Republic of the Philippines Supreme Court Manila EN BANC A.M. No.

02-8-13-SC 2004 Rules on Notarial Practice RESOLU !ON Acting on the compliance dated 05 Jul !00" and on the proposed Rules on Notarial Practice of !00" submitted b the Sub#Committee for the Stud $ %rafting and &ormulation of the Rules 'o(erning the Appointment of Notaries Public and the Performance and E)ercise of *heir +fficial &unctions$ of the Committees on Re(ision of the Rules of Court and on ,egal Education and Bar Matters$ the Court Resol(ed to APPR+-E the proposed Rules on Notarial Practice of !00"$ .ith modifications$ thus/chanrobles(irtualla.librar 2004 RULES ON NO AR!AL PRAC !CE

RULE ! !MPLEMEN A !ON

SEC*0+N 12 *itle2 # *hese Rules shall be 3no.n as the !00" Rules on Notarial Practice2 SEC2 !2 Purposes2 # *hese Rules shall be applied and construed to ad(ance the follo.ing purposes/chanrobles(irtualla.librar 4a5 to promote$ ser(e$ and protect public interest6 4b5 to simplif $ clarif $ and moderni7e the rules go(erning notaries public6 and 4c5 to foster ethical conduct among notaries public2 SEC2 82 0nterpretation2 # 9nless the conte)t of these Rules other.ise indicates$ .ords in the singular include the plural$ and .ords in the plural include the singular2

RULE !! "E#!N! !ONS

SEC*0+N 12 Ac3no.ledgment2 # :Ac3no.ledgment; refers to an act in .hich an indi(idual on a single occasion/chanrobles(irtualla.librar

4a5 appears in person before the notar public and presents an integrall complete instrument or document6 4b5 is attested to be personall 3no.n to the notar public or identified b the notar public through competent e(idence of identit as defined b these Rules6 and # 4c5 represents to the notar public that the signature on the instrument or document .as (oluntaril affi)ed b him for the purposes stated in the instrument or document$ declares that he has e)ecuted the instrument or document as his free and (oluntar act and deed$ and$ if he acts in a particular representati(e capacit $ that he has the authorit to sign in that capacit 2 SEC2 !2 Affirmation or +ath2 # *he term :Affirmation; or :+ath; refers to an act in .hich an indi(idual on a single occasion/ 4a5 appears in person before the notar public6 4b5 is personall 3no.n to the notar public or identified b the notar public through competent e(idence of identit as defined b these Rules6 and 4c5 a(o.s under penalt of la. to the .hole truth of the contents of the instrument or document2 SEC2 82 Commission2 # :Commission; refers to the grant of authorit to perform notarial acts and to the .ritten e(idence of the authorit 2 SEC2 "2 Cop Certification2 # :Cop Certification; refers to a notarial act in .hich a notar public/chanrobles(irtualla.librar 4a5 is presented .ith an instrument or document that is neither a (ital record$ a public record$ nor publicl recordable6 4b5 copies or super(ises the cop ing of the instrument or document6 4c5 compares the instrument or document .ith the cop 6 and 4d5 determines that the cop is accurate and complete2 SEC2 52 Notarial Register2 # :Notarial Register; refers to a permanentl bound boo3 .ith numbered pages containing a chronological record of notarial acts performed b a notar public2 SEC2 <2 Jurat2 # :Jurat; refers to an act in .hich an indi(idual on a single occasion/chanrobles(irtualla.librar 4a5 appears in person before the notar public and presents an instrument or document6 4b5 is personall 3no.n to the notar public or identified b the notar public through competent e(idence of identit as defined b these Rules6 4c5 signs the instrument or document in the presence of the notar 6 and 4d5 ta3es an oath or affirmation before the notar public as to such instrument or document2 SEC2 =2 Notarial Act and Notari7ation2 # :Notarial Act; and :Notari7ation; refer to an act that a notar public is empo.ered to perform under these Rules2 SEC2 >2 Notarial Certificate2 # :Notarial Certificate; refers to the part of$ or attachment to$ a notari7ed instrument or document that is completed b the notar public$ bears the notar ?s

