GLI 4/2007 Guidelines (Internal Procedures) Internal Rules for the PEFC Registration System

30 August 2007

GLI 4/2007

Internal Rules for the PEFC Registration System

TABLE OF CONTENTS 1 2 3 4 5 6 7 OBJECTIVES .................................................................................................1 SCOPE...........................................................................................................1 REGISTER OF CERTIFICATE / LOGO LICENCE HOLDERS.......................2 BODIES RESPONSIBLE FOR RECORD KEEPING......................................2 DATA TRANSMISSION..................................................................................3 DATA PRESENTATION .................................................................................3 PEFC CODING SYSTEM...............................................................................4

APPENDIXES Appendix 1: Information Standard of PEFC Database 1 OBJECTIVES

The objectives of these guidelines is to establish rules for the PEFC Coding System, specification of registers of logo users and of forest management and chain-of-custody certificate holders and data transmission within the PEFC structure. The unified PEFC Registration System is needed to make it possible to use the data for PEFC Council internal purposes and to enable uniform data presentation to the public and consumers. 2 SCOPE

These guidelines are based on the requirements for PEFC registration and coding system given in chapter 8 of Annex 5 (PEFC Logo Use Rules) of the PEFC Council Technical Document. This guideline was adopted by the PEFC Council Board of Directors on 26 July 2003 and revised on 30 August 2007. These guidelines set requirements for the registration of: the PEFC logo users, forest management certificate holders, chain of custody certificate holders and sites of multi-site certification, PEFC certified products,

GLI 4/2007 PEFC notified certification bodies.

These guidelines also create a framework for the registration of participants in regional or group certification, which is kept by the holder of the regional or group forest management and/or chain of custody certificate. (chapter 4.1 and 4.2 of Annex 3 Basis for Certification Schemes and their Implementation). 3 REGISTER OF CERTIFICATE / LOGO LICENCE HOLDERS

Registers of all PEFC logo users and forest management and chain of custody certificate holders have to be kept in a digital format. Data structure and registered data elements as identified in chapter 4 shall be based on appendix 1 to this document (Information Standard of PEFC Database). The PEFC National Governing Bodies or relevant bodies responsible for record keeping are free to register additional data according to national rules. Figure 3.1 Data structure of the PEFC Registers Primary PEFC level record keeper (PEFC Council or NGB) Register of regional forest FMC 1 management certificate holders Register of group forest FMC 3 management certificate holders Register of individual forest FMC 5 management certificate holders Register of chain of custody COCC certificate holders Register of logo users group D NCC other users Register of PEFC National NGB Governing Bodies Products Register of PEFC certified products Register of PEFC notified CB certification bodies Secondary PEFC level record keeper (Certification unit) Register of participants in regional FMC 2 forest certification Register of participant in group FMC 4 certification

In case that a participant in regional or group forest certification has been issued the PEFC logo usage license by the PEFC National Governing Body, he/she shall be registered by the relevant PEFC National Governing Body. 4 4.1 BODIES RESPONSIBLE FOR RECORD KEEPING PEFC Council

The PEFC Councils is responsible to keep an up-to-date register of all the logo users, which obtained an official PEFC logo usage licence directly from the PEFC Council (e.g. international companies, PEFC National Governing Bodies). Range of minimum data elements kept by the PEFC Council is set in Appendix 1 to this document (Table: List of data elements symbol P).

GLI 4/2007 4.2 PEFC National Governing Body

The PEFC National Governing Bodies are responsible to keep an up-to date register of: forest management certificate holders (FMC 1, 3, 5) chain of custody certificate holders (COCC) all the on and off product logo users (FMC 1, 2, 3, 4, 5, COCC, NCC) PEFC certified products (CB), PEFC notified certification bodies.

The range of minimum data elements kept by the PEFC National Governing Bodies is set in Appendix 1 to this document (Table: List of data elements symbol N and N-l). Only a limited number of data specified in Appendix 1 to this document (Table: List of data elements symbol T) are transmitted to the PEFC Council. The registration can only be done in agreement with the forest owner, organisation or company being recorded, and has to be in the compliance with effective regulations regarding security of individual data in information systems. 4.3 Region or group umbrella organisation

The region or group umbrella organisation or relevant body is responsible for keeping an up to date register of all participants in the regional or group certification. This document and the appendix 1 is only a framework (recommendation) for the registration at the region or group umbrella level. 5 DATA TRANSMISSION

The PEFC National Governing Bodies are responsible to transmitting to the PEFC Council required data on all certificate holders (FMC1, FMC3, FMC5, COCC), data on all logo PEFC logo users, who have obtained the PEFC logo license from the relevant PEFC National Governing Body, data on PEFC certified products and data on PEFC notified certification bodies. The range of transmitted data elements is specified in the Appendix 1 to this document (Table: List of data elements symbol T and T-l). The PEFC National Governing Bodies have to update the PEFC Council quarterly and when PEFC Council requests it. 6 DATA PRESENTATION

To assure the credibility and transparency of the PEFC scheme and to enable control and to respond to inquires from customers and public related to the PEFC logo usage, the key PEFC certification data shall be presented through the Internet application. The range of minimum data to be presented at the Internet is specified in the Appendix 1 to this document (Table: List of data elements symbols I and I-l).

GLI 4/2007

PEFC CODING SYSTEM

PEFC logo license registration number shall be issued by the PEFC Council or by the PEFC National Governing Bodies according to PEFC Coding System given in this document.

P E F C

0 2

2 1

1 1

2 3 4 2
Sublicense number issued by NGB to a participant in regional / group forest certification 12 digits are allowed as a maximum.

License sequence number issued by the PEFC Council or NGB Five digits are allowed as a maximum.

