GROUP EXHIBITION

Proposal Application Information

At SAIC, we feel that exhibiting work is a vital part of an arts education. The exhibition opportunities
that we facilitate provide a forum for the development and exchange of ideas among students, faculty,
staff, and visiting artists and curators. Proposals may be submitted for a variety of projects including,
but not limited to object–based and non-object forms of artmaking such as: events, symposia, 2-D and
3-D work, and time–based media such as film, video, web art and design, and performance.

Events or exhibitions can be held in SAIC Galleries (Sullivan, Rymer, LG Space, Gallery X) or at other
on-campus (i.e. non-gallery) and off-campus locations. For detailed information and images of these
venues, visit: http://www.saic.edu/exrx. The committees who review the applications differ according
to venue selected. Please see below for venue descriptions and associated review processes.

DEPARTMENT OF EXHIBITIONS:
Sullivan Galleries: 7th Floor, Sullivan Building, 33 S. State Street
Rymer Gallery: 1st Floor, Columbus Building, 280 S. Columbus Drive
The Department of Exhibitions serves to enrich and augment the academic curriculum through active
discourse on issues and ideas in contemporary art. All applications to these venues are reviewed by the
Exhibitions Committee - comprised of appointed faculty members and selected student representatives.
The Exhibitions Committee will also make final decisions to determine scheduling in one of the
Department of Exhibition’s venues. Application finalists may be asked to submit a revised proposal for
further review and a later decision.

Fall ‘09 Application Deadline: NOVEMBER 3, 2008 by 5:30pm

Submit applications to: Sullivan Galleries, 33 S. State, 7th Floor

STUDENT UNION GALLERIES (SUGS):

LG Space: #220B, Sharp Building, 27 S. Wabash Avenue
Gallery X: #113, Columbus Building, 280 S. Columbus Drive
SUGs is a student-run organization that advocates student work by assisting exhibiting artists in all
aspects of the process. The novice as well as the experienced exhibitor is encouraged to seek
experimental and innovative modes of curation in any and all media. SUGs applications are reviewed by
an all student committee. All applicants to SUGs venues will be contacted to discuss proposal
development.

Spring ‘09 Application Deadline: NOVEMBER 19, 2008 by 5:30pm

Submit applications to: LG Space, Sharp 220B

EXHIBITION CURRICULA OFFICE (ECO):

On-Campus Exhibitions (i.e. display cases, hallways, entrances, etc.)
Off-Campus Exhibitions (Applicant must secure location)
The Exhibition Curricula Office is an umbrella organization which reviews proposals for alternative
exhibition venues both on- and off-campus at SAIC, such as The Wall and The Tunnel. ECO applications
are reviewed by a faculty committee. All applicants to ECO venues will be contacted to discuss proposal
development. In advance of submitting this form, ECO applicants are strongly encouraged to contact
Michael Ryan (mryan3@saic.edu) to discuss proposal ideas.

Please contact the ECO office for deadline information: eco@saic.edu

 GROUP EXHIBITION
Proposal Application

Contact Information

Name: ___________________________________________________________________________________

Name for publicity: ________________________________________________________________________

Address: _________________________________________________________________________________

Phone: __________________________________________________________________________________

Email: ___________________________________________________________________________________

SAIC Affiliation: __________________________________ SAIC ID#: ______________________________

Venue Selection

Please check ONE:

Department of Exhibitions locations: Sullivan Galleries Rymer Gallery

Student Union Galleries (SUGs) locations: LG Space Gallery X

Exhibition Curricula Office locations – please list below:

Other on-campus location: ______________________________________________

Off-campus location (to be secured by applicant): __________________________

_______________________________________________________________________

Please see the following pages for list of required materials to be included with this application.

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Please attach the following documents to your application:

Exhibition Narrative (Why do you want to do this exhibition?)