signature and seal$ and states the facts attested to b the notar public in a particular notari7ation as pro(ided for b these Rules2 SEC2 @2 Notar Public and Notar 2 # :Notar Public; and :Notar ; refer to an person commissioned to perform official acts under these Rules2crala. SEC2 102 Principal2 # :Principal; refers to a person appearing before the notar public .hose act is the subAect of notari7ation2 SEC2 112 Regular Place of Bor3 or Business2 # *he term :regular place of .or3 or business; refers to a stationar office in the cit or pro(ince .herein the notar public renders legal and notarial ser(ices2 SEC2 1!2 Competent E(idence of 0dentit 2 # *he phrase :competent e(idence of identit ; refers to the identification of an indi(idual based on/chanrobles(irtualla.librar 4a5 at least one current identification document issued b an official agenc bearing the photograph and signature of the indi(idual6 or 4b5 the oath or affirmation of one credible .itness not pri( to the instrument$ document or transaction .ho is personall 3no.n to the notar public and .ho personall 3no.s the indi(idual$ or of t.o credible .itnesses neither of .hom is pri( to the instrument$ document or transaction .ho each personall 3no.s the indi(idual and sho.s to the notar public documentar identification2 SEC2 182 +fficial Seal or Seal2 # :+fficial seal; or :Seal; refers to a de(ice for affi)ing a mar3$ image or impression on all papers officiall signed b the notar public conforming the reCuisites prescribed b these Rules2 SEC2 1"2 Signature Bitnessing2 # *he term :signature .itnessing; refers to a notarial act in .hich an indi(idual on a single occasion/ 4a5 appears in person before the notar public and presents an instrument or document6 4b5 is personall 3no.n to the notar public or identified b the notar public through competent e(idence of identit as defined b these Rules6 and 4c5 signs the instrument or document in the presence of the notar public2 SEC2 152 Court2 # :Court; refers to the Supreme Court of the Philippines2 SEC2 1<2 Petitioner2 # :Petitioner; refers to a person .ho applies for a notarial commission2crala. SEC2 1=2 +ffice of the Court Administrator2 # :+ffice of the Court Administrator; refers to the +ffice of the Court Administrator of the Supreme Court2crala. SEC2 1>2 E)ecuti(e Judge2 # :E)ecuti(e Judge; refers to the E)ecuti(e Judge of the Regional *rial Court of a cit or pro(ince .ho issues a notarial commission2crala. SEC2 1@2 -endor2 # :-endor; under these Rules refers to a seller of a notarial seal and shall include a .holesaler or retailer2 SEC2 !02 Manufacturer2 # :Manufacturer; under these Rules refers to one .ho produces a notarial seal and shall include an engra(er and seal ma3er2

RULE !!! COMM!SS!ON!N$ O# NO AR% PU&L!C

SEC*0+N 12 Dualifications2 # A notarial commission ma be issued b an E)ecuti(e Judge to an Cualified person .ho submits a petition in accordance .ith these Rules2 *o be eligible for commissioning as notar public$ the petitioner/chanrobles(irtualla.librar 415 must be a citi7en of the Philippines6 4!5 must be o(er t.ent #one 4!15 ears of age6 485 must be a resident in the Philippines for at least one 415 ear and maintains a regular place of .or3 or business in the cit or pro(ince .here the commission is to be issued6 chan robles (irtual la. librar 4"5 must be a member of the Philippine Bar in good standing .ith clearances from the +ffice of the Bar Confidant of the Supreme Court and the 0ntegrated Bar of the Philippines6 and 455 must not ha(e been con(icted in the first instance of an crime in(ol(ing moral turpitude2 SEC2 !2 &orm of the Petition and Supporting %ocuments2 # E(er petition for a notarial commission shall be in .riting$ (erified$ and shall include the follo.ing/chanrobles(irtualla.librar 4a5 a statement containing the petitioner?s personal Cualifications$ including the petitioner?s date of birth$ residence$ telephone number$ professional ta) receipt$ roll of attorne ?s number and 0BP membership number6 4b5 certification of good moral character of the petitioner b at least t.o 4!5 e)ecuti(e officers of the local chapter of the 0ntegrated Bar of the Philippines .here he is appl ing for commission6 4c5 proof of pa ment for the filing of the petition as reCuired b these Rules6 and 4d5 three 485 passport#si7e color photographs .ith light bac3ground ta3en .ithin thirt 4805 da s of the application2 *he photograph should not be retouched2 *he petitioner shall sign his name at the bottom part of the photographs2 SEC2 82 Application &ee2 # E(er petitioner for a notarial commission shall pa the application fee as prescribed in the Rules of Court2 chan robles (irtual la. librar SEC2 "2 Summar Eearing on the Petition2 # *he E)ecuti(e Judge shall conduct a summar hearing on the petition and shall grant the same if/chanrobles(irtualla.librar 4a5 the petition is sufficient in form and substance6 4b5 the petitioner pro(es the allegations contained in the petition6 and 4c5 the petitioner establishes to the satisfaction of the E)ecuti(e Judge that he has read and full understood these Rules2

