Module 5: OSH MANAGEMENT SYSTEM (OSH-MS) 1. Course Objectives a. To define what is a system b.

To define what is an OSH management system c. To describe the purpose of a system d. To explain 5 components of typical OSH-MS 2. Course Topics a. Introduction to concept of system b. Application of Management System to Occupational Safety And Health c. Review of existing Occupational Safety And Health Management Systems d. Typical occupational safety and health management systems elements 3. What Is A System? An orderly set of components that work together for a certain purpose e.g. The blood circulatory system Components: o Heart and blood vessels (artery, veins, capillaries) Purpose: a. To transport blood which contains oxygen and nutrients to all parts of the body b. To carry wastes away to be filtered out of the body 4. What Is An OSH Management System? An OSH management system Components: o Arrangements (plans, implementation), etc. Purpose: a. To ensure safety, health and welfare of workers b. To comply with regulation 5. Why Do You Need A System? A system is useful when there are: a. Many activities have to be managed together b. Complex information that are changing have to be taken into account at all times

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A system organises and simplifies complexity . A system provides order, structure, and focuses on the purpose and objective of activities. 6. Typical OSH-MS components Policy 1. Plan System planning, OSH objectives, development and implementation 2. Do Responsibility and accountability; Competence and training, Hazard control system 3. Check Performance measurement; Accident / incident investigation; Auditing 4. Act Preventive and corrective action, Continual improvement 7. An OHS-MS System Model

OHS-MS such as ILO & OHSAS 18001 are based on the Quality Management System components of Plan, Do, Check and Act (PDCA) 8. Existing OSH Management System There are two occupational safety and health management system standards: OHSAS 18001 Occupational Health & Safety Management System standard a. This standard was established in 1999 b. Widely used and certifiable ILO OSH management system standard This standard was published in 2001 This is a guidance standard presented to the governments of the world for adoption

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ILO OSH Management System Model.

OHSAS 18001 Occupational Health & Safety Management System Model

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9. Policy. The employer, in consultation with workers and their representatives, should set out in writing an OSH policy, which should be: (a) specific to the organization and appropriate to its size and the nature of its activities; (b) concise, clearly written, dated and made effective by the signature or endorsement of the employer or the most senior accountable person in the organization; (c) communicated and readily accessible to all persons at their place of work; (d) reviewed for continuing suitability; and (e) made available to relevant external interested parties, as appropriate. The OSH policy should include, as a minimum, the following key principles and objectives to which the organization is committed: (a) protecting the safety and health of all members of the organization by preventing work-related injuries, ill health, diseases and incidents; (b) complying with relevant OSH national laws and regulations, voluntary programmes, collective agreements on OSH and other requirements to which the organization subscribes; (c) ensuring that workers and their representatives are consulted and encouraged to participate actively in all elements of the OSH management system; and (d) continually improving the performance of the OSH management system. The OSH management system should be compatible with or integrated in other management systems in the organization. a. Promoting health and preventing accidents, diseases and other work-related health effects b. Complying with OSH legal requirements and other requirements c. Recognizing OSH performance is an integral part of business performance d. Workers and their representatives are consulted e. Ensuring that management and workers are competent and understand their rights f. Allocating the necessary resources g. Continual improvement

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10. Initial Review Compare what you have with: a. Requirements of relevant legislation dealing with OH&S management issues b. Best practice and performance in your industry sector and other appropriate sections c. Efficiency and effectiveness of existing resources devoted to OH&S management 11. OSH Objectives a. Based on the initial review and consistent with the OSH policy set measurable and quantifiable objectives to implement the policy b. Communicate objectives to all relevant functions and levels of the organization c. Organising d. Responsibility and accountability for OSH performance for managers & supervisors e. Competence and training of employees f. Management System documentation should be established and maintained g. Procedures should be established and maintained for communications externally, internally h. Cooperation on OSH aspects between the employer, management and workers 11. Implementation. a. Ongoing hazards identification and assessment b. Preventive, protective measures implemented in order of priority c. Procedures must be relevant to identified risk d. Before any changes Assess risk, take steps and inform, train employees before implementing e. Have an emergency preparedness and response arrangements f. Procedures for purchasing and contracting 12. Monitoring And Measurement a. Performance measurement b. Accident, disease and incident investigation c. Auditing d. Management review

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13. Action Elements. a. Preventive and corrective action b. Continual improvement 14. ILO-OSH Management System Standard Requirements The ILO-OSH Management System Standard contains the following components: a. Policy b. Organizing c. Planning and Implementation d. Evaluation e. Management Review

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Policy Management must have a written OSH policy Management must commit themselves to: a. Promoting health and preventing accidents, diseases and other work-related health effects in the workplace b. Complying with OSH legal requirements and other requirements c. Workers and their representatives are consulted when making workplace rules and regulations d. Providing the necessary resources to ensure that work and the workplace is safe Organizing a. Management as a whole is responsible for OSH. b. Ensuring that management and workers are competent to carry out their tasks, especially the hazardous ones. c. Employees are informed of hazards they are working in and procedures are established to ensure their safety and health. d. Management must promote safety and health. Planning and Implementation a. Hazards identification and assessment is made the basis of OSH management. b. Preventive, protective measures must be implemented. c. Have an emergency preparedness and response arrangements. d. There must be procedures for purchasing and contracting to ensure safety and health requirements are incorporated in purchased materials and equipment as well as in contracting activities. e. OSH management activities must be planned and performance targets set. Evaluation a. OSH management program must be monitored. b. Investigate work-related injuries, ill health, diseases and incidents, and their impact of OSH performance. c. Carry out regular audits. d. Management must review its activities to ensure OSH risks in the workplace are ALARP, that the OSH programme is efficient and that its OSH performance targets are met and improved upon.

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15. Summary a. A system is a set of components that work together for a certain purpose. b. In an OSH Management System the input for the system is workplace hazards, legislation and expectations of others. c. The parts of OHSMS are plans, implementation, operations, monitoring and corrective action. d. The objective or purpose of an OHSMS such as ILO-OHSMS or OHSAS 18001 is: Ensuring the welfare safety and health of workers and compliance with regulations.

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