PHYSICAL SECURITY SURVEY for AIR PHILIPPINE EXPRESS HEAD OFFICE

(Address)

I.

INTRODUCTION: The security survey aims to identify the buildings exposure to various threats, risks, and vulnerabilities, determine which assets to secure, and recommend ways to reduce risks and vulnerabilities to an acceptable level in order to help the Management and Administration of A ! "# $ "" %& &'"!&(( #&A) *++ ,& in ensuring the safety of the assets, including the patients - employees and staff and the building itself. The scope of the survey covers the traditional functional areas of security which are the "hysical, "ersonnel, and nformation (ecurity. n addition, it will also try to look into some risk and ha/ards involved in safety because providing a safe environment is also a ma0or concern of security. 1. AUTHORITY: 1111111111111111111111111111111111111111111111111 to purposely upgrade existing security systems in order to effectively manage risks and mitigate other possible threats. 2. TIME AND DATE OF SURVEY: 2344# 52644# 77 March 7427 3. SURVEYING Team: 2. 7. 8. 3. 1111111111111111111111111111111111 1111111111111111111111111111111111 1111111111111111111111111111111111 1111111111111111111111111111111111

II.

OBJECTIVES: 2. 7. 1111111111111111111111111111111111111111111111111111111111111111111 1111111111111111111111111111111111111111111111111111111111111111111 1111111111111111111111111111111111111111111111111111111111111111111 1111111111111111111111111111111111111111111111111111111111111111111 1111111111111111111111111111111111111111111111111111111111111111111 111111111111111111111111111111111111111111111111111111111111111. To identify possible security and safety loopholes and provide recommendations in order to mitigate risks and further strengthen the security effectiveness of the establishment and deliver efficient security system for A ! "# $ "" %& &'"!&(( #&A) *++ ,&. GENERAL DESCRIPTION OF THE FACILITY:

8.

II.

1. DESCRIPTION OF THE SURVEYED ESTABLISHMENT:

2.2.

AIR PHILIPPINE EXPRESS HEAD OFFICE is a 1111111111111111111111111111111111111111111111111111111111111 1111111111111111111111111111111111111111111111111111111111111 1111111111111111111111111111111111111111111111111111111111111 11111111111111111111111111111111111111.

2. MISSION OF INSTALLATION: 7.2 To provide a suitable place among individuals, executives, staff and patients to include business associates by giving them a safety and secured place of the medical center thru the help of security staff and designated employees. 3. VISION OF INSTALLATION: 8.2 To provide a suitable place among individuals, executives, staff and patients to include business associates by giving them a safety and secured place of the medical center thru the help of security staff and designated employees. A. PHYSICAL SECURITY R!"# F$%e&a"'!()* 1. PERIMETER BARRIER: a. S!'+a'!$( a" "+%,e-e. The vicinity is secured by a 95foot solid view concrete perimeter fence with some portions imposing full view concertina wire with standard 25foot barbed wire guard top guard angling at 3: degrees as the first line of defense. There were gates made of reinforced metal for the intruder to cross before reaching the interior part of the building.

/. R!"# Im01!&a'!$( ;ulnerable to the lawless elements and other terrorist activities.

&. Re&$mme(.a'!$(

(trict implementation of badge system to all access areas in order to negate possible unauthori/ed entry of personnel. $obby guard security personnel shall not leave the post unattended at all times.

2. GUARD AND GUARDING SYSTEM : a. S!'+a'!$( a" "+%,e-e. The current security force 111111111111 composed of 111111111111111 (ecurity personnel 111111111111 security personnel detailed at day shift and two (7) security personnel assigned at night time.

/. R!"# Im01!&a'!$( : %o internal control and accountability. "ossible connivance of parking entrance guard to terrorist and criminal activities. ;ulnerable to explosives and other similar ha/ards device. <eak security. ;ulnerable to criminal and terrorist activities. ;ulnerable to theft and other related crime activities.

&. Re&$mme(.a'!$( Additional security personnel to man other areas. The ideal number of guard shall by four (3) )ay (hift including the *fficer5in5,harge and three (8) %ight (hift including the roving security guard.

3. PERSONNEL IDENTIFICATION 2 MOVEMENT CONTROL a. S!'+a'!$( a" "+%,e-e. Management does not implement color5coded .). amongst visitors. All &ntrances as observed does not conduct proper security inspection amongst inbound and outbound personnel.