*he E)ecuti(e Judge shall forth.ith issue a commission and a Certificate of Authori7ation to Purchase a Notarial Seal in fa(or of the petitioner2 chan robles (irtual la. librar SEC2 52 Notice of Summar Eearing2 # 4a5 *he notice of summar hearing shall be published in a ne.spaper of general circulation in the cit or pro(ince .here the hearing shall be conducted and posted in a conspicuous place in the offices of the E)ecuti(e Judge and of the Cler3 of Court2 *he cost of the publication shall be borne b the petitioner2 *he notice ma include more than one petitioner2 4b5 *he notice shall be substantiall in the follo.ing form/chanrobles(irtualla.librar NO !CE O# 'EAR!N$ Notice is (ere)* +i,en t(at a su--ar* (earin+ on t(e .etition /or notarial co--ission o/ 0na-e o/ .etitioner1 s(all )e (el2 on 02ate1 at 0.lace1 at 0ti-e1. An* .erson 3(o (as an* cause or reason to o)4ect to t(e +rant o/ t(e .etition -a* /ile a ,eri/ie2 3ritten o..osition t(ereto5 recei,e2 )* t(e un2ersi+ne2 )e/ore t(e 2ate o/ t(e su--ar* (earin+.c(anro)les ,irtual la3 li)rar* chan robles (irtual la. librar 666666666666666666666 E7ecuti,e 8u2+e SEC2 <2 +pposition to Petition2 # An person .ho has an cause or reason to obAect to the grant of the petition ma file a (erified .ritten opposition thereto2 *he opposition must be recei(ed b the E)ecuti(e Judge before the date of the summar hearing2 chan robles (irtual la. librar SEC2 =2 &orm of Notarial Commission2 # *he commissioning of a notar public shall be in a formal order signed b the E)ecuti(e Judge substantiall in the follo.ing form/chanrobles(irtualla.librar REPU&L!C O# 'E P'!L!PP!NES RE$!ONAL R!AL COUR O# 66666666666666 (is is to certi/* t(at 0na-e o/ notar* .u)lic1 o/ 0re+ular .lace o/ 3or9 or )usiness1 in 0cit* or .ro,ince1 3as on t(is 02ate1 2a* o/ 0-ont(1 t3o t(ousan2 an2 0*ear1 co--issione2 )* t(e un2ersi+ne2 as a notar* .u)lic5 3it(in an2 /or t(e sai2 4uris2iction5 /or a ter- en2in+ t(e t(irt*-/irst 2a* o/ "ece-)er 0*ear1 chan robles (irtual la. librar 666666666666666666666666 E7ecuti,e 8u2+e SEC2 >2 Period +f -alidit of Certificate of Authori7ation to Purchase a Notarial Seal2 # *he Certificate of Authori7ation to Purchase a Notarial Seal shall be (alid for a period of three 485 months from date of issue$ unless e)tended b the E)ecuti(e Judge2 A mar3$ image or impression of the seal that ma be purchased b the notar public pursuant to the Certificate shall be presented to the E)ecuti(e Judge for appro(al prior to use2crala.

SEC2 @2 &orm of Certificate of Authori7ation to Purchase a Notarial Seal2 # *he Certificate of Authori7ation to Purchase a Notarial Seal shall substantiall be in the follo.ing form/chanrobles(irtualla.librar REPU&L!C O# 'E P'!L!PP!NES RE$!ONAL R!AL COUR O#6666666666666 chan robles (irtual la. librar CER !#!CA E O# AU 'OR!:A !ON O PURC'ASE A NO AR!AL SEAL chan robles (irtual la. librar (is is to aut(ori;e 0na-e o/ notar* .u)lic1 o/ 0cit* or .ro,ince1 3(o 3as co--issione2 )* t(e un2ersi+ne2 as a notar* .u)lic5 3it(in an2 /or t(e sai2 4uris2iction5 /or a ter- en2in+5 t(e t(irt*-/irst o/ "ece-)er 0*ear1 to .urc(ase a notarial seal.c(anro)les ,irtual la3 li)rar* chan robles (irtual la. librar !ssue2 t(is 02a*1 o/ 0-ont(1 0*ear1. 666666666666666666666666 E7ecuti,e 8u2+e SEC2 102 +fficial Seal of Notar Public2 # E(er person commissioned as notar public shall ha(e onl one official seal of office in accordance .ith these Rules2 SEC2 112 Jurisdiction and *erm2 # A person commissioned as notar public ma perform notarial acts in an place .ithin the territorial Aurisdiction of the commissioning court for a period of t.o 4!5 ears commencing the first da of Januar of the ear in .hich the commissioning is made$ unless earlier re(o3ed or the notar public has resigned under these Rules and the Rules of Court2 chan robles (irtual la. librar SEC2 1!2 Register of Notaries Public2 # *he E)ecuti(e Judge shall 3eep and maintain a Register of Notaries Public in his Aurisdiction .hich shall contain$ among others$ the dates of issuance or re(ocation or suspension of notarial commissions$ and the resignation or death of notaries public2 *he E)ecuti(e Judge shall furnish the +ffice of the Court Administrator information and data recorded in the register of notaries public2 *he +ffice of the Court Administrator shall 3eep a permanent$ complete and updated database of such records2 chan robles (irtual la. librar SEC2 182 Rene.al of Commission2 # A notar public ma file a .ritten application .ith the E)ecuti(e Judge for the rene.al of his commission .ithin fort #fi(e 4"55 da s before the e)piration thereof2 A mar3$ image or impression of the seal of the notar public shall be attached to the application2crala. &ailure to file said application .ill result in the deletion of the name of the notar public in the register of notaries public2crala.

*he notar public thus remo(ed from the Register of Notaries Public ma onl be reinstated therein after he is issued a ne. commission in accordance .ith these Rules2 chan robles (irtual la. librar SEC2 1"2 Action on Application for Rene.al of Commission2 # *he E)ecuti(e Judge shall$ upon pa ment of the application fee mentioned in Section 8 abo(e of this Rule$ act on an application for the rene.al of a commission .ithin thirt 4805 da s from receipt thereof2 0f the application is denied$ the E)ecuti(e Judge shall state the reasons therefor2crala.