Please attach a 500 to 1,000-word explanation of your exhibition that considers the following
questions:
What is the concept or idea behind your exhibition?
Who is your audience?
What do you intend the show to look like?
Why are you applying for the specific exhibition space you selected?
What do you hope to communicate to the viewer?
Why is this show compelling now?
How is it relevant to the SAIC community?
60-Word Summary
Please attach a 60-word summary of your Exhibition Narrative to be read aloud by the
committee during its review process.
List of Artists (Who is in the show?)
Please attach a list with the names of all participating artists and indicate whether they are
proposed or confirmed.
Artist Statements
Please attach your 150-word artist statement. Also attach a 150-word artist statement for each
proposed and/or confirmed artist on the List of Artists.
Résumés/ Bios
Please attach your one-page résumé/bio. Also attach a one-page résumé/bio for each
proposed and/or confirmed artist on the List of Artists.
Checklist of artworks (What is in the show?)
Please attach a list of proposed works for the exhibition. For each work listed indicate:
Artist(s) name(s)
Title of work, year of completion
Dimensions (or video/performance length)
Media
Image number (See image guidelines below. Example: PolloJ01)
Media descriptions must be specific. Do not use ‘mixed media’. Media should indicate
materials used, not process of creation.

Please also include the following:

Work samples
Applicants should submit samples that most appropriately represent the proposed projects.
Do NOT submit actual artwork or master documentation. Samples will NOT be returned. All
documentation and its protective case/cover must be labeled with the applicant’s name and
contact information.
Please submit per artist:
2-3 images (jpegs) or
3 minutes of video (on CD or DVD), or
3 minutes of audio (on CD or DVD), or
The root folders of up to 2 web based works (on CDRom)

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Instructions for work sample submissions:

Digital Images
Only digital images will be accepted. An Image Identification Sheet must accompany all
images. This sheet requires you to list the artist(s) name(s), title, year completed, media and
dimensions/duration of each work. Media descriptions must be specific: Do not use MIXED
MEDIA. Media will indicate materials used, not process of creation. The committee refers to
this information while viewing the documentation.

When submitting digital images, media must be Mac compatible. Title the media with the
applicant name or group proposal liaison name. For example, Jackson Pollock’s disk would be
called “Jackson Pollock”.
• Submit only jpeg files: other file formats will not be viewed.
• Submit only one image per file
• All files should be RGB, no more than 1024 pixels wide and 768 pixels high, sized at 72
dpi, and oriented to correctly represent the object.
• Files must use the following naming convention to sort properly in the multimedia
viewing process:
The first five letters of the applicant last name, (use the underscore if your name is less
than 5 letters) followed by the first initial, then 2 digits that correspond to the number of
the image on the identification sheet of the application, followed by “.jpg” For example,
Jackson Pollock’s or Maya Lin’s files would look like this:
PolloJ01.jpg or Lin_ _M01.jpg
PolloJ02.jpg or Lin_ _M02.jpg
PolloJ03.jpg or Lin_ _M03.jpg
PolloJ04.jpg or Lin_ _M04.jpg
Digital documentation for group applications will reference the applicant name, not the artist
name. Image numbers in the file name should reference 01, 02, 03... 19, 20, these file numbers
will also correspond to the image documentation sheet numbers.

Time Based Documentation

A 4D Identification Sheet must accompany all audio/video samples. Please edit, video or
audio to three-minute sections for the committee’s viewing/listening. Documentation for all
visual 4D works must be submitted in CD, DVD, or as the root folder of a web based work. Do
not submit CD or DVD without its cover, proper label information, and description. If using a
padded envelope, use bubble wrap envelopes only (Materials submitted in fiber-padded
envelopes will not be reviewed: loose fiber material may damage player decks).

If submitted documentation is not of the proposed presentation, please complete the Time
Arts Documentation Sheet. Include a description of the included works, in addition to an
explanation of how the documentation relates to the work you intend to present. State clearly
whether this will be an installed gallery presentation OR as an evening of time arts
presentations.

All web-based artworks, i.e. a website as a work of art, (not a website as a tool to view other
images of other multiple artworks you have created) should be submitted by including the
entire root folder on a CD/DVD. Use your name as the title of the CD/DVD.

Identification forms can be found on the following pages.

Please be sure to complete and attach the appropriate forms to your application

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 Name: _________________________
IMAGE IDENTIFICATION SHEET (for jpegs) ID #: __________________________

1. Artist(s) name(s): _______________________________________________________________________

Title of work: __________________________________________________________________________
Year completed: ___________ Dimensions (in inches): _____________________________________
Media: _______________________________________________________________________________

2. Artist(s) name(s): _______________________________________________________________________

Title of work: __________________________________________________________________________
Year completed: ___________ Dimensions (in inches): _____________________________________
Media: _______________________________________________________________________________

3. Artist(s) name(s): _______________________________________________________________________

Title of work: __________________________________________________________________________
Year completed: ___________ Dimensions (in inches): ______________________________________
Media: _______________________________________________________________________________

