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APPROVALPBOCESS
i
FOR
DIPLOMA INSTTTUTIONS
i
2007-2008
I
I
PROGRAMMES REQUIRING AICTE APPROVAL
1.1
J. 4.
5.
6.
Diploma in Architectural Assistantship Diploma in Hotel Management & Catering Technolory Diploma courses in the field ofApplied Arts & Crafts
Post-Diploma/Advanced Diploma Courses related to Technical Education
l'2
Increased enrollment initiatives for optimal utilization of infrastructure: The Council will considerproposals for starting second shift of enroltment for a select programme, of well reputed Diploma Level Institutions in order to increase enrollment for Diploma Level courses and also to reduce the education cost by optimal utilization of infrastructure facilities. The institutions will be requrired
to
provide teaching fu""lry and the PrincipaV Head of the Institute separately for the
second
as
well
as
to
PROPOSALS FOR ESTABLISHMENT OF NEW TECHNICAI TNSTTTUTIONS (DIPLOMA) FOR THE ACADEMIC YEAR 2007-2008
PROCEDURE
FOR
PROCESSING
OF
2.1
Aided or private
(self financing) institution shall be started and no new courses or programs in Technical Education shall be introduced and no increase/ variation of intake shall be effected without obtaining prior approval of the Council.
2.2
b)
2.3
STAGE -1
SUBMISSION OF APPLICATION
Applications duly filled
in along with
submitted any time of the year to the Director Technical Education of the concerned State Gofi.AJT in original and a copy sent to the C-orrcemed Regional Office of AICTE
Registration
of
society/Trust arong
with details of
copy of letter from competent Authority as designated by the concemed state Govemment for classification of land, with respect to its location i.e.
' t t
by the
Details of latest fund position along with photocopy of FDRs, sB A/c, current A/c etc. available with the applicant for this proposal
2.4 STAGE - II
VERIFICATION OF DOCUMENTS.
The application alongwith following documents received at the Directorate Technical Education of the concerned State Gort.AJT may be scrutinized
of
by
a committee comprising experts, including Regional officer of AICTE members and Director, Technicar Education or his
constituted
concerned state Govt.ruT. t.
as
nominee as convenor
the
Registration document
indicating members
of
Land documen(s)
in
in the name of
Trust/society in the form of Registered sale Deed / Irrevocable Gift Deed (Registered)/ Irrevocable Govemment Lease (for minimqr.n 30 years) by concerned authority of Government.
3.
Iand use certificate/ Iand conversion certificate allowing the land to be used for educationar pu{pose, from the competent Authority arong with
Topo-sketeh/ Village Map indicating land survey Nos. and a copy of road map showing location ofproposed site ofthe institution.
city
4.
5.
Proof of adequate working capital (Funds) in the form of either Fixed Deposits in the Bank / latest Bank statement of Account maintained bv
the Society / Trust/Applicant.
The deficiencies
the
from
2.5
STAGE - Itr
1)
secretary of Higher Education / Technical Education chairman of the concerned state / ur / or his Nominee not below to level of professor/Director/VC of a Universitv.
Regional Officer of AICTE or a AICTE representative not below the rank of Deputy Director/Reader or equivalent.
2) 3) 4)
Member
Two (2) Subject Experts to be nominated by the state Govt./ ur Administration from within the State I AT or outside the State / UT
Members
Director of Technical Education / Member Secretaqy .l State Board of Technical Education of the Concerned State /UT
which the Institution shall complete alr requirements as per the Norms &
standards and conditions as decided by the council from time to time.
In
respect
of
cases,
evidence to substantiate the claims to be considered for reconsideration by the StateLevel Committee.
2.6
STAGE - IV
ISSUE OF'LETTER OF APPROVAL The Applicant Trust/society to whom the Letter of Intent issued would be required to comply with the following requirements and subnnit the documents to the Director of Technical Education of concerned state Gol.t./UT.
1)
(Government and Govt. aided Institutions are exempted from payment of processing fee).
2)
A Joint Fixed
of
the Presidenvchairman of the Applicant society/Trust and the Director Technical Education of the concerned state Govt./ur
(Govemment and Govt. aided Institutions are exempted): The original Joint Fixed Deposit Receipt shall be kept under the custody of the proposed institution. A copy of the Joint Fixed Deposit Receipt shall be
submitted
Education
Gom'AJT along with an affidavit on non judicial stamp paper of prescribed value stating that the Joint Fixed Deposit shall not be encashed or modified without prior consent of AICTE and DTE. the Director Technical Education of the concerned State Govt.AlT shall instruct the concerned Bank not to allow any encashmenVmodification of fixed deposit and grant of loan against
the FDR without prior consent of AICTE and the Director Technical
norms, conditions, and requirements and/or non-performance by the institution andzor compraints against the institution.