RULE !< PO=ERS AN" L!M! A !ONS O# NO AR!ES PU&L!C

SEC*0+N 12 Po.ers2 # 4a5 A notar public is empo.ered to perform the follo.ing notarial acts/chanrobles(irtualla.librar 415 ac3no.ledgments6 4!5 oaths and affirmations6 485 Aurats6 chan robles (irtual la. librar 4"5 signature .itnessings6 455 cop certifications6 and 4<5 an other act authori7ed b these Rules2 4b5 A notar public is authori7ed to certif the affi)ing of a signature b thumb or other mar3 on an instrument or document presented for notari7ation if/chanrobles(irtualla.librar 415 the thumb or other mar3 is affi)ed in the presence of the notar public and of t.o 4!5 disinterested and unaffected .itnesses to the instrument or document6 4!5 both .itnesses sign their o.n names in addition to the thumb or other mar36 485 the notar public .rites belo. the thumb or other mar3/ F*humb or +ther Mar3 affi)ed b 4name of signator b mar35 in the presence of 4names and addresses of .itnesses5 and undersigned notar publicF6 and chan robles (irtual la. librar 4"5 the notar public notari7es the signature b thumb or other mar3 through an ac3no.ledgment$ Aurat$ or signature .itnessing2 4c5 A notar public is authori7ed to sign on behalf of a person .ho is ph sicall unable to sign or ma3e a mar3 on an instrument or document if/chanrobles(irtualla.librar 415 the notar public is directed b the person unable to sign or ma3e a mar3 to sign on his behalf6 4!5 the signature of the notar public is affi)ed in the presence of t.o disinterested and unaffected .itnesses to the instrument or document6 485 both .itnesses sign their o.n names 6 4"5 the notar public .rites belo. his signature/ :Signature affi)ed b notar in presence of 4names and addresses of person and t.o G!H .itnesses5;6 and 455 the notar public notari7es his signature b ac3no.ledgment or Aurat2

SEC2 !2 Prohibitions2 # 4a5 A notar public shall not perform a notarial act outside his regular place of .or3 or business6 pro(ided$ ho.e(er$ that on certain e)ceptional occasions or situations$ a notarial act ma be performed at the reCuest of the parties in the follo.ing sites located .ithin his territorial Aurisdiction/ chan robles (irtual la. librar 415 public offices$ con(ention halls$ and similar places .here oaths of office ma be administered6 4!5 public function areas in hotels and similar places for the signing of instruments or documents reCuiring notari7ation6 485 hospitals and other medical institutions .here a part to an instrument or document is confined for treatment6 and 4"5 an place .here a part to an instrument or document reCuiring notari7ation is under detention2 4b5 A person shall not perform a notarial act if the person in(ol(ed as signator to the instrument or document # 415 is not in the notar ?s presence personall at the time of the notari7ation6 and 4!5 is not personall 3no.n to the notar public or other.ise identified b the notar public through competent e(idence of identit as defined b these Rules2chan robles (irtual la. librar SEC2 82 %isCualifications2 # A notar public is disCualified from performing a notarial act if he/chanrobles(irtualla.librar 4a5 is a part to the instrument or document that is to be notari7ed6 chan robles (irtual la. librar 4b5 .ill recei(e$ as a direct or indirect result$ an commission$ fee$ ad(antage$ right$ title$ interest$ cash$ propert $ or other consideration$ e)cept as pro(ided b these Rules and b la.6 or 4c5 is a spouse$ common#la. partner$ ancestor$ descendant$ or relati(e b affinit or consanguinit of the principal .ithin the fourth ci(il degree2 chan robles (irtual la. librar SEC2 "2 Refusal to Notari7e2 # A notar public shall not perform an notarial act described in these Rules for an person reCuesting such an act e(en if he tenders the appropriate fee specified b these Rules if/chanrobles(irtualla.librar 4a5 the notar 3no.s or has good reason to belie(e that the notarial act or transaction is unla.ful or immoral6 4b5 the signator sho.s a demeanor .hich engenders in the mind of the notar public reasonable doubt as to the former?s 3no.ledge of the conseCuences of the transaction reCuiring a notarial act6 and 4c5 in the notar ?s Audgment$ the signator is not acting of his or her o.n free .ill2 SEC2 52 &alse or 0ncomplete Certificate2 # A notar public shall not/ chan robles (irtual la. librar 4a5 e)ecute a certificate containing information 3no.n or belie(ed b the notar to be false2 4b5 affi) an official signature or seal on a notarial certificate that is incomplete2chan robles (irtual la. librar

SEC2 <2 0mproper 0nstruments or %ocuments2 # A notar public shall not notari7e/chanrobles(irtualla.librar 4a5 a blan3 or incomplete instrument or document6 or chan robles (irtual la. librar 4b5 an instrument or document .ithout appropriate notarial certification2

RULE < #EES O# NO AR% PU&L!C

SEC*0+N 12 0mposition and Bai(er of &ees2 # &or performing a notarial act$ a notar public ma charge the ma)imum fee as prescribed b the Supreme Court unless he .ai(es the fee in .hole or in part2 chan robles (irtual la. librar SEC2 !2 *ra(el &ees and E)penses2 # A notar public ma charge tra(el fees and e)penses separate and apart from the notarial fees prescribed in the preceding section .hen tra(eling to perform a notarial act if the notar public and the person reCuesting the notarial act agree prior to the tra(el2crala. SEC2 82 Prohibited &ees2 I No fee or compensation of an 3ind$ e)cept those e)pressl prescribed and allo.ed herein$ shall be collected or recei(ed for an notarial ser(ice2crala. SEC2 "2 Pa ment or Refund of &ees2 # A notar public shall not reCuire pa ment of an fees specified herein prior to the performance of a notarial act unless other.ise agreed upon2 chan robles (irtual la. librar An tra(el fees and e)penses paid to a notar public prior to the performance of a notarial act are not subAect to refund if the notar public had alread tra(eled but failed to complete in .hole or in part the notarial act for reasons be ond his control and .ithout negligence on his part2crala. SEC2 52 Notice of &ees2 # A notar public .ho charges a fee for notarial ser(ices shall issue a receipt registered .ith the Bureau of 0nternal Re(enue and 3eep a Aournal of notarial fees2 Ee shall enter in the Aournal all fees charged for ser(ices rendered2 chan robles (irtual la. librar A notar public shall post in a conspicuous place in his office a complete schedule of chargeable notarial fees2crala.

