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MONDAY – FRIDAY
The School Calendar has been shortened by 5 days this year, which means we must have 317 minutes
per day to meet the requirements for instructional time set out in Sections 78 and 175 of the School
Act.
SEMESTER 2
TERM 1 INTERIM REPORTS: Wednesday, March 3
LAST DAY OF TERM 3: Friday, April 16
MARKS DUE: Monday, April 26 (8:00am)
REPORT CARDS: Friday, April 30
1. At mid term and the end of the semester a % must be assigned in Grades 10, 11 and 12. The % and
letter grade is to be for achievement related to the learning outcomes only, and should not include work
habits or behaviour. Before a failing grade is given, the student must be given an “I”, with a plan
detailing how he might improve the grade to a pass. That plan must be shared with the parent.
3 Students must be given work habits, attendance and comments for all terms. Work habits are
recorded as “”E”, “G”, “S”, “NI” or “U”. Behaviour and work habits are not to be included in the letter
grade.
4. Provincially examinable courses - at the end of the semester teachers are to assign
term marks and indicate the cumulative level of achievement by using the
appropriate comment. The final grade will be entered after results of provincial
scores are received.
¹Comments: If you wish to enter your own, press shift8 (*). Keep your comments to
3 lines or less in the comment box (area of strength, area of challenge, and strategy for
improvement) You must press F9 after each entry to save.
2
Provincial Examinable Courses: If you teach provincial examinable courses, please
follow the steps below for end of term marks:
a) Report 2: Mk (for Term 2), WH, AB, Comments (one comment must give
course cumulative % to date – located in ‘Teachers’ Handbook’.
b) Report 5: Leave blank
c) Report 6: Give cumulative % in Mk column – this mark is sent to the ministry.
- you would follow the same procedure in semester 2.
Staff meetings will be held every Monday morning at 8:10 and alternating first Wednesday or
Thursday of each month. Attendance at all meetings is mandatory under the School Act, unless
prior arrangement has been made with the administration.
All TOC’s are organized through central call out. Teacher may not call their own replacement.
4 Fill out the Short Term Leave of Absence Request. Please make sure you check off the appropriate
code. If you are not sure which one is correct, talk to Blair or Glen. Under comments, include your list
of preferred TOC’s, as well as pertinent details, eg what workshop you are attending, or who’s wedding
it is.
5 Bring the form to Blair or Glen to sign.
6 Give the form to Sue to fax to the Board Office.
7 Please fill this form out as early as possible. This will ensure you have the best choice of your preferred
TOC. The District would like them at least 5 days in advance.
Please check your contract for leaves that are discretionary, bereavement, community service, etc. A flow chart
describing various types of leave and what needs to be done will be posted in the staff room.
Note: The Leave of Absence Request MUST be filled out for any planned absence.
1) Call (TOC Dispatcher) at 505-7065, and leave a message with your name, school and your teaching
assignment. If you have a preferred TOC, leave that name. Or, you may email at tocabsence@sd8.bc.ca
with the same information.
2) Email Blair or Glen to let them know you are away, or call the school after 8 am.
If you are unhappy with the choice of TOC’s, please DO NOT contact TOC dispatch directly. Pass on
any concerns to Blair or Glen.
Please make sure your TOC binder is updated, and detailed lesson plans, attendance sheets, etc are there for the
TOC.
In the event that a danger of some kind is present outside the school and/or the danger has entered the school, a LOCKDOWN
procedure will occur.
The purpose of a LOCKDOWN is to MINIMIZE RISK by minimizing traffic and ensuring the safety of as many people as
possible while isolating the risk.
3) Staff to get message to office by wall phone (1010) or send a runner if possible.
4) The R.C.M.P. and/or other emergency personnel will be contacted by the office.
5) Office will broadcast the phrase, “This is a Lockdown”
All students are to report to the nearest classroom immediately
• Teachers need to direct any students in the hallway into their classroom (approx. 60 secs.) After this time, teachers are to lock
doors and close blinds.
• Students need to be directed to stay away from doors and windows, get low behind furniture and remain quiet at all times.
• Take possession of, or ensure all cell phones are off.
• Staff needs to make a list of all people in the room.
• Important to disregard the fire alarm system and school bells unless informed otherwise.
• No one is to leave for ANY circumstance until the “All Clear and the Situation is Safe” announcement is made or escorted out
room by room by the RCMP.
• Teachers should identify the most secure area within their teaching area.
Special circumstances:
• Staff and students who are not able to get into a secure classroom are expected to stay hidden away as best as possible. An
example is remaining in the washroom.
• Students in the multi-purpose room are to enter the Home Economics room, Gym or Office area.
• The administration will attempt to secure all outside doors if possible. Office will be secured as well.
• PE classes in the Gym are to be directed to a secure area (change rooms).
• Teachers on prep block need to get to a secure area.
• Any students outside are NOT to re-enter the building. Those students on the back field should cross over to the 12 Tribes Farm.
Those in the front of the building are to head to Bill’ Heavy Duty/Playmor Power Products.
8 Bell will sound and office will broadcast the same phrase as above
9 Staff are to report to their classroom “previous”
10 Staff are to follow same procedures as noted above
6) Ensure all classroom activities stop, (gas and equipment where applicable) are shut off.
7) Ascertain if safe to exit classroom via designated evacuation route.
8) If able to exit classroom as planned, direct students to walk in an orderly manner along evacuation route to designated
assembly area.
9) When exiting, attempt to close classroom windows, if possible.
10) Allow students to take clothing immediately accessible to them when evacuating.
11) Ensure class list, which includes that day’s attendance, is taken out and attendance is immediately taken at the assembly area.
12) A student runner should immediately report to secretary.
13) Immediately report any missing students, staff and/or visitors to the secretary.
14) If unable to exit classroom via door, open exterior window and evacuate. Call for help if unable to evacuate through open
window.
15) If unable to exit classroom, have students sit on floor against outside wall.
16) The class shall remain in formation until instructed to return to the school by the administrator with an announcement of “All
clear, it is safe to return to the building.”
B. EVACUATION PROCEDURE:
If a situation arises where a teacher becomes aware of an internal threat such as a bomb, gas leak, etc.
11 Staff to pull nearest FIRE ALARM and all staff are to follow Fire Drill Procedures as outlined in the teacher handbook.
12 Once assembled in front of the tennis court area parking lot, staff and students may be directed to the marshalling point of
Brent Kennedy School.