- Type of forest management certification (in case of logo user group B (2) Forest Owners/Managers) 1 Regional certification 2 Group certification 3 Individual certification - Type of C-O-C certification (in case of logo user group C (3) Forest Related Industries) 1 Individual certification 2 Group certification - Type of non commercial logo user (in case of logo user group D) 1 - Education 2 - Environmental NGO 3 - Social NGO 4 - Other

Type of PEFC logo user group (according to PEFC Logo Usage Rules Annex 5 to the PEFC Council Technical Document) 1 Group A: PEFC National Governing Body 2 Group B: Forest Owners and Managers (forest management certification) 3 Group C: Forest Related Industries (chain of custody certification) 4 Group D: Other Actors Country code of the NGB which issued the license or PEFC Council in case when license is issued directly by the PEFC Council 01 code for the licenses issued by PEFC Council 0299 code appointed to a country by the PEFC Council

Guidelines (Internal Procedures) Appendix 1 to GLI 4/2003: Information standard of PEFC database 30 August 2007

Appendix 1 to GLI 4/2007

Information standard of PEFC database

CONTENTS 1 2 3 INTRODUCTION OBJECT CATALOGUE DATA INTERCHANGE FORMAT 1 2 15

INTRODUCTION

1.1 Standard objectives Information standard of PEFC Database is an appendix to the PEFC Council guidelines Internal Rules for the PEFC Registration System with the main objectives to enable data interchange between PEFC national and international levels. The document was approved by the PEFC Council Board of Directors on 26 July 2003 and amended on dd Month 2007 The PEFC data system shall be developed by each member nation in accordance with the Internal Rules for the PEFC Registration System and this document. The system shall be decentralised with flexible network structure. Partial aims of PEFC Information standard (IS) are: a) b) c) d) terminological unification, definition of general interface for data communication, support of technologically unconditional data interchange, specification of information basis for application information systems.

1.2 Scope of Standard Object catalogue PEFC data systemisation used for: a) characteristics of certified regions, groups of forest holdings and individual forest holdings within the forest management certification, b) characteristics of wood processing and trade companies within the C-O-C verification, c) characteristics of certification bodies, d) characteristics of issued certificates and licences for PEF logo usage, e) characteristics of PEFC certified products. 1.3 Data interchange format The data interchange format is common format of ASCII files which is used for data transmission within the PEFC structure. The PEFC data interchange format enables usage of different software products and database formats at various registration places.

OBJECT CATALOGUE

2.1 data catalogue structure Basic unit of PEFC data catalogue is OBJECTS. The objects are linked together into CLASSES. The objects are described by DATA ELEMENTS. The data elements are specified by a definition, unit or name lists of data elements coding systems. For the purposes of a data processing and information interchange they are assigned by a code and data type. CLASS group of mutually related objects connected with belonging to a theme of description. The classes differentiate each from another a semantic independence. OBJECT logical element to which information about certification are related. Identifier (identification object property) provides unique object address within a hierarchically closest higher object. DATA ELEMENT- information that characterises object. Each data element is primarily tied to the definite object, at the same time can be - secondary property of an object standing hierarchically higher. Some data elements can acquire concurrently or gradually larger number of different value. Data element, which value is component of complete object identification is called identification object property. Characteristics of data elements: Definition description of the data element, optionally method of its qualitative or quantitative determination if it not result directly from data element name. Code data element identification for the purposes of interchange format design. It plays a role of a communication key. Data type communication relationship among general PEFC IS and systems for their processing. For alphanumerical data it is composed from marking of proper data type (N numerical, C alphanumerical, D datum) and record length in number of symbols. For type N there can be showed number of symbols behind the decimal point besides the total number of symbols. Example: N2 numerical value with two symbols (for example 42) D - datum value (for example 14.2.2000) C3 symbols value with 3 symbols (at maximum) (for example CZ) L - logical value (for example Y or N) Unit technical measure of quantified data element (for example ha)
Name list of coding systems list of discrete values, which a data element can

acquire.

2.2 LIST OF CLASSES, OBJECTS AND DATA ELEMENTS

Table 1: List of classes and objects Class Country NGB FMC Object Country NGB FMC1 FMC2 FMC3 FMC4 FMC5 COC NCC CB PRODUCT PRODUCT _SPECIES COCC NCC CB PRODUCT PRODUCT_SPECIES Description Data identifying country which is responsible for data registration Data on National Governing Bodies, which have issued logo license by the PEFC Council Data on regional forest management certificate holders and logo users Data on participants in regional certification and logo users Data on group forest management certificate holders and logo users Data on participants in group certification and logo users Data on individual forest management certificate holders and logo users Data on individual and group C-o-C certificate holders and participants in group C-o-C certification and logo users Data on other PEFC logo users (Logo users group D) Data on PEFC notified certification bodies Data on certified products Data on species of certified products

Scheme1: Relationship among objects of the PEFC database

Country

FMC1

FMC3

FMC5

COCC

NCC

NGB

FMC2

FMC4
PRODUCT

CB

CB_ACCRED PRODUCT_SPECIES

P N N-l

data which has to be kept primarily at the level of the PEFC Council (PEFC Logo usage licenses issued by the PEFC Council) data which has to be kept primarily at the level of National Governing Body (information on certificates and PEFC Logo usage licences) data which has to be kept only when a PEFC Logo license has been issued (information on individual forest owner within certified region or group)

T and T-l data which has to be transmitted from NGB to the PEFC Council I and I-1 minimum data to be presented on Internet I-l data which will be presented on Internet when a PEFC Logo usage license has been issued (participant in certified region or group)

