Jan. 6 Saline City Council Meeting Agenda

PLEDGE OF ALLEGIANCE
SALINE CITY COUNCIL

REGULAR MEETING AT CITY HALL
MONDAY, JANUARY 6, 2014
7:30P.M.
PRESENT: Mayor Marl_, Councilmembers: Bourgoin_, Girbach_, Sibo_, Rhoads_, Roth_, TerHaar_
STAFF PRESENT: City Manager Campbell_, City Clerk Royal_, City Superintendent/Engineer Roubal__, Parks &
Recreation Director Scruggs_
OTHERS PRESENT:
SWEARING-IN OF COUNCILMEMBERS TERHAAR, ROTH, SIBO - Judge Simpson
MOVED ____ SECONDED ____ to approve the agenda as submitted I amended.
MOVED SECONDED to excuse the absence of
---- ----- ~
STATE OF THE CITY MESSAGE -Mayor Brian Marl
PRESENTATIONS
Jean Bondie Retirement Proclamation
Water and Sewer Rate Study
CITIZEN COMMENTS ON AGENDA ITEMS:
Under the Open Meetings Act, any Citizen may come forward at this time and make comment or question
on items that appear on this agenda. Comments will be limited to 3 minutes per person. Anyone who would
like to speak is requested, but not required, to state his/her name and address for the record.
CONSENT AGENDA (Items preceded by the letter "C")
The following "Consent Agenda" will normally be adopted without discussion, however, at the request of any
Citizen or Councilmember, any item may be removed from the "Consent Agenda" for Council discussion.
C-MINUTES To approve the minutes and synopsis of the December 2, 2013 Regular Meeting as submitted.
C-MINUTES To approve the minutes of the December 19, 2013 Special Meeting as submitted.
C-BILLS
C-14-01
ROYAL
To approve the payment of bills consisting of payees in the amount of$ as submitted. (see memo)
That the following named employees be and hereby are appointed Deputy Clerks for the period of
January 7, 2014 to December 31, 2014 for the sole purpose of taking voter registrations and accepting
Absentee Voter Applications and Ballots under the direction of the Saline City Clerk: Mickie Jo Bennett,
Carol Chapman, Aimee Rutl edge, Mary Partridge, Joyce Witt, Catherine Scull, Joanne McDonough, Gail
LaDuke, Connie DeHaan and Kathy Corfman.
Saline City Council Regular Meeting Monday, January 6, 2014 Page I - Agenda
C-14-02
CAMPBELL
C-14-03
CAMPBELL
C-14-04
MAYOR
C-14-05
MAYOR
C-14-06
MAYOR
C-14-07
That Police Chief Larry Hrinik be appointed to serve as Traffic Engineer for 2014.
That Police Chief Larry Hrinik be appointed Deputy Treasurer for the sole purpose of collecting parking
enforcement bureau fines.
To confirm Mayor Marl 's Council appointments to Boards & Commissions for 2014 as submitted.
To confirm Mayor Marl's Staff appointments to Boards & Commissions for 2014 as submitted.
To confirm Mayor Marl's Citizen appointments to Boards & Commissions as submitted.
To approve the application to fly the French Flags at the four comers from February 19 through March 7,
2014.
MOVED
SECONDED
To approve the consent agenda as submitted/amended.
OLD BUSINESS
13-194 SALINE REC CENTER RULES AND POLICIES
SCRUGGS MOVED
SECONDED
To acknowledge the memo dated November 26, 2013 from Parks and Recreation Director Scruggs and to
approve OR not approve the Saline Rec Center Rules and Policies as submitted.
NEW BUSINESS
14-08
MAYOR
APPOINTMENT OF MAYOR PRO TEM FOR 2014
MOVED
SECONDED
To appoint Council member Linda TerHaar to serve as Mayor ProTem for the year 2014.
14-13 TASK FORCE APPOINTMENT
MOVED
14-09
MAYOR
14-10
ROUBAL
SECONDED
To acknowledge receipt of the January 3, 2014 memo from Mayor Marl; to confirm Mayor Marl's
appointments to the Saline Community Addiction Task Force and the Saline Code and Ordinance task force
as outlined in the memorandum.