RULE <! NO AR!AL RE$!S ER

SEC*0+N 12 &orm of Notarial Register2 # 4a5 A notar public shall 3eep$ maintain$ protect and pro(ide for la.ful inspection as pro(ided in these Rules$ a chronological official notarial register of notarial acts consisting of a permanentl bound boo3 .ith numbered pages2 chan robles (irtual la. librar *he register shall be 3ept in boo3s to be furnished b the Solicitor 'eneral to an notar public upon reCuest and upon pa ment of the cost thereof2 *he register shall be dul paged$ and on the first page$ the Solicitor 'eneral shall certif the number of pages of .hich the boo3 consists2crala.

&or purposes of this pro(ision$ a Memorandum of Agreement or 9nderstanding ma be entered into b the +ffice of the Solicitor 'eneral and the +ffice of the Court Administrator2 chan robles (irtual la. librar 4b5 A notar public shall 3eep onl one acti(e notarial register at an gi(en time2crala. SEC2 !2 Entries in the Notarial Register2 # 4a5 &or e(er notarial act$ the notar shall record in the notarial register at the time of notari7ation the follo.ing/ chan robles (irtual la. librar 415 the entr number and page number6 chan robles (irtual la. librar 4!5 the date and time of da of the notarial act6 485 the t pe of notarial act6 chan robles (irtual la. librar 4"5 the title or description of the instrument$ document or proceeding6 455 the name and address of each principal6 chan robles (irtual la. librar 4<5 the competent e(idence of identit as defined b these Rules if the signator is not personall 3no.n to the notar 6 chan robles (irtual la. librar 4=5 the name and address of each credible .itness s.earing to or affirming the person?s identit 6 4>5 the fee charged for the notarial act6 4@5 the address .here the notari7ation .as performed if not in the notar ?s regular place of .or3 or business6 and 4105 an other circumstance the notar public ma deem of significance or rele(ance2 4b5 A notar public shall record in the notarial register the reasons and circumstances for not completing a notarial act2 4c5 A notar public shall record in the notarial register the circumstances of an reCuest to inspect or cop an entr in the notarial register$ including the reCuester?s name$ address$ signature$ thumbmar3 or other recogni7ed identifier$ and e(idence of identit 2 *he reasons for refusal to allo. inspection or cop ing of a Aournal entr shall also be recorded2crala. 4d5 Bhen the instrument or document is a contract$ the notar public shall 3eep an original cop thereof as part of his records and enter in said records a brief description of the substance thereof and shall gi(e to each entr a consecuti(e number$ beginning .ith number one in each calendar ear2 Ee shall also retain a duplicate original cop for the Cler3 of Court2crala. 4e5 *he notar public shall gi(e to each instrument or document e)ecuted$ s.orn to$ or ac3no.ledged before him a number corresponding to the one in his register$ and shall also state on the instrument or document the pageJs of his register on .hich the same is recorded2 No blan3 line shall be left bet.een entries2crala. 4f5 0n case of a protest of an draft$ bill of e)change or promissor note$ the notar public shall ma3e a full and true record of all proceedings in relation thereto and shall note therein .hether the demand for the sum of mone .as made$ b .hom$ .hen$ and .here6 .hether he presented such draft$ bill or note6 .hether notices .ere gi(en$ to .hom and in .hat manner6 .here the same .as made$ .hen and to .hom and .here directed6 and of e(er other fact touching the same2crala.

4g5 At the end of each .ee3$ the notar public shall certif in his notarial register the number of instruments or documents e)ecuted$ s.orn to$ ac3no.ledged$ or protested before him6 or if none$ this certificate shall sho. this fact2crala. 4h5 A certified cop of each month?s entries and a duplicate original cop of an instrument ac3no.ledged before the notar public shall$ .ithin the first ten 4105 da s of the month follo.ing$ be for.arded to the Cler3 of Court and shall be under the responsibilit of such officer2 0f there is no entr to certif for the month$ the notar shall for.ard a statement to this effect in lieu of certified copies herein reCuired2crala. SEC2 82 Signatures and *humbmar3s2 # At the time of notari7ation$ the notar ?s notarial register shall be signed or a thumb or other mar3 affi)ed b each/chanrobles(irtualla.librar 4a5 principal6 4b5 credible .itness s.earing or affirming to the identit of a principal6 and 4c5 .itness to a signature b thumb or other mar3$ or to a signing b the notar public on behalf of a person ph sicall unable to sign2 SEC2 "2 0nspection$ Cop ing and %isposal2 # 4a5 0n the notar ?s presence$ an person ma inspect an entr in the notarial register$ during regular business hours$ pro(ided6 415 the person?s identit is personall 3no.n to the notar public or pro(en through competent e(idence of identit as defined in these Rules6 4!5 the person affi)es a signature and thumb or other mar3 or other recogni7ed identifier$ in the notarial register in a separate$ dated entr 6 485 the person specifies the month$ ear$ t pe of instrument or document$ and name of the principal in the notarial act or acts sought6 and 4"5 the person is sho.n onl the entr or entries specified b him2 4b5 *he notarial register ma be e)amined b a la. enforcement officer in the course of an official in(estigation or b (irtue of a court order2 4c5 0f the notar public has a reasonable ground to belie(e that a person has a criminal intent or .rongful moti(e in reCuesting information from the notarial register$ the notar shall den access to an entr or entries therein2crala. SEC2 52 ,oss$ %estruction or %amage of Notarial Register2 # 4a5 0n case the notarial register is stolen$ lost$ destro ed$ damaged$ or other.ise rendered unusable or illegible as a record of notarial acts$ the notar public shall$ .ithin ten 4105 da s after informing the appropriate la. enforcement agenc in the case of theft or (andalism$ notif the E)ecuti(e Judge b an means pro(iding a proper receipt or ac3no.ledgment$ including registered mail and also pro(ide a cop or number of an pertinent police report2crala. 4b5 9pon re(ocation or e)piration of a notarial commission$ or death of the notar public$ the notarial register and notarial records shall immediatel be deli(ered to the office of the E)ecuti(e Judge2crala.