4. Artist(s) name(s): _______________________________________________________________________

Title of work: __________________________________________________________________________
Year completed: ___________ Dimensions (in inches): _____________________________________
Media: _______________________________________________________________________________

5. Artist(s) name(s): _______________________________________________________________________

Title of work: __________________________________________________________________________
Year completed: ___________ Dimensions (in inches): _____________________________________
Media: _______________________________________________________________________________

6. Artist(s) name(s): _______________________________________________________________________

Title of work: __________________________________________________________________________
Year completed: ___________ Dimensions (in inches): _____________________________________
Media: _______________________________________________________________________________

7. Artist(s) name(s): _______________________________________________________________________

Title of work: __________________________________________________________________________
Year completed: ___________ Dimensions (in inches): _____________________________________
Media: _______________________________________________________________________________

8. Artist(s) name(s): _______________________________________________________________________

Title of work: __________________________________________________________________________
Year completed: ___________ Dimensions (in inches): _____________________________________
Media: _______________________________________________________________________________
ATTACH ADDITIONAL SHEETS AS NEEDED
 Name: _________________________
4D IDENTIFICATION SHEET ID #: __________________________

Do not submit original or master documentation. Media and case should be labeled with artist name,
title of work, and length as described in instructions above. Multiple works may be submitted on one
CD/DVD with titles identifying each piece. For websites as works of art, submit the entire root folder on
a disk with your name as the name of the disk. Please check the site thoroughly and ensure it runs
properly in the OS X environment. Also note: if documentation is of a past work, you must describe the
piece, noting its relationship to your proposal.

Complete the following for each included sample:

1. _____ This is documentation of proposed project

_____ This is documentation of past work.

Artist(s) name(s): ___________________________________________________________________________

Title of work: ______________________________________________________________________________
Year completed: ______________ Duration: __________________________________________________

Format: _____ CD _____ DVD

Check as applicable:
Check as applicable:
_____ This is a CD/DVD of a film
_____ Stereo _____ Mono _____ Silent
_____ This is a CD/DVD of audio work
_____ Color _____ Black & White
_____ This is a CD/DVD web based work
Dolby noise reduction?
_____ This is a CD/DVD of a performance
_____ Yes _____ No
_____ This is documentation of an installation

2. _____ This is documentation of proposed project

_____ This is documentation of past work.

Artist(s) name(s): ___________________________________________________________________________

Title of work: ______________________________________________________________________________
Year completed: ______________ Duration: __________________________________________________

Format: _____ CD _____ DVD

Check as applicable: Check as applicable:

_____ This is a CD/DVD of a film
_____ This is a CD/DVD of audio work
_____ This is a CD/DVD web based work
_____ This is a CD/DVD of a performance
_____ This is documentation of an installation
_____ Stereo _____ Mono _____ Silent
_____ Color _____ Black & White
Dolby noise reduction?
_____ Yes _____ No

ATTACH ADDITIONAL SHEETS AS NEEDED

 Name: _________________________

TIME ARTS EVENT DOCUMENTATION SHEET ID #: __________________________

Describe the submitted audio/video documentation below. Contextualize what is in the documentation.
Is it what you are proposing to present? If not, describe the work in the documentation and how it
relates to your proposed project. Description must be typed. Do not submit additional sheets, use
space provided. Please note if the work has been presented in Chicago, and indicate the date and
location of presentation.
 CHECKLIST

Please be sure your application includes the following:

Contact information completed

Venue selected

Exhibition Narrative (maximum 1,000 words)

60-word Summary

List of Artists

Artist Statements (maximum 150-words each)

Résumés/Bios (maximum one-page each)

Checklist of artworks in the show

Work samples

Image Identification Sheet and/or 4D Identification Sheet

Time Arts Event Documentation Sheet (if applicable)

Next Steps:

The respective committee will contact all applicants after proposals have been reviewed.
Additional materials will be required for each accepted proposal and will be discussed in detail
with the review committee. These include:

• Exhibition Budget
• Installation diagrams (floor plan/exhibition layout)
• Revised proposal documents (as requested by review committee)
• Timetable for implementation
• Revised budget
• Final version of project description
• Safety and security requirement forms
• Publicity and educational materials
• Reception plan
• Agreement(s) for loans of works of art
• Transportation arrangements for artwork and participants (if held off campus)