KGN OLK 94 2013 Tender For Supply of Two 250 KVA Electric Generators Containerized in One 40-Ft Lockable Steel Container Complete With A Common Load Distribution Panel

KENYA ELECTRICITY GENERATING COMPANY LIMITED
KGN-OLK-94-2013
TENDER FOR SUPPLY OF TWO 250 KVA ELECTRIC GENERATORS CONTAINERISED IN ONE 40-FT LOCKABLE STEEL CONTAINER COMPLETE WITH A COMMON LOAD DISTRIBUTION PANEL WITH A CHANGEOVER SWITCH AND MAINTENANCE TOOLS FOR OLKARIA GEOTHERMAL DEVELOPMENT
Kenya Electricity Generating Company Ltd Stima Plaza, Kolobot Road, Parklands P.O. Box 47936-00100 NAIROBI Website: www.kengen.co.ke
November, 2013
2 SECTION Page
Section A: Invitation for Tenders ................................................................................... 3 Section B: Instructions to Tenderers ............................................................................. 4 Section C: General Conditions of Contract ................................................................. 16 Section D: Special Conditions of Contract .................................................................. 21 Section E: Technical Specifications, Schedule of Requirements and Prices ............ 24 Section F: Mandatory Business Questionnaire ........................................................... 44 Section G: Tender Form ................................................................................................ 50 Section H: Tender Security Form ................................................................................. 51 Section I: Contract Form ............................................................................................. 52 Section J: Performance Security Form ....................................................................... 54 Section K: Manufacturers Authorization Form ........................................................ 55 Section L: Site Visit Certificate Form .......................................................................... 56
Supply of Two 250 KVA Containerized Electric Generators Complete With A Common Load Distribution Panel with Changeover Switch & Maintenance Tools For Olkaria Geothermal Project.
SECTION A INVITATION FOR TENDERS

Kenya Electricity Generating Company Limited (KenGen) invites you to submit a sealed tender for Supply of Two 250 KVA Containerized Electric Generators Complete With a Common Load Distribution Panel With a Changeover Switch and Maintenance Tools whose specifications are detailed in the Tender Document.
Interested firms may obtain further information from, and inspect the Tender Document at the office of the Supply Chain Manager, Tel: (254) (020) 3666000, Email: pkimemia@kengen.co.ke, gogwang@kengen.co.ke c.c: jtheuri@kengen.co.ke; camemba@kengen.co.ke
Where the tender document may be collected upon payment of a non-refundable fee of KShs.1,000.00 paid in cash or through a bankers cheque at any KenGen finance office. The document can also be viewed and downloaded from the website www.kengen.co.ke, and the Bidders who download the tender document from the website must forward their particulars immediately for records and any further tender clarifications and addenda. Downloaded copies are FREE.
Tenders MUST be accompanied by a security in the form and amount specified in the tender documents, and must be submitted in a plain sealed envelope and marked SUPPLY OF TWO 250 KVA CONTAINERIZED ELECTRIC GENERATORS COMPLETE WITH A COMMON LOAD DISTRIBUTION PANEL WITH A CHANGEOVER SWITCH AND MAINTENANCE TOOLS and addressed to: Company Secretary, Legal & Corporate Affairs Director 7th Floor, Stima Plaza Phase III Kolobot Road, Parklands P.O. Box 47936, 00100 NAIROBI. On or before: 29th November 2013 at 2.00 p.m. There shall be MANDATORY SITE VISIT on 20th November 2013 from 10.00 am at Olkaria Geothermal development, approximately 260km to and from Nairobi. Tenders shall be opened on 29th November 2013 at 2.30 p.m. in the presence of the tenderers' representatives who choose to attend at Stima Plaza Phase III, Executive committee room, 7th floor.
SUPPLY CHAIN MANAGER
SECTION B INSTRUCTIONS TO BIDDERS Introduction

1. Eligible Tenderers
1.1 This Invitation for Tenders is open to all tenderers eligible as described in the tender documents. Successful tenderers shall complete the supply of goods by the intended completion date specified in the tender documents. 1.2 Tenderers shall provide the qualification information statement that the tenderer (including all members of a joint venture and subcontractors) is not associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by Kenya Electricity Generating Company Limited to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods under this Invitation for tenders. 1.3 Tenderers shall not be under a declaration of ineligibility for corrupt and fraudulent practices. 2. Eligible Goods
2.1 The goods to be supplied under the contract shall have their origin in eligible source countries. 2.2 For purposes of this Clause, origin means the place where the goods are mined, grown, or produced. Goods are produced when, through manufacturing, processing, or substantial and major assembly of components, a commercially-recognized product results that is substantially different in basic characteristics or in purpose or utility from its components. 2.3 The origin of the goods is distinct from the nationality of the tenderer. 3. Cost of Tendering
3.1 The Tenderer shall bear all costs associated with the preparation and submission of its tender, and KenGen, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process.
The Tender Document

4 Contents
4.1 The tender document comprises the documents listed below and addenda issued in accordance with Clause 6 of the Instructions to Tenderers. (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) Invitation for Tenders Instructions to Tenderers General Conditions of Contract Special Conditions of Contract Technical Specifications, Schedule of Requirements and Price Schedules Tender Form Tender Security Form Contract Form Performance Security Form Manufacturers Authorization Form
4.2 The Tenderer is expected to examine all instructions, forms, terms, and specifications in the tender documents. Failure to furnish all information required by the tender documents or to submit a tender not substantially responsive to the tender documents in every respect will be at the tenderers risk and may result in the rejection of its tender. 5. Clarification of Documents
5.1 A prospective tenderer requiring any clarification of the tender document may notify KenGen in writing or facsimile at the address indicated in the Invitation for Tenders. KenGen will respond in writing to any request for clarification of the tender documents, which it receives at least seven (7) days prior to the deadline for the submission of tenders. Written copies of KenGen's response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective tenderers that have received the tender document. 6. Amendment of Documents
6.1 At any time prior to the deadline for submission of tenders, KenGen, for any reason, whether at its own initiative or in response to a clarification requested by a prospective tenderer, may modify the tender documents by amendment. 6.2 All prospective tenderers that have received the tender documents will be notified of the amendment in writing or facsimile, and will be binding on them. 6.2 In order to allow prospective tenderers reasonable time in which to take the amendment into account in preparing their tenders, KenGen, at its discretion, may extend the deadline for the submission of tenders.
Preparation of Tenders
7. Language of Tender 7.1 The tender prepared by the tenderer, as well as all correspondence and documents relating to the tender exchanged by the tenderer and KenGen, shall be written in English. Supporting documents and printed literature furnished by the tenderer may be written in another language provided they are accompanied by an accurate English translation of the relevant passages in which case, for purposes of interpretation of the tender, the English translation shall govern. 8. Documents Comprising the Tender
8.1 The tender prepared by the tenderer shall comprise the following components: (a) a Tender Form and a Price Schedule completed in accordance with Clauses 9,10 and 11 below. documentary evidence established in accordance with Clause 12 that the tenderer is eligible to tender and is qualified to perform the contract if its tender is accepted; documentary evidence established in accordance with Clause 13 that the goods to be supplied by the tenderer are eligible and conform to the tender documents; and Tender security furnished in accordance with Clause 14
(b)
(c)
(d) 9.
Tender Form
9.1 The tenderer shall complete the Tender Form and the appropriate Price Schedule furnished in the tender documents, indicating the goods to be supplied, a brief description of the goods, their country of origin, quantity and prices. 10. 10.1 Tender Prices The tenderer shall indicate on the appropriate Price Schedule the unit prices and total tender price of the goods it proposes to supply under the contract. Prices indicated on the Price Schedule shall be quoted C&F Mombasa Sea Port or Ex-Factory for goods sourced within the country. Prices quoted by the tenderer shall be fixed during the tenderers performance of the contract and not subject to variation on any account. A tender submitted with an adjustable price quotation will be treated as non-responsive and will be rejected, pursuant to Clause 22.
10.2
10.3
7 11. Tender Currencies 11.1 Prices shall be quoted in Kenya Shillings, US dollars or in another freely convertible currency.
12. Tenderers Eligibility and Qualifications.
12.1 The tenderer shall furnish, as part of its tender, documents establishing the tenderer's eligibility to tender and its qualifications to perform the contract if its tender is accepted. 12.2 The documentary evidence of the tenderers eligibility to tender shall establish to KenGens satisfaction that the tenderer, at the time of submission of its tender, is from an eligible source country. 12.3 The documentary evidence of the tenderers qualifications to perform the contract if its tender is accepted shall establish to KenGens satisfaction: (a) that, in the case of a tenderer offering to supply goods under the contract which the tenderer did not manufacture or otherwise produce, the tenderer has been duly authorized by the goods Manufacturer or producer to supply the goods; that the tenderer has the financial, technical, and production capability necessary to perform the contract; that, in the case of a tenderer not doing business within Kenya, the tenderer is or will be (if awarded the contract) represented by an Agent in Kenya equipped, and able to supply the Tenderers maintenance, repair and spare parts-stocking obligations prescribed in the Conditions of Contract and/or Technical Specifications.
(b)
(c)
13.
Goods Eligibility and Conformity to Tender Document.
13.1 Pursuant to Clause 2 of this section, the tenderer shall furnish, as part of its tender, documents establishing the eligibility and conformity to the tender documents of all goods, which the tenderer proposes to supply under the contract. 13.2 The documentary evidence of the eligibility of the goods shall consist of a statement in the Price Schedule of the country of origin of the goods and services offered, which shall be confirmed by a certificate of origin issued at the time of shipment. 13.3 The documentary evidence of conformity of the goods to the tender documents may be in the form of literature, drawings, and data, and shall consist of:
8 (a) a detailed description of the essential technical and performance characteristics of the goods; (b) a list giving full particulars, including available sources and current prices of spare parts, special tools, etc., necessary for the proper and continuing functioning of the goods for a period of two (2) years, following commencement of the use of the goods by KenGen; and (c) a Clause-by-Clause commentary on KenGens Technical Specifications demonstrating substantial responsiveness of the goods and services to those specifications, or a statement of deviations and exceptions to the provisions of the Technical Specifications. 13.4 For purposes of the commentary to be furnished pursuant to Clause 13.3(c) above, the tenderer shall note that standards for workmanship, material, and equipment, as well as references to brand names or catalogue numbers designated by KenGen in its Technical Specifications, are intended to be descriptive only and not restrictive. The tenderer may substitute alternative standards, brand names, and/or catalogue numbers in its tender, provided that it demonstrates to KenGens satisfaction that the substitutions ensure substantial equivalence to those designated in the Technical Specifications. 14. Tender Security
14.1 The tenderer shall furnish, as part of its tender, a tender security in the amount of KShs 300,000.00. 14.2 The Tender Security is required to protect KenGen against the risk of tenderers conduct that would warrant the forfeiture of the tender security, pursuant to Clause 14.7. 14.3 The tender security shall be denominated in Kenya Shillings or in another freely convertible currency, and shall be in the form of a bank guarantee, bank draft issued by a reputable bank located in Kenya or abroad or an insurance company approved by the Public Procurement Oversight Authority (PPOA), in the form provided in the tender document or another form acceptable to KenGen and valid till 29th March 2014 14.4 Any tender not secured in accordance with Clause 14.1 and 14.3 will be rejected by KenGen as non-responsive, pursuant to Clause 22. 14.5 Unsuccessful tenderers Tender Security will be discharged or returned as promptly as possible but not later than thirty (30) days after the expiration of the period of tender validity prescribed by KenGen. 14.6 The successful tenderers Tender Security will be discharged upon the tenderer signing the contract, pursuant to Clause 30, and furnishing the Performance
9 Security, pursuant to Clause 31. 14.7 The Tender Security may be forfeited: (a) if a tenderer withdraws its tender during the period of tender validity specified by KenGen on the Tender Form; or in the case of a successful tenderer, if the tenderer fails: (i) or (ii) 15. to furnish performance security in accordance with Clause 31. to sign the contract in accordance with Clause 30
(b)
Validity of Tenders
15.1 Tenders shall remain valid for 90 days or as specified in the tender documents after date of tender opening prescribed by KenGen, pursuant to Clause 18. A tender valid for a shorter period shall be considered as non-responsive and shall be rejected by KenGen. 15.2 In exceptional circumstances, KenGen may solicit the tenderers consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. The Tender Security provided under Clause 14 shall also be suitably extended. A tenderer may refuse the request without forfeiting its tender security. A tenderer granting the request will not be required nor permitted to modify its tender. 16. Format and Signing of Tender
16.1 The tenderer shall prepare an original and three copies of the tender, clearly marking each ORIGINAL TENDER and COPY OF TENDER, as appropriate. In the event of any discrepancy between them, the original shall govern. 16.2 The original and copies of the tender shall be typed or written in indelible ink and shall be signed by the tenderer or a person or persons duly authorized to bind the tenderer to the contract. The latter authorization shall be indicated by written power-of-attorney accompanying the tender. All pages of the tender, except for unamended printed literature, shall be initialed by the person or persons signing the tender. 16.3 The tender shall have no interlineation, erasures, or overwriting except as necessary to correct errors made by the tenderer, in which case such corrections shall be initialed by the person or persons signing the tender.
10
Submission of Tenders
17. Sealing and Marking of Tenders
17.1 The tenderer shall seal the original and each copy of the tender in separate envelopes, duly marking the envelopes as ORIGINAL and COPY. The envelopes shall then be sealed in an outer envelope. 17.2 The inner and outer envelopes shall: (a) be addressed to Kenya Electricity Generating Company Ltd at the following address: Company Secretary, Kenya Electricity Generating Company Limited, 7th Floor, Stima Plaza Phase III, Kolobot Road, Parklands. P.O. Box 47936-00100 NAIROBI, KENYA.
bear, " SUPPLY OF TWO 250 KVA CONTAINERISED ELECTRIC GENERATORS