SEC2 <2 0ssuance of Certified *rue Copies2 # *he notar public shall suppl a certified true cop of the notarial record$ or an part thereof$ to an person appl ing for such cop upon pa ment of the legal fees2crala.

RULE <!! S!$NA URE AN" SEAL O# NO AR% PU&L!C

SEC*0+N 12 +fficial Signature2 I 0n notari7ing a paper instrument or document$ a notar public shall/chanrobles(irtualla.librar 4a5 sign b hand on the notarial certificate onl the name indicated and as appearing on the notar ?s commission6 chan robles (irtual la. librar 4b5 not sign using a facsimile stamp or printing de(ice6 and 4c5 affi) his official signature onl at the time the notarial act is performed2 SEC2 !2 +fficial Seal2 # 4a5 E(er person commissioned as notar public shall ha(e a seal of office$ to be procured at his o.n e)pense$ .hich shall not be possessed or o.ned b an other person2 0t shall be of metal$ circular in shape$ t.o inches in diameter$ and shall ha(e the name of the cit or pro(ince and the .ord :Philippines; and his o.n name on the margin and the roll of attorne ?s number on the face thereof$ .ith the .ords Fnotar publicF across the center2 A mar3$ image or impression of such seal shall be made directl on the paper or parchment on .hich the .riting appears2 4b5 *he official seal shall be affi)ed onl at the time the notarial act is performed and shall be clearl impressed b the notar public on e(er page of the instrument or document notari7ed2 chan robles (irtual la. librar 4c5 Bhen not in use$ the official seal shall be 3ept safe and secure and shall be accessible onl to the notar public or the person dul authori7ed b him2 chan robles (irtual la. librar 4d5 Bithin fi(e 455 da s after the official seal of a notar public is stolen$ lost$ damaged or other other.ise rendered unser(iceable in affi)ing a legible image$ the notar public$ after informing the appropriate la. enforcement agenc $ shall notif the E)ecuti(e Judge in .riting$ pro(iding proper receipt or ac3no.ledgment$ including registered mail$ and in the e(ent of a crime committed$ pro(ide a cop or entr number of the appropriate police record2 9pon receipt of such notice$ if found in order b the E)ecuti(e Judge$ the latter shall order the notar public to cause notice of such loss or damage to be published$ once a .ee3 for three 485 consecuti(e .ee3s$ in a ne.spaper of general circulation in the cit or pro(ince .here the notar public is commissioned2 *hereafter$ the E)ecuti(e Judge shall issue to the notar public a ne. Certificate of Authori7ation to Purchase a Notarial Seal2crala. 4e5 Bithin fi(e 455 da s after the death or resignation of the notar public$ or the re(ocation or e)piration of a notarial commission$ the official seal shall be surrendered to the E)ecuti(e Judge and shall be destro ed or defaced in public during office hours2 0n the e(ent that the missing$ lost or damaged seal is later found or surrendered$ it shall be deli(ered b the notar public to the

