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NATIONAL COMPETITIVE BIDDING (NCB)

REPUBLIC OF KENYA

NCB No: MOEST/4/2013 2014


For

PROVISION OF CLEANING SERVICES AT JOGOO HOUSE B, CDES OFFICE- NYAYO HOUSE, KNATCOM, SCHOOL AUDIT DEPARTMENTS - NATIONAL BANK BUILDING, ADULT EDUCATION KENYA REINSURANCE BUILDING AND NATIONAL ICT INNOVATION, INTEGRATION CENTRE (NI!C), KENYA SCIENCE CAMPUS, SMASSE BUILDING, NGONG ROAD (OPP" NAKUMATT JUNCTION), UCHUMI HOUSE, TELPOSTA PLA#A AND UTALII HOUSE

P$%&'()*%: Ministry of Education, Science and


Technology

Co$+,%-: Republic of Kenya


1

I))$*. o+: OCTOBER, 2013


CLOSING DATE: /0TH No1*23*%, 45/! AT /5"55 A"M
T(36* o7 Co+,*+,)
Table of Contents...........................................................................................................................................2 2.1Eligible tenderers.......................................................................................................................................5 2.2Cost of tendering.......................................................................................................................................5 2.3Contents of tender documents...................................................................................................................5 2.4Clarification of Documents ......................................................................................................................6 2.5Amendment of documents ........................................................................................................................6 2.6Language of tender....................................................................................................................................6 2.8 orm of Tender.........................................................................................................................................! 2.1"Tender Currencies ..................................................................................................................................! 2.11 Tenderers Eligibilit# and $ualifications. ...............................................................................................8 2.12 Tender %ecurit#......................................................................................................................................8 2.13&alidit# of Tenders .................................................................................................................................' 2.14 ormat and %igning of Tender ...............................................................................................................' 2.15 %ealing and (ar)ing of Tenders ............................................................................................................' 2.16 Deadline for %ubmission of Tenders ...................................................................................................1" 2.1! (odification and *it+dra*al of tenders ..............................................................................................1" 2.18 ,-ening of Tenders .............................................................................................................................11 2.1' Clarification of tenders.........................................................................................................................11 2.2" .reliminar# E/amination and 0es-onsi1eness.....................................................................................11 2.21 Con1ersion to a single currenc#...........................................................................................................12 2.22 E1aluation and com-arison of tenders..................................................................................................12 2.23. Contacting t+e -rocuring entit#...........................................................................................................13 2.24 A*ard of Contract ...............................................................................................................................13 2.25 2otification of a*ard............................................................................................................................14 2.26 %igning of Contract .............................................................................................................................15 2.2! .erformance %ecurit# ..........................................................................................................................15 2.28 Corru-t or raudulent .ractices ...........................................................................................................15 3.1 Definitions..............................................................................................................................................21

3.2 A--lication ...........................................................................................................................................21 3.3 %tandards ...............................................................................................................................................21 3.5 .atent 0ig+t3s ........................................................................................................................................21 3.6 .erformance %ecurit# ............................................................................................................................22 3.! 4ns-ections and Tests .............................................................................................................................22 3.8 .a#ment..................................................................................................................................................23 3.' .rices......................................................................................................................................................23 3.1" Assignment...........................................................................................................................................23 3.1" Termination for Default .......................................................................................................................23 3.12 Termination of insol1enc#....................................................................................................................23 3.13 Termination for con1enience ...............................................................................................................24 3.14 0esolution of dis-utes .........................................................................................................................24 3.15 5o1erning Language............................................................................................................................24 3.16 orce (a6eure......................................................................................................................................24 3.1! A--licable La*....................................................................................................................................24 3.18 2otices.................................................................................................................................................24 ,0( , TE2DE0....................................................................................................................................41 C,2 4DE2T4AL 78%42E%% $8E%T4,22A40E....................................................................................42 TE2DE0 %EC804T9 :7A2; 58A0A2TEE<..........................................................................................42 TE2DE0=%EC80425 DECLA0AT4,2....................................................................................................44 42TE504T9 DECLA0AT4,2...................................................................................................................45 2,2=DE7A0(E2T %TATE(E2T ,0(...............................................................................................46 C,2T0ACT ,0(%..................................................................................................................................4' LETTE0 , 2,T4 4CAT4,2 T, 82%8CCE%% 8L 74DDE0%.............................................................5" LETTE0 , ACCE.TA2CE>2,T4 4CAT4,2 , A?A0D...................................................................51 ,0( , C,2T0ACT A50EE(E2T.....................................................................................................52 7A2;>42%80A2CE .E0 ,0(A2CE 58A0A2TEE............................................................................53 7A2;>42%80A2CE AD&A2CE .A9(E2T 58A0A2TEE.................................................................54 %4TE &4%4T CLEA0A2CE CE0T4 4CATE...............................................................................................55

MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY


TENDER NOTICE
T+e MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY in1ites sealed tenders from eligible candidates for t+e -ro1ision of Cleaning Servi e! a" #$g$$ H$%!e &B', CDE'! O((i e) N*a*$ H$%!e, KNATCOM, S +$$l A%,i" De-ar".en"! ) Na"i$nal Ban/ B%il,ing, A,%l" E,% a"i$n 0 Ken*a Rein!%ran e B%il,ing An, Na"i$nal ICT Inn$va"i$n, In"egra"i$n Cen"re 1Ni2 3, Ken*a S ien e Ca.-%!, SMASSE B%il,ing, Ng$ng R$a, 1O--4 Na/%.a"" #%n "i$n3, U +%.i H$%!e, Tel-$!"a Pla5a An, U"alii H$%!e for t+e -eriod 1st ebruar# 2"14 to 31st @anuar#A 2"154 4nterested eligible candidates ma# obtain furt+er information and ins-ect t+e tender documents from .rocurement office located at @ogoo Bouse C73 8 t+ floor 0oom 2o. 8"3 along Barambee A1enueA during normal *or)ing +ours u-on -a#ment of a non = refundable fee of K!+! 6,777477 1One T+$%!an, S+illing!3 in ban)er c+eDue -er set of document -a#able to (inistr# of EducationA %cience E Tec+nolog# on 't+ floor cas+ officeA 0oom '25 @ogoo Bouse F7G. T+e documents can also be 1ie*ed and do*nloaded from t+e *ebsite +tt-H>>***.education.go.)eA and t+e bidders *+o do*nload t+e tender documents from t+e *ebsite .%!" ($r8ar, "+eir -ar"i %lar! i..e,ia"el* ($r re $r,! an, an* (%r"+er "en,er lari(i a"i$n! an, a,,en,a "$ --$9e,% a"i$n4g$4/e ($r re $r,ing4 D$8nl$a,e, $-ie! are (ree4 N$ $"+er e.ail !+$%l, :e %!e,4 T+i! Ten,er i! e; l%!ivel* re!erve, ($r "+e *$%"+, 8$.en an, -er!$n! 8i"+ ,i!a:ili"*4 Bi,,er! are all$8e, "$ :i, ($r $ne $r .$re l$"!4

7ids must be accom-anied b# a :i, !e %ring ,e lara"i$n ($r. ($r "+e *$%"+< 8$.en an, -er!$n! 8i"+ ,i!a:ili"* ailure to fill and sign t+e bid securing declaration form s+all automaticall# lead to disDualification of t+e unsecured bidsA and must be deli1ered toH THE PRINCIPAL SECRETARY, MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY P4O4 BO= 277>7 NAIROBI or be de-osited at t+e tender bo/ located in front of t+e rece-tion area of @ogoo Bouse C73 Barambee A1enueA on or before 6?TH N$ve.:er, @762 a" 67477 a4.4 Com-lete tender documents in -lain sealed en1elo-es and mar)ed CTen,er N$4 MOESTA>A@762) @76>< Pr$vi!i$n $( leaning Servi e!, !+$%l, :e a,,re!!e, "$ "+e Prin i-al Se re"ar* Mini!"r* $( E,% a"i$n, S ien e & Te +n$l$g* P4O4 B$; 277>7 77677 Nair$:i4 Late bids s+all not be acce-ted after closing time and date. Tenders s+all be o-ened immediatel# t+ereafter in t+e -resence of candidates3 re-resentati1es *+o c+oose to attend at 67477A4M $n 6?TH N$ve.:er, @762 a" @n, (l$$r $n(eren e r$$.4

Hea, S%--l* C+ain Manage.en" F$rB Prin i-al Se re"ar*4


4

SECTION IIB INSTRUCTIONS TO TENDERERS @46Eligi:le "en,erer!


2.1.1. T+is 4n1itation to tender is o-en to all tenderers eligible as described in t+e instructions to tenderers. %uccessful tenderers s+all -ro1ide t+e ser1ices for t+e sti-ulated duration from t+e date of commencement :+ereinafter referred to as t+e term< s-ecified in t+e tender documents. 2.1.2. T+e -rocuring entit#3s em-lo#eesA committee membersA board members and t+eir relati1e :s-ouse and c+ildren< are not eligible to -artici-ate in t+e tender unless *+ere s-eciall# allo*ed under section 131 of t+e Act. 2.1.3. Tenderers s+all -ro1ide t+e Dualification information statement t+at t+e tenderer :including all membersA of a 6oint 1enture and subcontractors< is not associatedA or +a1e been associated in t+e -astA directl# or indirectl#A *it+ a firm or an# of its affiliates *+ic+ +a1e been engaged b# t+e .rocuring entit# to -ro1ide consulting ser1ices for t+e -re-aration of t+e designA s-ecificationsA and ot+er documents to be used for t+e -rocurement of t+e ser1ices under t+is 4n1itation for tenders. 2.1.4. Tenderers in1ol1ed in corru-t or fraudulent -ractices or debarred from -artici-ating in -ublic -rocurement s+all not be eligible.

@4@C$!" $( "en,ering
@4@46 T+e Tenderer s+all bear all costs associated *it+ t+e -re-aration and submission of its tenderA and t+e -rocuring entit#A *ill in no case be res-onsible or liable for t+ose costsA regardless of t+e conduct or outcome of t+e tendering -rocess. T+e -rice to be c+arged for t+e tender document s+all not e/ceed ;s+s.1A""">I T+e -rocuring entit# s+all allo* t+e tenderer to re1ie* t+e tender document free of c+arge before -urc+ase.

@4@4@ @4@42

@42C$n"en"! $( "en,er ,$ %.en"!


2.1.5. T+e tender document com-rises of t+e documents listed belo* and addenda issued in accordance *it+ clause 6 of t+ese instructions to tenders i< ii< iii< i1< 1< 1i< 1ii< 1iii< i/< /< 4nstructions to tenderers 5eneral Conditions of Contract %-ecial Condtions of Contract %c+edule of 0eDuirements Details of ser1ice orm of tender .rice sc+edules Contract form Confidential business Duestionnaire form Tender securit# form 5

/i< .erformance securit# form /ii< .rinci-al3s or manufacturers aut+oriJation form /iii< Declaration form 2.3.2. T+e Tenderer is e/-ected to e/amine all instructionsA formsA termsA and s-ecifications in t+e tender documents. ailure to furnis+ all information reDuired b# t+e tender documents or to submit a tender not substantiall# res-onsi1e to t+e tender documents in e1er# res-ect *ill be at t+e

tenderers ris) and ma# result in t+e re6ection of its tender. @4>Clari(i a"i$n $( D$ %.en"!
2.1.6. A -ros-ecti1e candidate ma)ing inDuiries of t+e tender document ma# notif# t+e .rocuring entit# in *riting or b# -ostA fa/ or email at t+e entit#3s address indicated in t+e 4n1itation for tenders. T+e .rocuring entit# *ill res-ond in *riting to an# reDuest for clarification of t+e tender documentsA *+ic+ it recei1es no later t+an se1en :!< da#s -rior to t+e deadline for t+e submission of tendersA -rescribed b# t+e -rocuring entit#. ?ritten co-ies of t+e .rocuring entities res-onse :including an e/-lanation of t+e Duer# but *it+out identif#ing t+e source of inDuir#< *ill be sent to all -ros-ecti1e tenderers *+o +a1e recei1ed t+e tender documentsG T+e -rocuring entit# s+all re-l# to an# clarifications soug+t b# t+e tenderer *it+in 3 da#s of recei1ing t+e reDuest to enable t+e tenderer to ma)e timel# submission of its

tender @4CA.en,.en" $( ,$ %.en"!


2.1.!. At an# time -rior to t+e deadline for submission of tendersA t+e .rocuring entit#A for an# reasonA *+et+er at its o*n initiati1e or in res-onse to a clarification reDuested b# a -ros-ecti1e tendererA ma# modif# t+e tender documents b# issuing an addendum. 2.1.8. All -ros-ecti1e tenderers *+o +a1e obtained t+e tender documents *ill be notified of t+e amendment b# -ostA fa/ or email and suc+ amendment *ill be binding on t+em. 2.5.3. 4n order to allo* -ros-ecti1e tenderers reasonable time in *+ic+ to ta)e t+e amendment into account in -re-aring t+eir tendersA t+e .rocuring entit#A at its discretionA ma# e/tend t+e deadline for t+e submission of tenders.