Table 2: List of data elements

Name list Data Uni of coding type t system Country code COUNTRY_CODE C2 Country name COUNTRY C50 Scheme name COUNTRY_NOTE C60 Scheme abbreviation COUNTRY_SCHEME C10 Note COUNTRY_SCHEME C250 _ABBR License number NG_LIC_NO C30 NGB organisation - name NG_ORG_NAME C100 NGB organisation - number NG_ORG_NO C30 NGB organisation - Address NG_ORG_ADDR C100 NGB organisation Address2 NG_ORG_ADDR2 C30 NGB organisation - City NG_ORG_CITY C30 NGB organisation - ZIP NG_ORG_ZIP C10 NGB organisation - Country NG_ORG_COUNTRY C50 NGB organisation - Phone NG_ORG_PHONE C50 NGB organisation - Fax NG_ORG_FAX C50 NGB organisation - Email NG_ORG_URL C250 NGB organisation - URL NG_ORG_EMAIL C50 NGB organisation - Contact NG_CP_FIRST C24 person - first Name NGB organisation - Contact NG_CP_LAST C35 person - last Name License expiry date NG_LIC_EXP D License status NG_PEFC_STAT C30 Note NG_NOTE C250 Certificate number F1_CERT_NO C30 Logo license number F1_LIC_NO C30 Region name F1_R_NAME C50 Region organisation number F1_R_NO C30 Certificate holder 1 F1_HOLDER_1 C100 Certificate holder 2 F1_HOLDER_2 C100 Certificate holder 3 F1_HOLDER_3 C100 Certificate holder 4 F1_HOLDER_4 C100 Certificate holder 5 F1_HOLDER_5 C100 Certificate holder 6 F1_HOLDER_6 C100 Area of certified forest land F1_AREA N9 ha Annual harvest volume F1_HARV N9 m3 Number of forest holdings F1_HOLD_NO N8 Contact person - first name F1_CP_FIRST C24 Contact person - last name F1_CP_LAST C35 Contact person - organisation F1_CP_ORG C100 Contact person - address F1_CP_ADDR C100 Contact person address2 F1_CP_ADDR2 C30 Contact person - city F1_CP_CITY C30 Contact person - ZIP F1_CP_ZIP C10 Contact person - country F1_CP_COUNTRY C50 Contact person - phone F1_CP_PHONE C50 Contact person - fax F1_CP_FAX C50 Contact person - email F1_CP_EMAIL C50 Contact person - URL F1_CP_URL C250 Certificate expiry date F1_CERT_EXP D License expiry date F1_LIC_EXP D Certificate status F1_CERT_STAT N1 LIST_STAT Code
4

Object

No Data Element

P P P P P

N T I N N N N T T T T I I I I

Country 1 2 3 4 5 NGB 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50

P P P P P P P P P P P P P P N N N N N N N N N N N

I I I I I I I I I I I I I I T I T I T I T T T T T T T I I I I I I I

FMC1

N T I N N N N N N N N N

N T I N T I N T I

Object

No Data Element 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 Note Certification body name Certification body - address Certification body city Certification body ZIP Certification body - country Certification body - phone Certification body fax Certification body - e-mail Certification body - URL Accreditation number Accreditation body name CB PEFC notification

Code F1_NOTE F1_CB_ORG F1_CB_ADDR F1_CB_CITY F1_CB_ZIP F1_CB_COUNTRY F1_CB_PHONE F1_CB_FAX F1_CB_EMAIL F1_CB_URL F1_ACCRED_NO F1_ACCRED_NAME CB_NOTIF CB_ID ORG_ID F2_SITE F2_EST_CODE F2_CONF_NO F2_SLIC_NO F2_CONF_EXP F2_SLIC_EXP F2_CONF_STAT F2_FO_FIRST F2_FO_LAST F2_FO_ORG F2_FO_ADDR F2_FO_ADDR2 F2_FO_CITY F2_FO_ZIP F2_FO_COUNTRY F2_FO_PHONE F2_FO_FAX F2_FO_EMAIL F2_FO_URL F2_AREA F2_NOTE ORG_ID F3_CERT_NO F3_LIC_NO F3_G_ORG_NAME F3_G_ORG_NO F3_CP_FIRST F3_CP_LAST F3_CP_ADDR F3_CP_ADDR2 F3_CP_CITY F3_CP_ZIP F3_CP_COUNTRY F3_CP_PHONE F3_CP_FAX F3_CP_EMAIL F3_CP_URL
5

FMC2

FMC3

CB ID code ORG ID code Registration site Estate register code Confirmation number Logo license number Confirmation expiry date License expiry date Confirmation status Participant - first name Participant - last name Participant - organisation / Company 76 Participant address 77 Participant address2 78 Participant city 79 Participant ZIP 80 Participant country 81 Participant phone 82 Participant fax 83 Participant email 84 Participant URL 85 Area of the forest holding 86 Note 87 ORG ID code 88 Certificate number 89 Logo license number 90 Organisation name (name of certificate holder) 91 Organisation number 92 Contact person first name 93 Contact person last name 94 Contact person - address 95 Contact person address2 96 Contact person city 97 Contact person ZIP 98 Contact person - country 99 Contact person - phone 100 Contact person fax 101 Contact person - email 102 Contact person - URL

Name list Data Uni of coding P type t system C250 C100 C100 C30 C10 C50 C50 C50 C50 C250 C20 C50 N9.0 LIST_NOTI F N9.0 LIST_CB N9.0 LIST_ORG C20 C30 C30 C30 D D C30 C24 C35 C100 C100 C30 C30 C10 C50 C50 C50 C50 C250 N9 ha C250 N9.0 C30 C30 C100 C30 C24 C35 C100 C30 C30 C10 C50 C50 C50 C50 C255