RESOLUTION FOR WASHTENAW HEALTH INITIATIVE
MOVED
SECONDED
To adopt OR not adopt the Resolution authorizing the Saline City Council to become a Washtenaw Health
Initiative Charter Member and contribute $500.00 for 2014.
SALINE WWTP IMPROVEMENTS CONTRACTOR'S APPLICATION FOR PYMT # 2
MOVED
Saline City Council Regular Meeting Monday, January 6, 2014 Page 2- Agenda
SECONDED
To acknowledge the memo from City Supt/Engineer Roubal and to approve OR not approve payment #2 for
the Waste Water Treatment Plant improvements in the amount of $113,985.90 as submitted.
14-11 APPLICATION FOR COMMUNITY EVENT-THE s CORNER SK RUN
MOVED
SECONDED
To acknowledge receipt of the Application for Community Event/Use of Public Ways from Derek Stern on
behalf of the 5th Corner for the SK Run; to acknowledge receipt of the December 19, 2013 memo from
Police ChiefHrinik and the December 20, 2013 memo from Public Works Director Fordice; to approve OR
not approve the Winterfest SK Run to be held on January 25, 2014 beginning at 11 :30 a.m. utilizing the
City's streets as depicted on their map, subject to the following conditions: 1) that the Traffic Engineer issue
the required Temporary Traffic Control Orders; 2) that Saline Main Street provide liability insurance with
the City of Saline as an endorsed additional insured party for this event (on file); and, that all costs for this
SK event for Police and DPW services, over and above normal operating costs, estimated at $896.00 be
waived OR paid by the applicant
14-12 APPLICATION TO PURCHASE MERS CREDITED SERVICE
CAMPBELL MOVED
SECONDED
To acknowledge the December 19, 2013 memo from City Manager Campbell and the December 18, 2013
memo from Joyce Witt; to approve OR not approve the request of Joyce Witt to purchase an additional
credited services as outlined in her Application for Additional Credited Service with the calculation date of
1211/13 at a cost to the employee of $36,849 and that the City Council has read, understands and approves
the Governing Body Resolution at the bottom of Ms. Witt's Application for Additional Credited Service.
DISCUSSION:
Commission, Committee, and Task Force reports from Councilmembers
Reports and Other Announcements
Snowman Building Contest
PUBLIC COMMENT:
Under the Open Meetings Act, any Citizen may come forward at this time and make comment or question to City
Council. This public comment period will be limited to 3 minutes per person. Anyone who would like to speak is
requested, but not required, to state his/her name and address for the record.
ALL SUCH OTHER BUSINESS TO COME BEFORE THE SALINE CITY COUNCIL
UPCOMING MEETINGS OF CITY COUNCIL:
JANUARY 13, 2014 WORK MEETING AT 6:00 p.m. REGULAR MEETING AT 7:30 p.m.
FEBRUARY 3, 2014 REGULAR MEETING AT 7:30 p.m.
MOVED
SECONDED
To excuse the absence of
MOVED
SECONDED
To adjourn at __ p.m.

Saline City Council Regular Meeting Monday, January 6, 2014 Page 3- Agenda
CITY OF SALINE
IN RECOGNITION OF
JEAN BONDIE
WHEREAS, Jean Bondie has dedicated her life work to a career in public service working
more than 20 years for the City of Saline; and
WHEREAS, Jean Bondie graduated from Saline High School and the University of Michigan;
her career path includes: teachingfor the Ann Arbor Public Schools; medical research for the
VA Hospital and University of Michigan; realtor's license and local real estate; and finally,
public service for the Saline Police Department; and
WHEREAS, Jean Bondie has decided to retire and spend more time with her family, which
includes Jean's daughter, Susan and her husband and their two children and Jean's son, Chris
and his wife and also Jean 's 98 year old father, Joseph Bondie who still resides close by here
in Saline.
NOW, THEREFORE, I, Brian Marl, Mayor of the City of Saline, on behalf of the Saline City
Council and citizens of Saline, do hereby thank Jean Bondie for her dedicated service to the
City of Saline and Saline Police Department with sincere best wishes for a long and enjoyable
retirement.
I hereby set my hand and seal this
Sixth day of January, 2014.
Water and Sewer
Rate Study
January 6, 2014
Vic Cooperwasser, P .E.
Brian Rubel, P.E.