@4DLang%age $( "en,er
2.6.1. T+e tender -re-ared b# t+e tendererA as *ell as all corres-ondence and documents relating to t+e tender e/c+anged b# t+e tenderer and t+e .rocuring entit#A s+all be *ritten in Englis+ language. An# -rinted literature furnis+ed b# t+e tenderer ma# be *ritten in anot+er language -ro1ided t+e# are accom-anied b# an accurate Englis+ translation of t+e rele1ant -assages in *+ic+ caseA for -ur-oses of inter-retation of t+e tenderA t+e Englis+ translation s+all go1ern. 6

@4ED$ %.en"! C$.-ri!ing "+e Ten,er


T+e tender -re-ared b# t+e tenderer s+all com-rise t+e follo*ing com-onentsH :a< A Tender orm and a .rice %c+edule com-leted in accordance *it+ -aragra-+ 'A 1" and 11 belo*. :b< Documentar# e1idence establis+ed in accordance *it+ Clause 2.11 t+at t+e tenderer is eligible to tender and is Dualified to -erform t+e contract if its tender is acce-tedK :c< Tender securit# furnis+ed is in accordance *it+ Clause 2.12 :d<Confidential business Duestionnaire

@4FF$r. $( Ten,er
2.8.1 T+e tenderers s+all com-lete t+e orm of Tender and t+e a--ro-riate .rice %c+edule furnis+ed in t+e tender documentsA indicating t+e ser1ices to be -erformed.

@4?Ten,er Pri e!
2.'.1 2.'.2 2.'.3 T+e tenderer s+all indicate on t+e .rice sc+edule t+e unit -rices *+ere a--licable and total tender -rices of t+e ser1ices it -ro-oses to -ro1ide under t+e contract. .rices indicated on t+e .rice %c+edule s+all be t+e cost of t+e ser1ices Duoted including all customs duties and &AT and ot+er ta/es -a#ableH .rices Duoted :* t+e tenderer s+all remain fi/ed during t+e term of t+e contract unless ot+er*ise agreed b# t+e -arties. A tender submitted *it+ an ad6ustable -rice Duotation *ill be treated as non=res-onsi1e and *ill be re6ectedA -ursuant to -aragra-+ 2.22. Contract -rice 1ariations s+all not be allo*ed for contracts not e/ceeding one #ear :12 mont+s< ?+ere contract -rice 1ariation is allo*edA t+e 1ariation s+all not e/ceed 1"L of t+e original contract -rice. .rice 1ariation reDuests s+all be -rocessed b# t+e -rocuring entit# *it+in 3" da#s of recei1ing t+e reDuest.

2.'.4 2.'.5 2.'.6

@467 Ten,er C%rren ie!


!

2.1".1 .rices s+all be Duoted in ;en#a %+illings unless ot+er*ise s-ecified in t+e a--endi/ to in
4nstructions to Tenderers

@466 Ten,erer! Eligi:ili"* an, G%ali(i a"i$n!4 @46646 .ursuant to Clause 2.1 t+e tenderer s+all furnis+A as -art of its tenderA documents
establis+ing t+e tenderers eligibilit# to tender and its Dualifications to -erform t+e contract if its tender is acce-ted. 2.11.2 T+e documentar# e1idence of t+e tenderers Dualifications to -erform t+e contract if its tender is acce-ted s+all establis+ to t+e .rocuring entit#3s satisfaction t+at t+e tenderer +as t+e financial and tec+nical ca-abilit# necessar# to -erform t+e contract.

@46@ Ten,er Se %ri"*


2.12.1 T+e tenderer s+all furnis+A as -art of its tenderA a tender securit# for t+e amount and form s-ecified in t+e 4n1itation to tender. 2.12.2 T+e tender securit# s+all be in t+e amount not e/ceeding 2 -er cent of t+e tender -rice. 2.12.2 T+e tender securit# is reDuired to -rotect t+e .rocuring entit# against t+e ris) of Tenderer3s conduct *+ic+ *ould *arrant t+e securit#3s forfeitureA -ursuant to -aragra-+ 2.12.! 2.12.3 T+e tender securit# s+all be denominated in a ;en#a %+illings or in anot+er freel# con1ertible currenc# and s+all be in t+e form ofH a< A ban) guarantee. b< Cas+. c< %uc+ insurance guarantee a--ro1ed b# t+e Aut+orit#. d< Letter of credit 2.12.3 An# tender not secured in accordance *it+ -aragra-+ 2.12.1 and 2.12.3 *ill be re6ected b# t+e .rocuring entit# as non=res-onsi1eA -ursuant to -aragra-+ 2.2" 2.12.5 8nsuccessful tenderer3s securit# *ill be disc+arged or returned as -rom-tl# as -ossible but not later t+an t+irt# :3"< da#s after t+e e/-iration of t+e -eriod of tender 1alidit# -rescribed b# t+e -rocuring entit#. 2.12.6 T+e successful tenderer3s tender securit# *ill be disc+arged u-on t+e tenderer signing t+e contractA -ursuant to -aragra-+ 2.2'A and furnis+ing t+e -erformance securit#A -ursuant to -aragra-+ 2.3". 2.12.! T+e tender securit# ma# be forfeitedH 8

:a< 4f a tenderer 8i"+,ra8! its tender ,%ring t+e -eriod of tender 1alidit# s-ecified b# t+e -rocuring entit# on t+e Tender ormK or :b< 4n t+e case of a successful tendererA if t+e tenderer failsH :i< to sign t+e contract in accordance *it+ -aragra-+ 3" $r :ii< to furnis+ -erformance securit# in accordance *it+ -aragra-+ 31. :c< 4f t+e tenderer re6ectsA correction of an error in t+e tender.

@462 Hali,i"* $( Ten,er! 2.13.1 Tenders s+all remain 1alid for '" da#s or as s-ecified in t+e in1itation to tender after date
of tender o-ening -rescribed b# t+e .rocuring entit#A -ursuant to -aragra-+ 2.18. A tender 1alid for a s+orter -eriod s+all be re6ected b# t+e .rocuring entit# as nonres-onsi1e. 2.13.2 4n e/ce-tional circumstancesA t+e .rocuring entit# ma# solicit t+e Tenderer3s consent to an e/tension of t+e -eriod of 1alidit#. T+e reDuest and t+e res-onses t+ereto s+all be made in *riting. T+e tender securit# -ro1ided under -aragra-+ 2.12 s+all also be suitabl# e/tended. A tenderer ma# refuse t+e reDuest *it+out forfeiting its tender securit#. A tenderer granting t+e reDuest *ill not be reDuired nor -ermitted to modif# its tender.

@46> F$r.a" an, Signing $( Ten,er 2.14.1 T+e tenderer s+all -re-are t*o co-ies of t+e tenderA clearl# / mar)ing eac+ F,04542AL
TE2DE0G and FC,.9 , TE2DE0AG as a--ro-riate. 4n t+e e1ent of an# discre-anc# bet*een t+emA t+e original s+all go1ern. 2.14.2 T+e original and all co-ies of t+e tender s+all be t#-ed or *ritten in indelible in) and s+all be signed b# t+e tenderer or a -erson or -ersons dul# aut+oriJed to bind t+e tenderer to t+e contract. All -ages of t+e tenderA e/ce-t for unamended -rinted literatureA s+all be initialed b# t+e -erson or -ersons signing t+e tender. 2.14.3 T+e tender s+all +a1e no interlineationsA erasuresA or o1er*riting e/ce-t as necessar# to correct errors made b# t+e tendererA in *+ic+ case suc+ corrections s+all be initialed b# t+e -erson or -ersons signing t+e tender.

@46C Sealing an, Mar/ing $( Ten,er! 2.15.1 T+e tenderer s+all seal t+e original and eac+ co-# of t+e tender in se-arate en1elo-esA dul#
mar)ing t+e en1elo-es as IORIGINALG and ICOPY.G T+e en1elo-es s+all t+en be sealed in an outer en1elo-e. T+e inner and outer en1elo-es s+allH '

:a< be addressed to t+e .rocuring entit# at t+e address gi1en in t+e in1itation to tender :b< bearA tender number and name in t+e in1itation to tender and t+e *ordsH IDO NOT OPEN BEFORE 6?TH N$ve.:er, @762 a" 67477 a4.4 2.15.3 T+e inner en1elo-es s+all also indicate t+e name and address of t+e tenderer to enable t+e tender to be returned uno-ened in case it is declared FlateG. M 2.15.4 4f t+e outer en1elo-e is not sealed and mar)ed as reDuired b# -aragra-+ 2.15.2A t+e .rocuring entit# *ill assume no res-onsibilit# for t+e tender3s mis-lacement or -remature o-ening.

@46D Dea,line ($r S%:.i!!i$n $( Ten,er! 2.16.1Tenders


must be recei1ed b# t+e .rocuring entit# at t+e address s-ecified under -aragra-+ 2.15.2 no later t+an 6?TH N$ve.:er, @762 at 67477 a4.4

2.16.2T+e -rocuring entit# ma#A at its discretionA e/tend t+is deadline for t+e submission of tenders b# amending t+e tender documents in accordance *it+ -aragra-+ 6A in *+ic+ case all rig+ts and obligations of t+e -rocuring entit# and candidates -re1iousl# sub6ect to t+e deadline *ill t+ereafter be sub6ect to t+e deadline as e/tended. 2.16.3 7ul)# tenders *+ic+ *ill not fit in t+e tender bo/ s+all be recei1ed b# t+e -rocuring entit# as -ro1ided for in t+e a--endi/.

@46E M$,i(i a"i$n an, 8i"+,ra8al $( "en,er! 2.1!.1 T+e tenderer ma# modif# or *it+dra* its tender after t+e tender3s submissionA -ro1ided
t+at *ritten notice of t+e modification A including substitution or *it+dra*al of t+e tender3s is recei1ed b# t+e -rocuring entit# -rior to t+e deadline -rescribed for t+e submission of tenders. 2.1!.2 T+e Tenderer3s modification or *it+dra*al notice s+all be -re-aredA sealedA mar)edA and dis-atc+ed in accordance *it+ t+e -ro1isions of -aragra-+ 2.15. A *it+dra*al notice ma# also be sent b# cableA but follo*ed b# a signed confirmation co-#A -ostmar)ed not later t+an t+e deadline for submission of tenders. 2.1!.3 2o tender ma# be modified after t+e deadline for submission of tenders.

2.1!.4 2o tender ma# be *it+dra*n in t+e inter1al bet*een t+e deadline for submission of tenders and t+e e/-iration of t+e -eriod of tender 1alidit# s-ecified b# t+e tenderer on t+e Tender orm. ?it+dra*al of a tender during t+is inter1al ma# result in t+e Tenderer3s forfeiture of its tender securit#A -ursuant to -aragra-+ 2.12.!.

1"

2.1!.5 T+e -rocuring entit# ma# at an# time terminate -rocurement -roceedings before contract a*ard and s+all not be liable to an# -erson for t+e termination. 2.1!.6 T+e -rocuring entit# s+all gi1e -rom-t notice of t+e termination to t+e tenderers and on reDuest gi1e its reasons for termination *it+in 14 da#s of recei1ing t+e reDuest from an# tenderer.

@46F O-ening $( Ten,er! 2.18.1 T+e


.rocuring entit# *ill o-en all tenders in t+e -resence of tenderers3 re-resentati1es *+o c+oose to attendA at 1"."" a.m on 6?TH N$ve.:er, @762 and in t+e location s-ecified in t+e in1itation to tender. T+e tenderers3 re-resentati1es *+o are -resent s+all sign a register e1idencing t+eir attendance.

2.18.3 T+e tenderers3 namesA tender modifications or *it+dra*alsA tender -ricesA discountsA and t+e -resence or absence of reDuisite tender securit# and suc+ ot+er details as t+e .rocuring Entit#A at its discretionA ma# consider a--ro-riateA *ill be announced at t+e o-ening. 2.18.4 T+e -rocuring entit# *ill -re-are minutes of t+e tender o-ening *+ic+ *ill be submitted to t+e tenderers t+at signed t+e tender o-ening register and *ill +a1e made t+e reDuest.

@46? Clari(i a"i$n $( "en,er! 2.1'.1 To assist in t+e e/aminationA e1aluation and com-arison of tenders t+e -rocuring entit#
ma# at its discretionA as) t+e tenderer for a clarification of its tender. T+e reDuest for clarification and t+e res-onse s+all be in *ritingA and no c+ange in t+e -rices or substance s+all be soug+tA offeredA or -ermitted. 2.1'.2 An# effort b# t+e tenderer to influence t+e -rocuring entit# in t+e -rocuring entit#3s tender e1aluationA tender com-arision or contract a*ard decisions ma# result in t+e re6ection of t+e tenderers tender. Com-arison or contract a*ard decisions ma# result in t+e re6ection of t+e tenderers3 tender.

@4@7 Preli.inar* E;a.ina"i$n an, Re!-$n!ivene!! 2.2".1 T+e .rocuring entit# *ill e/amine t+e tenders to determine *+et+er t+e# are com-leteA
*+et+er an# com-utational errors +a1e been madeA *+et+er reDuired securities +a1e been furnis+ed *+et+er t+e documents +a1e been -ro-erl# signedA and *+et+er t+e tenders are generall# in order. 2.2".2 Arit+metical errors *ill be rectified on t+e follo*ing basis. 4f t+ere is a discre-anc# bet*een t+e unit -rice and t+e total -rice t+at is obtained b# multi-l#ing t+e unit -rice and Duantit#A t+e unit -rice s+all -re1ailA and t+e total -rice s+all be corrected. if t+e candidate does not acce-t t+e correction of t+e errorsA its tender *ill be re6ectedA and its tender securit# ma# be forfeited. 4f t+ere is a discre-anc# bet*een *ords and figuresA t+e amount in *ords *ill -re1ail. 11

2.2".3 T+e .rocuring entit# ma# *ai1e an# minor informalit# or nonconformit# or irregularit# in a tender *+ic+ does not constitute a material de1iationA -ro1ided suc+ *ai1er does not -re6udice or affect t+e relati1e ran)ing of an# tenderer. 2.2".4 .rior to t+e detailed e1aluationA -ursuant to -aragra-+ 23A t+e .rocuring entit# *ill determine t+e substantial res-onsi1eness of eac+ tender to t+e tender documents. or -ur-oses of t+ese -aragra-+sA a substantiall# res-onsi1e tender is one *+ic+ conforms to all t+e terms and conditions of t+e tender documents *it+out material de1iations. T+e .rocuring entit#3s determination of a tender3s res-onsi1eness is to be based on t+e contents of t+e tender itself *it+out recourse to e/trinsic e1idence. 2.2".5 4f a tender is not substantiall# res-onsi1eA it *ill be re6ected b# t+e .rocuring entit# and ma# not subseDuentl# be made res-onsi1e b# t+e tenderer b# correction of t+e nonconformit#.

