NCBAE

Submitted To: Sir. Atif Mir

Job Analysis, Job Description and Specification

SUBMITTED BY: MAH-E-LUQA AKBAR USMAN ASIF

(REG. # 2132100) (REG. # 2132071) (REG. # 2132084)

0|Page

Acknowledgement
All praises to Almighty Allah who is THE CREATOR of whole universe and admires to our Holy Prophet Muhammad (Peace Be upon Him) who taught us everything of this life and the life there after. We are greatly indebted to our resource person Sir. Atif Mir whose help and guidance enabled us to muster our courage and findings in a presentable manner. His comprehensive teaching style also enabled us to understand the subject of Recruitment & Selection. In this project, we got the chance to observe and analyze the recruitment selection criteria, conduct job analysis in a professional approach. Also we are very pleased to work and interact with professionals of High Profile Organization on NCBAEs behalf and learned a lot of knowledge related to recruitment process. We also want to appreciate the cooperative attitude of all those professional peoples. At Last but not least, we owe our special regards to our parents who always supported us and prayed for our betterment and success.

1|Page

Table of Contents

Executive Summary:...................................................................................................................................... 1 Brief overview of job: .................................................................................................................................... 2 Recruitment Methods. .................................................................................................................................. 4 Appendix-I ..................................................................................................................................................... 6 JOB DESCRIPTION .......................................................................................................................................... 6 JOB SPECIFICATION ....................................................................................................................................... 8 Appendix-II .................................................................................................................................................... 9 Job ADverisement ......................................................................................................................................... 9 Maintenance / Senior Maintenance Engineer (Mechanical) ........................................................................ 9 Appendix -III ................................................................................................................................................ 11 Questionnaire Developments: .................................................................................................................... 11 Appendix-IV ................................................................................................................................................. 18 Letter of Thanks .......................................................................................................................................... 18 Appendix-V .................................................................................................................................................. 19 Glossary ....................................................................................................................................................... 19

2|Page

EXECUTIVE SUMMARY:
The purpose of Job Analysis was to investigate the professional attributes (skills, knowledge and attitudes) that are expected in the role of available position for recruitment of an Assistant Engineer Maintenance (Mechanical). The information obtained was used along with educational requirement for the selection of suitable employee. A systematic job analysis technique was used. An existing candidate working at the subject position as well as the immediate supervisor was interviewed in order to cover almost every aspect of job. The main focus in the interview was to investigate about key responsibilities, working conditions, physical demands, required qualification criteria, training, experience in relevant field, communication, interpersonal and soft skills required to perform the job at acceptance level. The obtained information was carefully analyzed to draft a job description, job specification and job advertisement. In order to carryout job analysis following process was followed;
Selection of representative position to be analyzed Collection of job analysis data Preparation of job description Preparation of Jon Specification Development of Job Advertisement Overview of the Position

We also discussed the current methods and have suggested recommendations for modification in recruitment and selection procedure.

1|Page

BRIEF OVERVIEW OF JOB:

The position of Assistant Engineer Maintenance (Mechanical) is to ensure smooth and uninterrupted plant operation with the help of Maintenance Techniques. This job incumbent has to make inspection on routine basis to ensure the availability and operability of Rotary and Stationary Equipments, Man Power and necessary Spare Parts to avoid any unforeseeable production loss. He must possess strong interpersonal and communication skills as he is required to provide guidance, training to subordinates as well coordinate with Operation and other Maintenance Sections. Above all he must be capable to execute performance analysis of Machines as well as Maintenance Techniques and must be familiar with Problem Solving Techniques. Due to rough and tough working conditions and Hazardous environment, the job incumbent must also have complete knowledge of best Health and Safety Working practices as per Recommended International Standards. The Company has employed the Enterprise Resource Planning Application i.e. SAP and all internal communication is carried out through Email Portal. In addition to that all record keeping is in soft form. In View of that, the job incumbent must be proficient in soft skills in

2|Page

Generalized Application e.g. Operating Systems like Windows and Linux, MS Office as well as Specialized Applications e.g. SAP etc.

3|Page

RECRUITMENT METHODS.
Current Recruitment Method
In Current scenario, the Company recruits the personal suitable for the position through Job Advertisement published in Print Media as well the Company website. The Job incumbents with similar kind of experience in other Oil & Gas or Petrochemical Sector are given preference for the position as the job seekers with aforementioned experience require less time to get familiarized with working environment as well as policies and procedures. The position is recruited on Equal Opportunity Employment basis.