E)ecuti(e Judge to be disposed of in accordance .ith this section2 &ailure to effect such surrender shall constitute contempt of court2 0n the e(ent of death of the notar public$ the person in possession of the official seal shall ha(e the dut to surrender it to the E)ecuti(e Judge2crala. SEC2 82 Seal 0mage2 # *he notar public shall affi) a single$ clear$ legible$ permanent$ and photographicall reproducible mar3$ image or impression of the official seal beside his signature on the notarial certificate of a paper instrument or document2crala. SEC2 "2 +btaining and Pro(iding Seal2 # 4a5 A (endor or manufacturer of notarial seals ma not sell said product .ithout a .ritten authori7ation from the E)ecuti(e Judge2crala. 4b5 9pon .ritten application and after pa ment of the application fee$ the E)ecuti(e Judge ma issue an authori7ation to sell to a (endor or manufacturer of notarial seals after (erification and in(estigation of the latter?s Cualifications2 *he E)ecuti(e Judge shall charge an authori7ation fee in the amount of PhP "$000 for the (endor and PhP >$000 for the manufacturer2 0f a manufacturer is also a (endor$ he shall onl pa the manufacturer?s authori7ation fee2crala. 4c5 *he authori7ation shall be in effect for a period of four 4"5 ears from the date of its issuance and ma be rene.ed b the E)ecuti(e Judge for a similar period upon pa ment of the authori7ation fee mentioned in the preceding paragraph2crala. 4d5 A (endor or manufacturer shall not sell a seal to a bu er e)cept upon submission of a certified cop of the commission and the Certificate of Authori7ation to Purchase a Notarial Seal issued b the E)ecuti(e Judge2 A notar public obtaining a ne. seal as a result of change of name shall present to the (endor or manufacturer a certified cop of the Confirmation of the Change of Name issued b the E)ecuti(e Judge2crala. 4e5 +nl one seal ma be sold b a (endor or manufacturer for each Certificate of Authori7ation to Purchase a Notarial Seal2crala. 4f5 After the sale$ the (endor or manufacturer shall affi) a mar3$ image or impression of the seal to the Certificate of Authori7ation to Purchase a Notarial Seal and submit the completed Certificate to the E)ecuti(e Judge2 Copies of the Certificate of Authori7ation to Purchase a Notarial Seal and the bu er?s commission shall be 3ept in the files of the (endor or manufacturer for four 4"5 ears after the sale2crala. 4g5 A notar public obtaining a ne. seal as a result of change of name shall present to the (endor a certified cop of the order confirming the change of name issued b the E)ecuti(e Judge2crala.

RULE <!!! NO AR!AL CER !#!CA ES

SEC*0+N 12 &orm of Notarial Certificate2 # *he notarial form used for an notarial instrument or document shall conform to all the reCuisites prescribed herein$ the Rules of Court and all other pro(isions of issuances b the Supreme Court and in applicable la.s2 chan robles (irtual la. librar

SEC2 !2 Contents of the Concluding Part of the Notarial Certificate2 I *he notarial certificate shall include the follo.ing/chanrobles(irtualla.librar 4a5 the name of the notar public as e)actl indicated in the commission6 4b5 the serial number of the commission of the notar public6 4c5 the .ords FNotar PublicF and the pro(ince or cit .here the notar public is commissioned$ the e)piration date of the commission$ the office address of the notar public6 and 4d5 the roll of attorne ?s number$ the professional ta) receipt number and the place and date of issuance thereof$ and the 0BP membership number2

RULE !> CER !#!CA E O# AU 'OR! % O# NO AR!ES PU&L!C

SEC*0+N 12 Certificate of Authorit for a Notarial Act2 # A certificate of authorit e(idencing the authenticit of the official seal and signature of a notar public shall be issued b the E)ecuti(e Judge upon reCuest in substantiall the follo.ing form/ chan robles (irtual la. librar CER !#!CA E O# AU 'OR! % #OR A NO AR!AL AC !5 0na-e5 title5 4uris2iction o/ t(e E7ecuti,e 8u2+e15 certi/* t(at 0na-e o/ notar* .u)lic15 t(e .erson na-e2 in t(e seal an2 si+nature on t(e attac(e2 2ocu-ent5 is a Notar* Pu)lic in an2 /or t(e 0Cit*?Munici.alit*?Pro,ince1 o/ t(e Re.u)lic o/ t(e P(ili..ines an2 aut(ori;e2 to act as suc( at t(e ti-e o/ t(e 2ocu-ent@s notari;ation.c(anro)les ,irtual la3 li)rar* chan robles (irtual la. librar !N =! NESS ='EREO#5 ! (a,e a//i7e2 )elo3 -* si+nature an2 seal o/ t(is o//ice t(is 02ate1 2a* o/ 0-ont(1 0*ear1.c(anro)les ,irtual la3 li)rar* chan robles (irtual la. librar 66666666666666666 0o//icial si+nature1 0seal o/ E7ecuti,e 8u2+e1

RULE > C'AN$ES O# S A US O# NO AR% PU&L!C

SEC*0+N 12 Change of Name and Address2 # Bithin ten 4105 da s after the change of name of the notar public b court order or b marriage$ or after ceasing to maintain the regular place of .or3 or business$ the notar public shall submit a signed and dated notice of such fact to the E)ecuti(e Judge2 *he notar public shall not notari7e until/chanrobles(irtualla.librar 4a5 he recei(es from the E)ecuti(e Judge a confirmation of the ne. name of the notar public andJor change of regular place of .or3 or business6 and 4b5 a ne. seal bearing the ne. name has been obtained2

*he foregoing not.ithstanding$ until the aforementioned steps ha(e been completed$ the notar public ma continue to use the former name or regular place of .or3 or business in performing notarial acts for three 485 months from the date of the change$ .hich ma be e)tended once for (alid and Aust cause b the E)ecuti(e Judge for another period not e)ceeding three 485 months2 SEC2 !2 Resignation2 # A notar public ma resign his commission b personall submitting a .ritten$ dated and signed formal notice to the E)ecuti(e Judge together .ith his notarial seal$ notarial register and records2 Effecti(e from the date indicated in the notice$ he shall immediatel cease to perform notarial acts2 0n the e(ent of his incapacit to personall appear$ the submission of the notice ma be performed b his dul authori7ed representati(e2crala. SEC2 82 Publication of Resignation2 # *he E)ecuti(e Judge shall immediatel order the Cler3 of Court to post in a conspicuous place in the offices of the E)ecuti(e Judge and of the Cler3 of Court the names of notaries public .ho ha(e resigned their notarial commissions and the effecti(e dates of their resignation2crala.

