Process 5S Evaluation Sheet (sample)

* Basically, 5S basic evaluation sheet is to be created according to the target objects unique to each company. The following evaluation sheet is used as a reference in creating a process 5S evaluation sheets. * Evaluation items for the systems of 3S (Seiri, Seiton, Seiso) are set as those for Seiketsu. * Evaluation for each item is expressed with one of the three levels of 2 points ( ), 1 point (), and 0 point (X).
Category Seiri

Date of issue Approval of 5S task force

Approved by

Issued 1/1 by

Target objects Products, materials

Evaluation items No 2 points 1 Unnecessary things are all disposed.

Evaluation 1 point 0 point

Necessary/unnecessary things are separated, Necessary/unnecessary things are mixed. but unnecessary ones are left undisposed for a long time.

Remarks about problems

2 Quantities of necessary things are specified and the

things are kept by the specified quantities.

Facilities, jigs, tools, racks, tables Displays, Standards

The gap between actual quantities and specified ones are less than 20%. Defective jigs/tools are left, and new/normal ones are used. 4 Quantities of tools are kept as specified. The gap between actual quantities and specified ones are less than 20%. 5 Quantities of racks/tables are kept as specified. The gap between actual quantities and specified ones are less than 20%. 6 There are no idle facilities/jigs. If any, disposal Disposal methods/dates of idle facilities/jigs

3 Unnecessary/defective jigs are all disposed.

methods/dates are clearly specified.

7 Unnecessary/old things are replaced with

updated ones.

Quantities of necessary things are not specified. There are too many things. Partially defective jigs are used without repair. Quantities are not specified. There are unnecessary tools. Quantities are not specified. There are unnecessary things. Idle facilities/jigs are left and disposal are clearly specified, but they are overdue. methods/dates are not clearly specified. Unnecessary/old things are discarded, but Unnecessary/old things are displayed. updated ones are not displayed.

<Criteria to determine the step-up from "Seiri" to "Seiton"> - The achievement rate of the essential items No. 1, 2, 4, and 5, which can be obtained by the formula "Subtotal score of the essential items (No. of evaluation items x 2) x 100," marks 75% or more. - The achievement rate of "Seiri" marks 70% or more. Seiton 8 Things are at their given places, which are easily Positions are displayed, but things are identifiable with signboards/delineating. Products, located a little out of the positions. 9 Positions are specified on a first-in first-out Positions are specified not on a first-in materials
basis.

Subtotal Achievement rate

% Achievement rate = Subtotal (No. of evaluation items x 2) 100 Essential items for "Seiri"

10 Things are at their given places, which are easilyFacilities, identifiable with signboards/delineating. jigs, tools, 11 Tools are positioned at accessible places. racks, 12 Heights of racks are limited, and unobstructed view tables
of the whole plant is provided.

13 Aisles and work areas are clearly separated by

delineating.

Aisles

14 There is no peel-off/unevenness of floor. 15

Nothing occupies the aisles.

Displays, 16 Displays are located at given places. Standards

Positions are not displayed, and things are placed disorderly. Positions are not displayed, and things first-out basis. are placed disorderly. Positions are specified, but things are Positions are not displayed, and things located a little out of the positions. are placed disorderly. Positions of tools are displayed, but Positions of tools are not specified, and inaccessible. hard to identify. Heights of racks are unified, but the Heights of racks are not unified, and heights obstruct the view of the whole plant. uneven heights obstruct the view. Aisles and work areas are separated by Aisles and work areas are not separated delineating, but stains obscure the separation. by delineating. Peel-off/unevenness of floor is not fully There is peel-off/unevenness of floor. repaired. Something temporarily occupies the The aisles are frequently occupied by aisles. something. Displays are located not only at given Displays are located at random places but also at others. places.The locations are different

Subtotal Achievement rate

Seiso

% Achievement rate = Subtotal (No. of evaluation items x 2) 100

Materials

17 Trash such as packing papers of materials and parts Packing papers, etc. are disposed on an
is properly and promptly disposed. irregular base. Cleaning does not work enough at the places not clearly visible or not easy to clean. Voluntary inspections of facilities are conducted less correctly. Cleaning does not work enough at the places not clearly visible or not easy to clean. Cleaning does not work enough at the places not clearly visible or not easy to clean.

Packing papers, etc. are scattered. Almost no cleaning is carried out. (Grease, dust, etc. are noticeable.) No voluntary inspections of facilities are conducted. The floor is littered with trash, dust, chips, etc. Stains, dust, etc. adhere to the walls, windows, ceilings, doors, lightings, etc. Cleaning tools do not have specific positions and are randomly placed.

No grease, dust, etc. adhere to the left target objects. Facilities, 18 (Abnormalities such as grease can be easily identified.) jigs, tools, racks, 19 Voluntary inspections of facilities are correctly tables conducted.

20 There are no trash, dust, chips, etc. on the floor. Floors, buildings Clieaning tools 21 No stains, dust, etc. adhere to the walls, windows,
ceilings, doors, lightings, etc.