The processing fee and the Joint FDR amount for Minority institutions may be reducedby 20%.
Education of the concerned State Govt.AJT. The Appricant society/Trust/ Institution may be permitted to encash the Joint Fixed Deposit on expiry of the term of the Fixed Deposit. However, the term of the fixed deposit could be extended for a further period as may be decided on case to case basis
of any vioration of
2.7
STAGE.V
E)(PERT COMMITTEE VISIT (a)As and when the applicant is ready for an inspection for verification of its preparedness for establishment of the proposed institution, it shall make an application indicating compliance of the conditions
stipulated at
(b)
A visit of Expert
Education of the concemed state Govt.AIT for verification of the facilities created for estabrishment ofthe proposed Instifution.
of the foilowing
of
Associate
Regional ollice of the AIcrE or a AICTE representative not below the rank of Reader or equivalent
Director Technical Education of the or his nominee not below the rank Concerned State Govt./UT of JT/Dy. Director level as Convener.
(d) The Expert visiting committee shall examine the preparedness of the instifution to impart qualrty education as per the norms & standards and
conditions prescribed by the council from time to time.
2.8
STAGE.VI
APPROVAL/REJECTION
CONSIDERATION AND
ISSUANCE
OF
LETTER
OF
1' The Report of the Expert committee shall be placed before the state
Level Committee for consideration.
recommendations
the
3. The Letter of Approval shall be valid for a maximum period of 2 years. It shall be the responsibility of the Applicant institutions to
necessary permission/affiliation
obtain
for admission of
concerned Admission Authority/state Govt.AJTiBoard during the validity of the period of approval. Incase the institution fails to start the approved programmes during the validity period of approval, the applicant institution make a fresh application for consideration of letter of intent.
In respect of
norns
&
grounds
of denial shall be
communicated
to
the
concerned
2,9
STAGE
-VII
In
case approval
for
establishment
documentary evidence to substantiate the claims made and the appeal shall be heard by the foilowing committee:
a
the
with
The chairman of the AIcrE Regionar committee as chairrman Tlvo members not berow the rank of professor to be nominated by the Chairman AICTE members
' .
Director of rechnicar Education of the state Govt./[JT_ mernber Regional Oflice of AICTE convener
ApprovallRejection shall be issued bv the Regional Officer of AICTE on behalf ofthe Council.
Appellate Committee.
proposal.
on the
l0
to Existing
3.
Private (self financing) shall conduct any technical course/programme without obtaining prior approval of the Council.
3.I
INSTITUTIONS:
EXISTING TECHNICAL
(a)
approved technical Institutions shall submit a Compliance Report in the prescribed format along with mandatory
disclosure
AICrn
concerned state Govt.AJT and a copy to the concerned Regional office of the Council by 3lst August every year.
(b) The institution shall also submit an undertaking in the prescribed format
stating that the information provided in the compliance Report is factual and conect and that the Council can take appropriate action, including
withdrawal of approval, if it is found that the information provided in the Compliance Report is false.
3'2 (a) The compliance reports shall be placed before the State
Committee comprising:
Level
1)
secretary of Higher Education / Technical Education Chairrnan of the concerned state rar lor his Nominee not below to level of professor/I)irector/VC of a University.
Regional Oflicer of AICTE or any AICTE representative not belowlhe rank of
2)
Member
ll
3)
4)
lwo
(2) t"li::lE.perts to be nominated by the State Govt./ UT Administration from within the State / IJT or outside the State
Members
/llT
Director of Technical Education / State Board of Technical Education of the Concerned State /UT
Member Secretarv
J.J
(a) Based on the recommendations of the sate level committee the Regional officer of AICTE shall issue letter of extension of approvaurejection letter.
(b) The
approvals
for non-fulfillment
the
3'4
In
case Extension
an
documentary evidence to substantiate the claims made and the appeal shall be heard by the following Committee:
a
appeal
with
The chairman of the AICTE Regionar committee as chairman n^lt*lo* the rank of professor to be nominated by the Chairman Director of rechnical Education of the state Govt./urmember Regional Oflice of AICTE _convener
Iy"*:11.: AICTE
__-_----_:_:;;;i,
of the
of AICTE
on
t2
?5
Random visits may be organized by the Director of Technical Education through Expert committee (as per the composition of the committee defined at Para 2'7 above.) Any time for verifying the status of maintenance of norns and standards by the Institutions.
3.6
a) The Technical Institutions shall publish an information booklet before commencement of the academic year giving details regardiing the instifution and courses/programmes being conducted and details of Infrastructural facilities incruding faculty etc. in the form of mandatory disclosure' The information booklet shall be made available to the stakeholders of the technical education on cost basis. The information
booklet shall be revised every year incorporating latest information on all aspects of the institution. (b) It shall be mandatory for the technical institutions to maintain a web site providing the prescribed information. The website information must be continuously updated as and when changes take place.