N T I N N N N N N N N N N N N N T T T T T T T T T T T T T I I I I I I I I I I I I I

N T N T

N-I N-l N-l N-l N-l N-l N-l N-l N-l N-l N-l N-l N-l N-l

T-I T-l T-l T-l T-l T-l T-l T-l

I-I I-l I-l I-l I-I I-l I-l I-l

N-l T-I I-l LIST_ORG N-I N N N T-I T I T I T I

N N N N N N N N

Object

No Data Element 103 Area forest land certified 104 Annual harvest volume 105 Number of forest holdings certified 106 Certificate expiry date 107 License expiry date 108 Certificate status 109 Note 110 Certification body name 111 Certification body - address 112 Certification body city 113 Certification body ZIP 114 Certification body - country 115 Certification body - phone 116 Certification body fax 117 Certification body - e-mail 118 Certification body - URL 119 Accreditation number 120 Accreditation body name 121 CB PEFC notification 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 CB ID code ORG ID code Registration site Estate register code Confirmation number Logo license number Participant - first name Participant - last name Participant - organisation / Company Participant - address Participant address2 Participant - city Participant - ZIP Participant - country Participant - phone Participant - fax Participant - email Participant - URL Area forest land certified Confirmation expiry date License expiry date Confirmation status Note ORG ID code Certificate number Logo license number Estate register code(s) Forest owner - first Name Forest owner - last Name Forest owner - organisation / Company Forest owner - address Forest owner address2 Forest owner - city

Code F3_AREA F3_HARV F3_HOLD_NO F3_CERT_EXP F3_LIC_EXP F3_CERT_STAT F3_NOTE F3_CB_ORG F3_CB_ADDR F3_CB_CITY F3_CB_ZIP F3_CB_COUNTRY F3_CB_PHONE F3_CB_FAX F3_CB_EMAIL F3_CB_URL F3_ACCRED_NO F3_ACCRED_NAME CB_ID CB_NOTIF ORG_ID F4_SITE F4_EST_CODE F4_CONF_NO F4_SLIC_NO F4_FO_FIRST F4_FO_LAST F4_FO_ORG F4_FO_ADDR F4_FO_ADDR2 F4_FO_CITY F4_FO_ZIP F4_FO_COUTRY F4_FO_PHONE F4_FO_FAX F4_FO_EMAIL F4_FO_URL F4_AREA F4_CONF_EXP F4_SLIC_EXP F4_CONF_STAT F4_NOTE ORG_ID F5_CERT_NO F5_LIC_NO F5_EST_CODE F5_FO_FIRST F5_FO_LAST F5_FO_ORG F5_FO_ADDR F5_FO_ADDR2 F5_FO_CITY
6

Name list Data Uni of coding type t system C30 N9 m3 N7 D D N1 C250 C100 C100 C30 C10 C50 C50 C50 C50 C250 C20 C50 N9.0 N9.0 N9.0 C20 C30 C30 C30 C24 C35 C100 C100 C30 C30 C10 C50 C50 C50 C50 C250 N9 ha D D C30 C250 N9.0 C30 C30 C30 C24 C35 C100 C100 C30 C30

N T I N T I N T I N T I N T I N T I N N N N N N N N N N N N T T T T T T T T T T T T I I I I I I I I I I I I

LIST_STAT

LIST_NOTI F LIST_CB LIST_ORG

N T N T

FMC4

N-l N-l N-l N-l N-l N-l N-l N-l N-l N-l N-l

T-l T-l T-l T-l T-l

I-l I-l I-l I-l I-I

N-l N-l N-l N-l LIST_CB

T-l T-I T-l T-l

I-I I-I I-I I-l

FMC5

N-I T-I N T I N T I N T I N T I N T I N N

Object

No Data Element 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 Forest owner - ZIP Forest owner - country Forest owner - phone Forest owner - fax Forest owner - email Forest owner - URL Contact person last name Contact person first name Area forest land certified Annual harvest volume Certificate expiry date License expiry date Certificate status Note Certification body name Certification body - address Certification body city Certification body ZIP Certification body - country Certification body - phone Certification body fax Certification body - e-mail Certification body - URL Accreditation number Accreditation body name CB PEFC notification

Code F5_FO_ZIP F5_FO_COUNTRY F5_FO_PHONE F5_FO_FAX F5_FO_EMAIL F5_FO_URL F5_CP_FIRST F5_CP_LAST F5_AREA F5_HARV F5_CERT_EXP F5_LIC_EXP F5_CERT_STAT F5_NOTE F5_CB_ORG F5_CB_ADDR F5_CB_CITY F5_CB_ZIP F5_CB_COUNTRY F5_CB_PHONE F5_CB_FAX F5_CB_EMAIL F5_CB_URL F5_ACCRED_NO F5_ACCRED_NAME CB_NOTIF CB_ID ORG_ID CC_COC_CODE CC_COC_TYPE CC_CERT_NO CC_SUBCERT_NO CC_LIC_NO CC_GROUP_NO CC_ORG_NAME CC_ORG_NO CC_ORG_ADDR CC_ORG_ADDR2 CC_ORG_CITY CC_ORG_ZIP CC_ORG_COUNTRY CC_ORG_PHONE CC_ORG_FAX CC_ORG_EMAIL CC_ORG_URL CC_CP_FIRST CC_CP_LAST CC_CERT_EXP CC_LIC_EXP CC_CERT_STAT CC_TURN_LOC
7

COCC

181 CB - ID code 182 ORG ID code 183 Type of operational certificate code 184 Type of C-o-C certification 185 Certificate number 186 Sub-certificate number 187 Logo license number 188 Number of group members 189 COC organisation - name 190 COC organisation - number 191 COC organisation - address 192 COC organisation address2 193 COC organisation - city 194 COC organisation - ZIP 195 COC organisation - country 196 COC organisation - phone 197 COC organisation - fax 198 COC organisation - email 199 COC organisation - URL 200 COC organisation - contact person - first name 201 COC organisation - contact person - last name 202 Certificate expiry date 203 License expiry date 204 Certificate status 205 Companys turnover in local currency

Name list Data Uni of coding P type t system C9 C50 C50 C50 C50 C250 C24 C35 N8 ha N9 m3 D D N1 LIST_STAT C250 C100 C100 C30 C10 C50 C50 C50 C50 C250 C20 C50 N9.0 LIST_NOTI F N9.0 LIST_CB N9.0 LIST_ORG N1 list_TOCC P N1 C30 C30 C30 N3 C100 C30 C100 C30 C30 C10 C30 C50 C50 C50 C250 C24 C35 D D N1 N15 list_TCOC P P P P P P P P P P P P P P P P LIST_STAT P

