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HONG KONG BAPTIST UNIVERSITY

Personnel Office

Strictly Confidential

PERS/PMS/F1B

Performance Planning and Review Form For Non-Teaching Staff

FOR EXECUTIVE/PROFESSIONAL GRADE STAFF (SALARY BANDS D, E)


/ D, E
Assessment Period: From __2012/8/27________ to _____2013/8/26________

Personal Particulars of Staff


Name

Staff No.

Wang Ka Yu

240433

Position

Dept/Office

Assistant Technical Officer


Rating Score

ITO-TSU

Definition of Expectations/Standards


A (>8 10)

Delivered expected results on all objectives and exceeded expectations/position requirements with proactive
suggestions and innovative methods to help solve problems and improve quality of work of the office;
exceptionally dedicated and committed to work; highly efficient, effective and independent in the discharge of
duties; can be completely trusted to carry out job to completion.

B (>6 8)

Delivered expected results on almost all objectives. Meets almost all expectations/position requirements in an
efficient and effective manner. Can be completely trusted to accomplish work requirements independentl
/

C (>4 6)

Delivered expected results on most objectives. Meets most expectations/position requirements. Dedicated,
committed and can usually be trusted to carry out job independently.
/

D (>2 4)

Delivered expected results on some objectives in a manner which will require checking and need guidance/
coaching to get most of the jobs done. Marginally meets minimum job/position requirements.
/

E (1 2)

Failed to deliver expected results on most objectives. Performance below expectations. Needs constant checking,
coaching and guidance to get some of the jobs done.
/

Guidance Notes for Filling Out the Form


1.
Please refer to the guidelines and definitions on Performance Indicators inside the Manual on New Pay and Reward
Structure Performance-based Reward System for Non-teaching Staff (the Manual) when completing this form.

2.
Please put a in the appropriate box in the form.
3.
Part I is to be filled out first by the Reviewee.
4.
Reviewers should fill out comments on Part I and ratings on Part I and Part II. Please also indicate one or two areas of
continuous training/development most needed by the Reviewee for next year.
/
5.
Part III should be completed by the Reviewer and Reviewee after discussion.

PART I: Staffs Self-Statement of Past Years Work Performance and Supervisors


Comments

A.

What
are
your
major
work
assignments/accomplishments for past
year? Please describe them in order of
importance
and
highlight
any
particular achievements/contributions.

% of Total
Workload
(100%)

(100%)

Supervisors Comments on
Past Years Work
Performance

B C

Rating by
D E Supervisor

1. Setup and pick up the classroom equipment


on time. Keep the classroom A/V
equipment and PC ready for use before all
lecture.
2. Assist in scheduling roster and managing
student helper/part-time A/V technician
who help our unit to provide services on
non-office hour.
3. Check and keep our unit inventory (HSH
campus only) up-to-date. Help in deposing
outdated or out of order equipment from
our inventory
4. Install Single-sign-on patch, OS and
software update for the classroom PC
during the semester break.

60%

5%

10%

5. Hotline support in Monday and Tuesday


night. Contact other colleagues when user
require on-site support

10%

6. Setup A/V equipment on podium and staff


canteen (Harmony) for non-teaching
purpose. Setup live broadcast system at
podium for the commencement and
Legislative council about LWL-site issue

5%

10%

Average Rating

Weighted Rating

Are there any areas that you would like to have done better?
Any suggestions/methods for improving the work process to resolve the difficulties/obstacles that you have
encountered in your job? //

Rating on Part I

(50%)

B.

Should improve A/V knowledge by reading more related materials or consult our experience colleagues
Should actively take part in equipment upgrade project.
For resolve the difficulties encountered in my job, I should spread more time especially after work on strengthen the
A/V and PC knowledge, which will more confident my performance on dealing with unexpected case.
C.

Are there any relevant skills which you would like to develop, or knowledge you would like to acquire? /

Have you undertaken any upgrading of job-related knowledge and skills or continuous training/development
activities during the period of review, and have these activities fulfilled past years continuous
training/development target(s)? / /

I would like to strengthen my electronic and A/V knowledge.


Also, understanding the flow of classroom equipment upgrade project is very useful for me in handling upcoming
project which I may in charge of. Observation and assist in the LT3-broadcast project, if it will be implement in this
semester break, would help me to archive this target

PART II: Supervisors Feedback on Personal Work Attitude, Attributes and Behaviour;
Core Competencies; and Service Quality plus One or Two Area(s) where
Continuous Training/Development are most needed (Please as appropriate)
/

Core Competencies

Rating by
Supervisor

Develop
-ment
Need

(1) Job knowledge and skills relevant to the job

(2) Problem solving skills

(3) Communication/Presentation skills


/
(5) Innovation

(7) Conceptual skills and Analytical thinking

(9) Planning and Organizing ability

(11) Leadership ability

(13) Willingness to share skills with colleagues

(15) Time Management

(10) Ability to update system documentation in a timely and accurate


manner

Service Quality

(1)

B C

Rating by
Superviso
r

Development
Need

Completes tasks on time/Meets performance pledges


/

(2)
Provides consistently thorough and accurate work

(3) and (4) are optional. (3) (4)


(3)
3

Meets User Requirements/Expectations

(Please attach additional comments from peers/users, if any)


( / )
(4)

Applies new ideas/innovations to improve work process


and/or final product

Rating on Part II

(50%)
Overall Rating
(100%)

Average Rating

Weighted Rating

Rating by Supervisor

Weighted Rating on Part I

Weighted Rating on Part II

Overall Rating

PART III: Supervisor - Staff Dialogue

A meeting was held on _____________________ with the staff under review. Discussion on his/her
performance, strengths and weaknesses, as well as new performance targets and areas for continuous
training/development was conducted.
_____________________

A.

Next Years Plan

What will be the staffs key performance targets for next year? (Supervisor and the
staff should reach mutual agreement in this respect. )
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Please discuss and plan the staffs continuous training/development target(s) for next year.
/
______________________________________________________________________________
______________________________________________________________________________

B. Supervisors feedback to staff on his/her performance during the meeting:

C. Staffs response to supervisors evaluation:

(Staff should give his/her response to supervisors evaluation during/after the meeting at the earliest
convenience. )

Signed by :

Signed by :

_________________________ _______________ ___________________________ _______________


Staff
Date
Immediate Supervisor
Date
(Name in block letters
(Name in block letters

)
Counter signature with additional comments (if any)
():
______________________________________________________________________________ ____________
Section Head/Head of Office/Head of Department/Dean ///
Date
(Name in block letters

EW/CH/SW
Doc: Executive Grade Form (Revised on: 9-1-06, 26-10-07, 6-12-07, 19-3-10, 31-5-11)

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