COMPLETE WITH A COMMON LOAD DISTRIBUTION PANEL WITH A CHANGEOVER SWITCH AND MAINTENANCE TOOLS ", and the statement:
DO
NOT OPEN BEFORE 29
TH
NOVEMBER 2013 AT 2.30 P.M.
17.3 The inner envelopes shall also indicate the name and address of the tenderer to enable the tender to be returned unopened in case it is declared late. 17.4 If the outer envelope is not sealed and marked as required by Clause 17.2, KenGen will assume no responsibility for the tenders misplacement or premature opening. 18. Deadline for Submission of Tenders
18.1 Tenders must be received by KenGen at the address specified under Clause 17.2 not later than on 29th November 2013 at 2.00 p.m. 18.2 KenGen may, at its discretion, extend this deadline for the submission of tenders by amending the tender documents in accordance with Clause 6, in which case all rights and obligations of KenGen and tenderers previously subject to the deadline will thereafter be subject to the deadline as extended. 19. Modification and Withdrawal of Tenders
19.1 The tenderer may modify or withdraw its tender after the tenders submission, provided that written notice of the modification, including substitution or withdrawal of the tenders, is received by KenGen prior to the deadline prescribed for submission of tenders. 19.2 The tenderers modification or withdrawal notice shall be prepared, sealed, marked,
11 and dispatched in accordance with the provisions of Clause 17. A withdrawal notice may also be sent by cable, but followed by a signed confirmation copy, postmarked not later than the deadline for submission of tenders. 19.3 No tender may be modified after the deadline for submission of tenders. 19.4 No tender may be withdrawn in the interval between the deadline for submission of tenders and the expiration of the period of tender validity specified by the tenderer on the Tender Form. Withdrawal of a tender during this interval may result in the tenderers forfeiture of its tender security, pursuant to Clause 14.7.
Opening and Evaluation of Tenders