@4@6 C$nver!i$n "$ a !ingle %rren * 2.21.1 ?+ere ot+er currencies are usedA t+e -rocuring entit# *ill con1ert t+ose currencies to
;en#a s+illings using t+e selling e/c+ange rate on t+e date of tender closing -ro1ided b# t+e central ban) of ;en#a.

@4@@ Eval%a"i$n an, $.-ari!$n $( "en,er!4 2.22.1 T+e -rocuring entit# *ill e1aluate and com-are t+e tenders *+ic+ +a1e been determined to
be substantiall# res-onsi1eA -ursuant to -aragra-+ 2.2" 2.22.2 T+e com-arison s+all be of t+e -rice including all costs as *ell as duties and ta/es -a#able on all t+e materials to be used in t+e -ro1ision of t+e ser1ices. 2.22.3 T+e .rocuring entit#3s e1aluation of a tender *ill ta)e into accountA in addition to t+e tender -riceA t+e follo*ing factorsA in t+e manner and to t+e e/tent indicated in -aragra-+ 2.22.4 and in t+e tec+nical s-ecificationsH :a< o-erational -lan -ro-osed in t+e tenderK :b< de1iations in -a#ment sc+edule from t+at s-ecified in t+e %-ecial Conditions of ContractK 2.22.4 .ursuant to -aragra-+ 22.3 t+e follo*ing e1aluation met+ods *ill be a--liedH :a< Operational Plan. T+e .rocuring entit# reDuires t+at t+e ser1ices under t+e 4n1itation for Tenders s+all be -erformed at t+e time s-ecified in t+e %c+edule of 0eDuirements. Tenders offering to 12

-erform longer t+an t+e -rocuring entit#3s reDuired deli1er# time *ill be treated as non= res-onsi1e and re6ected. :b< Deviation in payment schedule. Tenderers s+all state t+eir tender -rice for t+e -a#ment on a sc+edule outlined in t+e s-ecial conditions of contract. Tenders *ill be e1aluated on t+e basis of t+is base -rice. Tenderers areA +o*e1erA -ermitted to state an alternati1e -a#ment sc+edule and indicate t+e reduction in tender -rice t+e# *is+ to offer for suc+ alternati1e -a#ment sc+edule. T+e .rocuring entit# ma# consider t+e alternati1e -a#ment sc+edule offered b# t+e selected tenderer. 2.22.5 T+e tender e1aluation committee s+all e1aluate t+e tender *it+in 3" da#s from t+e date of o-ening t+e tender. 2.22.6 To Dualif# for contract a*ardsA t+e tenderer s+all +a1e t+e follo*ingH= :a< :b< :c< 2ecessar# DualificationsA ca-abilit# e/-erienceA ser1icesA eDui-ment and facilities to -ro1ide *+at is being -rocured. Legal ca-acit# to enter into a contract for -rocurement %+all not be insol1entA in recei1ers+i-A ban)ru-t or in t+e -rocess of being *ound u- and is not t+e sub6ect of legal -roceedings relating to t+e foregoing %+all not be debarred from -artici-ating in -ublic -rocurement.

:d<

@4@24 C$n"a "ing "+e -r$ %ring en"i"* 2.23.1 %ub6ect to -aragra-+ 2.1'A no tenderer s+all contact t+e -rocuring entit# on an# matter
relating to its tenderA from t+e time of t+e tender o-ening to t+e time t+e contract is a*arded. 2.23.2 An# effort b# a tenderer to influence t+e -rocuring entit# in its decisions on tender e1aluation tender com-arison or contract a*ard ma# result in t+e re6ection of t+e tenderers tender.

@4@> A8ar, $( C$n"ra " a< P$!" J%ali(i a"i$n


13

2.24.1 4n t+e absence of -re=DualificationA t+e .rocuring entit# *ill determine to its satisfaction
*+et+er t+e tenderer t+at is selected as +a1ing submitted t+e lo*est e1aluated res-onsi1e tender is Dualified to -erform t+e contract satisfactoril#. 2.24.2 T+e determination *ill ta)e into account t+e tenderer3s financial and tec+nical ca-abilities. 4t *ill be based u-on an e/amination of t+e documentar# e1idence of t+e tenderers Dualifications submitted b# t+e tendererA -ursuant to -aragra-+ 2.1.2A as *ell as suc+ ot+er information as t+e .rocuring entit# deems necessar# and a--ro-riate. 2.24.3 An affirmati1e determination *ill be a -rereDuisite for a*ard of t+e contract to t+e tenderer. A negati1e determination *ill result in re6ection of t+e Tenderer3s tenderA in *+ic+ e1ent t+e .rocuring entit# *ill -roceed to t+e ne/t lo*est e1aluated tender to ma)e a similar determination of t+at Tenderer3s ca-abilities to -erform satisfactoril#.

b<

A8ar, Cri"eria
tenderer *+ose tender +as been determined to be substantiall# res-onsi1e and +as been determined to be t+e lo*est e1aluated tenderA -ro1ided furt+er t+at t+e tenderer is determined to be Dualified to -erform t+e contract satisfactoril#. T+e -rocuring entit# reser1es t+e rig+t to acce-t or re6ect an# tender and to annul t+e tendering -rocess and re6ect all tenders at an# time -rior to contract a*ardA *it+out t+ereb# incurring an# liabilit# to t+e affected tenderer or tenderers or an# obligation to inform t+e affected tenderer or tenderers of t+e grounds for t+e -rocuring entit#3s action. 4f t+e -rocuring entit# determines t+at none of t+e tenderers is res-onsi1eK t+e -rocuring entit# s+all notif# eac+ tenderer *+o submitted a tender. A tenderer *+o gi1es false information in t+e tender document about its Dualification or *+o refuses to enter into a contract after notification of contract a*ard s+all be considered for debarment from -artici-ating in future -ublic -rocurement.

2.24.3 %ub6ect to -aragra-+ 2.2' t+e .rocuring entit# *ill a*ard t+e contract to t+e successful

@4@C N$"i(i a"i$n $( a8ar, 2.25.1 .rior to t+e e/-iration of t+e -eriod of tender 1alidit#A t+e .rocuring entit# *ill notif# t+e
successful tenderer in *riting t+at its tender +as been acce-ted. 2.25.2 T+e notification of a*ard *ill signif# t+e formation of t+e Contract sub6ect to t+e signing of t+e contract bet*een t+e tenderer and t+e -rocuring entit# -ursuant to clause 2.2'. %imultaneousl# t+e ot+er tenderers s+all be notified t+at t+eir tenders +a1e not been successful.

14

2.25.3 8-on t+e successful Tenderer3s furnis+ing of t+e -erformance securit# -ursuant to -aragra-+ 31A t+e .rocuring entit# *ill -rom-tl# notif# eac+ unsuccessful Tenderer and *ill disc+arge its tender securit#A -ursuant to -aragra-+ 2.12

@4@D Signing $( C$n"ra " 2.26.1 At t+e same time as t+e .rocuring entit# notifies t+e successful tenderer t+at its tender +as
been acce-tedA t+e .rocuring entit# *ill simultaneousl# inform t+e ot+er tenderers t+at t+eir tenders +a1e not been successful. 2.26.2 ?it+in fourteen :14< da#s of recei-t of t+e Contract ormA t+e successful tenderer s+all sign and date t+e contract and return i" to t+e .rocuring entit#. 2.26.3 T+e -arties to t+e contract s+all +a1e it signed *it+in 3" da#s from t+e date of notification of contract a*ard unless t+ere is an administrati1e re1ie* reDuest.

@4@E Per($r.an e Se %ri"* 2.2!.1 ?it+in t+irt# :3"< da#s of t+e recei-t of notification of a*ard from t+e .rocuring entit#A t+e
successful tenderer s+all furnis+ t+e -erformance securit# in accordance *it+ t+e Conditions of ContractA in t+e .erformance %ecurit# orm -ro1ided in t+e tender documentsA or in anot+er form acce-table to t+e .rocuring entit#. 2.2!.2 ailure of t+e successful tenderer to com-l# *it+ t+e reDuirement of -aragra-+ 2.2' or -aragra-+ 2.3".1 s+all constitute sufficient grounds for t+e annulment of t+e a*ard and forfeiture of t+e tender securit#A in *+ic+ e1ent t+e .rocuring entit# ma# ma)e t+e a*ard to t+e ne/t lo*est e1aluated or call for ne* tenders.

@4@F C$rr%-" $r Fra%,%len" Pra "i e! 2.28.1 T+e


.rocuring entit# reDuires t+at tenderers obser1e t+e +ig+est standard of et+ics during t+e -rocurement -rocess and e/ecution of contracts. A tenderer s+all sign a declaration t+at +e +as not and *ill not be in1ol1ed in corru-t or fraudulent -ractices. T+e -rocuring entit# *ill re6ect a -ro-osal for a*ard if it determines t+at t+e tenderer recommended for a*ard +as engaged in corru-t or fraudulent -ractices in com-eting for t+e contract in DuestionK urt+erA a tenderer *+o is found to +a1e indulged in corru-t or fraudulent -ractices ris)s being debarred from -artici-ating in -ublic -rocurement in ;en#a.

A--en,i; "$ in!"r% "i$n! "$ "en,erer!


T+e follo*ing information for -rocurement of ser1ices s+all com-lement or amend t+e -ro1isions of t+e instructions to tenderers. ?+ere1er t+ere is a conflict bet*een t+e -ro1isions of t+e 15

instructions to tenderers and t+e -ro1isions of t+e a--endi/A t+e -ro1isions of t+e a--endi/ +erein s+all -re1ail o1er t+ose of t+e instructions to tenderers ITT 2.1.1 2.1.3 2.4.1 Par"i %lar! $( a--en,i; "$ in!"r% "i$n! "$ "en,erer! .articulars of eligible tenderersK Y$%"+, K$.en an, Per!$n! 8i"+ ,i!a:ili"*4 A 6oint &entureA consortium or an association is a--licable. All -arties s+all be 6ointl# and se1erall# liableNYES T+e address for clarification of Tender documents is AttentionH T+e Hea, S%--l* C+ain Manage.en", Mini!"r* $( E,% a"i$n S ien e an, Te +n$l$g*, #$g$$ H$%!e B, Hara.:ee Aven%e P4O B$; 277>7)77677 NAIROBI) KENYA Tele-+oneH O@C> 7@7 26FCF6 Electronic mail addressH --oPeducation.go.)e .eriod to res-ond to reDuest for clarification Seven Days .eriod -rior to deadline for submission of Tenders for t+e Tenderers to reDuest clarifications !" days. T+e Language of all corres-ondence and documents related to t+e Tender isH Engli!+ T+e -ri e !+all :e (i;e,4 .articulars of ot+er currencies allo*edH .rices to be Duoted in Ken*a S+illing! %-ecif# t+e target grou- for -reference or reser1ations Q Y$%"+, K$.en an, Per!$n! 8i"+ ,i!a:ili"*4 A""a + "en,er !e %ring ,e lara"i$n ($r. ,%l* (ille, Cer"i(i a"e $( Regi!"ra"i$n (r$. "+e Na"i$nal Trea!%r* Evi,en e "+a" "+e (ir. +a! E7L .e.:er!+i- $( *$%"+ $r -er!$n! 8i"+ ,i!a:ili"* an, lea,er!+i- i! 677L *$%"+ an, -er!$n! 8i"+ ,i!a:ili"*. .articulars of eligibilit# and Dualifications documents of e1idence reDuired. A""a + er"i(i a"e $( regi!"ra"i$nA in $r-$ra"i$n4 A""a + l$ al a%"+$ri"* "ra,ing li en!e Ta; $.-lian e er"i(i a"e M%!" !%:.i" $-* $( NSSF $.-lian e er"i(i a"e $r evi,en e $( regi!"ra"i$n M%!" !%:.i" $-* $( NHIF C$.-lian e er"i(i a"e $r evi,en e $( re.i""an e $( e.-l$*ee! NHIF $n"ri:%"i$n! .articulars of tender securit# if a--licableK = A "en,er ,e lara"i$n ($r.. Tender &alidit#H 12" da#s from t+e date of t+e o-ening 2umber of co-iesH 6 $riginal M @ $-* Deadline for submission of tendersH The #ead o$ Supply Chain %ana&ement Services, %inistry o$ Education science and Technolo&y, 'o&oo #ouse (B) , #aram*ee +venue, P.O Bo, -""."/""!"" 16

2.4.2 2.6.1 2.'.3 2.1"