Tetra Tech
Red Bull Energy Drink
Orange Juice
Bottled Spring Water
Milk
Coca Cola
Kool-Aid
Home-brewed Coffee
Saline Drinking Water
at the Tap
$20.040
$6.200
$5.360
$3.760
$3.510
$2.200
$0.580
$0.006
Cost of a Gallon of ...
Rate Design Considerations
Saline's Water and Sewer Rate
Financial Goals
Rate Calculation Assumptions - Input
from City Staff
Equipment Replacement Capital
Reserve Targets
Current and Proposed Rates
Projected Typical Total Residential
Quarterly Bills (2014 to 2017)
Next Steps
Recover Costs:
- O&M
- Equipment Replacement
-CIP
- Debt Service
Bolt Opinion (Defendable)
Bond Covenant Compliance
Equipment Replacement Fund
Requirements (Cash Reserves)
Potential Billable Flow
Reduction
Saline's Water and Sewer
Rate Financial Goals
Revenue from rates recovers net
expenses
Recover net expenses from
appropriate rates:
- Billing Charge
- Readiness to Serve Charge
- Consumption Charge
Contribute to equipment replacement
funds
Reasonable percentage annual
adjustment to typical residential
customer
Annual contributions to equipment
replacement funds meet current MDEQ
requirements. A larger contribution is used
for sewer to anticipate proposed SRF
projects:
Water: $70,141 annually
Sewer: $140,000 annually
If City constructs proposed SRF
projects in FY 2015 or later, sewer MDEQ
equipment replacement annual contribution
could rise to $210,357.
Sewer rates would be reviewed annually for
FY 16 - 18 beyond those shown in this
presentation.
Rate Calculation
Assum pt ions - Input from
City Staff
Current MDEQ requirements for
equipment replacement fund (capital
reserve) contributions. Can be less than or
greater than those mandated by the City's
current ordinance.
Largest industrial user 60% sewer billable
flow reduction (approximately $80,000
revenue reduction).
Billable flow based on average for FY 12
and FY 13.
Zero percent growth.
All assumptions will be subject to annual
rev1s1on.
-
Water Billing Charge, Per Bill $6.26 $5.72
Water RTS Charge/per Quarter, $12.79 $13.97
Base Meter:
Water Consumption Charge, $4.46 $3.84
per 1,000 Gal :
Sewer Billing Charge, Per Bill $6.70 $5.78
Sewer RTS Charge/per Quarter, $16.42 $20.69
Base Meter:
Sewer Consumption Charge, $3.73 $4.64
per 1,000 Gal :
June 2013 (Current) $189.59
June 2014 $198.80
June 2015 $203.78
June 2016 $218.40 *
June 2017 $227.50 *
* Projections may not
account for entire potential
SRF loan equipment
replacement fund
requirement.
4.9%
2.6%
7.2%
4.2%
Pass resolution for at least one year's rate
adjustment. (To be considered at January
13, 2014 City Council meeting).
Send User Charge System to MDEQ for
approval by end of January (S2 Grant
requirement).
SALINE CITY COUNCIL
REGULAR MEETING AT CITY HALL
MONDAY, DECEMBER 16, 2013
7:30P.M.
PRESENT: Mayor Pro Tern TerHaar, Councilmembers: Bourgoin, Girbach, Peters, Rhoads, Roth
STAFF PRESENT: City Manager Campbell, City Clerk Royal, City Superintendent/Engineer o u b a l ~ Parks &
Recreation Director Scruggs, Public Works Director Fordice, Deputy Treasurer McDonough, Fire Chief Hoeft, Police
ChiefHrinik
OTHERS PRESENT: D. Basso, J. Basso, M. Hess, M. Lirones, C. Rheingans, D. Kolano, R. Mangan, T. Sibo, B.
Westlake, P. Greve, A. Bell, G. Driskell
MOVED Roth SECONDED Peters
To approve the agenda as amended removing Old Business Item 13-194 and changing the amount of2013 Street Projects
to $15,395.
MOVED Bourgoin SECONDED Girbach
To excuse the absence of Mayor Marl.
PRESENTATIONS
Presentation of Proclamation to Council Member Peters
Swearing In of Sergeant Hartwig
Washtenaw Health Initiative
Reinhart Realtors Status Update on 207 Monroe Street
CARRIED UNANIMOUS
CARRIED UNANIMOUS
Mary Hess addressed City Council regarding consent items C-13-87, 88 and 89, concerned about lack of attendance at
these board meetings. Also addressed Council regarding the Rec Center having a three month membership for seniors.