20. Opening of Tenders 20.1 KenGen will open all tenders in the presence of tenderers representatives who choose to attend on 29th November 2013 at 2.30 p.m. 7th Floor, Executive Room, Stima Plaza, Kolobot Road. Tenderers representatives present shall sign a register evidencing their attendance. 20.2 The tenderers names, tender modifications or withdrawals, tender prices, discounts, and the presence or absence of requisite tender security and such other details as KenGen, at its discretion, may consider appropriate, will be announced at the opening. 20.3 KenGen will prepare minutes of the tender opening. 21. Clarification of Tenders
21.1 To assist in the examination, evaluation and comparison of tenders KenGen may, at its discretion, ask the tenderer for a clarification of its tender. The request for clarification and the response shall be in writing, and no change in the prices or substance of the tender shall be sought, offered, or permitted. Any effort by the tenderer to influence KenGen in its decisions on tender evaluation, tender comparison or contract award may result in the rejection of the tenderers tender. 22. Preliminary Examination
22.1 KenGen will examine the tenders to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed, and whether the tenders are generally in order. 22.2 Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by
12 multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the tenderer does not accept the correction of the errors, its tender will be rejected, and its tender security may be forfeited. If there is a discrepancy between words and figures, the amount in words will prevail. 22.3 KenGen may waive any minor informality or non-conformity or irregularity in a tender which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any tenderer. 22.4 Prior to the detailed evaluation, pursuant to paragraph 23, KenGen will determine the substantial responsiveness of each tender to the tender documents. For purposes of these paragraphs, a substantially responsive tender is one which conforms to all the terms and conditions of the tender documents without material deviations. KenGens determination of a tenders responsiveness is to be based on the contents of the tender itself without recourse to extrinsic evidence. 22.5 If a tender is not substantially responsive, it will be rejected by KenGen and may not subsequently be made responsive by the tenderer by correction of the nonconformity. 22.6 Mandatory Preliminary Evaluation Criteria Manufacturers authorization, guarantee and warranty Duly completed Tender Form Duly completed Price Schedule Duly completed Confidential Business Questionnaire Audited financial statements for the past two (2) years Evidence of incorporation in the country of domicile i.e. Certificate of Incorporation/ Registration Tender Security in the amount of Ksh 300,000.00 Price quoted shall be Delivery Duty Paid to Olkaria. The Tender validity period shall be 90 days. Tender Security has to be valid 29th March 2014 (One Hundred and Twenty (120) days) Valid Tax Compliance Certificate issued by Kenya Revenue Authority. (for local suppliers) Manufactures literature/brochures MUST be attached Current price list of selected consumable spare parts likely to be used during the initial 2 years period of operation. Attendance of Mandatory site visit. 23. Evaluation and Comparison of Tenders
23.1 KenGen will evaluate and compare the tenders, which have been determined to be substantially responsive, pursuant to paragraph 22. 23.2 KenGens evaluation of a tender will exclude and not take into account any
13 allowance for price adjustment during the period of execution of the contract, if provided in the tender 23.3 KenGens evaluation of the tender will take into account, in addition to the tender price, the following factors:a) b) c) d) e) f) g) compliance to the tender requirements; compliance to the technical specifications; compliance with Section D , SCC, Clause 23; compliance with Section E notes 1,2,3, 4, 5 and 6; tender validity of not less than 90 days; qualification to perform contract satisfactorily pursuant to Clause 25; Delivery period offered in the tender. The delivery period Shall Not Exceed 6 Months after contract award; and h) Deviation in payment schedule from that specified in the Special Conditions of Contract. i) Existence of Local Dealership and Parts & Service Centre is Mandatory. Due diligence will be done and lack of it will render the tender unresponsive. j) History of back up service. k) Total Cost of Ownership over complete life cycle of unit. l) m) Warranty period: 1 year as specified in the special conditions of contract. This shall include the following: a) Technical Specifications: The specified performance parameters will be tested for 3 months after delivery to verify their accuracy. Non-Conformance to specified performance parameters will lead to cashing in of the performance security. 23.4 Tenderers shall state their tender price for the payment schedule outlined in the special conditions of contract. Tenders will be evaluated on the basis of this price. Tenderers are, however, permitted to state an alternative payment schedule and indicate the reduction in tender price they wish to offer for such alternative payment schedule. KenGen may consider the alternative payment schedule offered by the selected tenderer. 24. Contacting KenGen
24.1 Subject to Clause 21, no tenderer shall contact KenGen on any matter relating to its tender, from the time of the tender opening to the time the contract is awarded. 24.2 Any effort by a tenderer to influence KenGen in its decisions on tender evaluation, tender comparison, or contract award may result in the rejection of the tenderers tender.
Award of Contract
14 25. Post-qualification
25.1 In the absence of pre-qualification, KenGen will determine to its satisfaction whether the tenderer that is selected as having submitted the lowest evaluated responsive tender is qualified to perform the contract satisfactorily. 25.2 The determination will take into account the tenderer financial, technical, and production capabilities. It will be based upon an examination of the documentary evidence of the tenderers qualifications submitted by the tenderer, pursuant to Clause 12.3, as well as such other information as KenGen deems necessary and appropriate. 25.2 An affirmative determination will be a prerequisite for award of the contract to the tenderer. A negative determination will result in rejection of the tenderers tender, in which event KenGen will proceed to the next lowest evaluated tender to make a similar determination of that tenderers capabilities to perform satisfactorily. 26. Award Criteria
26.1 Subject to Clauses 10, 23 and 28 KenGen will award the contract to the successful tenderer(s) whose tender has been determined to be substantially responsive and has been determined to be the lowest evaluated tender, provided further that the tenderer is determined to be qualified to perform the contract satisfactorily. 27. KenGens Right to Vary Quantities 27.1 KenGen reserves the right at the time of contract award to increase or decrease the quantity of goods originally specified in the Schedule of Requirements without any change in unit price or other terms and conditions. 28. KenGens Right to Accept or Reject Any or All Tenders
28.1 KenGen reserves the right to accept or reject any tender, and to annul the tendering process or reject all tenders at any time prior to contract award, without thereby incurring any liability to the affected tenderer or tenderers or any obligation to inform the affected tenderer or tenderers of the grounds for its action. 29. Notification of Award 29.1 Prior to the expiration of the period of tender validity, KenGen will notify the successful tenderer in writing that its tender has been accepted. 29.2 The successful tenderer shall be given a letter of award to sign and return the acceptance to KenGen without reservations. 29.3 Upon the successful tenderers furnishing of the Performance Security pursuant to Clause 31, KenGen will promptly notify each unsuccessful tenderer and will discharge its Tender Security, pursuant to Clause 14.
15 30. Signing of Contract 30.1 At the same time as KenGen notifies the successful tenderer that its tender has been accepted, KenGen will send the tenderer the Contract Form provided in the tender documents, incorporating all agreements between the parties. 30.2 Within twenty-one (21) days of receipt of the Contract Form, the successful tenderer shall sign and date the contract and return it to KenGen. 31. Performance Security 31.1 Within thirty (30) days of the receipt of notification of award from KenGen, the successful tenderer shall furnish the Performance Security in accordance with the Conditions of Contract, in the Performance Security Form provided in the tender documents, or in another form acceptable to KenGen. 31.2 Failure of the successful tenderer to comply with the requirement of Clause 30 or Clause 31 shall constitute sufficient grounds for the annulment of the award and forfeiture of the Tender Security, in which event KenGen may make the award to the next lowest evaluated tenderer or call for new tenders. 32. Corrupt or Fraudulent Practices 32.1 KenGen requires that tenderers observe the highest standard of ethics during the procurement process and execution of contracts. In pursuance of this policy, KenGen:(a) defines, for the purposes of this provision, the terms set forth below as follows: (i) corrupt practice means the offering, giving, receiving or soliciting of any thing of value to influence the action of a public official in the procurement process or in contract execution; and fraudulent practice means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of KenGen, and includes collusive practice among tenderers (prior to or after tender submission) designed to establish tender prices at artificial non-competitive levels and to deprive KenGen of the benefits of free and open competition;
(ii)
(b)
will reject a proposal for award if it determines that the tenderer recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question; will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded any contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a contract.
(c)
32.2 Furthermore, tenderers shall be aware of the provision stated in the General Conditions of Contract.
16
SECTION C GENERAL CONDITIONS OF CONTRACT

1. Definitions
1.1 In this Contract, the following terms shall be interpreted as indicated: (a) The Contract means the agreement entered into between KenGen and the tenderer, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein. The Contract Price means the price payable to the tenderer under the Contract for the full and proper performance of its contractual obligations. The Supplier means the individual or firm supplying the goods under this Contract. The Goods means all of the equipment, machinery, and/or other materials, which the Supplier is required to supply to KenGen under this Contract.
(b)
(c)
(d)
2.
Application
2.1 These General Conditions shall apply in all Contracts made by KenGen for the procurement of goods. 3. Country of Origin
3.1 For purposes of this Clause, origin means the place where the Goods were manufactured or produced. 3.2 The origin of the Goods is distinct from the nationality of the tenderer. 4. Standards
4.1 The Goods supplied under this Contract shall conform to the standards mentioned in the Technical Specifications. 5. Use of Contract Documents and Information
5.1 The Supplier shall not, without KenGens prior written consent, disclose the Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of KenGen in connection therewith, to any person other than a person employed by the tenderer in the
17 performance of the Contract. 5.2 The Supplier shall not, without KenGens prior written consent, make use of any document or information enumerated in Clause 5.1 above. 5.3 Any document, other than the Contract itself, enumerated in Clause 5.1 shall remain the property of KenGen and shall be returned (all copies) to KenGen on completion of the Suppliers performance obligations under the Contract if so required by KenGen. Patent Rights
6.
6.1 The tenderer shall indemnify KenGen against all third-party claims of infringement of patent, trademark, or industrial design rights arising from use of the Goods or any part thereof in Kenya. 7. Performance Security
7.1 Within thirty (30) days of receipt of the notification of Contract award, the successful tenderer shall furnish to KenGen the Performance Security in the amount specified in Special Conditions of Contract. 7.2 The proceeds of the Performance Security shall be payable to KenGen as compensation for any loss resulting from the Suppliers failure to complete its obligations under the Contract. 7.3 The Performance Security shall be denominated in the currency of the Contract, or in a freely convertible currency acceptable to KenGen and shall be in the form of a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in Kenya or abroad, acceptable to KenGen, in the form provided in the tender documents. 7.4 The Performance Security will be discharged by KenGen and returned to the Supplier not later than thirty (30) days following the date of completion of the Suppliers performance obligations under the Contract, including any warranty obligations, under the Contract. 8. Inspection and Tests
8.1 KenGen or its representative shall have the right to inspect and/or to test the Goods to confirm their conformity to the Contract specifications. KenGen shall notify the tenderer in writing, in a timely manner, of the identity of any representatives retained for these purposes. 8.2 The inspections and tests may be conducted on the premises of the Supplier or its subcontractor(s), at point of delivery, and/or at the Goods final destination. If conducted on the premises of the Supplier or its subcontractor(s), all reasonable
18 facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to KenGen. 8.3 Should any inspected or tested Goods fail to conform to the Specifications, KenGen shall reject the Goods, and the Supplier shall either replace the rejected Goods or make alterations necessary to meet specification requirements free of cost to KenGen. 8.4 KenGen's right to inspect, test and, where necessary, reject the Goods after the Goods arrival shall in no way be limited or waived by reason of the Goods having previously been inspected, tested, and passed by KenGen or its representative prior to the Goodss delivery. 8.5 Nothing in Clause 8 shall in any way release the Supplier from any warranty or other obligations under this Contract. 9 Packing
9.1 The Supplier shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the Contract. 9.2 The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract. 10. Delivery and Documents
10.1 Delivery of the Goods shall be made by the Supplier in accordance with the terms specified by KenGen in its Schedule of Requirements and the Special Conditions of Contract. 11. Insurance
11.1 The Goods supplied under the Contract shall be fully insured against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery in the manner specified in the Special Conditions of Contract 12. Warranty
12.1 The Supplier warrants that the Goods supplied under the Contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials unless provided otherwise in the Contract. The Supplier further warrants that all Goods supplied under this Contract shall have no defect, arising from design, materials, workmanship, or from any act or omission of the Supplier, that may develop under normal use of the supplied Goods in the conditions prevailing in the country.
19 12.2 This warranty shall remain valid for twelve (12) months after the Goods, or any portion thereof as the case may be, have been delivered to and accepted at the final destination indicated in the Contract. 12.3 KenGen shall promptly notify the Supplier in writing of any claims arising under this warranty. 12.4 Upon receipt of such notice, the Supplier shall, within the period specified in Special Conditions of Contract, and with all reasonable speed, repair or replace the defective Goods or parts thereof, without costs to KenGen. 12.5 If the Supplier, having been notified, fails to remedy the defect(s) within the period specified in Special Conditions of Contract, within a reasonable period, KenGen may proceed to take such remedial action as may be necessary, at the Suppliers risk and expense and without prejudice to any other rights which KenGen may have against the Supplier under the Contract. 13. Payment
13.1 The method and conditions of payment to be made to the Supplier under this Contract shall be specified in Special Conditions of Contract. 13.2 KenGen shall make payments as specified in the Contract. 14. Prices
14.1 Prices charged by the Supplier for Goods delivered under the Contract shall not, with the exception of any price adjustments authorized in Special Conditions of Contract, vary from the prices quoted by the Supplier in its tender. 15. Assignment
15.1 The Supplier shall not assign, in whole or in part, its obligations to perform under this Contract, except with KenGens prior written consent. 16. Subcontracts
16.1 The Supplier shall notify KenGen in writing of all subcontracts awarded under this Contract if not already specified in the tender. Such notification, in the original tender or later, shall not relieve the Supplier from any liability or obligation under the Contract. 17. Termination for Default 17.1 KenGen may, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the Supplier, terminate this Contract in whole or in part:
20 (a) if the Supplier fails to deliver the Goods within the period(s) specified in the Contract, or within any extension thereof granted by KenGen. if the Supplier fails to perform any other obligation(s) under the Contract. if the Supplier, in the judgment of KenGen has engaged in corrupt or fraudulent practices in competing for or in executing the Contract.
(b) (c)
17.2 In the event KenGen terminates the Contract in whole or in part, it may procure, upon such terms and in such manner, as it deems appropriate, Goods similar to those undelivered, and the Supplier shall be liable to KenGen for any excess costs for such Goods. 18. Liquidated Damages
18.1 If the Supplier fails to deliver the Goods within the period(s) specified in the Contract, KenGen shall, without prejudice to its other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent to 0.5% of the quoted price of the delayed Goods for each week of delay until actual delivery, up to a maximum deduction of 10% of the quoted price of the delayed Goods. After this KenGen may consider termination of the Contract.
19.
Resolution of Disputes
19.1 KenGen and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract. 19.2 If, after thirty (30) days from the commencement of such informal negotiations both parties have been unable to resolve amicably a Contract dispute, either party may require that the dispute be referred for resolution to formal mechanisms. These mechanisms include, but are not restricted to, conciliation by a third party, adjudication in an agreed national or international forum, and/or international arbitration. 20. Language and Law
20.1 The language of the Contract and the law governing the Contract shall be English language and the Laws of Kenya respectively unless otherwise stated. 21. Force Majeure 21.1 The tenderer shall not be liable for forfeiture of its Performance Security, or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure.
21
SECTION D SPECIAL CONDITIONS OF CONTRACT