(c)
a Technical Instifution fails to disclose the information or suppress and/or misrepresent the information, appropriate action including withdrawal ofAICTE approval could be initiated.
If
Introduction of New courses or Programmes and/or for variation/Increase in the rntake capacity.of the Existing co,i.ru, in n*isur,g ArcrE-Approved rechnical Institutions (diploma).
4.1
new courses or programs shall be introduced and no increase and/or variation of intake in the existing courses/Progrunmes shall be effected at all levels in the field of 'Technical Education'without obtaining prior approval of the council.
No technical institution of Government, Govemment Aided or private (self financing) shall conduct courses or programs in Technical Education and no
4'2
4.3
and/or increase/ variation in the intake capacity, in the prescribed format along with the following documents to the concerned Director of Technical Education of the state Govt.AJT and a copy to the Regional office ofAICTE
e{
4.4
t4
The Proposal shall be scrutinized by a committee comprising Experts including Regional officer of AICTE as members
Technical Education or his nominee as convener.
and Director of
any, shall be communicated by the Director, Technical Education of the concerned StateAJT intimation under intimation to the Regional office of AICTE to the applicant Institution within l5 days from the date of receipt of the proposal.
Deficiencies
if
4.5
1)
University.
Secretary of Higher Education / Technical Education Chairman of the concerned state rur tor his Nominee not below to level of professor/Director/VC of a
2) 3) 4)
Regional Officer of AICTE or AICTE representative not below the rank of Deputy Director/Reader or equivalent.
any
Member
Two (2) subject Experts to be nominated by the State Govt./ UT Administration from within the State / UT or outside the State / UT
Members
Director of rechnical Education / State Board of Technical Education of the Concerned State AIT
Member secretarv
4.6 @) Based on the recornmendations of the State level Committeeo the Regional Offrcer of AICTE shall issue a letter of approvaVrejection for introduction of
new courses/programmes and/or increase/variation of intake capacrty.
l5
(b) The approval accorded by the AICTE shall be valid for two years from the date of issue of letter of approval. It
institutions to obtain necessary permission/affiliation for admission of students from the concerned Admission Authority/state Govt .NT/Board during the validity of the period of approval. Incase the institution fails to start the approved programmes during the validity period of approval, the applicant institution make a fresh application.
(c)
In
standards and conditions as may be stipulated by the council, grounds of denial shall be communicated to the concerned institutions.
4'7
Incase approval
increase/variation
for
inhoduction
can make an appeal with documentary evidence to substantiate the claims made and the appeal shall be heard by the following Committee:
a a
The chairman of the AICTE Regionar committee as chairman Two members not below the rank of professor to be nominated by the Chairman _-_-_____members
AICTE
!
o
Director of rechnical Education of the state Govt./tJTmember Regional Office of AICTE _convener
Based on the Recommendations of the Appellate Committee the Regional officer of AICTE shall issue letter of approval or rejection for introduction of new courses or progranrmes and/or increase in intake and/or variation in the intake capacity.
4'8
The decision on grant of approval or otherwise shall be communicated to the institutions throughout the year.
l6
4.9
is denied on
denial shall
Committee grounds
Applicant Institution.
of
is
rejected
size should be 60 in each discipline. Intake could be increased subject to providing additional infrastructure, faculty and other facilities as per the AICTE norns and accreditation of programmes.
2.
'Y^d wlm
In order to put the available resources to optimum use, diploma level institutions
a. b.
c. d.
e'
f.
g.
J.
select diploma level institutions with adequate infrastructure, faculty and other facilities may be allowed to conduct two shifts, provided that such arrangements does not affect the quality of education. More specially, it should not leaal to any
reduction in Workshop, Laboratories and contact teaching hours. Adequate faculty and other resources have to be also provided to ensure quality diploma level education.
l8
4.
Table I
Mega Cities
1.5 Acres
Others
5 Acres
5.
Ratio
6.
to consfruct building vertically to meet the built up area requirement in the light
of reduction in land area.
Besides the built-up area for instruction of 5 sqm per student, appropriate additional
area may be provided as
area for Principal's Room, Store Room, Reception Offrce, maintenance etc. The
l9
7.
Experiments The experimental setups should be ananged as per the requirements of the affiliating body's curriculum, and normally not more than four students should work in a team for an experiment.
8. Requirement of Computers
As per the requirements of the affiliating Body's curriculum, and not more than 2 students to work on one computer and not more than four students to work in an
experiment.
6 text
l0 Funds:
l.
a) Rs. 50 Lalfis (excluding land and buildings) b) JointFixedDeposit Rs. 15Lakhs 2. For existing Institutions:
a)
Rs. 50 Lak*rs Operational funds
Note: All other facilities shall be provided as per the requirement of curriculum of the concerned State Board of Technical Education/ Affiliating Body.
20