Gretchen Driskell addressed City Council to thank Jim Peters for his years of dedicated service to the City of Saline.
CONSENT AGENDA (Items preceded by the letter "C")
The following "Consent Agenda" will normally be adopted without discussion, however, at the request of any
Citizen or Councilmember, any item may be removed from the "Consent Agenda" for Council discussion.
C-MINUTES
C-BILLS
C-13-87
C-13-88
C-13-89
C-13-196
To approve the minutes and synopsis of the December 2, 2013 Regular Meeting as submitted.
To approve the payment of bills consisting of 93 payees in the amount of $150,559.13 as submitted.
To approve the first Amended FY14 EDC Budget as submitted.
To approve the first Amended FY14 LDFA#l Budget (Shelton Industrial Park) and First Amended
LDF A#2 Budget (Sauk Trail Business Park) as submitted.
To approve the first Amended FY 14 TIF A Budget as submitted.
To acknowledge receipt of the December 1, 2013 e-mail from Marc Taylor resigning from the
Saline City Council Regular Meeting Monday, December 16, 2013 Page 1- Minutes
MAYOR
C-13-197
Parks Commission with regret, and to thank Mr. Taylor for his dedicated service to the Parks Commission.
To acknowledge receipt of the December 4, 2013 letter from Jean Bondie stating her intent to retire
January 16, 2014 from the Saline Police Department.
MOVED Rhoads SECONDED Girbach
To approve the consent agenda as submitted.
CARRIED UNANIMOUS
NEW BUSINESS
13-198
FORD ICE
13-193
SCRUGGS
13-199
ROUBAL
13-200
HOEFT
13-201
FORD ICE
WASTE MANAGEMENT PROPOSED CONTRACT EXTENSION
MOVED Roth SECONDED Rhoads
To approve a 5-year extension to the city's contract with Waste Management for solid waste and recycling
services with no increase in rates for the first year and CPI based increases in subsequent years, to authorize
the changes to the services provided as detailed in the December 11, 2013 memorandum from Director of
Public Works Fordice, and to authorize the Mayor and City Clerk to execute the consolidated contract
document following review and approval by the City Attorney.
CARRIED UNANIMOUS
Mayor Pro Tern TerHaar read a citizens emailed comment regarding this item.
RECREATION CENTER MARKETING CAMPAIGN
MOVED Bourgoin SECONDED Peters
To acknowledge receipt of the memo dated December 10, 2013 from Parks and Recreation Director Scruggs
and to approve and authorize the JenMotion Marketing, LLC Contract for an amount not to exceed $7,500.
CARRIED UNANIMOUS
2013 STREET PROJECTS - FINAL PAYMENT
MOVED Rhoads SECONDED Girbach
To acknowledge receipt of the memo dated December 4, 2013 from City Supt/Engineer Roubal and to
approve the recommended project close-out and final payment in the amount of $15,395 as submitted.
CARRIED UNANIMOUS
FIRE PREVENTION AMENDMENTS
MOVED Bourgoin SECONDED Peters
To acknowledge the receipt of the memo dated December 6, 2013 from Fire Chief Hoeft and to approve
the recommended changes to Chapter 42, Article II and Sections 34-52 through 34-56 of the Saline
Code of Ordinances as submitted.
CARRIED UNANIMOUS
HISTORIC PRESERVATION GRANT - RENTSCHLER FARM
MOVED Rhoads SECONDED Roth
To acknowledge receipt of the December 12, 2013 memo from Public Works Director Fordice and to
approve the resolution reserving $29,120 as the City's 40% match to the State Historic Preservation Office
Grant for the Rentschler Farm barn roofs and for structural repairs to the salvage barn, and to authorize City
Manager Campbell to sign the necessary application and documentation required for this grant application.
CARRIED UNANIMOUS
13-202
FORD ICE
HISTORIC PRESERVATION GRANT - OAKWOOD CEMETERY
MOVED Girbach SECONDED Bourgoin
To acknowledge receipt of the December 12, 2013 memo from Public Works Director Fordice and to
approve the resolution reserving $6,400 as the City's 40% match to the State Historic Preservation Office
Grant for the Oakwood Cemetery Mausoleum Windows Restoration, and to authorize City Manager
Campbell to sign the necessary application and documentation required for this grant application.
