Porchester Junior School Bespoke VLE instructions

Contents

1. Google Instructions (docs / mail)

2. Typepad Instructions (website / learning spaces)

3. Wikispaces Instructions (wiki)

4. Other Instructions

5. Usernames and Passwords

1. Google Apps Instructions

Visit http://mail.porchester.net Log into the admin account using the

username and password that are given in section 5 of this guide. Once
logged in, click on the “manage domain” option at the top of the
screen.
1.1 To add new users

In the light blue bar below “Porchester Junior School” there is an

option to “Create New users”;

For a single user – add the details on the screen shown above, then
press “create new user”. For bulk user creation (ie new yr3 pupils in
September), use the “create multiple users” option. Note: you will
need an excel file of pupil details;
1.2 To delete users

In the light blue bar below “Porchester Junior School” there is an

option saying to “XX users” that lists the current number of live
accounts. Click on that.

Scroll through the accounts, and check the box next to each account to
be deleted. Once you have selected all accounts to be removed, click
on “Delete users” at the top of the list.

1.3 To reset a user password

In the light blue bar below “Porchester

Junior School” there is an option
saying to “XX users” that lists the
current number of live accounts. Click
on that. Scroll through the list of
users and find the user to be
amended. Click on their name.

Below the grey box is a password

option – click on “Change password”
to reset the users password.
1.4 Increasing the number of users.

In the light blue bar below “Porchester Junior School” there is an

option saying to “Request More Users”. Clicking on it opens a form to
request how many more users are needed, and the reason why.

1.5 Other Google Apps Options

The Google Apps service has additional features that have been set up
already. They are far too numerous to mention all here, but if changes
are required (design / URLs / mail forwarding / etc) use the Google
Apps “Help” section (top right of the screen) to discover how to use
them.
2. Typepad Instructions

Visit http://www.typepad.com (or http://www.typepad.com/t/app)

Log in to the admin account using the username and password that
are given in section 5 of this guide. Once logged in there are several
options available.

2.1 To add a new pupil learning space

Click on “Blogs” along the top navbar. A pop up window will appear
with a list of all the blogs currently set up for the school. Scroll down
the page to the bottom of the list and click on the “Add a Blog” option.
Choose “Create a blog” at (1).

At 2, name the pupil blog “Porchester Junior School | 092236exampl

(pupil login details), then on the “Blog Folder” line, edit it so that it
reads “http://www.porchester.notts.sch.uk/092236exampl” (for
example).
Make sure that the Visibility button is NOT ticked – then press “Create
Blog”

Now click on “Design” on the top navbar to set up how the blog looks.
Click on the “saved” tab to the left of the screen and from there,
choose the Porchester Junior School Pupil Blogs” design by clicking on
the “Apply” option to the right of it. Once this has been done, delete
the bottom blog design (it will have the name of the pupil user)

Now click on the “settings” tab. On the left of the screen click on the
“authors” tab.

Where it says “Invite Additional Authors”, enter the pupils FIRST

NAME, and initial of last name (ie Joe B.), and then enter their school
google apps email address (ie. “092236exampl@porchester.net”).
Select “guest author” for the user then press “send Invitation”.

Finally, click on the “categories” option on the left on the screen.

Delete all the current categories shown (with the exception of
“science”), then add the following new categories; “Art and
Technology”, “Foundation”, “General”, “Literacy”, and “Numeracy”.

A pupil learning space is now set up

2.2 Enabling authors (pupils) to post to their spaces

Log into Google Apps as the pupil. Open the email option, and look for
the Typepad invite email. Open this and click on the “set profile” link.

Look through the form that appears, and ensure that the pupils FIRST
name and first letter of surname appear only, then complete the form
with their password (same as for the wiki / other areas). Enter Jan 1st
1990 as birthdate, and uncheck all the “send me the newsletter”
options.

Click save, then “accept invite” on the next window. You will now be
taken to the admin page for a pupil learning space. Click on the small
“+” on the left of the screen to minimse the options shown. Log out of
the Typepad admin area.

Return to the pupil mail account, refresh the inbox, select the typepad
emails (there will be two now) and delete them from the account.
Logout from the Google mail account.
2.3 To edit / approve a comment

Log in to the admin account using the username and password that
are given in section 5 of this guide.