Recommended Opinion
In our opinion, the Current Recruitment Procedure, the complete recruitment process is conducted by the Companys own HR Staff. This cause an extra burden to their normal routine working scenario and also affect the other acute issues to be coped up by the Companys HR staff. Therefore, to avoid such a chaotic situation, Executive Search Firms may be contracted to recruit the right and resourceful person for the position as these firms have professional expertise in recruitment and selection. Along with the above recommendation, it is also observed that only external recruitments are carried out to fulfill the position. It is a lengthy and costly process. Therefore, the Company should also provide opportunity to internal staff to be appointed at the position. As this will result in high morale and motivation level of the Companys employees. The internal recruitment would also be time efficient and also would help to reduce the cost of recruitment and training.
4|Page

5|Page

APPENDIX-I JOB DESCRIPTION

Job description of selected position was developed on the basis of provided information in terms of functions, duties, and responsibilities etc. The job holder is required to discharge the duties and perform the operations listed in the job description. Key responsibility areas were defined along with respective duties and tasks to be performed to ensure the competency of the position holder;

Planning of resources for effective plant maintenance.

Reviews and plans future workshop activities with special reference to mechanical equipment, resource and material availability. Categorization of plant equipments related to their preference order and role in line operation. Sets priorities and endorses Hot and/or Cold work permit in conjunction with operations. Adjust work schedules to accommodate urgently required work and follows up receipt of work orders upon completion of repairs procedures Identifies opportunities to improve efficiency and reduce costs. Ensures availability of adequate manpower, materials, spares, tools, lifting tackle and equipment guided by standard procedures Orders spares and materials as necessary and controls the inventory of consumable, tools and lifting tackle.

Investigates and troubleshoots maintenance problems

Ensure smooth and uninterrupted plant operation using effective maintenance techniques

6|Page

Supervise all maintenance work carried out in the mechanical workshop and ensure availability and operability of all workshop machines and equipment.

Provides technical direction to subordinates on fault finding diagnoses and repairs. Implements fault-finding routines and procedures, diagnoses problems and takes appropriate action including devising and implementing solutions, referring to other disciplines, recommending external expert assistance, and preparing reports, as necessary.

Ensures regular inspection of Plant Equipments to develop Condition Based Maintenance Plan

Ensures that Company HSE policies, procedures and programs are implemented and strictly adhered to in his area of responsibility.
Monitor all work carried within the workshop to ensure that safety rules and regulations are being followed. Empowered to stop any operation not following provided safety procedures. Ensure maintenance and testing of low and high pressure safety/relief valves. Checks that overhaul work complies with API standards 526 and 527.

Supervise and direct the execution of planned and breakdown maintenance and repairs of all mechanical plant and equipment in assigned field.
Coordinate work activities with other maintenance supervisors in assigned field to ensure optimal use of manpower resources and equipment. Inspect work progress/completed work through site visits and/or review of work records to ensure proper and timely execution. Instruct on updating material vocabulary and directs revision of specifications in light of information obtained from manufacturers.

7|Page

JOB SPECIFICATION
This section involves the conversion of job description statement into Job Specification. Job Specification is a written statement of personal attributes in terms of skills, trainings and experience needed to carry out the job functions. In current scenario the required SKAs are defined as under;

Education
B.sc in Mechanical Engineering

Knowledge
Familiarity with international standards (ASME BPVC, ASME Piping Codes, API refinery issues) Profound knowledge of Plant Maintenance

Skills and Abilities

Strong interpersonal skills Communication skills Team Work Problem Solving Generalized Soft Skills (Operating System (Linux, Windows7 and above, MS Office) Specialized Soft Skills (ERP Systems preferably SAP, AutoCAD)

Experience
Minimum experience of 6 to 8 years in Plant maintenance techniques Data analysis techniques

8|Page

APPENDIX-II JOB ADVERISEMENT MAINTENANCE / SENIOR MAINTENANCE ENGINEER (MECHANICAL)

by ABC Recruitments Experience: 5 to 8 yrs. Posted on: 19 August, 2013

An exciting opportunity with an established leading Oil & Gas Company, that functions throughout all provinces of Pakistan as well as International Platform for onshore development sites with a number of productive oil fields.