CARRIED UNANIMOUS
13-203 CAFETERIA PLAN
CAMPBELL MOVED Girbach SECONDED Rhoads
To acknowledge receipt of the December 12, 2013 memo from City Manager Campbell and to approve and
adopt Amendment Number 1 to the City of Saline Cafeteria Plan, to eliminate the grace period from the plan
and allow for the implementation of the Flexible Spending Account Carryover Provision for the 2013 plan
year going forward; and to authorize City Manager Campbell to sign the necessary documentation required
for this Amendment.
CARRIED UNANIMOUS
DISCUSSION:
Planning Commission - Council Member Girbach
New Board Appointments will be made at the beginning of the year - Mayor Pro Tern TerHaar
3rd Annual Chili Wars on Saturday March 1, 2014 from 11 :30 a.m. to I :30 p.m.
PUBLIC COMMENT:
~ n d e r the Open Meetings Act, any Citizen may come forward at this time and make comment or question to City
No one from the public wished to speak.
ALL SUCH OTHER BUSINESS TO COME BEFORE THE SALINE CITY COUNCIL
UPCOMING MEETINGS OF CITY COUNCIL:
JANUARY 6, 2014 REGULAR MEETING AT 7:30 p.m.
JANUARY 13, 2014 WORK MEETING AT 6:00 p.m.; REGULAR MEETING AT 7:30 p.m.
MOVED Peters SECONDED Bourgoin
To adjourn at 8:52 p.m.
CARRIED UNANIMOUS
Teresa Royal, City Clerk Linda TerHaar, Mayor Pro Tern
DA TE MINUTES APPROVED:
SALINE CITY COUNCIL
SPECIAL MEETING AT CITY HALL
THURSDAY, DECEMBER 19, 2013
6:00 P.M.
PRESENT: Mayor Marl, Councilmembers: Bourgoin, Girbach, Peters, Rhoads, Roth, TerHaar
STAFF PRESENT: City Manager Campbell, City Clerk Royal, City Assessor Scull
MOVED Girbach SECONDED Rhoads
To approve the agenda as amended.
CARRIED UNANIMOUS
CLOSED SESSION
MOVED Bourgoin SECONDED Roth to convene into Closed Session for the purpose of discussing pending litigation.
The City Council WILL reconvene to Regular Session at the conclusion of the Closed Session.
Roll Call Vote:
Councilmember Rhoads-yes; Councilmember TerHaar- yes; Councilmember Girbach -yes ; Councilmember.
Peters - yes; Councilmember Roth-yes; Councilmember Bourgoin- yes; Mayor Marl - yes
CARRIED UNANIMOUS
Adjourned to Closed Session at 6:09 p.m.
MOVED Girbach SECONDED Peters to end the Closed Session and return to the regular open meeting.
Roll Call Vote:
Councilmember Rhoads - yes; Councilmember TerHaar - yes; Councilmember Girbach - yes; Councilmember
Peters - yes; Councilmember Roth -yes; Councilmember Bourgoin - yes; Mayor Marl - yes
CARRIED UNANIMOUS
Reconvened to Regular Session at 6:51 p.m.
MOVED Girbach SECONDED Roth
To proceed with negotiations of Tax Litigation as discussed in closed session with City Attorney.
CARRIED UNANIMOUS
Saline City Council Special Meeting Thursday, December 19, 2013 Page 1- Minutes
PUBLIC COMMENT:
Under the Open Meetings Act, any Citizen may come forward at this time and make comment or question to City
MOVED Roth SECONDED Peters
To adj ourn at 7:02 p.m.