2.11

2.12.1 2.13.1 2.14.2 2.16.1

0+1ROB1/ 2E0Y+ T+e ,ea,line ($r :i, !%:.i!!i$n i!B Da"eB T%e!,a* 6?TH N$ve.:er, @762 Ti.eB!".""am local time Tender nameH = .ro1ision of cleaning %er1ices T+e identification number of t+e bidding -rocess isH 0CB3%OEST3 .3 4"!- 5 4"!.. T+e deadline for Tender submission is a< Da# T%e!,a* b< Date 6?TH N$ve.:er, @762 Time !".""am local time T+e Tender o-ening s+all ta)e -lace atH %inistry o$ Education Science and Technolo&y, 'o&oo #ouse B , #aram*ee +venue, 0airo*i / 2enya 4nd 6loor Con$erence Room, Da"eB T%e!,a* 6?TH N$ve.:er, @7624 Ti.eB !".""am local time. T+e .reliminar# e1aluation s+all beH Man,a"$r* reJ%ire.en"! 1MR3 NBB A" "+i! !"age, "+e "en,erer'! !%:.i!!i$n 8ill ei"+er :e re!-$n!ive $r n$n) re!-$n!ive i4e4 YESANO Ba!i!4 T+e n$n)re!-$n!ive !%:.i!!i$n! 8ill :e eli.ina"e, (r$. "+e en"ire eval%a"i$n -r$ e!! an, 8ill n$" :e $n!i,ere, (%r"+er4 SAN ReJ%ire.en"! Re!-$n!ive $r N$" $4 Re!-$n!ive 1. (ust submit a co-# of certificate of registration > incor-oration 2. (ust submit a co-# of 1alid ta/ com-liance certificate 3. (ust fill t+e -rice sc+edule in t+e format -ro1ided 4. (ust fill t+e form of tender in t+e format -ro1ided 5. (ust submit a dull# filled u- confidential business Duestionnaire in t+e format -ro1ided 6. Dul# filled and signed tender securing declaration !. (ust -ro1ide e1idence of *or)ers com-ensation insurance -olic#> A co-# of *or)ers in6uries benefit insurance co1er > .rofessional indemnit# insurance -olic# 8. (ust submit co-# of 2%% com-liance certificate or e1idence of registration '. (ust submit co-# of 2B4 Com-liance certificate or e1idence of remittance of em-lo#ees 2B4 contributions 1". %ite 1isit filled and signed b# (,E%T re-resentati1e for t+e lots Duoted. 11. A registration certificate from t+e rele1ant go1ernment bod#. 12. Clearance certificate from t+e #out+ enter-rise fund if #ou are #out+K ?omen 5ender Directorate if a ?omanK and Certification from 2ational Council for .ersons *it+ Disabilit# if #ou are a -erson *it+ Disabilit#. 13. Co-# of a C012 searc+ s+o*ing list of Directors. An 1!

2.18.2

2.2".1

14. 2.2".2 :a< :b<

:c< :d<

enter-rise o*ned b# 9out+A ?omen or -ersons *it+ disabilities s+all +a1e at least !"L members+i- of #out+A *omen or -ersons *it+ disabilities and t+e leaders+i- s+all be 1""L #out+A *omen and -ersons *it+ disabilit#A res-ecti1el#. Attac+ t+eir co-ies of t+e 2ational 4dentit# Card> .ass-ort C$rre "i$n $( Ari"+.e"i al Err$r! ?+ere t+ere are errors bet*een t+e total of t+e amounts gi1en under t+e column for t+e -rice brea)do*n and t+e amount gi1en under t+e Total .riceA t+e former s+all -re1ail and t+e latter *ill be corrected accordingl# 4f t+ere is a discre-anc# bet*een t+e unit -rice and t+e total -rice t+at is obtained b# multi-l#ing t+e unit -rice and Duantit#A t+e unit -rice s+all -re1ail and t+e total -rice s+all be correctedA unless in t+e o-inion of t+e .urc+aser t+ere is an ob1ious mis-lacement of t+e decimal -oint in t+e unit -riceA in *+ic+ case t+e total -rice as Duoted s+all go1ern and t+e unit -rice s+all be correctedK 4f t+ere is an error in a total corres-onding to t+e addition or subtraction of subtotalsA t+e subtotals s+all -re1ail and t+e total s+all be correctedK and 4f t+ere is a discre-anc# bet*een *ords and figuresA t+e amount in *ords s+all -re1ailA unless t+e amount e/-ressed in *ords is related to an arit+metic errorA in *+ic+ case t+e amount in figures s+all -re1ail sub6ect to :a< and :b< abo1e.

2.21.1

2.22.6

Tenderers allo7ed to 8uote $or one or more lots as indicated in t+e sc+edule of reDuirements. T+e currenc# t+at s+all be used for bid e1aluation and com-arison -ur-oses to con1ert all bid -rices e/-ressed in 1arious currencies into a single currenc# isH 2enya Shillin&s T+e !$%r e $( e; +ange ra"e !+all :e The Central Ban9 o$ 2enya. T+e date for t+e e/c+ange rate s+all beH T+e bid closing da# T%e!,a* 6?TH N$ve.:er, @762 Criteria for bid tec+nical e1aluation and com-arisonH NOTEB Onl* :i,,er! 8+$ ! $re C> Mar/! 1D7L3 an, a:$ve 8ill :e $n!i,ere, ($r (inan ial eval%a"i$n4 T+$!e 8+$ ! $re :el$8 C> .ar/! 1D7L3 !+all :e eli.ina"e, a" "+i! !"age (r$. "+e en"ire eval%a"i$n -r$ e!! an, 8ill n$" :e $n!i,ere, (%r"+er4 SAN$ Eval%a"i$n A""ri:%"e! Keig+"ing S $re! Ma; S $re! 1 Attac+ com-an# -rofile. Com-an# .rofile Q 5 mar)s 5 2 .ro1ide a list of clients and 5 clients *it+ recommendation 15 references to *+ic+ t+e com-an# letters from t+e clients Q 3 +as done similar *or). mar)s eac+ Less t+an 5 clients Q 2 mar)s eac+ List of clients *it+ out letters = 1 mar)s eac+ Details of at least 3 certifications and>or training *it+ -roof Q 1" mar)s

.ro1ide details of an# rele1ant certifications and>or trainings. %uc+ certifications > training ma# be for #our com-an# or for #our 18

1"

indi1idual staff as rele1ant to -ro1iding cleaning ser1ices. +ttach evidence Certificates of good conduct

Details of 3 certifications *it+out -roof Q 5 mar)s 1" .ro1ide co-ies of certificates of good conduct from t+e ;en#a .oliceA Criminal 4n1estigation De-artment for at least 1" staff members Q 1 mar)s eac+ 1" .ro1ide details > list of at least ten :1"< eDui-ments and accessories and e/-lain *+at t+e# *ill be used for. :! mar9s $or each;

'

1" 11 12 13

Cleaning eDui-ment and -rotecti1e gear> accessories o*ned b# t+e firm OR +ired and to be directl# assigned to (oE during t+e contract -eriod :attach evidence o$ o7nership or a&reement $or hirin& the e8uipment; .+#sical facilities = .ro1ide details of -+#sical address and contacts Q attach evidence 2o. of cleaning staff to be de-lo#ed directl# to (oE. Attac+ confirmation letter. .ro1ide 3 rele1ant orders > contracts from different cor-orate > go1ernment ministr# > de-artment *it+ 1alues of at least ;s+ 2""A """."" eac+. .rotecti1e gear to be used for cleaning *indo*s on t+e sites Detergents > c+emical to be used for cleaning ollo* u- c+ec) sc+edule :date time E -erson res-onsible< ?or) -rogram > o-eration -lan > sc+edule of cleaning > *or) -lan

Details of -+#sical address and contacts *it+ co-# of title deedA lease document or latest utilit# bill. Confirmation letters for indicating t+e 2o. of staff for eac+ site Duoted. 3 rele1ant orders *it+ 1alue of ;s+ 2""A""" Q 2 mar)s eac+ ,rders *it+ 1alues less t+an ;s+ 2""A""" Q 1 mar) eac+ .ro1ide list .ro1ide list .ro1ide details

5 ! 3

.ro1ide details as indicated on 4 s-ecial conditions of contract Q O"+er C$n,i"i$n! 6 '"

%ubmit ban) statement for t+e last 1 mar) for eac+ mont+ 6 mont+s and ban) details Total Finan ial S $re 1FS3 T+e formulae for determining t+e inancial %core : %< s+all be as follo*sK= % I 1"" R m> *+ere % is t+e financial scoreK m is t+e lo*est bidders and 1'

14

is t+e

-rice of t+e bidder under consideration. Combined tec+nical and financial scores :%< 7idders *ill be ran)ed according to t+eir combined tec+nical :T%< and inancial : %< scores using t+e *eig+t :TI t+e *eig+t gi1en to t+e Tec+nical .ro-osalH .I t+e *eig+t gi1en to t+e inancial .ro-osalH T O - I 1< indicated belo*. T+e combined tec+nical and financial scoreA %A s+all be calculated as follo*sH= % I T% / T L O % / . L ?eig+ting T I ".8 . I ".2 T+e :i,,er 8i"+ "+e +ig+e!" $.:ine, "e +ni al an, (inan ial ! $re !+all :e $n!i,ere, ($r a8ar,4 .articulars of -ost Q Dualification if a--licable Q 2>A .articulars of -erformance securit# if a--licable. = ;s+ ;s+ 2""A"""."" from a re-utable financial institution.

2.24.1 2.2!.1

SECTION IIIB GENERAL CONDITIONS OF CONTRACT

2"

246 De(ini"i$n!
4n t+is contract t+e follo*ing terms s+all be inter-reted as indicatedH a< FT+e contractG means t+e agreement entered into bet*een t+e .rocuring entit# and t+e tenderer as recorded in t+e Contract orm signed b# t+e -artiesA including all attac+ments and a--endices t+ereto and all documents incor-orated b# reference t+erein. b< FT+e Contract .riceG means t+e -rice -a#able to t+e tenderer under t+e Contract for t+e full and -ro-er -erformance of its contractual obligations. c< FT+e ser1icesG means ser1ices to be -ro1ided b# t+e contractor including materials and incidentals *+ic+ t+e tenderer is reDuired to -ro1ide to t+e .rocuring entit# under t+e Contract. d< FT+e .rocuring entit#G means t+e organiJation sourcing for t+e ser1ices under t+is Contract. e< FT+e contractor means t+e indi1idual or firm -ro1iding t+e ser1ices under t+is Contract. f< F5CCG means general conditions of contract contained in t+is section g< F%CCG means t+e s-ecial conditions of contract +< FDa#G means calendar da#

24@ A--li a"i$n


T+ese 5eneral Conditions s+all a--l# to t+e e/tent t+at t+e# are not su-erceded b# -ro1isions of ot+er -art of contract.

242 S"an,ar,! 3.3.1 T+e ser1ices -ro1ided under t+is Contract s+all conform to t+e ! standards mentioned in
t+e %c+edule of reDuirements

24C Pa"en" Rig+"'!


T+e tenderer s+all indemnif# t+e .rocuring entit# against all t+ird=-art# claims of infringement of -atentA trademar)A or industrial design tig+ts arising from use of t+e ser1ices under t+e contract or an# -art t+ereof .

21

24D Per($r.an e Se %ri"*


?it+in t*ent# eig+t :28< da#s of recei-t of t+e notification of Contract a*ardA t+e successful tenderer s+all furnis+ to t+e .rocuring entit# t+e -erformance securit# *+ere a--licable in t+e amount s-ecified in %-ecial Conditions of Contract. 3.6.2 T+e -roceeds of t+e -erformance securit# s+all be -a#able to t+e .rocuring entit# as com-ensation for an# loss resulting from t+e Tenderer3s failure to com-lete its obligations under t+e Contract. T+e -erformance securit# s+all be denominated in t+e currenc# of t+e ContractA or in a freel# con1ertible currenc# acce-table to t+e .rocuring entit# and s+all be in t+e form of H a< Cas+. b< A ban) guarantee. c< %uc+ insurance guarantee a--ro1ed b# t+e Aut+orit#. d< Letter of credit. 3.6.4 T+e -erformance securit# *ill be disc+arged b# t+e -rocuring entit# and returned to t+e candidate not later t+an t+irt# :3"< da#s follo*ing t+e date of com-letion of t+e tenderer3s -erformance of obligations under t+e contractA including an# *arrant# obligations under t+e contract.

3.6.3

24E In!-e "i$n! an, Te!"! 3.!.1 T+e .rocuring entit# or its re-resentati1e s+all +a1e t+e rig+t to ins-ect and>or to test t+e
ser1ices to confirm t+eir conformit# to t+e Contract s-ecifications. T+e .rocuring entit# s+all notif# t+e tenderer in *ritingA in a timel# mannerA of t+e identit# of an# re-resentati1es retained for t+ese -ur-oses. 3.!.2 T+e ins-ections and tests ma# be conducted on t+e -remises of t+e tenderer or its subcontractor:s<. 4f conducted on t+e -remises of t+e tenderer or its subcontractor:s<A all reasonable facilities and assistanceA including access to dra*ings and -roduction dataA s+all be furnis+ed to t+e ins-ectors at no c+arge to t+e .rocuring entit#. %+ould an# ins-ected or tested ser1ices fail to conform to t+e %-ecificationsA t+e .rocuring entit# ma# re6ect t+e ser1icesA and t+e tenderer s+all eit+er re-lace t+e re6ected ser1ices or ma)e alterations necessar# to meet s-ecification reDuirements free of cost to t+e .rocuring entit#. 2ot+ing in -aragra-+ 3.! s+all in an# *a# release t+e tenderer from an# *arrant# or ot+er obligations under t+is Contract.

