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Business Case for purchasing the Project Management Kit

1 Executive Summary
Method123 is a methodology for undertaking projects. Their Project Management Kit contains more than 50 pre-completed document templates to help reduce the time taken to produce project documentation. By purchasing the Project Management Kit, e can enhance the !uality of our deli"era#les$ reduce costs and increase the likelihood of deli"ering our projects successfully. The total cost of a %orporate multi-user license for & num#er of users is '& (t is recommended that www.method123.com e purchase the Project Management Kit from

2 Business Problem
2.1 Business Analysis
)ur company *company name+ speciali,es in deli"ering *product - ser"ice name+ for our customers. .s e are focused on achie"ing a high le"el of customer ser"ice$ e often ha"e impro"ement programs under ay. /ach impro"ement program is undertaken in the ay of a 0project1. 2e often undertake many projects at the same time$ many of hich are critical to maintaining our competiti"e edge in the marketplace. Managing multiple impro"ement programs ith multiple projects and multiple people in"ol"ed in deli"ering them can #e a high risk acti"ity. 2e need a pro"en$ #est-practice method for deli"ering projects efficiently to ensure that e gain the re!uisite #usiness #enefits for our organi,ation. 2e need standard project processes and templates to impro"e the ay ithin hich projects are undertaken$ as ell as a ide range of pre-completed templates to reduce the time taken to complete project documentation.

2.2 Problem Analysis

By not adopting a standard set of processes and templates$ projects often e&perience3 45cope creep6 7ne&pected costs 8educed !uality of deli"era#les /&ceeded timeframes and unachie"ed milestones Mi&ed communication and higher staff turno"er 7ne&pected issues hich impact deli"ery Blo outs ith project #udgets 7nder-performing suppliers 7nachie"a#le deli"ery dates 7nhappy customers.

To minimi,e the risk of our projects facing the same symptoms$ e need a standard approach to undertaking projects. (f e are a#le to promote a common project lifecycle

92003 Method123 :td. .ll rights reser"ed.

ithin our organi,ation ith standard processes for all projects$ then e can impro"e our project deli"ery efficiency and therefore increase our likelihood of success.

92003 Method123 :td. .ll rights reser"ed.

5tandard project processes e need to implement include3 %hange Management 8isk Management (ssue Management Time Management %ost Management ;uality Management <rocurement Management .cceptance Management %ommunications Management.

To ensure that these processes are adopted ithin our organi,ation$ e need a suite of document templates to descri#e and enforce them. =ocument templates sa"e us from rein"enting-the- heel #y clearly outlining ho each respecti"e Process is undertaken ith Forms for completion and Registers >or :ogs? for recording status information. (n summary$ e need to purchase a <roject Management methodology hich contains3

. clear$ easy to understand$ <roject :ifecycle . set of ell defined project management processes >as descri#ed a#o"e? . detailed set of project templates supporting each management process.

3 Available Options
.fter e&tensi"e research$ e ha"e found that3

2hile the are a "ast range of project document templates a"aila#le for free on the internet$ "ery fe ha"e #een ritten #y e&perienced <roject Managers @ery fe templates ha"e #een ritten in a clear$ professional and easy to read format Ae pro"iders offer a <roject Management methodology as ell as detailed document templates to support the entire project lifecycle. Most pro"iders offer a range of miscellaneous project templates hich don1t fit together to form a project lifecycle Most methodologies and templates are ritten to fit one type of industry$ for instance (nformation Technology >(T?. Ae pro"iders actually offer a generic methodology to suit all project si,es$ types and industries. e ha"e identified 3 practical solution options3

Bi"en the a#o"e constraints$

1. (mplement the Method !" Project Li#ecyc$e #y purchasing their Project Management Kit% 5ee www.method123.com 2. (mplement the principles set out #y the orld- ide Project Management Institute &PMI' as defined ithin ( )uide to the Project Management *ody o# Kno+$edge &PM*,K )uide'% -ee www.pmi.org 3. (mplement the principles and practices set out #y Prince!. 5ee www.prince2.co.uk

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3.1 Options Analysis

Option 1 Description .dopt Method !" 2 .dopt the PM*,K Advantages and Disadvantages Method !" is #ased on the principles defined ithin the PM*,K Cost

Their project lifecycle is suita#le for all types of companies$ industries and project si,es /"ery acti"ity ithin the lifecycle has a comprehensi"e document template. More than 50 templates are pro"ided$ co"ering e"ery aspect of the project lifecycle Their templates are incredi#ly detailed e&amples$ charts and ta#les. ith specific instructions$ helpful hints$ real life

-ee www.method123.com #or Corporate pricing

The <MB)C is the orld- ide standard for <roject Management (t includes a set of principles and processes for undertaking all project types The principles and processes are "ery generic and therefore only act as guidelines$ rather than specific project procedures The methodology does not come ith a detailed set off project templates. Prince! is the 7C standard for (T <roject Management :ike the <MB)C$ it includes a generic set of principles for undertaking projects The standard as ritten specifically for (T projects and does not cater for projects of all types$ si,es and industries The methodology comes ith a small num#er of project templates ith cater for only part of the project lifecycle. The templates are relati"ely generic and do not include procedural instructions for completion.

.he PM*,KD is pro/ided to mem0ers o# the PMI% -ee www.pmi.org #or mem0ership #ees% 1* .he PM*,KDis a 0rie# hand0oo2 and does not contain any project temp$ates -ee www.prince2.co.uk #or Corporate pricing Prince! Corporate $icenses are 0et+een "334 5 6334 more e7pensi/e than Method !" 1* Prince! contains on$y a sma$$ num0er o# project temp$ates

.dopt Prince!

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4 Recommended Approac
4.1 Recommended Option
Based on the )ptions a"aila#le$ it is recommended that )ption 13 (dopt Method !" is appro"ed. Method !" is also #ased on the principles defined ithin the PM*,K and has a ide "ariety of detailed project templates co"ering the entire project lifecycle.

4.2 !mplementation
The follo ing steps are recommended to implement Method !" ithin our organi,ation3 (dentify the num#er of user licenses >#ased on the num#er of people re!uiring the templates to create customi,ed project documentation? <urchase the Project Management Kit from www.method123.com (dentify a central location for storing the Project Management Kit templates %ommunicate the location of the templates to our users (nspire project teams to follo the Method !" lifecycle.

" Appendix
".1 Supportin# $ocumentation
The follo ing sources ere used to collate this document3 Aree Project Management )uide a"aila#le from www.method123.com Aree Ris2 Kit templates a"aila#le from www.method123.com 8esearch on the principles set out #y www.pmi.org and www.prince2.co.uk 5earches for other 4<roject Management Templates6 using Boogle and Eahoo.

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