CARRIED UNANIMOUS
Teresa Royal, City Clerk Brian D. Marl, Mayor
DA TE MINUTES APPROVED:
Saline City Council Special Meeting Thursday, December 19, 2013 Page 2- Minutes
2014 COUNCIL REPRESENTATIVES TO BOARDS & COMMISSIONS
Arts & Culture Committee
Business Development Association
Celtic Festival Committee
Cemetery Board of Appeals
Environmental Commission
Historic District Commission
Labor Liaison
Local Access Cable Television Commission
Michigan Municipal League - Delegate
Michigan Municipal League - Alternate
Parks Commission
Planning Commission
Planning Commission
Raisin River Watershed
Saline Area Fire Executive Board
Saline Area Fire Executive Board
Saline Area Fire Executive Board - Alternate
Saline Area Senior Citizen Executive Board
Saline Youth Counci l
Sauk Trail Business Park Development Committee
Southeast Michigan Council of Governments
Southeast Michigan Council of Governments - Alternate
Special Projects Commission (Mayor)
Special Projects Commission (Planning Commission)
Sustainability Circle - Delegate
Sustainability Circle - Alternate
W.A.T.S. Policy Committee
W.A.T.S. Policy Committee - Alternate
Washtenaw Urban County Executive Committee
Zoning Board of Appeals
council.bds and comm .. appt list for 2014
Linda TerHaar
David Rhoads
Brian Marl
Lee Bourgoin
David Rhoads
Dean B. Girbach
Brian D. Marl
Jim Roth
Brian D. Marl
David Rhoads
Teri Sibo
Brian D. Marl
Dean B. Girbach
David Rhoads
Brian D. Marl
Teri Sibo
Dean B. Girbach
Brian D. Marl
Jim Roth
David Rhoads
Brian D. Marl
Linda TerHaar
Brian D. Marl
Dean B. Girbach
David Rhoads
Lee Bourgoin
Brian D. Marl
Lee Bourgoin
Linda TerHaar
Linda TerHaar
c_ tL.\ -D-\
2014 STAFF REPRESENTATIVES TO BOARDS & COMMISSIONS
Arts & Culture Committee
Business Development Association - Staff Liaison
Cemetery Board of Appeals - Staff Liaison
Civil Rights Commission - Staff Liaison
Economic Development Corporation - Staff Liaison
Economic Development Trust Fund - Board Admin.
PSAP/8 Committee
Emergency Telephone District Board
Environmental Commission - Staff Liaison
Historic District Commission - Staff Liaison
Local Access Cable Television Commission
Local Development Finance Authority - Director
Parks Commission - Staff Liaison
Planning Commission (Voting Member)
Planning Commission - Staff Liaison
Saline Area Chamber of Commerce - Staff Liaison
Saline Youth Council - Staff Liaison
Sauk Trail Business Park Development Committee
Southeast Michigan Council of Governments - 2nd Alt
Special Projects Commission - Staff Liaison
Tax Board of Review - Liaison
Tax Increment Finance Authority - Director
W.A.T.S. Technical Committee
W.A.T.S. Technical Committee - Alternate
Zoning Board of Appeals - Staff Liaison
staff.bds comms 2014
(_ \L\ - DS
Mary Partridge
Kathy Corfman
Terri Royal
Terri Royal
Kathy Corfman
Kathy Corfman
Jay Basso
Larry Hrinik
Robert Scull
J. Jeffery Fordice
Todd Campbell
Kathy Corfman
Carla Scruggs
Catherine Scull
Gary Roubal
Todd Campbell
Carla Scruggs
Todd Campbell
Gary Roubal
Todd Campbell
Kathy Corfman
Catherine Scull
Kathy Corfman
Gary Roubal
J. Jeffery Fordice
Gary Roubal
2014 CITIZEN APPOINTMENTS TO BOARDS & COMMISSIONS
ARTS & CULTURE COMMITTEE
Heidi McClelland
Keith McGuire
Cindy Baxter
(4 Vacancies)
CELTIC FESTIVAL COMMITTEE
Mary Nehls-Frumkin
Don Makins
Jeff Ulrich
Andrew Sutherland
Terri Murphy
Amber Sotelo
CEMETERY BOARD OF APPEALS
F. Marilyn Crosbie
Steven Kenzie
Robert Lane
James Tuttle
ENVIRONMENTAL COMMISSION
Steven Diebol
Mary Hess
Leslee Niethammer