/. R!"# Im01!&a'!$( ;ulnerable to explosives and other similar ha/ards device. <eak security posture. ;ulnerable to criminal and terrorist activities. ;ulnerable to theft and other related crime activities.

&. Re&$mme(.a'!$( The security must enforce strict implementation of personnel movement control such as .). system, bag inspection and body frisking.

3. PROTECTIVE LIGHTING a. S!'+a'!$( a" "+%,e-e. There noted busted bulbs within the building that need to be replaced. The duty personnel at night shall conduct inventory and submit results of inspection in order to rectify the not functioning lights.

/. R!"# Im01!&a'!$( Minimal vulnerability to criminal acts.

&. Re&$mme(.a'!$( !oving guard should strictly monitor all the protective lightings. #ospital maintenance should conduct a daily basis protective lighting inspection.

4. ALARM AND COMMUNICATION SYSTEM a. S!'+a'!$( a" "+%,e-e. The hospital was installed with thirty two (87) units of ,,T; = (urveillance (ystem installed at the strategic location of the hospital with a digital video recorder and ongoing installation of sprinkler system, and other fire fighting e>uipments like 74 lbs dry chemical fire extinguishers.

/. R!"# Im01!&a'!$( ;ulnerable to instantaneous fire if not properly maintain by maintenance personnel.

&. Re&$mme(.a'!$( "roper maintenance of security gadgets shall be administered by assigned personnel.

5. RESTRICTED AREA a. S!'+a'!$( a" "+%,e-e. All restricted areas like Air #andling ?nit (A#?), &lectrical !oom, &levator Machine !oom and other restricted areas were found closed and locked.

/. R!"# Im01!&a'!$( t could not be open immediately in case of emergency situation. Minimal vulnerability amongst unauthori/ed person.

&. Re&$mme(.a'!$( @ey box shall be installed at the security office. @ey shall operate and controlled by the security force.

B. PERSONNEL SECURITY 1. Da'a &$(&e%(!() 6e- Pe%"$((e1 All data concerning of A ! "# $ "" %& &'"!&(( #&A) *++ ,& key personnel were considered confidential and intact.

2. C1ea%a(&e P%$)%am a. S!'+a'!$( a" "+%,e-e. %o exit interview or de5briefing amongst resigned personnel.

/. R!"# Im01!&a'!$( The company is put at risk.

&. Re&$mme(.a'!$( All resigned personnel should undergo an exit interview or de5briefing.

3. Se&+%!'- E.+&a'!$( P%$)%am a. S!'+a'!$( a" "+%,e-e. nformation gathered from the person who escorted us during the conduct of the survey, only neurological examination, drug test and technical orientation was conducted amongst newly hired security personnel.

/. Re&$mme(.a'!$( %euro and )rug test shall be administered at least T< ,& (7x) a year to determine physical promptness and mental capacity.

3. M$%a1e $7 Em01$-ee" a. S!'+a'!$( a" "+%,e-e. At present the there were no labor unrest and no labor organi/ation within the hospital. R!"# Im01!&a'!$( "ossible to labor organi/ation exposure if we failed to met the security standards.

a. Re&$mme(.a'!$( +ive (:) months pre5contractual period amongst contractual employees.

4. A/"e('ee Ra'e a(. La/$% T+%(8$,e% a. S!'+a'!$( a" "+%,e-e. !esigning personnel for the purposes of advancement was relatively not high.

/. R!"# Im01!&a'!$( "ossible shortage of skilled employee -staff

&. Re&$mme(.a'!$( "rior to the employment, all newly hired personnels and other contractors employees must oblige to sign a non5disclosure agreement.

C. DOCUMENT AND INFORMATION SECURITY 1. R+1e" a(. Re)+1a'!$(" '$ Sa7e)+a%. Se("!'!,e I(7$%ma'!$( a. C1a""!7!e. "-"'em S!'+a'!$( a" "+%,e-e. nformation gathered from the person who escorted us during the conduct of the survey, some transmitted documents were not covered by transmittal slip.

R!"# Im01!&a'!$( The documents might land in a wrong person.

Re&$mme(.a'!$( All transmitted documents shall cover with transmittal slip.

/. Re&e!0'!() S-"'em S!'+a'!$( a" "+%,e-e. A ! "# $ "" %& &'"!&(( #&A) *++ ,& standard receipting system of documents were through the lobby guard.

R!"# Im01!&a'!$( "robability of loss and miss release of mails - parcels could be discounted.