3.!.3

3.!.4

22

24F Pa*.en" 3.8.1 T+e met+od and conditions of -a#ment to be made to t+e tenderer under t+is Contract s+all
be s-ecified in %CC

24? Pri e!
.rices c+arged b# t+e contractor for ser1ices -erformed under t+e Contract s+all notA *it+ t+e e/ce-tion of an# .rice ad6ustments aut+oriJed in %CCA 1ar# from t+e -rices b# t+e tenderer in its tender or in t+e -rocuring entit#3s reDuest for tender 1alidit# e/tension as t+e case ma# be. 2o 1ariation in or modification to t+e terms of t+e contract s+all be made e/ce-t b# *ritten amendment signed b# t+e -arties.

2467 A!!ign.en"
T+e tenderer s+all not assignA in *+ole or in -artA its obligations to -erform under t+is contractA e/ce-t *it+ t+e -rocuring entit#3s -rior *ritten consent.

2467 Ter.ina"i$n ($r De(a%l"


T+e .rocuring entit# ma#A *it+out -re6udice to an# ot+er remed# for breac+ of ContractA b# *ritten notice of default sent to t+e tendererA terminate t+is Contract in *+ole or in -artH a< if t+e tenderer fails to -ro1ide an# or all of t+e ser1ices *it+in t+e -eriod:s< s-ecified in t+e ContractA or *it+in an# e/tension t+ereof granted b# t+e .rocuring entit#. b< if t+e tenderer fails to -erform an# ot+er obligation:s< under t+e Contract. c< if t+e tendererA in t+e 6udgment of t+e .rocuring entit# +as engaged in corru-t or fraudulent -ractices in com-eting for or in e/ecuting t+e Contract. d< 4n t+e e1ent t+e .rocuring entit# terminates t+e Contract in *+ole or in -artA it ma# -rocureA u-on suc+ terms and in suc+ manner as it deems a--ro-riateA ser1ices similar to t+ose undeli1eredA and t+e tenderer s+all be liable to t+e .rocuring entit# for an# e/cess costs for suc+ similar ser1ices.

246@ Ter.ina"i$n $( in!$lven *


T+e -rocuring entit# ma# at t+e an# time terminate t+e contract b# gi1ing *ritten notice to t+e contractor if t+e contractor becomes ban)ru-t or ot+er*ise insol1ent. 4n t+is e1entA termination *ill be *it+out com-ensation to t+e contractorA -ro1ided t+at suc+ termination *ill not -roduce or affect an# rig+t of action or remed#A *+ic+ +as accrued or *ill accrue t+ereafter to t+e -rocuring entit#. 23

2462 Ter.ina"i$n ($r $nvenien e 3.13.1 T+e -rocuring entit# b# *ritten notice sent to t+e contractor ma# terminate t+e contract in
*+ole or in -artA at an# time for its con1enience. T+e notice of termination s+all s-ecif# t+at t+e termination is for t+e -rocuring entit# con1enienceA t+e e/tent to *+ic+ -erformance of t+e contractor of t+e contract is terminated and t+e date on *+ic+ suc+ termination becomes effecti1e. 3.13.2 or t+e remaining -art of t+e contract after termination t+e -rocuring entit# ma# elect to cancel t+e ser1ices and -a# to t+e contractor on agreed amount for -artiall# com-leted ser1ices.

246> Re!$l%"i$n $( ,i!-%"e!


T+e -rocuring entit#3s and t+e contractor s+all ma)e e1er# effort to resol1e amicabl# b# direct informal negotiations an# disagreement or dis-ute arising bet*een t+em under or in connection *it+ t+e contract. 4f after t+irt# :3"< da#s from t+e commencement of suc+ informal negotiations bot+ -arties +a1e been unable to resol1e amicabl# a contract dis-ute eit+er -art# ma# reDuire t+at t+e dis-ute be refered for resolution to t+e formal mec+anisms s-ecified in t+e %CC.

246C G$verning Lang%age


T+e contract s+all be *ritten in t+e Englis+ language. All corres-ondence and ot+er documents -ertaining to t+e contractA *+ic+ are e/c+anged b# t+e -artiesA s+all be *ritten in t+e same language.

246D F$r e MaNe%re


T+e contractor s+all not be liable for forfeiture of its -erformance securit#A or termination for default if and to t+e e/tent t+at its dela# in -erformance or ot+er failure to -erform its obligations under t+e Contract is t+e result of an e1ent of orce (a6eure.

246E A--li a:le La84


T+e contract s+all be inter-reted in accordance *it+ t+e la*s of ;en#a unless ot+er*ise s-ecified in t+e %CC

246F N$"i e!
An# notices gi1en b# one -art# to t+e ot+er -ursuant to t+is contract s+all be sent to t+e ot+er -art# b# -ost or b# fa/ or E=mail and confirmed in *riting to t+e ot+er -art#3s address s-ecified in t+e %CC A notice s+all be effecti1e *+en deli1ered or on t+e notices effecti1e dateA *+ic+e1er is later. 24

SECT1O0 1< SPEC1+= CO0D1T1O0S O6 CO0TR+CT


4.1
4.2 %-ecial conditions of contract s+all su--lement t+e general conditions of contractA *+ere1er t+ere is a conflict bet*een t+e 5CC and t+e %CCA t+e -ro1isions of t+e %CC +erein s+all -re1ail o1er t+ose in t+e 5CC. %-ecial conditions of contract *it+ reference to t+e general conditions of contract. 5CC 3.6 3.8 3.' 3.14 3.1! 3.18 %-ecial conditions of contract %-ecif# -erformance securit# if a--licable Q .erformance securit# of ;s+ 2""A"""."" from a re-utable financial institution. %-ecif# met+od and conditions of -erformance Q 2>A %-ecif# -rice ad6ustments allo*ed Q 2>A %-ecif# resolution of dis-utes= b# arbitration %-ecif# a--licable la* Q la*s of ;en#a 4ndicate addresses of bot+ -arties CL4E2TH TBE .042C4.AL %EC0ETA09A (424%T09 , ED8CAT4,2A %C4E2CE E TECB2,L,59 ..,. 7,R 3""4" Q ""2"" 2A40,74 C,2T0ACT,0H

O"+er $n,i"i$n!< T+e -rices Duoted s+ould be 1alid for 12 mont+s. Contractor s+ould -ro1ide ,e"ail! A 8$r/ -lan of +o* +e>s+e intends to e/ecute t+e contract and s+ould as a minimum contain t+e follo*ingH 1. A *or) sc+eme s-ecif#ing t+e dail# and ot+er -eriodic freDuenc# *it+ *+ic+ t+e contractor intends to e/ecute t+e main tas) for eac+ area or surface relating to t+e ser1ice to be contracted. 2. an organiJation c+art indicating man -o*er strengt+ 3. An illustration of +o* t+e eDui-ment *ill be de-lo#ed in relation to s-ecific areas >surface of t+e ser1ice to be contracted. 4ndicate t+e *or) -lanK ?+ic+ s+ould include a< 2umber of staff to be de-lo#ed in eac+ s-ecific areas of ser1ice as -ro1ided in t+e %co-e of ?or) %c+edules. T+is s+all include t+eir intended *age rateA *+ic+ s+all be in accordance to t+e labour la*. Attac+ e1idence e.g. -a#roll and>or -a#s li-s for *age rates -aid for at least 3" *or)ers. b< Training %c+edule c< A %u-er1isor dail# c+ec)list d< EDui-ment and (ac+ines to be used to ac+ie1e intended -ur-ose in all areas. e< Emergenc# or contingenc# measures in terms of staffing for an# e1entualit#. f< T#-e of c+emicals and detergents to be used. 4. Cleaning sc+edules

25

SECTION HB DESCRIPTION OF SERHICES


Cleaning %er1ices for @ogoo Bouse C73 :11 floors< and ot+er s-ecified sites *ill be as s-ecified in t+e sc+edule of -rices. T+e contract duration *ill be 12 mont+s. Buman and en1ironmentall# friendl# cleaning -roducts to be used.

H%.an Re!$%r eAPer!$nnel4 1. Managing Dire "$rA Pr$-rie"$r (ust +a1e a minimum of fi1e :12o< #ears e/-erience in -ro1iding cleaning ser1ices to -ublic > -ri1ate institutions of similar com-le/it#. .rofessional training in cleaning ser1ices *ill be an added ad1antage :attac+ certificate<. 2. Manager 1Tea. Lea,er3 %+ould be a +older of at least form four certificates. (ust +a1e a certificate in Bouse)ee-ing > institutional management. At least 5 #ears3 e/-erience in cleaning ser1ices and -roof b# -ro1iding co-ies of credentials. (ust +a1e attended a course in customer care > +uman relations. .ro1ide certificate of attendance. 3. E.-l$*ee! >4 (ust +a1e a minimum of form four certificate (ust +a1e e/-erience of at least 2 #ears 0elated course *ill be an added ad1antage. (ust +a1e a certificate of good conduct from t+e Ken*a P$li e4 (ust +a1e P%:li +eal"+ $((i er certificate from (inistr# of +ealt+. Em-lo#ees must be retained for at least 12 mont+s for good deli1er# of ser1ice from e/-erience unless ot+er*ise : Criminal record etc<

Uni($r.A Dre!!ing4 T+e attire must be -resentable and decent. T+e *or)ers MUST be gi1en -rotecti1e attire :i.e. 5lo1esA bootsA +elmetsA gogglesA safet# beltsA noose mas)s etc.< N%.:er $( 8$r/er! ReJ%ire, @ogoo Bouse C73 for 1" floors and ground floor Q 38 cleaners Count# Director of Education at 2#a#o Bouse 14t+ And 15t+ loor Q 3 cleaners 26

C4

;2ATC,( = 82E%C,A 14t+ loor 2ational 7an) 7uilding and %c+ool Audit 8nitA15t+ loor 2ational 7an) 7uilding Q 4 cleaners Directorate of Adult and Continuing Education ;en#a 0einsurance building 8t+and 13t+ floor = 3 cleaners 2ational 4CT 4nno1ation and 4ntegration Centre :243C<A ;en#a %cience Cam-usA %(A%%E 7uildingA 2gong 0oad :,--. 2a)umatt @unction< Q 3 cleaners Tel-osta To*ers Q T&ET = 4 cleaners 8talii Bouse 1"t+A 't+ and 8t+ floorA :D0(D< = ' cleaners 8c+umi Bouse = Directorate ,f 9out+ TrainingA 6t+and !t+floor = 4 cleaners Total cleaners reDuired e/cluding su-er1isors Q 68 cleaners.

2!

SECTION HIB TECHNICAL SPECIFICATIONS

#OGOO HOUSE &B'B AREAS TO BE CLEANED N4BB AREAS IN SG4FT 64 TOILETS AND KITCHEN
LAD4E% ?C 50,82D L,,0 1%T L,,0 22D L,,0 30D L,,0 TB 4 L,,0 5TB L,,0 6TB L,,0 !TB L,,0 8TB L,,0 'TB L,,0 1,TB L,,0 T,TAL 3 2 2 2 2 2 2 2 2 2 2 23 ?B7 2 1 1 1 1 1 1 1 1 1 1 12 A0EA 122 84 84 84 84 84 84 84 84 84 84 '62 %$. T 5E2T% ?C 3 3 3 3 3 3 3 3 3 3 3 33 ?B7 2 2 2 2 2 2 2 2 2 2 2 22 802 2 2 2 2 2 2 2 2 2 2 2 22 A0EA '6 '6 '6 '6 '6 '6 '6 '6 '6 '6 '6 1"56 &4. ?C 1 1 1 1 1 1 1 1 1 1 1 11 ?B7 1 1 1 1 1 1 1 1 1 1 1 11 A0EA 24 24 24 24 24 24 24 24 24 24 24 264 ;4TCBE2 %42;>?. T,. 1 1 1 1 1 1 1 1 1 1 1 11

;4TCBE2
A0EA 48 48 48 48 48 48 48 48 48 48 48 528

24

28

2. S"air!
2oH Total = Area E ire e/its Ducts 3. Kin,$8! E/ternal ?indo*s= Area 4nternal *indo*s T$"al 4. C$rri,$r! Car-eted corridors = Area Car-eted office Q Area 8ncar-eted offices Q Area T$"al C4 Tile! (l$$r $rri,$r! corridor Area and lobbies T$"al 6. Car-ar/ and com-ound and E/ternal stairs =area !. %-ace bet*een com-ound and street = Area 8. Cleaning > N$4 Li("! T$"al area NOTEB ?C ?B7 802 I I I *ater *as+ Band basin urinal I I I I I 3252 sD .ft 36" sD.ft 284"" sD.ft 284"" sD.ft CD F77 !J4(" 24'6 sD.ft 1"81" sD.ft 68342 sD.ft F6,D>F !J4("

I I I

O I

I 11"2" %D.ft I '4"8 %D.ft @7,>@FSJ4(" 2'6!" sD.ft I 22!4 sD.ft 1'2 sD.ft

B34 CO>0TY D1RECTOR O6 ED>C+T1O0 +T 0Y+YO #O>SE !.T# +0D !?T# 6=OOR4 Car-eted area Car-eted area Corridors &4. Area Lift Area %tairs Ladies %anitar# bins 5ents I I I I I I I I 2' 1A3'5 %$ T 13A3'4 %$ T ''6 %$ T 438 %$ T 1A1'6 %$ T !2 %$ T 13" %$ T 2 bins em-t#ing *ee)l# 13" %$ T

?indo* Area C34

1A246

%$ T

Cleanin& Services $or 2natcom/>nesco, !.th 6loor 0ational Ban9 Buildin& I I I O I I I 288 sD.ft 132"%D.ft 132" %D.ft @D>7 SJ4(" 382" %D.ft 33" %D.ft 28" %D.ft