N T I N N N N

N N N T I N T I N T I N T I N N N N N N N N N N N N T T T T T T T T T T T T I I I I I I I I I I I I

N T N T N T I N N N N N N N N N N N N N N N N N N T I N T I N T I T T T T T T T I I I I I I

Object

No Data Element 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 Companys turnover in EUR Note Certification body name Certification body - address Certification body city Certification body ZIP Certification body - country Certification body - phone Certification body fax Certification body - e-mail Certification body - URL Accreditation number Accreditation body name CB PEFC notification CB ID code ORG ID code Type of other logo users grup Logo license number NCC organisation - name NCC organisation - number NCC organisation - address NCC organisation address2 NCC organisation - city NCC organisation - ZIP NCC organisation - country NCC organisation - phone NCC organisation - fax NCC organisation - email NCC organisation - URL NCC organisation - contact person - first name NCC organisation - Contact person - last name License expiry date License status Note CB ID code Certifying body - name Certifying body - address Certifying body - city Certifying body - ZIP Certifying body - country Certifying body - phone Certifying body - fax Certifying body - email Certifying body - URL Certification bodys notification Note CB ID code Accreditation number Accreditation body name ORG ID code Product name

NCC

Name list Data Uni of coding type t system CC_TURN_EUR N12 CC_NOTE C250 CC_CB_ORG C100 CC_CB_ADDR C100 CC_CB_CITY C30 CC_CB_ZIP C10 CC_CB_COUNTRY C50 CC_CB_PHONE C50 CC_CB_FAX C50 CC_CB_EMAIL C50 CC_CB_URL C250 CC_ACCRED_NO C20 CC_ACCRED_NAME C50 CB_NOTIF N9.0 LIST_NOTI F CB_ID N9.0 LIST_CB ORG_ID N9.0 LIST_ORG NC_NCC_CODE C2 list_TICC NC_LIC_NO C30 NC_ORG_NAME C100 NC_ORG_NO C30 NC_ORG_ADDR C100 NC_ORG_ADDR2 C30 NC_ORG_CITY C30 NC_ORG_ZIP C10 NC_ORG_COUNTRY C50 NC_ORG_PHONE C50 NC_ORG_FAX C50 NC_ORG_EMAIL C50 NC_ORG_URL C250 NC_CP_FIRST C24 Code NC_CP_LAST NC_LIC_EXP NC_PEFC_STAT NC_NOTE CB_ID CB_ORG CB_ADDR CB_CITY CB_ZIP CB_COUNTRY CB_PHONE CB_FAX CB_EMAIL CB_URL CB_NOTIF CB_NOTE CB_ID CB_ACCRED_NO CB_ACCRED_NAME ORG_ID PROD_NAME
8

P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P

N T I

N N N N N N N N N N N N N N N N N N N N N N N N N N N

T T T T T T T T T T T T

I I I I I I I I I I I I

T T T I T I T I

C35 D C30 C250 N9.0 C100 C100 C30 C10 C50 C50 C50 C50 C250 N9.0 C250 N9.0 C20 C50 N9.0 C50

237 238 239 CB 240 241 242 243 244 245 246 247 248 249 250 251 CB_AC 252 CRED 253 254 PRODU 255 CT 256

N T I N T I

P P P P P P P P P P LIST_CB P P P LIST_ORG P

N N N N N N N N N N

T T T T T T T T T T

I I I I I I I I I I

N T N T I N T I

N T I

Object

No Data Element 257 Product category 258 Product description

Code PROD_CODE PROD_DESC PROD_VOL PROD_MU PROD_CERT ORG_ID

259 260 261 PRODU 262 CT_SPE CIES 263 264

Product volume Product measurement unit Product cert. percentage ORG ID code

Name list Data Uni of coding P type t system C10 LIST_PRO P D MEM O N15 C10 LIST_MU N3 N9.0

N T I N T I

PROD_NAME PROD_SPEC

PROD_NAME PROD_SPEC

C50 N2

Temporary provisions: Data items 256 (Product name) and 257 (product category) shall be obligatorily registered (code P and N) and transferred to the PEFC Council (code I) for all chain of custody certificate holders by 1 January 2008.

2.3 Name Lists of Data elements Coding systems Name lists of data elements coding systems were build based on classification certified by legislation or by classification commonly used in practice. If such a base does not exist or is not complete, all the known alternatives and independence of name lists on factors variably in time. In case of usage other sources, they are named under tables. Table 3: Structures of unified name lists of data elements coding systems
LIST_STAT Valid Suspended Withdrawn 1 2 3 PEFC recognised certificates Not PEFC recognised: The certificate is temporarily suspended by the certification body. Not PEFC recognised: The certificate has been withdrawn by the certification body. The expire date of the certificate is then identical with the date of the certificate withdrawal. Not PEFC recognised: The certificate validity expired and was not renewed. Not PEFC recognised: Through other reasons, for example because of the scheme PEFC endorsement suspension; withdrawal of the certification bodys accreditation or PEFC notification.