Re&$mme(.a'!$( &nhance procedure in receipting system to avoid and or deter occurrence of loss and or misrouting - miss release of voluminous documents. ,omputeri/ation in the receipting system might be an ideal consideration.

&. S'$%a)e $7 Se("!'!,e I(7$%ma'!$( S!'+a'!$( a" "+%,e-e. ,urrently, vital documents such as office files of A ! "# $ "" %& &'"!&(( #&A) *++ ,& contractors or concessionaires are 0ust being kept in a steel cabinet with locks and keys.

R!"# Im01!&a'!$( n case of fire all documents will 0ust be perished in the air.

Re&$mme(.a'!$( All steel cabinets shall install at least a roller caster or wheel so that it will be moveable in case of fire incidents.

.. T%a("m!""!$( S-"'em S!'+a'!$( a" "+%,e-e. nformation gathered from the person who escorted us, some transmitted documents were not covered by transmittal slip.

R!"# Im01!&a'!$( The documents might land in a wrong person.

Re&$mme(.a'!$( All transmitted documents shall cover with transmittal slip.

e. Re0%$.+&'!$( S-"'em S!'+a'!$( a" "+%,e-e. !eproduction of documents is being done through computers and photocopier machine.

R!"# Im01!&a'!$( !eproduction of vital records - data (aint ,lare Medical ,linic through the computer by scrupulous person is highly possible.

Re&$mme(.a'!$( : "ersonnel designated to keep vital records - data of (aint ,lare Medical ,linic should always see to it that their computers are not left unattended. To close all computers during breaks and while attending to personnel necessities. De"'%+&'!$( S-"'em

7.

S!'+a'!$( a" "+%,e-e. : The A ! "# $ "" %& &'"!&(( #&A) *++ ,& does not practice shredding process of document or data.

R!"# Im01!&a'!$( (trong possibility that some documents may fall into the wrong hands of unauthori/ed person.

Re&$mme(.a'!$(: The A ! "# $ "" %& &'"!&(( #&A) *++ ,& Management must practice shredding of documents. The (afety-(ecurity Manager or his representative must oversee the shredding of documents.

). P%e0a%a'!$( a(. Ma%#!() S-"'em S!'+a'!$( a" "+%,e-e. : The A ! "# $ "" %& &'"!&(( #&A) *++ ,& Management does not practice marking system of records - files. %o appropriate markings are done on classified documents. Re&$mme(.a'!$( The A ! "# $ "" %& &'"!&(( #&A) *++ ,& Administration should practice the proper markings of classified documents such asA !estricted, ,onfidential, (ecret, Top (ecret. DUTIES AND RESPONSIBILITIES OF SECURITY PERSONNEL O77!&e%8!(8C9a%)e : Assist the (afety and (ecurity Manager in formulating plans and policies regarding security matters. !eports all incident and events affecting the A ! "# $ "" %& &'"!&(( #&A) *++ ,& *perations to the (ecurity and (afety Manager. !epresents the A ! "# $ "" %& &'"!&(( #&A) *++ ,& in filing cases or legal actions as BwitnessC against suspected criminals or individuals who committed violations of law within its territory. "oses as a liaison officer with other Dovernment - "rivate Agencies, if and when necessary. ,onducts initial investigation of cases or incidents beyond the ordinary.

mposes and recommends disciplinary actions against erring security staff.

A""!"'a(' O77!&e%8I(8C9a%)e : Assist the *fficer n5,harge in implementing policies regarding security matters. !eports all incidents, events and house rule violations affecting the A ! "# $ "" %& &'"!&(( #&A) *++ ,& operations to the (ecurity and (afety ,oordinator and to the *fficer5in5,harge. ,onducts initial investigation of cases that transpired during his tour of duty. !ecommends disciplinary action against erring (ecurity staff. ,onducts on the spot inspection of post and office premises.

3. HANGAR Monitor main lobby with emphasis against the ?%A?T#*! E&) %T!?( *%(. !ecord - monitor presence of suspicious person and coordinate with guards of other entry points. @eenly observe all persons coming in and out of the premises and identify those who may have previously entered empty handed and may be suspicious and hurriedly trying to exit with a hand bag or briefcase. ntelligently = courteously provide assistance to all visitors in>uiring about directions. "erform such other task supervisor. or function as may be re>uired by the immediate

To consistently record all movements visitors, . ncluding such details as area - person visited, number, sex, nationality, and other relevant information.