1. Definitions The Purchaser is Kenya Electricity Generating Company Limited of Stima Plaza, Kolobot Road, Parklands, P.O. BOX 47936 - 00100 GPO, Nairobi, Kenya and includes its legal representatives, successors or assigns 2. Application The following Special Conditions of Contract shall supplement the General Conditions of Contract. Whenever there is a conflict, the provisions herein shall prevail over those in the General Conditions of Contract. 7. Performance Security The Performance Security shall be in the amount of 10% of the Contract Price. 8. Inspections and Tests The Goods shall be inspected as to quality and quantity by a Pre-Shipment Inspection Agency appointed by the Government of Kenya. KenGen shall notify the Tenderer in writing, in a timely manner, of the identity of the Pre-Shipment Inspection Agency retained for these purposes. The Tenderer is warned against shipping non-inspected Goods, as the cost of Post-Inspection and all other incidental costs shall be to the Tenderers account. 10. Delivery Period Subject to Clause 23.3, Section B, the goods shall be delivered within 6 months after the date of contract award. Delivery Terms: Delivery Duty Paid to Olkaria 12. Warranty A warranty certificate must be provided with the Goods. The warranty period shall be 12 months from date of acceptance of the Goods. The period for correction of defects in the warranty period is 14 days. 13. Method of Payment
The credit period shall be:13.1(a) for Local Suppliers, Kenya Electricity Generating Company's payment terms are 30 days upon receipt of certified invoices and delivery notes confirming that the invoiced material has been delivered and is in accordance with the contract.
Supply of Two 250 KVA Containerised Electric Generators Complete With A Common Load Distribution Panel with Changeover Switch & Maintenance Tools For Olkaria Geothermal Project.
22 b) for Overseas Suppliers, payments shall be effected upon presentation of a complete set of shipping documents to the advising bank as will be stipulated in the Letter of Credit (LC) 13.2 (a) For Local Suppliers Payment shall be made through Kenya Electricity Generating Company's cheque or telegraphic transfer for the amount of contract. The LC terms shall be:(b) For Foreign Suppliers Payment shall be through an LC under the following conditions:(i)The supplier shall be required to meet all LC bank charges incurred in their country, while KenGen shall meet those incurred in Kenya (ii) Any extension and or amendment charges and other costs that may result from the Suppliers delays, requests, mistakes or occasioned howsoever by the Supplier shall be to the Beneficiarys account. (iii) The maximum number of LC extensions shall be limited to a maximum of two (2) only, but not exceeding one quarter (3 months) each, at the cost of the beneficiary. (iv) Should the Supplier require a confirmed LC, then all confirmation and any other related charges levied by both the Suppliers and Procuring Entitys bank shall be to the Beneficiarys account. (v) The LC shall be opened only for the specific Order within the validity period of the contract (vi) LCs shall be partial for partial deliveries or full for one delivery as per the contract. (vii) The Supplier shall be required to submit a proforma invoice for each lot or schedule for use in the placement of order and opening of the LC. The Proforma Invoice shall be on total Cost and Freight (CFR) basis showing the freight charges separately from cost. KenGen will meet the freight insurance cost. (viii) A copy of the Performance Security, stamped and certified as authentic by the Procuring entity, whose expiry date should not be less than 30 days from the LC expiry date, shall form part of the documents to be presented to the Bank before any payment is made. 14. Prices Prices shall be fixed during the Tenderers performance of the Contract and not subject to variation on any account.
23
SECTION E TECHNICAL SPECIFICATIONS, SCHEDULE OF REQUIREMENTS AND PRICES