JOB PURPOSE & SCOPE:

To ensure smooth and uninterrupted plant operation with the help of effective maintenance techniques e.g. Corrective, Scheduled and Condition Based Maintenance involving following duties;
Planning of resources for effective plant maintenance. Investigates and troubleshoots maintenance problems Ensures that Company HSE policies, procedures and programs are implemented and strictly adhered to in his area of responsibility. Supervise and direct the execution of planned and breakdown maintenance and repairs of all mechanical plant and equipment in assigned field.

9|Page

REMUNERATION:
An attractive remuneration will be negotiated with the successful candidates and will be in line with a competitive industry standard with other job benefits;
Salary: Industry: Functional Area: Key skills: Available positions Qualification Required: Experience Required: Not Disclosed by Recruiter Oil and Gas / Energy / Power / Infrastructure Plant Maintenance at Field Location Maintenance, Plant, Equipment, Mechanical, Oil, Gas 5 Nos. Bachelor's Degree in Mechanical Engineering 8 years mechanical maintenance in oil/ gas producing Company.

Company Profile
ABC Recruitments Careers

http://www.abcrecruitmentscareers.com ABC Recruitments Careers is a specialist recruitment and executive search firm offering solutions to the OIL and GAS industry sectors. ABC Recruitments focuses primarily in the Engineering, Oil and Gas and the Engineering & Construction Industry. Its focus in key specialized areas give is it the key advantage to provide personalized services to all its candidates.

10 | P a g e

APPENDIX -III QUESTIONNAIRE DEVELOPMENTS:

Questionnaire for interview (Supervisor)
What are immediate priorities of the job?
To ensure smooth and uninterrupted plant operation with the help of effective maintenance techniques e.g. Corrective, Scheduled and Condition Based Maintenance Categorization of plant equipments related to their preference order and role in line operation Planning of resources to execute plant maintenance to ensures availability of adequate manpower, materials, spares, tools, lifting tackle and equipment guided by standard procedures To ensure availability of spare parts necessarily required to maximize plant availability To reduce the ratio of corrective maintenance to scheduled maintenance. Coordination with the Work Planning personnel on timely updating of related maintenance activities. Investigate and troubleshoot maintenance problems and implement the Companys permit to work procedures. Provides technical direction to subordinates on fault finding diagnoses and repairs. Adjust work schedules to accommodate urgently required work and follows up receipt of work orders upon completion of repairs procedures

What are the most challenging aspects of the job?

To maintain the uninterrupted Petroleum Products (Natural Gas, Crude, LPG etc.) supply to customers (SNGPL, WAPDA and SSGCL) by ensuring maximum availability of Plant Equipments. To minimize plant maintenance cost.

11 | P a g e

To deal with the local unionized staff.

What would be the ideal skills and competencies for this position?
Hand on experience in plant maintenance techniques Expected recruitment should be aware of Data Analysis and Root Cause Techniques along with preferable experience in Reliability Centered maintenance. Expertise in relate industrial standards from ASME and API

What kind of soft skills are required to perform this job?

Expertise in Microsoft Office Enterprise Resource Management Applications e.g. SAP, Oracle, Maximo etc.

What expertise is currently available in team? What would this position be expected to contribute to the team?
Current team has hands on experience in Plant Maintenance Expected recruitment should be aware of Data Analysis and Root Cause Techniques along with preferable experience in Reliability Centered maintenance.

What are regarded as a biggest challenge and opportunity in petroleum sector?

Tough Environmental/Working Conditions Critical Plant Operation Minimum down time

Describe the main qualification requirement for job at acceptance level?

Must be Graduate in Mechanical Engineering

12 | P a g e

Describe the most complex parts as well as main challenges of job and other significant features not covered by job elsewhere?
Reliability Centered Maintenance Project Planning and Management

What steps should be taken to find out a problem which can be a result of inefficient service by company or colleagues?
Keeps abreast of technological development in the field of control maintenance engineering in the oil/ production industry.

To what extent can the employee be relied upon to carry out instructions and the degree to which the employee can work with limited supervision?
The employee needs to performed under limited supervision of Engineer (Maintenance) in special cases related to corrective and condition based maintenance. But can perform preventive maintenance without supervision.

What kind of training and learning experience is demanded for job?

Following Trainings are required; Risk based Inspection Effective Maintenance Techniques Data Analysis Project Planning and Management

What kind of environmental and working conditions involved in the job?