RULE >! RE<OCA !ON O# COMM!SS!ON AN" "!SC!PL!NAR% SANC !ONS

SEC*0+N 12 Re(ocation and Administrati(e Sanctions2 # 4a5 *he E)ecuti(e Judge shall re(o3e a notarial commission for an ground on .hich an application for a commission ma be denied2 chan robles (irtual la. librar 4b5 0n addition$ the E)ecuti(e Judge ma re(o3e the commission of$ or impose appropriate administrati(e sanctions upon$ an notar public .ho/chanrobles(irtualla.librar 415 fails to 3eep a notarial register6 4!5 fails to ma3e the proper entr or entries in his notarial register concerning his notarial acts6 485 fails to send the cop of the entries to the E)ecuti(e Judge .ithin the first ten 4105 da s of the month follo.ing6 4"5 fails to affi) to ac3no.ledgments the date of e)piration of his commission6 455 fails to submit his notarial register$ .hen filled$ to the E)ecuti(e Judge6 4<5 fails to ma3e his report$ .ithin a reasonable time$ to the E)ecuti(e Judge concerning the performance of his duties$ as ma be reCuired b the Audge6 4=5 fails to reCuire the presence of a principal at the time of the notarial act6 4>5 fails to identif a principal on the basis of personal 3no.ledge or competent e(idence6 4@5 e)ecutes a false or incomplete certificate under Section 5$ Rule 0-6 4105 3no.ingl performs or fails to perform an other act prohibited or mandated b these Rules6 and 4115 commits an other dereliction or act .hich in the Audgment of the E)ecuti(e Judge constitutes good cause for re(ocation of commission or imposition of administrati(e sanction2 4c5 9pon (erified complaint b an interested$ affected or aggrie(ed person$ the notar public shall be reCuired to file a (erified ans.er to the complaint2 0f the ans.er of the notar public is not

satisfactor $ the E)ecuti(e Judge shall conduct a summar hearing2 0f the allegations of the complaint are not pro(en$ the complaint shall be dismissed2 0f the charges are dul established$ the E)ecuti(e Judge shall impose the appropriate administrati(e sanctions2 0n either case$ the aggrie(ed part ma appeal the decision to the Supreme Court for re(ie.2 Pending the appeal$ an order imposing disciplinar sanctions shall be immediatel e)ecutor $ unless other.ise ordered b the Supreme Court2 4d5 *he E)ecuti(e Judge ma motu proprio initiate administrati(e proceedings against a notar public$ subAect to the procedures prescribed in paragraph 4c5 abo(e and impose the appropriate administrati(e sanctions on the grounds mentioned in the preceding paragraphs 4a5 and 4b52crala. SEC2 !2 Super(ision and Monitoring of Notaries Public2 # *he E)ecuti(e Judge shall at all times e)ercise super(ision o(er notaries public and shall closel monitor their acti(ities2 chan robles (irtual la. librar SEC2 82 Publication of Re(ocations and Administrati(e Sanctions2 # *he E)ecuti(e Judge shall immediatel order the Cler3 of Court to post in a conspicuous place in the offices of the E)ecuti(e Judge and of the Cler3 of Court the names of notaries public .ho ha(e been administrati(el sanctioned or .hose notarial commissions ha(e been re(o3ed2crala. SEC2 "2 %eath of Notar Public2 # 0f a notar public dies before fulfilling the obligations in Section "4e5$ Rule -0 and Section !4e5$ Rule -00$ the E)ecuti(e Judge$ upon being notified of such death$ shall forth.ith cause compliance .ith the pro(isions of these sections2 chan robles (irtual la. librar

RULE >!! SPEC!AL PRO<!S!ONS

SEC*0+N 12 Punishable Acts2 # *he E)ecuti(e Judge shall cause the prosecution of an person .ho/chanrobles(irtualla.librar 4a5 3no.ingl acts or other.ise impersonates a notar public6 chan robles (irtual la. librar 4b5 3no.ingl obtains$ conceals$ defaces$ or destro s the seal$ notarial register$ or official records of a notar public6 and 4c5 3no.ingl solicits$ coerces$ or in an .a influences a notar public to commit official misconduct2 SEC !2 Reports to the Supreme Court2 # *he E)ecuti(e Judge concerned shall submit semestral reports to the Supreme Court on discipline and prosecution of notaries public2

RULE >!!! REPEAL!N$ AN" E##EC !<! % PRO<!S!ONS

SEC*0+N 12 Repeal2 # All rules and parts of rules$ including issuances of the Supreme Court inconsistent here.ith$ are hereb repealed or accordingl modified2 chan robles (irtual la. librar

SEC2 !2 Effecti(e %ate2 # *hese Rules shall ta3e effect on the first da of August !00"$ and shall be published in a ne.spaper of general circulation in the Philippines .hich pro(ides sufficientl .ide circulation2 Promulgated this <th da of Jul $ !00"2 chan robles (irtual la. librar %a(ide$ Jr2 C2J2$ Puno$ -itug$ Panganiban$ Duisumbing$ Knare7#Santiago$ Sando(al#'utierre7$ Carpio$ Austria#Martine7$ Corona$ Carpio#Morales$ CalleAo$ Sr2$ A7cuna and *inga$ JJ2crala.