Notes 1. 2. The goods to be supplied must be new and unused. Delivery will be DDP, KenGen, Olkaria Rig Store, within 6 months from the date of award of contract.
3. Technical Data/Brochures: - Bidders Must provide relevant technical data detailing the performance parameters of the equipment or Original manufacturer brochures, where there are more than one model on a brochure, the bidder, Must highlight the option which they are quoting for in this tender. Irrelevant literature downloaded from the Internet shall not be accepted. 4. Local Agent in Kenya: Tenderers shall submit the name and address of the local agent in Kenya for the unit offered. The agent must be well established and capable of giving full after sales service, acceptable stock of spare parts and back-up technical services. 4. These specifications describe the basic requirements for goods. Tenderers are requested to submit with their offers the detailed specifications, drawings, catalogues, etc. for the products they intend to supply. Commissioning: Commissioning will take place after delivery of the equipment to Olkaria, Naivasha for at least 2 Weeks. All the dimensions and capacities of the equipment to be supplied shall not be less than those required in these specifications. Deviations from the basic requirements, if any, shall be explained in detail in writing with the offer, with supporting data such as calculation sheets, etc. The procuring entity reserves the right to reject the products, if such deviations shall be found critical to the use and operation of the products. The tenderers are requested to present information along with their offers as follows: i) ii) Shortest possible delivery period of each product. Information on proper representative and/or local workshop/dealership for backup service/repair and maintenance/engine rebuild etc, including their names and addresses.
INFORMATION AND CURRENT PRICE LIST OF SELECTED CONSUMABLE SPARE PARTS LIKELY TO BE USED DURING THE INITIAL 2 YEARS PERIOD OF OPERATION. AVERAGE FUEL CONSUMPTION RATE ON FULL LOAD IN LITRES PER HOUR.
5. 6.
7.
iii)
iv)
24
TECHNICAL SPECIFICATIONS
1.0 The Engine and the Alternator MUST be from the same dealer. All equipment and materials supplied should suit the following conditions 1.1 Climatic Conditions All equipment and material of the plant shall be suitable to stand tropicalized conditions. Ambient Temp - 32 deg C Ave. relative humidity - 80% Operation Altitude At least 600m above sea level. 1.2 System Parameters Nominal Voltage - 415/240 VAC, 3 Phase & Neutral System Frequency - 50 Hz Method of earthing - Neutral solidly earthed 1.3 Applicable Standards Latest publication of the following standards is applicable. ISO3046 -RIC engines performance (=BS 5514) ISO8528, BS4999, BS5000PT99, AS1359 IEC 60034 -Rotating Electrical Machines (=BSEN60034) IEC 60255 -Electrical relays (BS5992) IEC 60439 -Low voltage switch gear & control gear BS 5000-3 -Generator to be driven by RIC engine BS5625(STD 12.5) Rotator balance
1.4 Introduction Two brand new tropicalized continuous variable operation type 250KVA prime powered silent (Max. 60 dB at 10m) portable containerised diesel engine driven generators, both mounted inside one 40-ft steel container, should be complete with a separately mounted common Load distribution panel board with a changeover switch and maintenance tools. The load distribution panel shall be centrally placed between the two generators and fed with rightly sized cables from the main breaker on each generator and terminated at individual 400A, 4-pole incomer MCCB at the panel. Each generator shall have its own fuel tank. The generator circuit breaker together with all instrumentations and controls for engine and alternator should be arranged in a cubicle. There should be free access available to all internal components and wiring within the switch board. All internal wiring including control cables should be marked properly. The Generator control unit must be microprocessor based with LCD display presenting all values and alarms. It should have the following equipment, meters, indicators etc.
25 (a) Tacho-meter (b) Frequency meter (c) Hour run recorder (d) Lubricant oil pressure gauge (e) Water temperature gauge (f) Duty selector switch (g) Ammeter with selector switch (h) Volt meter with selector switch (i) kW meter (j) kWh meter (k) Power factor meter (l) Emergency stop button with transparent cover to prevent inadvertent operation (pressed locked and turned released type). (m) Lamp test button (n) Trickle & boost charger complete with ammeter. (o) Low Lubricant oil pressure shut down indication (p) High Water temperature shut down indication (q) Over speed shut down indication (r) Over current trip indication (s) Over voltage trip indication (t) Fail to start indication (u) Main available indication (v) Main on load indication (w) Generator on load indication (x) Indication Reset button All protection, alarm indication shall be audio-visual resetting type. Audio alarm shall automatically switch off after three minutes. Current transformers of ammeters shall be connected to the load side.
Steel Container
Genset 1
Common Load Distribution Panel
Genset 2
Fuel Inlet Pipe
Fuel overflow pipe Lifting Point
Figure 1: General Layout of Generators and Panel inside the 40-ft steel container.
26 1.5 Engine A four stroke turbo charged diesel engine complying to BS5514 (or ISO equivalent) works on normal auto diesel having sufficient power to take maximum load of 250kVA at 0.8 power factor at 1500 RPM with 10% overload capacity for 1 hour within a period of every 12 hours is required. The engine should be directly flange coupled by a semi flexible main drive disc coupling alternator shaft to engine fly wheel to ensure positive alignment. The engine should be mounted with anti vibration resilient mounting for the common skid. The engine should be of radiator water cooling type with a heat exchanger for lubricating oil. The capacity of the radiator should be suitable for tropical conditions for maximum ambient temperature of 40 deg. C. The radiator core should be fabricated with seam welded copper tubes and copper fins. The exhaust silencer and the exhaust piping should be fully heat insulated with environmentally friendly lagging material cladded with aluminum sheet having thickness not less than 1 mm. Aluminum cladding should be of easily removable type. The exhaust silencer should be coupled with stainless steel flexible tubing to withstand vibration and silencer unit should be of critical type. The muffler system should be easily detachable during transportation. The engine should be of 24V DC starter motor operated type, complete with heavy duty batteries (12V, 24V, 200 AH) and a battery charging alternator. The speed of the engine should be 1500 RPM and the governor shall be of electronic type and be capable of fine governing of speed up to class A2 of BS5514 permitting 2% variation on normal speed. The following protection should be provided for engine but not limited to; (a) Low Oil Pressure (b) High Engine Temperature (c) Under/Over Speed 1.6 Alternator The alternator shall be of 415/240 V.A.C. 50 Hz, 3 phase, 4 wire star connected type and should be directly coupled to the engine operating at 1500 RPM. It should be fully tropicalized, standard protection IP23 and should possess self exciting and self regulating characteristic and brushless type with 3 phase A.C. exciter and rotating diodes. The alternator should be rated for output of 250kVA at 0.8 power factor with 10% overload for 1 hour within a period of every 12 hours with radio interference suppression to comply with BS800 and VDE levels of G & N. The insulation of the winding should be of class H. The alternator should be capable of short time overload for motor starting capability. The alternator and the excitation winding should be tropicalized and be capable of satisfactory operation at an ambient temperature and relative humidity stated in clause 1.1 above without deterioration of insulation of the winding. The windings must be 100% copper. The self exciting and self regulating characteristic may be obtained from solid state electronic equipment. But such equipment should be fully tropicalized and certified to be sufficiently aged to prevent correct parameters being altered due to aging, humidity or temperature etc. The voltage regulation must be maintained within 0.5% between power factor of 0.8 and unity lagging, from no load to full load operation. The alternator should be in accordance with BS5000. The star connected neutral point to be brought out to a suitable terminal in the terminal box for earthing. The inherent characteristics of the alternator should maintain the output voltage under the condition of load, from no load to 110% full load and at power factor range from unity to 0.8 within the limits of 2% of nominal. The capacity of
27 generator circuit breaker should be 450A (adjustable to 400A). The generator circuit breaker should have shunt tripping facility for electrical protections and thermal overload (adjustable) facility. The following protections should be provided for alternator, to trip off the main breaker and shut down the engine. (a) Over/under current protection (b) Over/under voltage protection. 1.7 Common 240/415V Load Distribution Panel with Changeover Switch The separately and centrally floor mounted 240/415V common load distribution panel shall be of sheet steel vermin and dust proof with lockable hinged front doors complying to IP23. It shall have two 4-pole main incomer circuit breaker of 400A, one for each generator and a 3-position (ON-OFF-ON) changeover switch with mechanical interlock to enable using ONLY one generator at a time on DUTY & STANDBY mode. The load distribution panel should be fully capable of carrying the full load current continuously. The horizontal and vertical bus bar shall be copper and suitably rated. A copper ground bus will run the full length of the panel line up. The outgoing 26 feeder circuits shall have individual MCBs which shall be labeled and be easily accessible from the front of the panel to enable their switching without opening the whole panel door. The label and size of each MCB are as shown in table 1 below. The receptacles for the outgoing AC loads power are to be installed at the back of the panel and be accessible from the back, outside the container so that outgoing AC power cables can be laid to the respective loads without entering the container. These receptacles shall be industrial, metallic and shall slant downwards to relieve stress on the outgoing power cables and shall be protected from direct rain. They shall be labeled correspondingly with their MCBs at front of the Panel as given in table 1 below. These receptacles shall be supplied with matching plugs and shall be of outdoor installation. The load distribution panel should be of appropriate rating as per the outgoing feeder circuits and be well installed to withstand rigorous vibrations and sudden impacts.
The panel instrumentation and indicators (for each generator) should include but not limited to: i. Voltmeter (with selector switch to read phase-phase, phase-neutral for all phases) ii. Frequency meter for each generator iii. Ammeters (with selector switch to read phase-phase, phase-neutral for all phases) iv. Voltage presence, LED light indicators in each phase The load distribution panel is intended to serve 26 outgoing feeder circuits as per the specifications provided below with corresponding MCBs and labels. Table 1.
ITEM LABEL MCB RATING LOAD CAPACITY RECEPTACLE RATING No. OF PHASES
1. 2. 3. 4. 5.
Rig Floor Panel Shale Shaker Mud Agitator #1 Mud Agitator #2 Mud Agitator #3
100A 20A 20A 20A 20A
5 Hp 5 Hp 5 Hp 5 Hp
150A 30A 30A 30A 30A
3 -415V 3 -415V 3 -415V 3 -415V 3 -415V
28 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. Mud Agitator #4 Water Agitator Fuel Pump Workshop Spare Lighting #1 Lighting #2 Lighting #3 Lighting #4 Lighting #5 Lighting #6 Cooling Tower Pump B.O.P. Spare Cooling Tower Fans Air Compressor Water Pumps Crew Mess Office Power Tong Spare Spare 20A 30AT 30AT 30AT 30AT 20AT 20AT 20AT 20AT 20AT 20AT 60AT 32AT 32AT 60AT 32AT 100AT 100AT 100AT 100AT 200AT 5 Hp 3 Hp 30A 50A 50A 50A 50A 50A 50A 50A 50A 50A 50A 75A 50A 50A 75A 50A 150A 150A 150A 150A 200A 3 -415V 3 -415V 3 -415V 3 -415V 3 -415V 1 -240V 1 -240V 1 -240V 1 -240V 1 -240V 1 -240V 3 -415V 3 -415V 3 -415V 3 -415V 3 -415V 3 -415V 3 -415V 3 -415V 3 -415V 3 -415V
40 Hp 20 Hp 2 - 15 Hp 20 Hp 2 - 25 Hp
The common load distribution panel shall be of good workmanship with a lot of emphasis on safety consideration with bus bars and all live parts well protected using insulating transparent material where applicable. NB: The electrical wiring diagram for the panel should be submitted with the bid by the tenderer.
1.8 Fuel Tank A daily service floor mounted type (with a base of approx.12 height) fuel tank for each generator with a minimum capacity 600 Litres complete with necessary fuel pipes (minimum 5 meters) with connectors to engine and also for overflow line should be supplied. It should be made out of at least 1/8 thick sheet metal and should be provided with drain, vent and manhole with a suitable size to enable to clean the tank. A suitable fuel gauge should also be provided to indicate quantity of fuel available. A fuel filter (duplex) with water separator should also be provided for the fuel feed pipe to the engine. 1.9 40-Feet Lockable Steel Container The 40-feet steel container shall be new, weather proof and entire body should be treated with corrosion preventive coating. The front length shall have a centrally positioned lockable, outward opening, standard door of minimum opening of 850mm X 1950mm and two large windows on either side of the door with minimum opening of 1000mm X 1200mm. The windows should be outward and upwards opening with a supporting rod and sideways sliding
29 glass and a fixed wire mesh (size 1mm). Both length sides of the container shall have wide outward opening double doors to provide minimum opening of 2300mm X 2200mm facing the generator radiators. These doors should be able to let the generator to be removed outside and returned with ease. These doors shall have a sideways sliding grill and mesh wire (size 1mm). The generators inside should be symmetrically positioned to provide stability and balance while leaving sufficient internal space for accessibility when carrying out routine maintenances. The inside walls and the roof of the container shall be well lined with heat proof acoustic material to maintain the inside temperatures relatively cool even during the hot sunny conditions. The container shall have: 2 pieces of 240V double socket outlet and a consumer unit with (5A & 15A) installed inside, the lighting system with switches shall be distributed as follows: 4 pieces of 4-ft flouresent fittings c/w tubes installed symmetrically inside the container, 4 pieces wired guard c/w 150W bulbs installed on each side of the outside top of container. The power supply for this lighting system should be picked from lighting #6 MCB indicated in table 1 above. The container shall have a permanently fixed ladder on the outside wall covering the entire height to the roof. Also provided are covers for the exhaust openings on the container roof top. The container should have lifting points for Cranes on the base frame. The entire container should be painted grey and branded with KenGen Logo with official colours. The base frame should be painted black.
NB: Technical specifications for lighting systems are:(Item 1). 4ft, Fluorescent Fittings c/w Tubes, 34/36W, 240Vac, Rapid Start, Class I Weather Proof, IP 65, Watershed design Explosion Proof (strong vibrations), Corrosion Resistant (Item 2) Fluorescent fittings c/w Hydrogen Lamp, Screw Type, 150W HQI- E 150W/N CL, JLZ 150KN.ED Weather Proof, IP 65, Tempered Glass Lens, Corrosion Resistant, Explosion proof (strong vibrations)
Technical Specifications for Maintenance Tools for each Generator. 1) 1 No. complete set of quality open ended Spanners, size range: 6mm to 32mm. 2) 1 No. complete set of quality ring spanners, size range: 6mm to 32mm 3) 1 No. complete set of quality box spanners with ratchet and handle, size range: 6mm to 32mm 4) 1 No. complete sets of 9-pcs magnetic tip, electrical insulated high voltage flat screw drivers 5)1. No. complete sets of 9-pcs magnetic tip, electrical insulated high voltage star screw drivers 6)1 No. complete set of 13-pcs stainless Allen Keys, size range: 1.5mm to 14mm 7)A good quality electrical wide range Digital Multimeter with frequency measurement 8)A good quality Digital Insulation Tester with three test voltage ranges (250V-500V-1000V) 9)A Laptop and ECM diagnostic kit complete with all connectors and software (In English). User training on this is mandatory, indicate logistics of undertaking it. Minimum specifications for Laptop are; Processor: Intel Core i7 @ 2.2 GHz, Hard Disk: 1 TB, Graphics Chipset: Intel HD graphics, Operating System: Windows 8, 64-bit professional, RAM: 8 GB, Weight: 5.9 lbs, Screen Size: 15.6 Inches.
30 10)Industrial Thermal Imager: Rugged construction, Focal Point Array of 320x240, Focus Distance of 15cm, Temperature Range -20C to 600 C, Digital Display of 3.7 LCD colour VGA with at least 2GB storage SD Card. 11)A lockable steel toolbox for items (a) to (f) above. NB: The above tools forms one SET. Each generator shall be supplied complete with its own SET.
1.10 General 1.10.1 Spare Parts Spare parts should be made available for supply on order for a period of at least 5 Years. A letter of guarantee on availability of all spare parts at least for five years for the model provided shall be provided by the supplier. Current price list of major spare parts and frequently used spare parts must be provided. 1.10.2 Warranty a) Twelve (12) months comprehensive warranty from the date of delivery, installation & Commissioning 1.10.3 Submission of technical documents with the offer, (a) Manufactures original technical literature for the Alternator and Engine separately. (b) At least ISO 9001 certification for the generator from the manufacturer. (c) List of past experience (i.e.; details of customer list for the quoted model in Kenya). 1.10.4 Acceptance test for the generator shall be done by KenGens technical experts.
31 TECHNICAL DATA SHEET FOR 250 KVA DIESEL GENERATOR, COMMON LOAD DISTRIBUTION PANEL WITH CHANGEOVER SWITCH AND MAINTENANCE TOOLS, TO BE FILLED BY TENDERER Engine 01. Make/Brand:.. 02. Model:. 03. Type and Cylinder:.. 04. Bore x Stroke:. 05. Compression ratio: 06. Starting system:.. 07. Type of governor:.. 08. Rated speed:. 09. Type of cooling system:.. 10. Type of radiator: 11. Prime power rating:..kW atdeg C temp,.relative humidity & ..m altitude. 12. Engine Speed: 13. Continuous Rated Output (KW):. 14. Displacement (Ltr) 15. Average fuel consumption (on full load) .(Litres per Hour). 13. Type of lube oil used:. 14. Type of fuel proposed: 15. Country of Manufacturer :.. (Manufactures literature to prove above figures shall be submitted)
16. Availability of Protection for the following, fill (Yes/No)