1 S"air! Total area 2 Kin,$8! E/ternal ?indo*s=area 4nternal ?indo*s T$"al 3 O((i e! Car-eted area 8ncar-eted area 4 C$rri,$r Car-eted area

5 Re e-"i$n area Car-eted area 6 Li(" Area .&C Area ! T$ile"! Area 5ents =.&C Ladies=.&C

I I I I

483 %D.ft 224 %D.ft 2"" %D.ft 161 %D.ft

8 Pr$vi!i$n $( Sani"ar* :in .ro1ide=4 sanitar# bins :2 bins in Ladies &4. toilets< :2 bins in ,rdinar# ladies toilets< D34 Cleanin& Services $or School +udit >nit, !?th 6loor 0ational Ban9 Buildin& I I I O 288 sD.ft 132"%D.ft 132" %D.ft @D>7 SJ4("

1 S"air! Total area 2 Kin,$8! E/ternal ?indo*s=area 4nternal ?indo*s =area T$"al

3"

3 O((i e! Car-eted area 8ncar-eted area 4 C$rri,$r 8ncar-eted area 5 Li(" Area .&C Area 6 T$ile"! Area 5ents =.&C Ladies=.&C

I I I

3A64" %D.ft 5!" %D.ft 38" %D.ft

I I I

224 %D.ft 2"" %D.ft 161 %D.ft

! Pr$vi!i$n $( Sani"ar* :in .ro1ide=4 sanitar# bins :2 bins in Ladies &4. toilets< :2 bins in ,rdinar# ladies toilets< E< Cleanin& services $or +dult Education 2enya Reinsurance *uildin& @thand !-th $loor. 64 F"+ (l$$r Car-eted Area Corridor :uncar-eted< @4 62"+ (l$$r Car-eted Area Corridor :car-eted< 24 Kin,$8! F"+ (l$$r E/ternal 225 ft / 6 ft 4nternal 225 ft / 6 ft 62"+ (l$$r E/ternal 244.5 ft / 6 ft 4nternal 244.5 ft / 6 ft 4. Car-eted office 8ncar-eted offices 5. ;itc+ens 6. &4. ?as+room I I 3482.5" %D. ft !"8 %D. ft I 38!3.25 %D. ft !14 %D ft

I I I I I I I I

135" %D ft 135" %D. ft 146! %D. ft 146! %D ft !355.!5 %D. ft '3 %D. ft 133 %D. ft 36 %D. ft

6. Cleanin& services $or 0ational 1CT 1nnovation and 1nte&ration Centre :01-C;, 2enya Science Campus, S%+SSE Buildin&, 0&on& Road :Opp. 0a9umatt 'unction; 1 Kin,$8!

31

E/ternal ?indo*s=area 4nternal ?indo*s =area T$"al 2 O((i e! Tiled area ?ooden Tiled area 3 C$rri,$r! Tiled area 4 ;itc+ens 5 &4. ?as+room 6 Tarmac .ar)ing ! 5rounds for maintenance of 5reen 5rass

I I O I I

332"%D.ft 22" %D.ft @D>7 SJ4(" 3A2"" %D.ft 45" %D.ft

I 38" %D. ft I 25 %D. ft I 136 %D. ft 13"" %D. ft I 31!25 %D. ft

Cleanin& services $or >talii #ouse !"th, Ath and @th $loor, :DR%D 1. Car-ets I 1A814.!5 sD ft 2. Tiles I 3A4"2.55 sD ft Total I C,@6>4EC !J (" 3. ?indo*s I 1A3""."4 sD ft 4. Leat+er sofa set 5 seater 1 2o.

To clean only o$$ices


Cleanin& services $or Telposta PlaBa / T<ET 1. Car-ets I 18"" sD ft 2. Tiles I 5151 sD ft Total I 6'51 !J (" 3. ?indo*s I 4 sD ft 4. Leat+er sofa set

To clean only o$$ices


Cleanin& Services 6or Directorate O$ Youth Trainin&,Cthand Dth$loor >chumi #ouse 1. Car-ets 2. 8ncar-eted *ooden floor area Total I 1"81 sD ft I 26553.8 sD ft I 2!634.81 !J ("

To clean only o$$ices

32

S $-e $( 8$r/
A3 Ki"+in "+e $((i e B%il,ing4 or t+e -ur-ose of maintaining t+e +ig+est standards of cleanliness and +#gieneA t+e *or)s s+ould include t+e follo*ing tas)sH= 0emo1e all rubbis+A dirtA stainA s-illsA blemis+ or foreign ob6ects on or around t+e surface. Ensure t+at all areas are free from foul or un-leasant odour. Ensure t+at all -olis+ed or smoot+ surface retain t+eir original gloss. Collect and dis-ose all rubbis+A dirtA *aste materials or refuse from t+e office to t+e -lace designated for t+is -ur-ose dail#. Dail# dusting of all surfaces including disinfecting of tele-+one +eads and dam- *i-ing. B4 Car-e"e, $((i e! an, $rri,$r &acuum cleaning dail# %+am-ooing e1er# t*o *ee)s 0emo1al of stains Em-t#ing *aste bas)ets dail# O"+er $((i e!A $rri,$r! 8i"+ "ile!, -v $r "erra55$ (l$$r %*ee-ing and mac+ine scrubbing dail# %tri--ing *a/ing and -olis+ing *ee)l# Dr#ing t+e floors Em-t#ing *aste bas)ets dail# Q morning and afternoon Ka!+r$$.! ) 1"$ile"!, %rinal!, 8a!+ :a!in! & !in/!3 %*ee-ing mac+ine scrubbing dail# %tri--ing and *as+ing dail# Disinfecting +and=touc+ facilities 8nbloc)ing drain -i-es %u--l# urinal na-+t+alene coloured balls Em-t#ing sanitar# bins F%rni"%re, ,e!/! an, "a:le! Dusting and dam- *i-ing dail# .olis+ing of tables and des)s Dusting and dam- *i-ing tele-+one and +ead set dail# Disinfecting tele-+one +and set dail# Kin,$8! Dusting and dam- *i-ing dail# Dusting *indo* frames E mullions dail# Disinfecting +andles and fasteners *ee)l#.

C4

D4

E4

F4

33

G4 H4 I4 #.

Li("! Dam- mo--ing and mac+ine scrubbing dail#. ?i-ing mirror clean dail# &acuum cleaning *+ere necessar# E;"ernal !-a e! Dusting rails around stairs and *it+in com-ound %*ee-ing of t+e com-ound dail# %*ee-ing of -a1ementsA -ar)ing ba#sA 1erandasA collection of all litters and dis-osing to designated areas Em-t#ing *aste bin t*ice dail# and dis-osing *aste Cleaning *aste bins and disinfecting dail#. (aintaining an# -lants *it+in. (aintaining grass at 243C grounds :la*n mo*er mac+ine<. S"air!, :al $n* an, (ire e;i"! %*ee-ing and mac+ine scrubbing dail# %tri--ingA *a/ing -olis+ing *ee)l#. T$ile" H*giene

i3 Pr$vi!i$n $( !ani"ar* :in! .ro1ide 35 sanitar# bins:@ogoo Bouse 7 < i< T*o bins in eac+ ladies toilets from ground to 1"t+ floor. ii< ,ne bin for t+e s*itc+board toilet iii< ,ne bin for eac+ &4. toilet on all floors including t+e toilet in room 2o. !12. .ro1ide 4 sanitar# bins :%c+ool Audit 8nit=2ational 7an) 7uilding 15t+ floor i< T*o bins in ladies &4. toilet ii< T*o bins in ,rdinar# ladies .ro1ide 4 sanitar# bins :;2ATC,(=2ational 7an) 7uilding 14t+ floor< i< T*o bin in ladies &4. toilet ii< T*o bin in ordinar# ladies .ro1ide 2 bins in ladies toilet : .DEA% office = 2#a#o Bouse 14t+ and 15t+ floor< .ro1ide 2 bins in ladies toilet: 243C=;en#a %cience< Em-t#ing of bins once a *ee) Cleaning and disinfecting t+e bin t+oroug+l# (o1e t+e bins +#gienicall# in bags -ro-erl# co1ered. ii3 iii3 To c+ec) t+e *or)ing conditions of drainage -i-esA *ater ta-s and re-ort to t+e concerned aut+orit# an# fault# for rectification. Clean mirrorsA dis-ensers and all toilet fittings 34

T+e (inistr# s+all -ro1ide a dail# c+ec) list for t+e cleaning ser1ices. T+e (inistr# s+all do dail# ins-ection on all t+e areas to be cleaned and a re-ort gi1en.

LIST OF CHEMICALS AND MATERIALS USED IN PROHISION OF SERHICES 1. 2. 3. 4. 5. 6. (ulti-ur-ose detergentsH= or general cleaning of all surfaces Disinfectants solutionH= or t+e disinfecting of all surfaces and *as+room

(et+#lated s-irit> dettolH= or cleaning of tele-+one +eads in offices Emulsion -olis+H= or t+e -olis+ing of ..&.C and granite floor

Bea1# Dut# *a/ .olis+H= or -olis+ing of *ooden floors along t+e stair case. ?indo* and glossH = or t+e dail# cleaning of offices *indo*s A -artitions and doors

EGUIPMENTS In,i a"e "+e J%an"i"* $( eJ%i-.en"! availa:le ($r "+e e;e %"i$n $( "+e $n"ra " $n "+e $l%.n -r$vi,e,4 1. 2. 3. 4. 5. 6. !. 8. '. 1". EGUIPMENT loor scrubbers and -olis+ers Dr# &acuum Cleaners ?et and Dr# suction mac+ines (o--ing 7uc)ets (o- Beads Bard 7room %oft broom %Dueegees Dust-an Dusters USE or t+e stri--ing and burnis+ing of +ard floor surfaces or +o1ering of Car-ets in offices or t+e suction of liDuids on dr# surfaces and e/traction of *et s+am-oo on car-ets *+en cleaning or use in cleaning of officesA corridors and toilets or general cleaning of surfaces *it+in t+e building or t+e general s*ee-ing of -ar)ingA dri1e*a#s and *al)*a#s or s*ee-ing of dirt on all floors before mo--ing and general cleaning or t+e s-eed# remo1al of liDuids on floors. or collection and remo1al of litter after s*ee-ing or t+e general cleaning of office furniture and a--aratus 35 GUANTITY

11. 12. 13. 14 15

Ladders E/traction cleaners ?eb (o-s Cradle (ac+ine %carf Bolding

or reac+ing +ig+ -laces during t+e cleaning of *indo*s from t+e outside *all. or cleaning of u-+olster# and s-ot cleaning of car-ets or remo1ing cob*ebs on ceiling or reac+ing +ig+ -laces during t+e cleaning of *indo*s from t+e outside *all. or reac+ing +ig+ -laces during t+e cleaning of *indo*s from t+e outside *all.

N$"eB Cleaner! are n$" all$8e, "$ %!e $-en +an,! 8+ile .$--ing (l$$r! an, 8a!+ r$$.! ,%e "$ +*gieni $n,i"i$n!

36

1ii3 PRICE SCHEDULE FOR SERHICES 0 L$" I 0 #OGOO HOUSE &B' Na.e $( "en,ererPPPPPPPPP4 Ten,er N%.:erPPPPPPP44PagePPPPP$(PPPPPPP44
SNO4 DESCRIPTION #OGOO HSE B TOTAL IN UNIT PRICEA PER MONTH TOTAL PRICE A PER MONTH TOTAL CHARGES A FOR 6@ MONTHS

SG4FT SG FT 1 2 3 4 5 6 ! 8 ' 1" 11 12 13 14 15 16 1! 18 1' 2" 21 Toilets E ;itc+ens 5round loor 1st floor to 1"t+ floor %tairs ire and e/it ducts E/ternal *indo*s 4nternal *indo*s 8ncar-eted corridor Car-eted corridors Car-eted offices 8ncar-eted offices .&C corridors Lobbies Car -ar) com-ound and e/ternal stairs %-ace bet*een com-ound and street Cleaning 4 2o.lift urniture des)s and tables Lift Area :.&C< %anitar# bins 0ece-tion area car-eted &4. *as+room Totals 145 2'" 252 / 1" I 252" 3252 36" 284"" 284"" 24'6 1"81" 68342 11"2" '4"8 2'6!" 22!4 1'2 145 2'" 252" 3252 36" 284"" 284"" 24'6 1"81" 68342 11"2" '4"8 2'6!" 22!4 1'2

35

35

2ame NNNNNNNNNNNNNNNNNNNNNNNN.. in t+e ca-acit# of NNNNNNNNNNNNNNN %ignature of TenderersNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN Dul# aut+oriJed to sign t+e Tender for and on be+alf of NNNNNNNNNNNNNNNNNNNNNNNNNNNNN Dated on NNNNNNNNNNNNNN. da# of NNNNNNNNNNNNN. 2" NNNNNNNNNNNNNN. 0oteE 1n case o$ discrepancy *et7een unit price and total, the unit price shall prevail.

LOT II 0 1KNATCOM, ADULT EDUCATION & SCHOOL AUDIT3


3!

PRICE SCHEDULE FOR SERHICES Na.e $( "en,ererPPPPPPPPP4 Ten,er N%.:erPPPPPPP44PagePPPPP$(PPPPPPP44 SNO4 DESCRIPTION SCHOOLS KNATCOM ADULT TOTAL IN UNIT PRICEA PER MONTH TOTAL PRICE A PER MONTH TOTAL CHARGES A FOR 6@ MONTHS

1. 2. 3. 4. 5. 6. !. 8. '. 1". 11. 12. 13.