Expired

Other not PEFC recognised 5

LIST_TOCC
CIS_TOCC Timber trade Sawmill Pulp and Paper Other primary forest industries Wood Manufacturing Construction Wood Products Trade/Retailers Other 1 2 3 4 5 6 7 8

LIST_TCOC
LIST_TCOC Individual certificate holder Multi-site certificate holder Site of multi-site organisation 1 2 3

LIST_TICC
CIS_TICC Education Environmental NGO Social NGO Other 1 2 3 4

10

LIST_NOTIF
LIST_NOTIF Forest management certification Chain of custody notification Forest management and chain of custody certification No PEFC notification 1 2 3 4

LIST_CB Structure of the identification code for a certification body record:

1040001 Unique sequence 4 digits number 0001 Country code two digits 04 Germany Digit 1

LIST_ORG Structure of the identification code for a record in tables FMC1, FMC 2, FMC 3, FMC 4, FMC 5 and COCC:
60400341 Unique sequence 5 digits number 00341 Country code two digits 04 Germany One digit identifying the table of the record 1 FMC1, 2 FMC2, 3 FMC3, 4 FMC4, 5 FMC5, 6 COCC

LIST_PROD
List of product categories (C_LIST_PROD) Code Level 1 Level 2 01000 Roundwood 01010 Sawlogs and veneer logs 01020 Pulpwood 01030 Chips and particles 01040 Wood residues 01050 Other industrial roundwood 02000 Fuelwood and charcoal 02010 Fuelwood (incl chips, residues, pellets, brickets, etc.) 02020 Charcoal 03000 Sawnwood and sleepers 03010 Railway sleepers 03020 Sawnwood 04000 Engineered wood products 04010 Laminated Lumber Products 04020 Finger Jointed Lumber 04030 Glue Laminated Products (Glulam) 04040 Laminated Veneer Lumber
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Level 3

List of product categories (C_LIST_PROD) Code Level 1 Level 2 (LVL) 04050 Parallel Strand Lumber (PSL) 04060 I-Joists / I-Beams 04070 Trusses & Engineered Panels 04080 Other 05000 Wood based panels 05010 Veneer sheets 05020 Plywood 05030 Particle board 05031 05032 05040 Fibreboard 05041 05042 05043 05044 05045 06000 Pulp 06010 Mechanical 06020 Semichemical 06030 Dissolving 06040 Chemical 06041 06042 06043 06044 06050 07000 07010 07011 07012 07013 07014 07020 07030 07031 07032 07033 07034 07040 07050 07060 08000 08010 08011 08012 08013 08020 Recovered paper Paper and paper board Graphic paper

Level 3

OSB Other particle board MDF HDF Softboard Hardboard Insulating board

Unbleached sulphite pulp Bleached sulphite pulp Unbleached sulphate (kraft) pulp Bleached sulphate (kraft) pulp

Newsprint Uncoated mechanical Uncoated woodfree Coated papers Household and sanitary paper Packaging materials Case materials Folding boxboards Wrapping papers Other papers mainly for packaging Other paper and paperboard Converted paper products Printed matter Wood manufacturers Packaging, cable drums, pallets Packaging and crates Cable drums Pallets Furniture
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List of product categories (C_LIST_PROD) Code Level 1 Level 2 08030 Builders carpentry 08031 08032 08033 08034 08035 08040 Decorative wood 08050 Tools and turned wood 08051 08052 08053 08054 08055 08060 Other 09000 Exterior products 09010 Buildings and their parts 09020 Garden Furniture/Outdoor Products 09021 09022 09023 09030 Other 11000 Cork and cork products 11010 Natural cork and cork waste 11020 Cork manufactures 12000 Energy 13000 Non-wood products 13000 Other

Level 3 Windows Doors Shingles and shakes Floors Others

Tools Children toys Sport goods Musical instruments Other

Garden furniture Playground equipment Decking

LIST_SPECIES
List of species (C_LIST_SPECIES) (source FAO definitions) 1 Coniferous All woods derived from trees classified botanically as Gymnospermae - e.g. fir (Abies), parana pine (Araucaria), deodar (Cedrus), ginkgo (Ginkgo), larch (Larix), spruce (Picea), pine, chir, kail (Pinus), etc. These are generally referred to as softwoods. 2 Non-coniferous tropical All woods derived from trees classified botanically as Angiospermae - e.g., maple (Acer), alder (Alnus), ebony (Diospyros), beech (Fagus), lignum vitae (Guiaicum), poplar (Populus), oak (Quercus), sal (Shorea), teak (Tectona), casuarina (Casuarina), etc. These are generally referred to as broadleaved or hardwoods. Non-coniferous woods originating from tropical countries. Non-coniferous woods originating from countries other than tropical.

Non-coniferous other

Not specified

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LIST_MU
List of measurement units (C_LIST_MU) 1 M3 Cubic meter 2 M2 Square meter 3 M Length meter 4 t Tonnes 5 Pc Pieces 6 L Litter 7 MW Megawatt

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DATA INTERCHANGE FORMAT

Unit of the PEFC data transmission is one country in time division. Interchange format is constructed by text files in the ASCII format. ISO Latin is the code for a national environment. For the purpose of the data interchange the name lists of data elements coding systems are put at the level of the objects. 3.1 Interchange Format construction The IS PEFC data are interchanged in form of the ASCII files. 3.1.1 Document heading for transmission Heading description
NAME_FILE SEPARATOR_ELEMENTS NUMBER_ELEMENTS ELEMENT1 .. ELEMENTn NUMBER_RECORDS RECORD1 ... RECORDn

3.1.2 List of files

COUNTRY.PFC FMC1.PFC FMC2.PFC FMC3.PFC FMC4.PFC FMC5.PFC COCC.PFC NCC.PFC NGB.PFC CB.PFC CB_ACCRED.PFC PRODUCT.PFC PRODUCT_SPECIES.PFC