32 (a) Low oil pressure. (b) High water temperature.. (c) Over speed .. Alternator 1. Make/Brand: .. 2. Model: .. 3. Exciter:.. 4. Excitation System:. 5. Country of manufacturer: .. 6. Output in KVA: Prime 7. Class of insulation: 8. A.V.R Model: 9. Material of cooling fan:. 10. Type of protections: Availability, fill (Yes/No) (a) Over/under current (b) Over/under voltage Switch gear 1. Brand/Make of Change Over Switch:. 2. Rating of generator circuit breakers (A): .. 3. Number of poles of generator circuit breakers:.. 4. Make of generator circuit breakers:. 5. Make of DB Panel Main Incomer circuit breakers:.. 6. Rating of DB Panel Main Incomer circuit breakers (A):. 7. No. of outgoing feeder circuits for load DB panel: .. (Manufactures literature to prove above figures shall be submitted)
33 Availability of meters and indicators: Availability; fill (Yes/No) (a) Tacho meter ....................... (b) Frequency meter ....................... (c) Hour run recorder ....................... (d) Lube. oil pressure gauge ....................... (e) Water temperature gauge ....................... (f) Duty selector switch ....................... (g) Ammeter with phase selector switch (RYB)....................... (h) Voltmeter with phase selector switch (RYB) ....................... (i) kW meter ....................... (j) kWh meter ....................... (k) Power factor meter ....................... (l) Emergency stop push button ....................... (m) Lamp test button ........................ (n) Tickle charge complete with Ammeter ........................ (o) Low oil pressure shut down indication ........................ (p) High water temperature shut down indication ........................ (q) Over speed shut down indication ........................ (r) Over current trip indication ......................... (s) Over voltage trip indication ......................... (t) Fail to start indication ......................... (u) Mains available indication ......................... (v) Mains on load indication .........................
34 (w) Generator on load indication ......................... (x) Indication reset button ........................ (y) Audio Alarm . (z) Please clearly state whether the control system and protection system consist of discrete relays or electronic integrated modules:...................................... Fuel Tank 1. Capacity: .. 2. Type of mounting: .. 3. Type of manual feed pump: . Complete Generator Set 1. Name of Manufacturer .. 2. Country of manufacture: 3. Noise level (dB) at 10 m distance: 4. Output in kVA: PrimeStandby 5. Fuel consumption in liters per hour at: (a) 25% load (b) 50% Load (c) 75% load.. (d) 100% load (e) 110% load. 6. Generator Battery Capacity : .. (Manufactures literature to prove above figures shall be submitted) General 1. Type of guarantee and warranty for whole plant available:
35 2. Please indicate deviations from commercial conditions if any: (a) (b) (c) (d) 3. Please indicate deviations from the technical specifications if any: (a).. (b).. (c). (d).
4. List of maintenance spares provided free of charge if any: (a). (b) (c). (d) 5. List of maintenance tools unable to supply (if any, state reason): (a). (b) (c). (d) 6. Availability of documents with the offer: Availability, indicate (Yes/No) (a) Originals of manufactures technical literature for;
36 (1) Engine ................................... (2) Alternator ................................... (b) Sketch of the arrangement indicating all major equipments of generator .................................. (c) Sketch of daily service fuel tank .................................. (d) List of tools ................................. (e) Accreditation certificate of generator manufacture (ISO 9001 or Equivalent standard) ........................................... (f) Certificate of compliance to the commercial conditions ................................... (g) Certificate of compliance to the technical specifications ................................... 7. Please state whether you agree to submit the following documents with the generator at the time of delivery: Availability, Indicate (Yes/No) (a) Circuit diagrams of the generator, control panel & Load Distribution Panel: . (b) Engine wiring diagram ................................... (c) Operation & maintenance manuals of (1) Engine .................................... (2) Alternator .................................... (d) Spare parts catalogue of; (1) Engine .................................... (2) Alternator ................................. (e) Manufactures factory load test Certificate for generator ........................................ 8. Specifications and Brand/Make of Laptop supplied, (a) Make. (b) Hard Disc Capacity. (c) Processor Make..Speed
37 (d) RAMOS (e) Screen size. 9. Please state whether the engine, alternator, control panel and other accessories offered are brand new and not used ones:. 10. Validity period of the offer:. 11. Period of job completion after giving the order: .. 12. List of customers in Kenya to whom generators (of the same capacity or above) have been supplied: (a). (b). (c). (d).
Summary of technical particulars for 250KVA Diesel Driven Generator filled by:
Signature and Stamp of Tenderer.................................................
38 SCHEDULE OF MATERIALS, QUANTITIES AND PRICES SCHEDULE A1 NB: This schedule to be filled only for goods sourced from outside Kenya Item 1 Description Unit Set No. Quantity 2 1 Unit Price Total Price
250 KVA diesel powered generating set c/w maintenance tools. 2 40 feet Container including all modifications, accessories and load distribution panel. Total Cost Discount (%) if any Sea Freight Charges to Mombasa Port Other Charges (if any)
Total Cost and Freight (CFR) to Mombasa Port, Kenya Tests, Installation, Training and Commissioning of Generator at Olkaria, Naivasha Goods Country of Origin Currency of Tender Delivery Period
Tenderers name (Company) _______________________________________________
Signature & Rubber-stamp_________________________________________________ Date___________________________________________________________________ NOTES In case of discrepancy between unit and total cost, the unit cost shall prevail. Documentary evidence (performance data and technical literature) to prove that the items offered comply with the Technical Specifications must be provided. The bids must be as per the Technical Specifications in the Tender Document. Bids that do not conform to the Technical Specifications will be disqualified.
39 SCHEDULE OF MATERIALS, QUANTITIES AND PRICES SCHEDULE A2 NB: This schedule to be filled only for goods sourced from within Kenya. Tenderers should not quote for transport costs to Olkaria. Item 1 Description Unit Set No. Quantity 2 1 Unit Price Ksh Total Price Ksh
250 KVA diesel powered generating set c/w maintenance tools 2 40 feet Container including all modifications, accessories and load distribution panel. Total Cost Discount if any Local Taxes e.g. Duty, VAT, GoK fees etc Other charges e.g. transport, handling etc Total cost to Olkaria Power Station
Tests, Installation, Training and Commissioning of Generator at Olkaria Goods Country of Origin Currency of Tender Delivery Period (In Months)
Tenderers name (Company) _______________________________________________
Signature & Rubber-stamp_____________________________Date_________________
NOTES In case of discrepancy between unit and total cost, the unit cost shall prevail. Documentary evidence (performance data and technical literature) to prove that the items offered comply with the Technical Specifications must be provided. The bids must be as per the Technical Specifications in the Tender Document. Bids that do not conform to the Technical Specifications will be disqualified.
40 SCHEDULE A3
CONSUMABLE SPARES/REPLACEABLE PARTS FOR THE INITIAL 2 YEAR OPERATION. Service & Maintenance Schedule requirements. The tenderer must provide a complete maintenance schedule of requirements for the initial 2 years operation based on a consideration of 9-hours/day continuous operation of the unit. Based on the manufacturers maintenance schedule for the 250 KVA diesel generator set, the tenderer must list all the consumable spare/replaceable parts that will be replaced during the of use of the unit. The prices should be as at the tender closing date in the format given in the table below which should include any other additional spares for the generator that the tenderer deems fit to be utilised apart from the listed engine parts. The tenderer should give the recommended list of spare parts, quantities of the line items and the unit and total ex-works prices, Costs of freight, taxes and port clearance and delivery to site for each spare parts line items proposed for the offered unit.
1. 2. 3. 4. 5. 7. 8. 9. 10. 11. 12. 13. 14.
DESCRIPTION Oil Filter Primary Fuel Filter Secondary Fuel Filter Centri-Filter Water Filter Air Cleaner Element Positive Diodes Assembly Negative Diodes Assembly Surge Suppressor Automatic Voltage Regulator
QUANTITY
UNIT COST
TOTAL COST
8 Sets 8 Sets 16 Pcs 8 Pcs
TOTAL COST OF SPARES
Tenderers name (Company) ___________________________________________
Signature & Rubber-Stamp_____________________________Date____________
41
SECTION F: TENDER FORM