Toilets E ;itc+ens %tairs E/ternal *indo*s 4nternal *indo*s 8ncar-eted corridor Car-eteted corridors Car-eted offices 8ncar-eted offices urniture des)s and tables Lift Area :.&C< %anitar# bins 0ece-tion area car-eted &4. *as+room T$"al!

AUDIT UNIT %$. T 361 288 132" 132" 38" 364" 5!" 224 4

SG4FT 361 288 132" 132" 28" 382" 33" 224 4 483

EDUCATION SG FT SG FT 133 855 5!6 135" 3''" 135" 3''" !"8 1"88 !14 ''4 !355.!5 14815.!5 '3 ''3 448 8 6"3 36

12" 36

2ame NNNNNNNNNNNNNNNNNNNNNNNN.. in t+e ca-acit# of NNNNNNNNNNNNNNN %ignature of TenderersNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN Dul# aut+oriJed to sign t+e Tender for and on be+alf of NNNNNNNNNNNNNNNNNNNNNNNNNNNNN Dated on NNNNNNNNNNNNNN. da# of NNNNNNNNNNNNN. 2" NNNNNNNNNNNNNN. 0oteE 1n case o$ discrepancy *et7een unit price and total, the unit price shall prevail.

LOT III 0 1CDE'S OFFICE, UTALII HSE & TELPOSTA PLAQA3


38

PRICE SCHEDULE FOR SERHICES Na.e $( "en,ererPPPPPPPPP4 Ten,er N%.:erPPPPPPP44PagePPPPP$(PPPPPPP44

SNO4 DESCRIPTION

CDE,S

UTALII TELPOSTA HSE PLAQA

TOTAL IN

UNIT PRICEA PER MONTH

TOTAL TOTAL PRICE A CHARGES PER A FOR 6@ MONTH MONTHS

1. 2. 3. 4. 5. 6. !. 8. '. 1". 11.

Toilets E ;itc+ens E/ternal *indo*s 4nternal *indo*s 8ncar-eted corridor Car-eted offices 8ncar-eted offices urniture des)s and tables Lift Area :.&C< %anitar# bins 0ece-tion area car-eted &4. *as+room Totals

OFFICE SG4FT 26" 1246 1A3""."4 1246 1A3""."4 ''6 13'5 1814.!5 13832 34"2.55 11'6 2

SG FT 26" 2A546."4 2A546."4 5151 614! 18"" 5""'.!5 1!234.5 5 11'6 2

2ame NNNNNNNNNNNNNNNNNNNNNNNN.. in t+e ca-acit# of NNNNNNNNNNNNNNN %ignature of TenderersNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN Dul# aut+oriJed to sign t+e Tender for and on be+alf of NNNNNNNNNNNNNNNNNNNNNNNNNNNNN Dated on NNNNNNNNNNNNNN. da# of NNNNNNNNNNNNN. 2" NNNNNNNNNNNNNN. 0oteE 1n case o$ discrepancy *et7een unit price and total, the unit price shall prevail.

3'

LOT IH 0 1NI2C & UCHUMI HOUSE3


PRICE SCHEDULE FOR SERHICES Na.e $( "en,ererPPPPPPPPP4 Ten,er N%.:erPPPPPPP44PagePPPPP$(PPPPPPP44

SNO4

DESCRIPTION

Inn$v4

TOTAL IN U +%.i H!e SG FT 161 332" 22" 1"81 1"81 1""'8.81 132'8.81 38" 12'" 31!25 2 4 16455

UNIT PRICEA PER MONTH

TOTAL PRICE A PER MONTH

TOTAL CHARGES A FOR 6@ MONTHS

1NI2C3 1. 2. 3. 4. 5. 6. !. 8. '. 1". 11. 12. Toilets E ;itc+ens E/ternal *indo*s 4nternal *indo*s Car-eted offices 8ncar-eted offices urniture des)s and tables .&C corridors Car -ar) com-ound and e/ternal stairs %-ace bet*een com-ound and street %anitar# bins &4. *as+room Ball *ing 7 !t+ and 6t+ floor *ooden floor Totals 161 332" 22" 32"" 38" 12'" 31!25 2 4

16455

2ame NNNNNNNNNNNNNNNNNNNNNNNN.. in t+e ca-acit# of NNNNNNNNNNNNNNN %ignature of TenderersNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN Dul# aut+oriJed to sign t+e Tender for and on be+alf of NNNNNNNNNNNNNNNNNNNNNNNNNNNNN Dated on NNNNNNNNNNNNNN. da# of NNNNNNNNNNNNN. 2" NNNNNNNNNNNNNN. 0oteE 1n case o$ discrepancy *et7een unit price and total, the unit price shall prevail.

4"

SECTION HIIB STANDARD FORMS

FORM OF TENDER
ToH DateH Tender 2o.H 4tem Descri-tionH %ir>(adamA Ba1ing e/amined t+e Tender documents including Addenda 2os. [insert addenda n!m"ers], t+e recei-t of *+ic+ is +ereb# dul# ac)no*ledgedA *eA t+e undersignedA offer to su--l# and deli1er [description of #oods and ser$ices] in conformit# *it+ t+e said Tender documents for t+e sum of [tota% &ender amo!nt in 'ords and fi(!res] or suc+ ot+er sums as ma# be ascertained in accordance *it+ t+e %c+edule of .rices attac+ed +ere*it+ and made -art of t+is Tender. ?e underta)eA if our Tender is acce-tedA to deli1er t+e 5oods in accordance *it+ t+e deli1er# sc+edule s-ecified in t+e %c+edule of 0eDuirements. 4f our Tender is acce-tedA *e underta)e to -ro1ide a -erformance securit# in t+e formA in t+e amountsA and *it+in t+e times s-ecified in t+e Tender documents. ?e agree to abide b# t+is Tender for t+e Tender 1alidit# -eriod s-ecified in Clause 18.1 of t+e TD%A and it s+all remain binding u-on us and ma# be acce-ted at an# time before t+e e/-iration of t+at -eriod. ?e are not -artici-atingA as TenderersA in more t+an one Tender in t+is Tendering -rocess. ,ur firmA its affiliates or subsidiaries Q including an# subcontractors or su--liers for an# -art of t+e contract Q +as not been declared ineligible b# t+e 5o1ernment of ;en#a under ;en#an la*s. 8ntil a formal Contract is -re-ared and e/ecutedA t+is TenderA toget+er *it+ #our *ritten acce-tance t+ereof and #our notification of a*ardA s+all constitute a binding Contract bet*een us. ?e understand t+at #ou are not bound to acce-t t+e lo*est or an# Tender #ou ma# recei1e. ?e certif#>confirm t+at *e com-l# *it+ t+e eligibilit# reDuirements as -er 4TT Clause 3 of t+e Tender documents Dated t+is SSSSSSSSSSSSSSSS da# of SSSSSSSSSSSSSSSS 2"SSSSSS. (Name) SSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSSSSSS [si(nat!re] [in the capacity of] Dul# aut+oriJed to sign Tender for and on be+alf of SSSSSSSSSSSSSSSSSSSSSSSSSSSSSS [Name and address of the PE] [insert date (as day, month and year)] [insert num*er o$ Tenderin& process] [insert description of tems]

41

CONFIDENTIAL BUSINESS GUESTIONNAIRE


9ou are reDuested to gi1e t+e -articulars indicated in .art 1 and eit+er .art 2 :a<A 2:b< or 2:c< *+ic+e1er a--lied to #our t#-e of business. 9ou are ad1ised t+at it is a serious offence to gi1e false information on t+is form. .art 1 5eneral 7usiness 2ame....................................................................................................................... Location of 7usiness .remises ............................................................................................. .lot 2oA..........................................................%treet>0oad..................................................... .ostal address ........................Tel 2o. .................................. a/ Email............................... 2ature of 7usiness ................................................................................................................ 0egistration Certificate 2o.................................................................................................... (a/imum 1alue of business *+ic+ #ou can +andle at an# one time Q ;s+s......................... 2ame of #our ban)ers............................................................................................................ 7ranc+.................................................................................................................................... .art 2 :a< Q %ole .ro-rietor 9our name in fullNNNNNNNNN.AgeNNNNNNNNNNNNNNNN. 2ationalit#NNNNNNNNNNNCountr# of ,riginNNNNNNNNNNN.. CitiJens+i- details NNNNNNNNNNNNNNNNNNNN.. .art 2 :b< Q .artners+i5i1en details of -artners as follo*s 2ame 2ationalit# CitiJens+i- details %+ares 1. NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN 2. NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN 3. NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN 4. NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN .art 2 :c< Q 0egistered Com-an# .ri1ate or .ublic %tate t+e nominal and issued ca-ital of com-an# 2ominal ;s+s. 4ssued ;s+s. 5i1en details of all directors as follo*s 2ame 2ationalit# CitiJens+i- details %+ares 1. NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN 2. NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN 3. NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN 4. NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN DateNNNNNNNNNNNNNNN.%ignature of CandidateNNNNNNNNN..

TENDER SECURITY 1BANK GUARANTEE3


7an) Letter+ead 42

?+ereas NNNNNNNNNNNNNNN. Tname of the tenderer] :+ereinafter called Ft+e tendererG< +as submitted its tender dated NNNN. Tdate of s!"mission of tender]for t+e su--l#A installation and commissioning of NNNNNNNN [name and/or description of the e)!ipment]:+ereinafter called Ft+e TenderG< NNNNNNNNNNNN. ;2,? ALL .E,.LE b# t+ese -resents t+at ?E NNNNNNNNN of NNNNNNNNN. +a1ing our registered office at NNNNNNN :+ereinafter called Ft+e 7an)>4nsurance Com-an#G<A are bound unto NNNNN.. Tname of Proc!rin( entity* :+ereinafter called Ft+e .rocuring entit#G< in t+e sum of NNNNNNNN.. for *+ic+ -a#ment *ell and trul# to be made to t+e said .rocuring entit#A t+e 7an)>4nsurance Com-an# binds itselfA its successorsA and assigns b# t+ese -resents. %ealed *it+ t+e Common %eal of t+e said 7an)>4nsurance Com-an# t+is da# of 2" . TBE C,2D4T4,2% of t+is obligation areH= 1.4f t+e tenderer *it+dra*s its Tender during t+e -eriod of tender 1alidit# s-ecified b# t+e tenderer on t+e Tender ormK or 2.4f t+e tendererA +a1ing been notified of t+e acce-tance of its Tender b# t+e .rocuring entit# during t+e -eriod of tender 1alidit#H :a< :b< fails or refuses to e/ecute t+e Contract ormA if reDuiredK or fails or refuses to furnis+ t+e -erformance securit# in accordance *it+ t+e 4nstructions to tenderersK

?e underta)e to -a# to t+e .rocuring entit# u- to t+e abo1e amount u-on recei-t of its first *ritten demandA *it+out t+e .rocuring entit# +a1ing to substantiate its demandA -ro1ided t+at in its demand t+e .rocuring Entit# *ill note t+at t+e amount claimed b# it is due to itA o*ing to t+e occurrence of one or bot+ of t+e t*o conditionsA s-ecif#ing t+e occurred condition or conditions. T+is tender guarantee *ill remain in force u- to and including t+irt# :3"< da#s after t+e -eriod of tender 1alidit#A and an# demand in res-ect t+ereof s+ould reac+ t+e 7an) not later t+an t+e abo1e date. [si(nat!re of the a!thori+ed representati$e of the "an,/ins!rance company]-----.. .ea% -------------..////////////////////////////

43

TENDER)SECURING DECLARATION
[&he 0idder sha%% fi%% in this 1orm in accordance 'ith the instr!ctions indicated.] DateH [insert date (as day, month and year) of 0id .!"mission] Tender 2o.H [insert n!m"er of "iddin( process] ToH [insert comp%ete name of P!rchaser] ?eA t+e undersignedA declare t+atH 1. ?e understand t+atA according to #our conditionsA bids must be su--orted b# a Tender=%ecuring Declaration. 2. ?e acce-t t+at *e *ill automaticall# be sus-ended from being eligible for tendering in an# -ublic -rocurement tenders *it+ an# -ublic entit# for t+e -eriod of time determined b# t+e .ublic .rocurement ,1ersig+t Aut+orit#, if *e are in breac+ of our obligation:s< under t+e tendering conditionsA because *eH a< +a1e *it+dra*n our tender during t+e -eriod of tender 1alidit# s-ecified in t+e Tender Data %+eetK or b< +a1ing been notified of t+e acce-tance of our Tender b# t+e .rocuring Entit# during t+e -eriod of tender 1alidit# fail or refuse to e/ecute t+e contractK or fail or refuse to furnis+ t+e -erformance securit#A if so reDuired. 3. ?e understand t+at t+is Tender %ecuring Declaration s+all e/-ire if *e are not t+e successful TendererA u-on our recei-t of #our notification or regret of t+e tender a*ard letterK or t+irt#=eig+t da#s after t+e e/-iration of our TenderA *+ic+e1er is earlier. 4. ?e understand t+at if *e are a @oint &entureA t+e Tender %ecuring Declaration must be in t+e name of t+e @oint &enture t+at submits t+e bidA and if t+e @oint &enture +as not been legall# constituted at t+e time of tenderingA t+e Tender %ecuring Declaration s+all be in t+e names of all en1isaged -artners as named in t+e letter of intent. %ignedH [insert si(nat!re of person 'hose name and capacity are sho'n] 4n t+e ca-acit# of [insert %e(a% capacity of person si(nin( the &ender .ec!rin( 2ec%aration] 2ameH [insert comp%ete name of person si(nin( the &ender .ec!rin( 2ec%aration] Dul# aut+oriJed to sign t+e bid for and on be+alf ofH [insert comp%ete name of 0idder] Dated on SSSSSSSSSSSS da# of SSSSSSSSSSSSSSSSSSA SSSSSSS [insert date of si(nin(]

44

INTEGRITY DECLARATION
1Sections -@, .", .!, .4F.- o$ the PPD +ct, 4""?; 4>?e>(essrsNNNNNNNNNNNNNNNNNNNNNNNNNNof ........... %treet>a1enueA .............. 7uildingA .. ,. 7o/NNNNCode ...NA of ............ :to*n<A ................ :2ationalit#<A .+one .................. E=mail .....................N. declare t+at .ublic .rocurement is based on a free and fair com-etiti1e tendering -rocess *+ic+ s+ould not be o-en to abuse. 4>?e ..NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN.. declare t+at 4>?e *ill not offer or facilitateA directl# or indirectl#A an# inducement or re*ard to an# -ublic officerA t+eir relations or business associatesA in connection *it+ Tender nameH NNNNNNNNNNNNNNNNNNNNNNN.. Tender 2o. NNNNNNNNN..NNNNNNNNNNNNNNNNNN. or>or in t+e subseDuent -erformance of t+e contract if 4>?e am>are successful. Dated t+is ...................................... da# of ....................... 2"......

