES Apple/ArTES/LAUSD ArTES ArTES Apple Apple ArTES ArTES

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11. Procure microfiber cloths (6 per classroom) ArTES/LAUSD student sign in/out sheets ArTES

### 12. Label carts, load with working padlocks and

Apple, Inc 11/5/2013 13. Make labels for student iPads ### Rollout Checklist 14. Plan for daytime deployment ### ### 15. Purchase backup hard drive for configuration station - external 500 GB ### 16. Provide Apple PM with student roster/student IDs ### 17. Verify Spares availability

ArTES Apple ArTES ArTES Apple

-SELECT-SELECT-SELECT-SELECT-SELECTSet aside a secure space to stage the iPads, ideally at least three 8 foot tables in a room with plenty of space for broken down cardboard boxes.

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18. Determine Secured space for equipment storage ### 19. Determine surplus inventory plan ### 20. Discuss insurance offered and prepare staff to answer typical questions Technical Checklist ### 1. Ensure district email account created ### 2. Test tracking/verfication/asset database ### 3. Test wireless connection ### 4. Test wired connection ### 5. Brief technical staff on support strategy ### 6. Determine process for tech support ### 7. Verify IP address availability ### 8. Verify MDM operation ### 8. Provide AirWatch Profile to Apple ### 9. Schedule Staging day with school ### 10. Verify AppleID account creation ### 11. Schedule C&M with school tech team

ArTES/Apple Apple/LAUSD ArTES/Apple ArTES Apple Apple Apple LAUSD LAUSD Apple Apple/LAUSD LAUSD Apple/ArTES ArTES Apple/ArTES ArTES ArTES ArTES/Apple ArTES/LAUSD ArTES/LAUSD

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Day of Rollout ### Post signs ###

Provide Apple with keys to doors to staging rooms

### Coordinate with security to move the equipment ### ###

Ensure volunteers are in place Brief volunteers on any changes, issue name badges and distribute appropriate work

Apple, Inc 11/5/2013 Test sound/ projection equipment (dry run of ### Rollout Checklist presentation recommended

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Stage volunteer food and drink Verify security for laptops Verify laptop sorting and staging Verify technical staff placement

Apple ArTES Apple/ArTES Apple LAUSD

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