To: Kenya Electricity Generating Company Limited, Stima Plaza Phase III, Kolobot Road, Parklands, P.O Box 47936-00100, NAIROBI. Kenya. Gentlemen and/or Ladies: 1. Having examined the Tender Document, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply .(description of Goods) in conformity with the said Tender Document for the sum of .......................................................................................................... (total tender amount in words and figures) or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Tender. 2. We undertake, if our Tender is accepted, to deliver the Goods in accordance with the delivery schedule specified in the Schedule of Requirements. 3. If our Tender is accepted, we will obtain the guarantee of a bank in a sum equivalent to 10% percent of the Contract Price for the due performance of the Contract, in the form prescribed by KenGen. 4. We agree to abide by this Tender for a period of 90 days from the date fixed for Tender opening under Clause 19 of the Instructions to Tenderers, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. 5. Until a formal Contract is prepared and executed, this Tender, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us. 6. We understand that you are not bound to accept the lowest or any Tender you may receive. 7. We hereby declare that we have not been debarred from any procurement process and shall not engage in any fraudulent or corrupt act with regard to this purchase. Dated this ________________ day of ________________ 2013.
[signature]
[in the capacity of]
Duly authorized to sign Tender for and on behalf of
42
SECTION G:TENDER SECURITY FORM

(To be on the Letterhead of the Bank) Whereas ............................................(name of the tenderer) (hereinafter called the Tenderer) has submitted its tender dated .................................... (date of submission of tender) for the supply of ..(description of Goods) (hereinafter called the Tender). KNOW ALL PEOPLE by these presents that WE ..........................................(name of the bank) of ............................................(address of bank) (hereinafter called the Bank), are bound unto KenGen in the sum of (2% of tender price)....................... .................................................... ......................................................(amount in words and figures) for which payment well and truly to be made to the said KenGen , the Bank binds itself , its successors, and assigns by these presents. Sealed with the Common Seal of the said Bank this ___________ day of ___________________ 2013.
THE CONDITIONS of this obligation are: 1. If the Tenderer withdraws its Tender during the period of tender validity specified by the Tenderer on the Tender Form; or If the Tenderer, having been notified of the acceptance of its Tender by KenGen during the period of tender validity: (a) fails or refuses to execute the Contract Form, if required; or (b) fails or refuses to furnish the performance security, in accordance with the Instructions to Tenderers; We undertake to pay to KenGen up to the above amount upon receipt of its first written demand, without KenGen having to substantiate its demand, provided that in its demand KenGen will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force up to 29th March 2014 and any demand in respect thereof should reach the Bank not later than the above date. __________________________________ (Signature of the Bank)
2.
43
Section H Insurance Tender Security Form

Tender No.: --------------------------------------------------Supply and delivery of ----------------------------------------------To: Kenya Electricity Generating Company Limited WHEREAS [insert: name of Tenderer] (hereinafter called the Tenderer) has submitted its tender dated [insert: date of tender] for the performance of the above-named Contract (hereinafter called the Tender) KNOW ALL PERSONS by these present that WE [insert: name of the insurance company] of [insert: address of insurance company] (hereinafter called the Guarantor) are bound unto Kenya Electricity Generating Company Limited (hereinafter called the Purchaser) in the sum of Kshs 200,000, for which payment well and truly to be made to the said Purchaser, the guarantor binds itself, its successors and assigns by these presents. Sealed with the Common Seal of the said Guarantor this [insert: number] day of [insert: month], [insert: year]. THE CONDITIONS of this obligation are the following: 1. If, after the tender submission deadline, the Tenderer a) withdraws its tender during the period of tender validity specified by the Tenderer in the Tender Form, or b) does not accept KenGen corrections of arithmetic errors in accordance with the Instructions to Tenderers; or c) does not at all reply to KenGen requests for clarification 2. a) b) If the Tenderer, having been notified of the acceptance of its tender by KenGen during the period of tender validity Fails or refuses to sign the Contract Agreement when required; or Fails or refuses to issue the performance security in accordance with the Instructions to Tenderers.
We undertake to pay to KenGen up to the above amount upon receipt of its first written demand, without the KenGen having to substantiate its demand, provided that in its demand KenGen will note that the amount claimed by it is due it, owing to the occurrence of any one of the two above-named CONDITIONS, and specifying the occurred condition or conditions. This guarantee will remain in full force up to 29th March 2014 and any demand in respect thereof must reach the Guarantor not later than the above date. For and on behalf of the Signed: Date: in the capacity of: [ insert: title or other appropriate designation ] Common Seal of the Guarantor
44
Section I: Mandatory Confidential Business Questionnaire