Rough Working conditions are involved e.g. Hot Weather, Dirt, High Noise Pollution

13 | P a g e

Candidate performs the job on field without family accommodation ,most probably in desert area

What are the Job Physical Requirements?

Job executor must be capable to perform hands on maintenance activities.

Are there any potential hazards or unusual working conditions faced by job?
High Pressure and Temperature Conditions are faced during job Confined Space and Work at height scenarios

What kind of international standards to be followed at job place?

ASME Section VIII, AWS, API, ISO-9001, ISO-14001, OHSAS-18001

14 | P a g e

Questionnaire for interview (Candidate)

What are immediate priorities of the job?
To ensure smooth and uninterrupted plant operation with the help of effective maintenance techniques. Categorization of plant equipments related to their preference order and role in line operation. Planning of resources for effective plant maintenance. To ensure availability of spare parts necessarily required to maximize plant availability.

What are the most challenging aspects of the job?

To optimize plant maintenance cost. To deal with the local unionized staff.

What would be the ideal skills and competencies for this position?
Hand on experience in plant maintenance techniques. Team work and delegation skills Expertise in relate industrial standards from ASME and API

What kind of soft skills are required to perform this job?

Expertise in Microsoft Office Enterprise Resource Management Applications e.g. SAP, Oracle etc.

What expertise is currently available in team? What would this position be expected to contribute to the team?
Current team has hands on experience in Plant Maintenance Team work and delegation skills

15 | P a g e

What are regarded as a biggest challenge and opportunity in petroleum sector?

Tough Environmental/Working Conditions Minimum down time

Describe the main qualification requirement for job at acceptance level?

Must be Graduate in Mechanical Engineering

Describe the most complex parts as well as main challenges of job and other significant features not covered by job elsewhere?
Reliability Centered Maintenance Project Planning and Management

What steps should be taken to find out a problem which can be a result of inefficient service by company or colleagues?
Keeps abreast of technological development in the field of control maintenance engineering in the oil/ production industry.

To what extent can the employee be relied upon to carry out instructions and the degree to which the employee can work with limited supervision?
The employee needs to performed under limited supervision of Engineer (Maintenance) in special cases related to corrective and condition based maintenance. But can perform preventive maintenance without supervision.

What kind of training and learning experience is demanded for job?

Following Trainings are required; a. Risk based Inspection b. Effective Maintenance Techniques 16 | P a g e

c. Data Analysis

What kind of environmental and working conditions involved in the job?

Rough Working conditions are involved e.g. Hot Weather, Dirt, High Noise Pollution

What are the Job Physical Requirements?

Job executor must be capable to perform hands on maintenance activities.

Are there any potential hazards or unusual working conditions faced by job?
High Pressure and Temperature Conditions are faced during job Confined Space and Work at height scenarios

What kind of international standards to be followed at job place?

ASME Section VIII, AWS, API, ISO-9001, ISO-14001, OHSAS-18001

17 | P a g e

APPENDIX-IV LETTER OF THANKS

July 31, 2013

Adnan Husnain
Maintenance Engineer (Mechanical) adnan_husnain@outlook.com

SUBJECT: Letter of Thanks Respected sir, We would like to express our thanks for giving us opportunity to conduct your interview out of your busy schedule. We really appreciate your assistance to help out outside your current position. It is helpful to have someone who have experience with similar issues to offer guidance. We believed that the detailed information you shared with us about key job responsibilities, skills and opportunities would help us in the completion of project. Once again, thank you for your careful consideration and support. Best of Regards, Mah-e-Luqa Akbar Usman Asif
18 | P a g e

APPENDIX-V GLOSSARY
SAP API SKA ASME BPVC ERP HSE ABC Recruitments SNGPL WAPDA SSGCL SAP, Oracle, Maximo AWS ISO OHSAS System Application & Products (an Enterprise Resource Planning Software) American Petroleum Institute Skill Knowledge & Abilities American Society of Mechanical Engineers Boiler Pressure Vessel Code Enterprise Resource Planning Health, Safety and Environment The Supposed Name of Recruitment Agency Sui Northern Gas Pipelines Limited Water & Power Development Agency Sui Southern Gas Corporation Limited ERP Softwares American Welding Society International Organization for Standardization Occupational Health and Safety Advisory Services

19 | P a g e