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3.1.3 File Structure

CATALOGUE.PFC 2007 , 11 COUNTRY.PFC,128,17.7.2007 CB.PFC,675,17.7.2007 CB_ACCRED.PFC,168,17.7.2007 PRODUCT.PFC,137,17.7.2007 PRODUCT_SPECIES.PFC,94,17.7.2007 FMC1.PFC,554,17.7.2007 FMC2.PFC,313,17.7.2007 FMC3.PFC,463,17.7.2007 FMC4.PFC,308,17.7.2007 FMC5.PFC,3002,17.7.2007 COCC.PFC,6387,17.7.2007 NCC.PFC,867,17.7.2007 NGB.PFC,422,17.7.2007 COUNTRY.PFC COUNTRY.PFC ^ 5 COUNTRY_CODE COUNTRY COUNTRY_NOTE COUNTRY_SCHEME COUNTRY_SCHEME_ABBR 1 24^Chile^^CERTFORCHILE^CERTFOR FMC1.PFC FMC1.PFC ^ 45 COUNTRY_CODE F1_R_NAME F1_CERT_NO F1_LIC_NO F1_R_NO F1_AREA F1_HOLD_NO F1_VOTES F1_CP_FIRST F1_CP_LAST F1_CP_ORG F1_CP_ADDR F1_CP_CITY F1_CP_ZIP F1_CP_COUNTRY F1_CP_PHONE F1_CP_FAX F1_CP_EMAIL F1_CERT_EXP F1_LIC_EXP F1_CERT_STAT F1_CB_ORG
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F1_CB_ADDR F1_CB_CITY F1_CB_ZIP F1_CB_COUNTRY F1_CB_PHONE F1_CB_FAX F1_CB_EMAIL F1_CB_URL F1_NOTE F1_CP_URL F1_HOLDER_1 F1_HOLDER_2 F1_HOLDER_3 F1_HOLDER_4 F1_HOLDER_5 F1_HOLDER_6 F1_CP_ADDR2 F1_HARV F1_ACCRED_NO F1_ACCRED_NAME CB_ID CB_NOTIF ORG_ID FMC2.PFC FMC2.PFC ^ 25 COUNTRY_CODE F1_R_NAME F2_SITE F2_FO_FIRST F2_FO_LAST F2_FO_ORG F2_FO_ADDR F2_FO_CITY F2_FO_ZIP F2_FO_COUNTRY F2_EST_CODE F2_SLIC_NO F2_SLIC_EXP F2_FO_PHONE F2_FO_FAX F2_FO_EMAIL F2_AREA F2_VOTE F2_CONF_NO F2_CONF_EXP F2_CONF_STAT F2_NOTE F2_FO_URL F2_FO_ADDR2 ORG_ID FMC3.PFC FMC3.PFC ^ 37 COUNTRY_CODE F3_G_ORG_NAME F3_CERT_NO
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F3_LIC_NO F3_G_ORG_NO F3_CP_FIRST F3_CP_LAST F3_CP_ADDR F3_CP_CITY F3_CP_ZIP F3_CP_COUNTRY F3_CP_PHONE F3_CP_FAX F3_CP_EMAIL F3_AREA F3_HOLD_NO F3_CERT_EXP F3_LIC_EXP F3_CERT_STAT F3_CB_ORG F3_CB_ADDR F3_CB_CITY F3_CB_ZIP F3_CB_COUNTRY F3_CB_PHONE F3_CB_FAX F3_CB_EMAIL F3_CB_URL F3_NOTE F3_CP_URL F3_CP_ADDR2 F3_HARV F3_ACCRED_NO F3_ACCRED_NAME CB_ID CB_NOTIF ORG_ID FMC4.PFC FMC4.PFC ^ 24 COUNTRY_CODE F3_G_ORG_NAME F4_SITE F4_FO_FIRST F4_FO_LAST F4_FO_ORG F4_FO_ADDR F4_FO_CITY F4_FO_ZIP F4_FO_COUNTRY F4_EST_CODE F4_CONF_NO F4_SLIC_NO F4_FO_PHONE F4_FO_FAX F4_FO_EMAIL F4_AREA F4_CONF_EXP F4_SLIC_EXP F4_CONF_STAT F4_NOTE F4_FO_URL
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F4_FO_ADDR2 ORG_ID FMC5.PFC FMC5.PFC ^ 38 COUNTRY_CODE F5_FO_FIRST F5_FO_LAST F5_FO_ORG F5_FO_ADDR F5_FO_CITY F5_FO_ZIP F5_FO_COUNTRY F5_CERT_NO F5_LIC_NO F5_EST_CODE F5_FO_PHONE F5_FO_FAX F5_FO_EMAIL F5_CP_FIRST F5_CP_LAST F5_AREA F5_CERT_EXP F5_LIC_EXP F5_CERT_STAT F5_CB_ORG F5_CB_ADDR F5_CB_CITY F5_CB_ZIP F5_CB_COUNTRY F5_CB_PHONE F5_CB_FAX F5_CB_EMAIL F5_CB_URL F5_NOTE F5_FO_URL F5_FO_ADDR2 F5_HARV F5_ACCRED_NO F5_ACCRED_NAME CB_ID CB_NOTIF ORG_ID 2 24^FORESTAL^ARAUCO S.A.^FORESTAL CELCO Y FORESTAL CHOLGUN S.A.^Los Canelos 71^Concepcin^4130066^Chile^QMI - CFC - FM/COC 0002 ^PEFC/24-23-200^^56-41-867860^56-41372693^emelo@arauco.cl^Eduardo^Melo^446100^21.8.2008^21.8.2008^VALID^QMI^90 Burnhamthorpe Road West, #300, Ontario^Mississauga^L5B3C3^Canada^905-272-3920^905-2723942^ocardona@qmi.com^www.qmi.com^^www.arauco.cl^San Pedro de la Paz^0^SGA008^INN Chile^1240001^3^52400002 24^FORESTAL^ARAUCO S.A.^FORESTAL VALDIVIA S.A.^Los Canelos 71^Concepcin^4130066^Chile^QMI - CFC - FM/COC 0003 ^PEFC/24-23-200^^56-41-867860^56-41372693^emelo@arauco.cl^Eduardo^Melo^223500^21.8.2008^21.8.2008^VALID^QMI^90 Burnhamthorpe Road West, #300, Ontario^Mississauga^L5B3C3^Canada^905-272-3920^905-2723942^ocardona@qmi.com^www.qmi.com^^www.arauco.cl^San Pedro de la Paz^0^SGA008^INN Chile^1240001^3^52400003