3. R$,!() G+a%.: ,onduct regular roving inspection of the whole office site - premises for any signs of facility or e>uipment damage. Monitor contractor working in the area as deterrence for possible sabotage activities. ,heck illegal activities like smoking and horse playing, malingering or loitering. ,all the duty supervisor if in doubt or when encountering cases not covered by standard operating procedures. )oes other function from time to time as may be directed by the management. APPLIED SECURITY CONTROL : PROCEDURES: Pe%"$((e1 C$('%$1: All employees - workers must be re>uired to pin .).s ( dentification ,ard) before allowed entry at the hospital. All employees are re>uired to punch - swipe their respective time cards - .).s through the use of a Fundy clock or system of any.

*utgoing employees - workers are sub0ected for body frisking and inspection of their hand carried belongings, bags or packages by the guards before allowing to leave the premises. V!"!'$% C$('%$1: ;isitors are issued visitors .). and visitors slip before allowed entry to the hospital facility. Fags and luggages of incoming and outgoing visitors will be sub0ected for inspection before allowed entry - exit to and from the hospital facility. Ve9!&1e" C$('%$1 : The official company drivers are authori/ed to drive any company owned vehicles provided they present a duly signed gate pass - trip ticket and their respective itinerary. .The security participation in vehicle control is to log the time of arrival and departure of each vehicle to include its passenger. Ma'e%!a1" C$('%$1: The company shall designate a personnel to receive and check all incoming deliveries or materials pull5out. The guard will check the invoice - delivery receipt and the item to be delivered or pulled5out. Any outgoing deliveries of any e>uipment or supplies must be covered by a gate pass duly signed by authori/ed representatives or department heads. The (ecurity and (afety Manager have exclusive control over the movements of fixed assets and e>uipment within the premises of the Medical ,enter. 6e- C$('%$1 : @eys like those for the offices, etc. are entrusted to the security guards and kept in a drawer. ;ehicles ignition keys after drivers respective trips will be entrusted to the guards for safekeeping and should be kept in a key box while trips be logged. D$&+me('" C$('%$1 : The employees entrance guard will receive all incoming letters, notices, printed matters and packages prior to delivery to end users or distribution - control center. The guard for easy reference will file duplicate copies of the gate passes and like documents for purposes of verification. Pe%"$((e1 I.e('!7!&a'!$( a(. M$,eme(' C$('%$1:

(trict enforcement of policy regarding proper pinning or wearing of .).s to all officials and employees while in the vicinity of the offices and hospital facilities. A1a%m"; C$mm+(!&a'!$("; F!%e7!)9'!(): "osting of directional signs at conspicuous places, strategic or information of employees, patient and visitors. visible spots for the

&lectrical and technical inspection of all installed wires and other e>uipments within building facilities that needs special attention.

A ready provision of an Audio (ystem such as telephones and handheld radios to be used by all stationary and roving guards. Pe%"$((e1 Se&+%!'-:

C1ea%a(&e P%$)%am G (ecurity background check for all regular employees and contractual workers be conducted, if necessary, to weed out undesirable individuals and applicants with criminal background and who may either have current or former membership of radical groups who can pose as possible threats. Se&+%!'- a(. Sa7e'- E.+&a'!$(a1 P%$)%am G the company though its (ecurity *fficer should conduct periodic seminars and lectures on security and safety matters and - or other pertinent company policies to minimi/e if not totally eradicate security loopholes and risks. F!%e a(. Ea%'9<+a#e D%!11" 5 be conducted to coordinate and familiari/e the movements of security personnel, as well as employees of the (aint ,lare Medical ,enter . in case of disaster.

EMERGENCY PROCEDURES: HOUSE6EEPING mmediate and proper disposal of garbage within the building to avoid encountering health ha/ards. DOORS : !ecommend the installation of barrel-dead bolt - double lock devices for effective lock system ( if necessary ). . 6EYS : *ffice keys, vehicle ignition keys or other restricted locking and unlocking devices be placed and controlled on a locked key box under a properly supervised recording - utili/ation system to establish proper control.

FINAL SURVEY ANALYSIS : !eference the assessed deficiencies and noted weaknesses as enumerated herein, the possible advent of an untoward situation can be best pre5empted and the possible losses to lives and properties can be effectively mitigated by upgrading the whole security set5up system in accordance with the foregoing suggestions. Fasically, the site is considered technically not critical at the time of survey, as it is nestled within the peripheries of the commercial - building with built5in security provisions complimenting that of the work site - facility itself. "repared by A