Aut+oriJed %ignature.......................................................,fficial %tam- ........................................ 2ame and Title of %ignator#NNNNNNNNNNNNNNNNNNNNNNN.................

45

NON)DEBARMENT STATEMENT FORM


1Sections -? PPD+, 4""?; 4>?e>(essrsNNNNNNNNNNNNNNNNNNNNNNNNNN of ........... %treet>a1enueA .............. 7uildingA .. ,. 7o/NNNNCode ...NA of ............ :to*n<A ................ :2ationalit#<A .+oneH .................. E=mail .....................N. declare t+at 4>?e >(essrs ................................................................. are not debarred from -artici-ating in -ublic -rocurement b# t+e .ublic .rocurement ,1ersig+t Aut+orit# -ursuant to section 115 of t+e .ublic .rocurement and Dis-osal ActA 2""5. Dated t+is ...................................... da# of ................... 2".........

Aut+oriJed %ignature............................................................,fficial %tam- ................................... 2ame and Title of %ignator#NNNNNNNNNNNNNNNNNNNN...........................

46

FORM OF APPLICATION TO PUBLIC PROCUREMENT ADMINISTRATIHE REHIEK BOARD

4!

,0( 07 1 REPUBLIC OF KENYA PUBLIC PROCUREMENT ADMINISTRATIHE REHIEK BOARD A..L4CAT4,2 2,NNNNN., NNN.N.2"NN... 7ET?EE2 NNNNNNNNNNNNNNNNNNNNN.A..L4CA2T A2D NNNNNNNNNNNNN0E%.,2DE2T (Proc!rin( Entity<

0eDuest for re1ie* of t+e decision of t+eNNNNN : Name of the Proc!rin( Entity) of NNNNN dated t+eNda# of NNNN.2"NNN.in t+e matter of Tender 2oNNN..Nof NNNN..2"N REGUEST FOR REHIEK 4>?eNNNNNNNNNNNAt+e abo1e named A--licant:s<A of addressH .+#sical addressNNNNN. a/ 2oNNTel. 2oNN..Email NNNNNA +ereb# reDuest t+e .ublic .rocurement Administrati1e 0e1ie* 7oard to re1ie* t+e *+ole>-art of t+e abo1e mentioned decision on t+e follo*ing grounds A namel#H= 1. 2. etc. 7# t+is memorandumA t+e A--licant reDuests t+e 7oard for an order>orders t+atH = 1. 2. etc %452ED NNNNNN. :A--licant< Dated onNNNNN.da# of NNNNN>N2"N

FOR OFFICIAL USE ONLY Lodged *it+ t+e %ecretar# .ublic .rocurement Administrati1e 0e1ie* 7oard on NNNN da# of NNN....2"N.NNN %452ED 7oard %ecretar#

48

CONTRACT FORMS

4'

LETTER OF NOTIFICATION TO UNSUCCESSFUL BIDDERS


Tto "e printed on the 3etterhead of the Proc!rin( EntityU TdateU ToH [name and address of the .!pp%ier] 0eH Letter of notification to 8nsuccessful 7idders T+is is to inform #ou in t+at #our offer in relation to T tender name and n!m"er] +as been determined to be unsuccessful u-on e1aluation. ?e intend to ma)e a contract *it+ T name ofs!ccessf!% tendererU for Tamo!ntU. 9our tender securit# > tender securing declaration *ill be disc+arged. T+an) #ou for #our -artici-ation in t+e tendering -rocess. 9ours 1Na.e $( A $%n"ing O((i er3 A $%n"ing O((i erAHea, $( Pr$ %ring En"i"*

5"

LETTER OF ACCEPTANCEANOTIFICATION OF AKARD


Tto "e printed on the 3etterhead of the Proc!rin( EntityU TdateU ToH [name and address of the .!pp%ier] ReB Le""er $( A e-"an eAN$"i(i a"i$n $( A8ar,

T+is is to notif# #ou t+at #our Tender dated [date] for e/ecution of t+e [name of the 4ontract and identification n!m"er, as (i$en in the 4ontract 2ata .heet] for t+e Contract .rice of t+e eDui1alent of [amo!nt in n!m"ers and 'ords] [name of c!rrency] A as corrected and modified in accordance *it+ t+e 4nstructions to Tenderers is +ereb# acce-ted b# us and it is our intention to -roceed to ma)e a *ritten contract in accordance *it+ t+e terms s-ecified in t+e tender documents on t+e e/-ir# of fourteen :14< da#s -eriod from t+e date of t+is notification. T+e contract s+all be signed b# t+e -arties *it+in 3" da#s from t+e date of t+is letter but not earlier t+an 14 da#s from t+e date of t+e letter. 9ours 1Na.e $( A $%n"ing O((i er3 A $%n"ing O((i erAHea, $( Pr$ %ring En"i"*

.lease return a co-# of t+is letter dul# signed Aut+oriJed %ignature and %ealHSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS 2ame and Title of %ignator#HSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS 2ame of TenderersHSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS

51

FORM OF CONTRACT AGREEMENT


TB4% A50EE(E2T made t+e da# of 2" bet*een NNNNNN Tname of Proc!rin( Entity) of NNN.. TCo!ntry of Proc!rin( Entity] :+ereinafter called Ft+e .rocuring entit#< of t+e one -art and NNNNNNNN.. T name of tenderer] of NNNN.. Tcity and co!ntry of tenderer] :+ereinafter called Ft+e tendererG< of t+e ot+er -artK ?BE0EA% t+e .rocuring entit# in1ited tenders for certain goods U and +as acce-ted a tender b# t+e tenderer for t+e su--l# of t+ose goods in t+e sum of NNNNNNNNNNN T contract price in 'ords and fi(!res] :+ereinafter called Ft+e Contract .rice<. 2,? TB4% A50EE(E2T ?4T2E%%ETB A% ,LL,?%H 1. 4n t+is Agreement *ords and e/-ressions s+all +a1e t+e same meanings as are res-ecti1el# assigned to t+em in t+e Conditions of Contract referred to. 2. T+e follo*ing documents s+all be deemed to form and be read and construed as -art of t+is Agreement 1iJH :a< :b< :c< :d< :e< :f< t+e Tender orm and t+e .rice %c+edule submitted b# t+e tenderer t+e %c+edule of 0eDuirements t+e Tec+nical %-ecifications t+e 5eneral Conditions of Contract t+e Contract Data %+eet t+e .rocuring entit#3s 2otification of A*ard

3. 4n consideration of t+e -a#ments to be made b# t+e .rocuring entit# to t+e tenderer as +ereinafter mentionedA t+e tender +ereb# co1enants *it+ t+e .rocuring entit# to -ro1ide t+e goods and to remed# defects t+erein in conformit# in all res-ects *it+ t+e -ro1isions of t+e Contract 4. T+e .rocuring entit# +ereb# co1enants to -a# t+e tenderer in consideration of t+e -ro1isions of t+e goods and t+e remed#ing of defects t+ereinA t+e Contract .rice or suc+ ot+er sum as ma# become -a#able under t+e -ro1isions of t+e Contract at t+e times and in t+e manner -rescribed b# t+e contract. 42 ?4T2E%% *+ereof t+e -arties +ereto +a1e caused t+is Agreement to be e/ecuted in accordance *it+ t+eir res-ecti1e la*s t+e da# and #ear first abo1e *ritten. %ignedA sealedA deli1ered b# %ignedA sealedA deli1ered b# 4nt+e -resence of t+e t+e :for t+e .rocuring entit#< :for t+e tenderer<

52

BANKAINSURANCE PERFORMANCE GUARANTEE


To NNNNNNNNNNNNNNNN. Tname of .rocuring entit#U ?BE0EA% NNNNNNNNNNNNNN Tname of tendererU :+ereinafter called Ft+e tendererG< +as underta)en A in -ursuance of Contract 2o. NNNNNNN Treference n!m"er of the contract U dated NNNNNNN 2"NN. to su--l# NNNNNNNNNNN Tdescription of (oodsU :+ereinafter called Ft+e ContractG<. A2D ?BE0EA% it +as been sti-ulated b# #ou in t+e said Contract t+at t+e tenderer s+all furnis+ #ou *it+ a 7an)>4nsurance Com-an# guarantee b# a re-utable 7an)>4nsurance Com-an# for t+e sum s-ecified t+erein as securit# for com-liance *it+ t+e Tenderer3s -erformance obligations in accordance *it+ t+e Contract. A2D ?BE0EA% *e +a1e agreed to gi1e t+e tenderer a guaranteeH TBE0E ,0E ?E +ereb# affirm t+at *e are 5uarantors and res-onsible to #ouA on be+alf of t+e tendererA u- to a total of NNNNNNNNN. T amo!nt of the (!arantee in 'ords and fi(!re U and *e underta)e to -a# #ouA u-on #our first *ritten demand declaring t+e tenderer to be in default under t+e Contract and *it+out ca1il or argumentA an# sum or sums *it+in t+e limits of NNNNNNNN.. T amo!nt of (!aranteeU as aforesaidA *it+out #ou needing to -ro1e or to s+o* grounds or reasons for #our demand or t+e sum s-ecified t+erein. T+is guarantee is 1alid until t+e NNNNNNNNN. da# of NNNNNNN 2" NNNN %igned and seal of t+e 5uarantorsTname of 0an,/ ns!rance 4ompanyU [name, identification n!m"er of a!thori+ed officer from the 0an,/ ns!rance 4ompany U

Dated on SSSSSSSSSSSS da# of SSSSSSSSSSSSSSSSSSA SSSSSSS [insert date of si(nin(]


4nt+e -resence of:name, identification n!m"er and si(nat!re of a!thori+ed officer from the contractor <

53

BANKAINSURANCE ADHANCE PAYMENT GUARANTEE


To NNNNNNNNNNNN Tname of Proc!rin( entityU

Tname of tenderU NNNNNNN.. 5entlemen and>or LadiesH 4n accordance *it+ t+e -a#ment -ro1ision included in t+e Contract Data %+eetA *+ic+ amends t+e 5eneral Conditions of Contract to -ro1ide for ad1ance -a#mentA NNNNNNNNNNNNNNNNNNN. Tname and address of tendererU:+ereinafter called Ft+e tendererG< s+all de-osit *it+ t+e .rocuring entit# a 7an)>4nsurance Com-an# guarantee to guarantee its -ro-er and fait+ful -erformance under t+e said Clause of t+e Contract in an amount of NN NNNNNNN. Tamount of guarantee in figures and *ordsU. ?eA t+e NNNNNNNNNNN. T7an)>4nsurance Com-an#UA as instructed b# t+e tendererA agree unconditionall# and irre1ocabl# to guarantee as -rimar# obligator and not as suret# merel#A t+e -a#ment to t+e .rocuring entit# on its first demand *it+out *+atsoe1er rig+t of ob6ection on our -art and *it+out its first claim to t+e tendererA in t+e amount not e/ceeding NNNNNNNN Tamount of guarantee in figures and *ordsU ?e furt+er agree t+at no c+ange or addition to or ot+er modification of t+e terms of t+e Contract to be -erformed t+ere=under or of an# of t+e Contract documents *+ic+ ma# be made bet*een t+e .rocuring entit# and t+e tendererA s+all in an# *a# release us from an# liabilit# under t+is guaranteeA and *e +ereb# *ai1e notice of an# suc+ c+angeA additionA or modification. T+is guarantee s+all remain 1alid in full effect from t+e date of t+e ad1ance -a#ment recei1ed b# t+e tenderer under t+e Contract until NNNN TdateU. 9ours trul#A %igned and seal of t+e 5uarantorsTname of 0an,/ ns!rance 4ompanyU [name, identification n!m"er of a!thori+ed officer from the 0an,/ ns!rance 4ompany U

Dated on SSSSSSSSSSSS da# of SSSSSSSSSSSSSSSSSSA SSSSSSS [insert date of si(nin(]


4nt+e -resence of:name, identification n!m"er and si(nat!re of a!thori+ed officer from the contractor <.

54

MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY


TENDER FOR THE PROHISION OF GARBAGE COLLECTION SERICES

SITE HISIT CLEARANCE CERTIFICATE T+is is to certif# t+at (>sNNNNNNNNNNNNNNNNNN +a1e 1isitedA ins-ected and 1erified t+e sco-e of *or)s at NNNNNNNN:site name<. (inistr# of Education 0e-resentati1e 2ameH %ignH DateH Tenderers 0e-resentati1e 2ameK %ignatureK DateH

55