Bruce Westlake
John Price
Joseph Freeman
HISTORIC DISTRICT COMMISSION
Michael Brown
Robert Lane
Cynthia Chri stiansen
LOCAL DEVELOPMENT FINANCE AUTHORITY
Brian D. Marl
David Guenther
Alicia Ping
Bari Livsey
2014 Citizens Appointments to Boards and Commissions
January 2014
Term Expires
12-31-15
12-31-15
12-31-15
12-3 1-14
12-31-14
12-31-14
12-31-14
12-31-14
12-31-14
12-31-14
12-31-14
12-31-14
12-3 1-14
12-31-14
12-31-14
12-31-14
12-31-14
12-31-14
12-31-14
12-31-16
12-31-16
12-31-16
12-3 1-17
12-31-17
12-31-17
12-31-17
c 14- ulp
Page 1
LOCAL OFFICERS COMPENSATION COMMISSION
Christopher Loftus
PARKS COMMISSION
Jim Peters
Neil Moorman
Sheila Bourgoin
Mike Johnson
Erick Harris
PLANNING COMMISSION
Scott Fosdick
Scott Lemm
RIVER RAISIN WATERSHED COUNCIL
Steve Diebol, Alternate
SALINE BUILDING AUTHORITY
VACANCY
SALINE RIVER GREENWAY ALLIANCE
Mary Hess
Mary Lirones
SAUK TRAIL BUSINESS PARK DEVELOPMENT COMMITTEE
Gene Corfman, LDFA
John Beckett
TAX BOARD OF REVIEW
F. Marilyn Crosbie
John Philip Smith
January 2014
Term Expires
12-31-18
12-31-15
12-31-15
12-31-15
12-31-15
12-31-15
12-3 1-16
12-31 -16
12-31-14
08-01-15
12-31-14
12-31-14
12-3 1-14
12-31-14
12-31-16
12-3 1-16
Page 2
Term Expires
TAX INCREMENT FINANCE AUTHORITY, ECONOMIC DEVELOPMENT
CORPORATION and ECONOMIC DEVELOPMENT TRUST FUND
Dean Girbach
Karilyn Price
Peter Kozma
ZONING BOARD OF APPEALS
William Fischer
Jeff Lange
Eric Harris (Alt)
January 2014
12-31-19
12-3 1-19
12-31-19
12-31-16
12-31-16
12-31-15
Page 3
Saline Middle School
7190 North Maple Road
Saline, MI 48176
Phone: (734) 429-8070
Fax: (734) 429-8076
Principal: Mr. David Rafi 429-8071
December 4, 2013
Dear Saline City Council Members,
RECe\\JEO
DtC 4
-rV CLERK
SAUNE C\,'
c_ _ \4 - b\l
I am writing to respectfully request placement on the Agenda at the next Saline City Council
Meeting (before Februf!ry 2_1, _201_'.4). A Sal!ne.J.1iddle $cho9l -_American
student would like to attend the meeting to explain the anticipated February 21, 2014
arrival of the French Exchange Students . It is our desire to fly the French Flags in
downtown Saline while the French students are living in our community for 2 weeks with
host families.
Please iet me know when our Saline Middle School student should be prepared to attend.
Leslie Ku nskas
Publici Committee Member
Con:imissioned by Jamie Aumend, French Exchange Program Director
..,,
---- - ------ - ----
"We Simvlv Care About Everv Kid"
PLEASE PRINT OR TYPE
The CITY of SALINE
City Clerk's Office
100 North Harris Street Saline, MI 48176-1642
Phone 734.429-4907 Ext. 2209, 2216, 2214 Fax 734-.429]528
www.cityofsaline.org www.besaline.t'om
CtoZ Z i
APPLICANT/CONTACT
CONT ACT PHONE
l\i
;9t /f(Are 7!!! 2CJ/?-
NUMBEROFFL AGS/BANNERS: A-5 /Lrc..,

TO BE FILLED OUT BY CITY:
( ) APPROVED ( ) DISAPPROVED
DATE: _ _ ____ _
City Manager
REFERRED TO SALINE CITY COUNCIL FOR COUNCIL MEETING ON:

COMMENTS: ___________________________ _
Teresa Royal, City Clerk, ext. 2209 Aimee Rutledge. Deputy Clerk, ext. 2216
Connie DeHaan, Assistant Clerk, ext. 2214 Carol Chapman, SAFD Office Manager, ext. 2215
iiJihil IH f
RECCENTER
Interoffice
Memorandum
TO: Saline City Council
1866 Woodland Dr. Saline, MI 48176-1613
Phone: 734-429-3502 Fax: 734-429-5208
Approved City Manager
FROM: Carla Scruggs, Parks and Recreation Director
DATE: November 26, 2013
SUBJECT: SALINE REC CENTER RULES AND POLICIES
I am seeking City Council 's approval on the updated "Saline Rec Center Rules and
Policies" which is attached to this memo.