On the right, the current blogs are listed. Comments are only possible
(at the moment) on the main school website. This is the second blog
listed on the right of the screen. Click on the arrow to the right of it,
and choose “comments”.

The comments page opens, and all comments are listed. To the right of
each comment is the status of the comment – published (green tick) /
unpublished (orange question mark)
Before publishing any comment, click on the “edit” option below each
comment and read the comment carefully – is it suitable? Are pupil
surnames mentioned? Does the comment have the name of who has
left it?
Remove any unsuitable words / surnames / email addresses before
saving and pressing publish.
2.4 To delete a pupil learning space

Log in to the admin account using the username and password that
are given in section 5 of this guide.
On the right, the current blogs are listed. Scroll down to the blog to be
deleted, then click on the arrow to the right of it, and choose “delete”.

2.5 To add a new blog

Log in to the admin account using the username and password that
are given in section 5 of this guide.
Click on “Blogs” along the top navbar. A pop up window will appear
with a list of all the blogs currently set up for the school. Scroll down
the page to the bottom of the list and click on the “Add a Blog” option.

Choose “Create a blog” at (1).

At 2, name the blog using the format; “Porchester Junior School | Blog
title” (ie “Porchester Junior School | Tanzania Section”.

Now click on “Design” on the top navbar to set up how the blog looks.
Use “choose a theme” to set up how the blog will look, “select a
layout” for how the sidebar(s) will appear, and “organise content” to
place items in particular places.

2.6 Changing the “House of the Week”

Login as admin.
On the top green line click on “Typelists”. On the screen that opens,
look for the “House of the Week” typelist. Click on this.

Click on the long URL that appears (see image below) to edit the link.

http://www.porchester.notts.sch.uk/photos/uncategorized/2008/05/26/phantom_shield_2.gif

Scroll along the URL link, and change the house name listed to the
weeks winning name (there is no “s” at the end of each house – and
make sure that the “_shield_2.gif” remains too. The website will then
automatically update with the new logo when you press “Save
Changes”.
2.7 Changing Payment / owner details

Login as admin. On the top green line – click on the “Account” option.

Here you can alter the name of the “owner”, and use the options on
the left to alter the billing details too.
3. Wikispaces Instructions

Click through to the wiki from the School Website Portal Page
(http://www.porchester.notts.sch.uk). Log into the wiki using the
username and password given in section 5 of this guide.

Once logged in, click on “Manage Wiki” from the options on the left of
the screen.

3.1 To add users

Click on the “user creator” icon and follow the instructions (you will
need an excel .csv file of the pupil login names and passwords)
3.2 To delete users

Click on the “members” icon. Each user will have to be deleted one by
one by clicking on “remove” to the right of each user.

Page creation is achieved (by any user) using the “New Page” option
on the left of the screen.

The site design is set. To alter it, you would need to click on the “look
and feel” icon on the Manage Wiki.

4. Other Instructions

Other online services used for the website are;

4.1 Animoto

Log in, choose “create new video”, upload images, select music, name
the video…and wait! Once completed choose to embed it and copy the
code.

In a post for the school website, paste the embed code into the “HTML”
version of a post, then add the following BEFORE the animoto code;

<p style="text-align: center;"><a

href="http://animoto.com/play/djq0aFxrdQzEI43LjW7lcA"
 style="display: inline;"><img alt="View on your iPhone or iPod
touch" border="0"
src="http://www.porchester.notts.sch.uk/website/animoto_iphone.jpg"
title="View on your iPhone or iPod touch" /></a>

(This puts the “play on iphone” graphic above the movie)

4.2 Vimeo

Once a pupil / member of staff has created a movie within school

(moviemaker project most probably saved as a .wmv file), log into
Vimeo, choose “upload video”, select the video from the school
network and upload. Once uploaded, copy the embed code and paste it
into the website “HTML” post option.

4.3 2SimpleTools

This service uses the same usernames / passwords as the wiki. All
admin for this service is currently dealt with by 2Simple. Contact either
max@2simple.com (director), daniel@2simple.com (code writer) or
katie@2simple.com (senior consultant)

4.4 Sherston Online

This service is hosted online by Sherston. Login details are listed in

section (5). Queries for the service need to be emailed to Sherston –
Keith has contact details (and payment / account details for this
service).
6. Usernames and Passwords

Please see Keith / Lisa for a copy of this page!