(Must be filled by all applicants or tenderers who choose to participate in this tender)
Name of Applicant (S) . You are requested to give the particulars in Part 1 and either Part 2 (a), 2 (b) or 2 (c), whichever applies to your type of business. Part 2 (d) to part 2(i) must be filled. You are advised that giving wrong or false information on this Form will lead to automatic disqualification / termination of your business proposal at your cost. Part 1 General Business Name:...... Certificate of Incorporation / Registration No. Location of business premises: Country ... Physical address .Town . BuildingFloor.. Plot No. Street / Road .... Postal Address .Postal / Country Code Telephone Nos Fax Nos. . E-mail address ..Website. Contact Person (Full Names) . Direct / Mobile Nos. .. Title Power of Attorney (Yes / No). If Yes, attach written document. Nature of Business (Indicate whether manufacturer, distributor, etc) ...
45
(Applicable to Local suppliers only) Local Authority Trading License No. Expiry Date Value Added Tax No.. Value of the largest single assignment you have undertaken to date (US$/KShs) . Was this successfully undertaken? Yes / No. .(If Yes, attach reference) Name (s) of your banker (s) .. Branches . Tel Nos. . Part 2 (a) Sole Proprietor Full names ..... Nationality .. Country of Origin .... *Citizenship details..... Company Profile . (Attach brochures or annual reports in case of public companies) Part 2 (b) Partnerships Give details of partners as follows:
Full Name 1 2 3 4
Nationality
Citizenship Details
Shares
Company Profile .(Attach brochures) Part 2 (c) Registered Company Private or public . Company Profile (Attach brochures or annual reports in case of public companies)
46 State the nominal and issued capital of the Company Nominal KShs ... Issued KShs ... List of top ten (10) shareholders and distribution of shareholding in the company. Give details of all directors as follows:-
Full Name 1 2 3 4 Part 2 (d) Debarment
Nationality
Citizenship Details
Shares
I/We declare that I/We have not been debarred from any procurement process and shall not engage in any fraudulent or corrupt acts with regard to this or any other tender by KenGen and any other public or private institutions. Full Names Signature. Dated this day of 2013. In the capacity of Duly authorized to sign Tender for and on behalf of Part 2 (e) Criminal Offence I/We, (Name (s) of Director (s)):a)... b)... c) d) have not been convicted of any criminal offence relating to professional conduct or the making of false statements or misrepresentations as to its qualifications to enter into a procurement contract within a period of three (3) years preceding the commencement of procurement proceedings. Signed. For and on behalf of M/s ..
47 In the capacity of . Dated this day of .2013. Suppliers / Companys Official Rubber Stamp Part 2 (f) Conflict of Interest I/We, the undersigned state that I / We have no conflict of interest in relation to this procurement: a) b) c) d) For and on behalf of M/s In the capacity of Dated this day of .2013 Suppliers / Companys Official Rubber Stamp Part 2 (g) Interest in the Firm: Is there any person / persons in KenGen or any other public institution who has interest in the Firm? Yes / No? .. (Delete as necessary)
Institution 1 2 3 4 Part 2(h) Experience
Title
Signature
Date
Please list here below similar developments accomplished or companies / clients you have supplied with similar items or equipments in the last two (2) years.
Company Name
Country
Contract/Order Value No.
Contact person (Full Names)
E-mail address
Cell phone No.
48 1 2 3 4
Note: The contact person should be at the level of director. Part 2(i) Declaration I / We, the undersigned state and declare that the above information is correct and that I / We give Kenya Electricity Generating Company Limited authority to seek any other references concerning my / our company from whatever sources deemed relevant, e.g. Office of the Registrar of Companies, Bankers, etc. Full names Signature For and on behalf of M/s In the capacity of Dated this day of .2013. Suppliers / Companys Official Rubber Stamp
*Attach proof of citizenship * Attach certified copies of the following documents: a)Previous orders from companies supplied before b)Certificate of Incorporation / Registration c)Valid Tax Compliance Certificate (for local suppliers) d)Audited Financial Statements / Accounts for the last two (2) years e)Valid Local Authority / Trade License (for local suppliers)
49
Section J: Contract Form

THIS AGREEMENT made the ................. day of ...................................... 2013 between KenGen of the one part and ................................. (name of Supplier) of .....................................................(city and country of Supplier) (hereinafter called the Supplier) of the other part:
WHEREAS KenGen invited tenders for the supply of certain goods, viz.,................... (description of Goods) and has accepted a tender by the Supplier for the supply of those Goods in the sum of ............................................................................................................ ..........................(Contract Price in words and figures) (hereinafter called the Contract Price).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract. The following document shall be deemed to form and be read and construed as part of this Agreement, viz.: (a)the Tender Form and the Price Schedule submitted by the Supplier; (b)the Technical Specifications, Schedule of Requirements and Prices; (c)the General Conditions of Contract; (d)the Special Conditions of Contract; and (e)KenGens Notification of Award. 3. In consideration of the payments to be made by KenGen to the Supplier as hereinafter mentioned, the Supplier hereby covenants with KenGen to provide the Goods and to remedy defects therein in conformity in all respects with the provisions of the Contract KenGen hereby covenants to pay the Supplier in consideration of the provision of the Goods and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.
2.
4.
50 IN WITNESS whereof the parties hereto have caused this Agreement to be executed in the day and year first above written. Signed and Sealed in the Common Seal of KenGen in the presence of:
COMPANY SECRETARY
WITNESS
) ) ) ) ) ) ) )
Signed and Sealed with the Common Seal of the Supplier in the presence of:
DIRECTOR
SECRETARY
) ) ) ) ) ) ) ) )
51
Section K:Performance Security Form

(To be on the Letterhead of the Bank)
To: Kenya Electricity Generating Company Limited, Stima Plaza Phase III, Kolobot Road, Parklands, P.O Box 479360-00100, NAIROBI. KENYA
WHEREAS ........................................................................................................[name of Supplier] (hereinafter called the Supplier) has undertaken, in pursuance of Contract No. .......................... dated ...................................................2013 to supply................... (description of Goods) (hereinafter called the Contract). AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with a bank guarantee by a reputable bank for the sum specified therein as security for compliance with the Suppliers performance obligations in accordance with the Contract. AND WHEREAS we have agreed to give the Supplier a guarantee: THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up to a total of .................................................................... (amount of guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the Contract and without cavil or argument, any sum or sums within the limits of................................................................ (amount in words and figures) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the ........................... day of ....................................2013.
Signature and seal of the Guarantors
[name of bank or financial institution]
[address]
[date]
52
Section L: Manufacturers Authorization Form

To: Kenya Electricity Generating Company Limited, Stima Plaza Phase III, Kolobot Road, Parklands, P.O Box 479360-00100, WHEREAS . [name of the Manufacturer] who are established and reputable manufacturers of. [name and/or description for Goods] having factories at. [address of factory] do hereby authorize. [name and address of Agent] to submit a tender, and subsequently negotiate and sign the Contract with you for the above equipment manufactured by us. We hereby extend our full guarantee and warranty as per the General and Special Conditions of Contract for the Goods offered for supply by the above firm against this Invitation for Tenders.
[signature for and on behalf of Manufacturer]
Note: This letter of authority should be on the letterhead of the Manufacturer and should be signed by a person competent and having the power of attorney to bind the Manufacturer. It must be submitted with and be part of the tender.
53
SECTION M: SITE VISIT CERTIFICATE FORM

TENDERERS REPRESENTATIVE SITE VISIT CERTIFICATE TENDER NO.., FOR SUPPLY OF TWO 250 KVA CONTAINERISED ELECTRIC GENERATORS COMPLETE WITH A COMMON LOAD DISTRIBUTION PANEL WITH A CHANGEOVER SWITCH AND MAINTENANCE TOOLS 1. This is to certify that ............................................................................................................. (Name of tenderer or his representative) of the firm In the company..................................................................................................................... (KenGen representative conducting the site visit) visited the site in connection with the tender for the above mentioned tender. 2. Having previously studied the tender documents, I have carefully examined the requirements as per the site visit. 3. I have made myself familiar with the local conditions likely to influence the works and the cost thereof. I further certify that I am satisfied with the description of the works and the explanations given by the KenGen representative and that I understand perfectly the works to be done as specified and implied in the execution of the contract. Signed.. Date Name (Tenderer or his representative) Signed and stamped.. Date, Name,..S/No (The KenGen representative conducting the site visit)
54 Instructions for Site Visit: a)The site is located at Olkaria Geothermal development, approximately 260km to and from Nairobi. b)Participants will be required to assemble at the KWS entry Gate, where they will be further advised further c)Participant are further informed and advised that there may be gate entry charges at KWS gate d)The contractor is required to fill and bring with him the provided site visit certificate at the time of the organized site visit.

KGN OLK 94 2013 Tender For Supply of Two 250 KVA Electric Generators Containerized in One 40-Ft Lockable Steel Container Complete With A Common Load Distribution Panel

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KGN OLK 94 2013 Tender For Supply of Two 250 KVA Electric Generators Containerized in One 40-Ft Lockable Steel Container Complete With A Common Load Distribution Panel

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KENYA ELECTRICITY GENERATING COMPANY LIMITED

SECTION A INVITATION FOR TENDERS

SUPPLY CHAIN MANAGER

SECTION B INSTRUCTIONS TO BIDDERS Introduction

The Tender Document

Goods Eligibility and Conformity to Tender Document.

bear, " SUPPLY OF TWO 250 KVA CONTAINERISED ELECTRIC GENERATORS

NOT OPEN BEFORE 29

NOVEMBER 2013 AT 2.30 P.M.

Opening and Evaluation of Tenders

SECTION C GENERAL CONDITIONS OF CONTRACT

SECTION D SPECIAL CONDITIONS OF CONTRACT

SECTION E TECHNICAL SPECIFICATIONS, SCHEDULE OF REQUIREMENTS AND PRICES

Fuel Inlet Pipe

Fuel overflow pipe Lifting Point

100A 20A 20A 20A 20A

150A 30A 30A 30A 30A

3 -415V 3 -415V 3 -415V 3 -415V 3 -415V

16. Availability of Protection for the following, fill (Yes/No)

Signature and Stamp of Tenderer.................................................

Tenderers name (Company) _______________________________________________

Tenderers name (Company) _______________________________________________

Signature & Rubber-stamp_____________________________Date_________________

1. 2. 3. 4. 5. 7. 8. 9. 10. 11. 12. 13. 14.

8 Sets 8 Sets 16 Pcs 8 Pcs

TOTAL COST OF SPARES

Tenderers name (Company) ___________________________________________

Signature & Rubber-Stamp_____________________________Date____________

SECTION F: TENDER FORM

[in the capacity of]

Duly authorized to sign Tender for and on behalf of

SECTION G:TENDER SECURITY FORM

Section H Insurance Tender Security Form

Section I: Mandatory Confidential Business Questionnaire

Full Name 1 2 3 4 Part 2 (d) Debarment

Institution 1 2 3 4 Part 2(h) Experience

Contract/Order Value No.

Contact person (Full Names)

Cell phone No.

Section J: Contract Form

Section K:Performance Security Form

Signature and seal of the Guarantors

[name of bank or financial institution]

Section L: Manufacturers Authorization Form

[signature for and on behalf of Manufacturer]

SECTION M: SITE VISIT CERTIFICATE FORM

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Signature & Rubber-stamp_____________Date_

Signature & Rubber-Stamp_________________Date