22

Required types/quantities of cleaning tools are kept in Cleaning tools are not prepared by sufficient place being organized. types/quantities.

Subtotal Achievement rate

Category Seiketsu

Target objects

Evaluation items No 2 points 23 Judgment criteria for necessary/unnecessary things

are specified and utilized.

% Achievement rate = Subtotal (No. of evaluation items x 2) 100 Evaluation Remarks about problems Red Tag Operation system

1 point
things are specified, but not and utilized.

0 point
things are not specified.

Judgment criteria for necessary/unnecessary Judgment criteria for necessary/unnecessary

24 Disposal procedure of unnecessary things are

Disposal procedure of unnecessary things are Disposal procedure of unnecessary things specified and caried out as specified. specified, but not caried out as specified. are not specified. 25 Standards for necessary stock in hand are specified Standards for necessary stock in hand are Standards for necessary stock in hand are not
and put into practice as specified. specified and not put into practice as specified. specified.

26 Standards for the positions of necessary things Systems of 3S

Standards for the positions of necessary Standards for the positions of necessary things are specified, but not put into practice things are not specified. as specified. 27 Standards for heights of racks, etc. are specified and Standards for heights of racks, etc. are Standards for heights of racks, etc. are not
(standard of signboard, etc.) are specified and put into practice as specified. put into practice as specified. specified, but not put into practice as specified. specified.

Signboard Operation system

28 Rules for maintanance/repair of aisles are specified

and put into practice as specified.

Rule for maintanance/repair of aisles are

Rule for maintanance/repair of aisles are

29 Cleaning method/procedure are specified and

put into practice as specified. put into practice as specified.

not specified. specified, but not put into practice as specified. Cleaning method/procedure are specified, but Cleaning method/procedure are not not put into practice as specified. specified. Rules for voluntary inspection are not but not put into practice as specified. specified. 3S activities are not continuously 3S activities are conducted to some conducted. extent, but is not enough. The progress of 3S activities are displayed, The progress of 3S activities are not but not based on the actual status. displayed, and not grasped. Operators wear the clothes specified in each Operators do not wear the clothes worksite, but the clothes are obviously stained. specified in each worksite. Patrol by the personnel at each management Patrol by the personnel at each management
position is conducted at regular intervals, and evaluation results are followed up by action plan sheets, etc.

Tidy-it-Up Operation system Setting contents, procedure, responsible person, and time frame of Solution of abnormalities

30 Rules for voluntary inspection are specified and Rules for voluntary inspection are specified, 31 3S activities are repeatedly conducted at regular 5S progress
intervals to maintain comfortable worksite.

32 The progress of 3S activities are displayed and

clarified. Personal 33 Operators wear the clothes specified in each worksite, and keep themselves clean. appearance Patrol 34 Patrol by the personnel at each management

position is conducted at regular intervals, and evaluation position is conducted at regular intervals, and results are followed up by action plan sheets, etc. evaluation results are followed up by action plan sheets, etc.

Subtotal Achievement rate

Shitsuke
Supervisor's instruction to operators

% Achievement rate = Subtotal (No. of evaluation items x 2) 100

35 Supervisor prepares the list to check operators in

safety, manner, etc., and evaluate them.

Check list is prepared, but evaluation is Shitsuke including basics of works, working regulations, incomplete.

Supervisor does not prepare the list to check

operators in Shitsuke and does not know how to evaluate them.

36 Supervisor grasps operators' weak points in Shitsuke Supervisor grasps operators' weak points in
and repeatedly provides instruction to them.

Supervisor does not grasp operators' weak Shitsuke, but does not provide enough instruction points in Shitsuke. No "voluntary inspection"is conducted but are not enough. previous to regular patrol. "Mutual inspections" are conducted, but "Mutual inspections" are not conducted. are not enough. Responsible person for partols gives advices, Few patrols are conducted.
but shows no examples to operators.

37 "Voluntary inspection"is conducted previous to "Voluntary inspections" are conducted,

regular patrol. Patrol 38 "Mutual inspections" are frequently conducted. (Inspection) 39 Responsible person for partols gives proper advices
and shows examples to operators.

40 Bulletin boards, banners, etc. are effectively

utilized. Education 41 Reaflets, etc. on 5S activity are distributied to all employees. and Awareness 42 Education on 5S activity of each worksite is provided for new employees and tranferees. campaign 43 Excellent worksites are periodically commended
through awarding system.

Bulletin boards, banners, etc. are not fully Almost no bulletin boards, banners, etc. utilized. are utilized. The types, contents, circulation of distributed No reaflets, etc. on 5S activity are leaflets, etc. are inssuficient. distributied. Education does not provide employees No education on 5S activity of each worksite is provided for new employees and tranferees. with full understanding. Awarding system is incomplete in frequency of There is no awarding system.
awarding, standards for screening, etc.

Subtotal Achievement rate Total Achievement rate

% Achievement rate = Subtotal (No. of evaluation items x 2) 100

% Achievement rate = Total (No. of evaluation items x 2) 100