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COCC.PFC ^ 46 COUNTRY_CODE CC_ORG_NAME CC_ORG_NO CC_COC_CODE CC_CERT_NO CC_LIC_NO CC_ORG_ADDR CC_ORG_CITY CC_ORG_ZIP CC_ORG_COUNTRY CC_ORG_PHONE CC_ORG_FAX CC_ORG_EMAIL CC_CP_FIRST CC_CP_LAST CC_PER CC_WOOD_PER_V CC_WOOD_PER_W CC_WOOD_ANN_V CC_WOOD_ANN_W CC_PROP_PER CC_CERT_EXP CC_LIC_EXP CC_CERT_STAT CC_CB_ORG CC_CB_ADDR CC_CB_CITY CC_CB_ZIP CC_CB_COUNTRY CC_CB_PHONE CC_CB_FAX CC_CB_EMAIL CC_CB_URL CC_NOTE CC_ORG_URL CC_ORG_ADDR2 CC_COC_TYPE CC_SUBCERT_NO CC_GROUP_NO CC_ACCRED_NO CC_ACCRED_NAME CB_ID CB_NOTIF CC_TURN_LOC CC_TURN_EUR ORG_ID 1 24^Paneles Arauco S.A. - Planta Nueva Aldea^04^5^QMI - CERTFOR - CoC - 1045291^PEFC/24-31200^Autopista del Itata km 21^Ranquil^N/A^Chile^56 41 862762^56 41 862762^ljimenez@arauco.cl^Luis ^Jimenez^0^0^0^0^0^0^25.5.2010^25.5.2010^VALID^QMI^90 Burnhamthorpe Road West, #300, Ontario^Mississauga^L5B3C3^Canada^905-272-3920^905-2723942^ocardona@qmi.com^www.qmi.com^^www.arauco.cl^Nueva Aldea^1^^0^SGA008^INN Chile^1240001^3^^^62400001

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NCC.PFC ^ 19 COUNTRY_CODE NC_ORG_NAME NC_NCC_CODE NC_LIC_NO NC_ORG_NO NC_ORG_ADDR NC_ORG_CITY NC_ORG_ZIP NC_ORG_COUNTRY NC_ORG_PHONE NC_ORG_FAX NC_ORG_EMAIL NC_CP_FIRST NC_CP_LAST NC_LIC_EXP NC_PEFC_STAT NC_NOTE NC_ORG_URL NC_ORG_ADDR2 3 24^QMI^4^PEFC/24-44-100^01^20, rue Beauchesne^Qubec^J5Y1S5^Chile^450 585 3591^450 585 7337^ocardona@qmi.com^Oscar^Cardona^17.11.2010^VALID^Certification Body^www.qmi.co^Repentigny 24^Arauco Forest Products^4^PEFC/24-44-200^02^Schipholweg 114, 2314 XD ^Leiden^N/A^Netherlands^3171-7890250 ^31-71-7890299^rstrauszer@arauco.cl^Ricardo ^Strauszer^4.1.2011^VALID^Europe ^www.arauco.cl^ 24^Bureau Veritas Certification Chile^4^PEFC/24-44-400^03^Isidora Goyenechea 3250 ^Santiago^N/A^Chile^56-2-4859000^56-22343001^marcelo.sartori@cl.bureauveritas.com^Marcelo^Sartori^31.1.2012^valid^^www.bureauveritas.cl^NG B.PFC NGB.PFC ^ 18 COUNTRY_CODE NG_ORG_NAME NG_LIC_NO NG_ORG_NO NG_ORG_ADDR NG_ORG_CITY NG_ORG_ZIP NG_ORG_COUNTRY NG_ORG_PHONE NG_ORG_FAX NG_ORG_EMAIL NG_CP_FIRST NG_CP_LAST NG_LIC_PEFC NG_PEFC_STAT NG_NOTE NG_ORG_URL NG_ORG_ADDR2 1 24^CERTFORCHILE^PEFC/24-01-01^01^Av. Antonio Rabat Sur 6165 ^Santiago^^Chile^56 2 240 0328^56 2 241 93 85^info@certfor.org^VALENTINA^LIRA^1.10.2009^VALID^^www.certfor.org^

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CB.PFC CB.PFC ^ 15 COUNTRY_CODE CB_ID CB_ORG CB_ADDR CB_CITY CB_ZIP CB_COUNTRY CB_PHONE CB_FAX CB_EMAIL CB_URL CB_ACCRED_NO CB_ACCRED_NAME CB_NOTIF CB_NOTE 3 24^1240001^QMI^90 Burnhamthorpe Road West, #300, Ontario^Mississauga^L5B3C3^Canada^905-2723920^905-272-3942^ocardona@qmi.com^www.qmi.com^N/A^INN^3^ 24^1240003^SGS Chile^Ignacio Valdivieso # 2409 - San Joaqun^Santiago^NA^Chile^56-2-5558478^56-25519758^patricia.gruebler@sgs.com^www.sgs.com^N/A^INN^3^ 24^1240004^Bureau Veritas Certification Chile^Isidora Goyenechea 3250 - Las Condes^Santiago^N/A^Chile^56-2-4859000^56-22343001^marcelo.sartori@cl.bureauveritas.com^http://www.bureauveritas.cl^^^3^

CB_ACCRED.PFC CB_ACCRED.PFC ^ 4 COUNTRY_CODE CB_ID CB_ACCRED_NO CB_ACCRED_NAME 3 24^1240001^SGA008^INN - Chile 24^1240003^SGA014^INN - Chile 24^1240004^SGA005^INN - Chile

PRODUCT.PFC PRODUCT.PFC ^ 7 ORG_ID PROD_NAME PROD_CODE PROD_DESC PROD_VOL PROD_MU PROD_CERT 1 52400001^sdss^05032^descroiption^100^M3^92

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PRODUCT_SPECIES.PFC PRODUCT_SPECIES.PFC ^ 3 ORG_ID PROD_NAME PROD_SPEC 2 52400001^sdss^1 52400001^sdss^3

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