Parks & Rec staff worked diligently to update the document to clearly state the rules
that all Rec Center guests should abide by. Though our normal guidelines have not
changed significantly since the previous handbook was published in April , 2007, there
are some additions regarding the new Rec Center features.
The policy handbook is in a general format right now. Once approved by City Council,
we will reformat it to a user-friendly handbook style document.
SALINE REC CENTER
RULES AND POLICIES
Saline Recreation Center (SRC) Rules and Policies were established to provide
consistent guidelines for use and operation of the SRC. Each guest (which is
defined as a person admitted to the SRC due to membership, issuance of a day
pass, or other written permission issued by the SRC) is responsible to learn,
understand, and abide by our Rules and Policies. Failure to abide by the Rules
and Policies may be cause for suspension or termination of all usage privileges
associated with this facility. The City of Saline reserves the right to change
policies in the best interest of the SRC operations. These policies will be posted
and available upon request.
SECTION A: GENERAL RULES
Admittance to the Saline Rec Center
Admission to the SRC is a privilege open only to those who agree to comply with these
Rules and Policies. Those who fail do so do may lose their SRC use privileges either
temporally or permanently. Those who choose to seek admission to the SRC are
consenting to these Rules and Regulations and are agreeing to comply with them.
Guests are permitted to enter Saline Rec Center at opening time (not before) and must
exit promptly at closing time. The pools and hot tub close 15 minutes prior to the
building. Hours of operation are:
Monday - Friday
Saturday
Sunday
To enter SRC guests must:
5:30 a.m. to 10:00 p.m.
6:00 a.m. to 6:00 p.m.
6:00 a.m. to 6:00 p.m.
have a current membership
purchase a day pass
be enrolled in a class or pay the class drop in fee
check in as part of a group rental
be an approved spectator, aide, or chaperone
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Everyone is required to enter and exit through the front entrance, check in at the front
desk and give their name to the reception staff. Other doors are for emergency use
only. Failure to check in at the front desk may result in expulsion from the premises.
Children two years of age or younger are admitted free when accompanied by an adult.
Children must be ten years of age or older to enter and use SRC without direct adult
supervision. Children under twelve years of age are not allowed on the second floor of
SRC unless they are participating in a program or attending Kids Corner.
Class registration entitles a guest to participate in that particular class only. A registrant
who is not a member must purchase a day pass to use any SRC amenity (such as
pools, gym, and hot tub) before or after class.
Spectators are allowed to attend classes and special activities in SRC without
purchasing a day pass if:
The spectator has checked in at the front desk.
The spectator is considered an aide, or is supervising, assisting, or
chaperoning a person in a scheduled class, program or activity in which
the participant cannot attend without the aide's assistance.
Active Military Personnel on Leave
Active members of the Armed Services, Reserve, or National Guard who have returned
to Saline for no longer than 30 days for either leave or furlough, are eligible for free daily
admission to SRC.
Eligibility: Saline Area School District residents who are active members of the U.S.
Armed Forces, Reserves, or National Guard. "Active Services" shall mean full -time or
part-time status in one of the branches of the U.S. military forces. Inactive service status
does not qualify.
Proof Required: U.S. Armed Forces Identification Card showing active status (Military
ID) AND authorized leave of furlough orders.
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General Facility Rules
SRC is completely handicap accessible. No person, because of his/her handicap, shall
be excluded from participating in recreational activities. Specialized services directed
toward the social, personal and physical development of the individual are provided for
those persons needing special programming or assistance. Please call the Parks and
Recreation Director at (734) 429-3502. Saline Parks and Recreation complies with
Americans with Disabilities Act (ADA) regulations and guidelines.
SRC has the right to reserve or restrict the use of any area of SRC for any reason such
as classes, and special events, and maintenance and certain areas or all of SRC may be
closed at any time for maintenance and repairs. Advance notice will be given when
possible.
Unauthorized use of recording devices of any kind is prohibited in any area of the SRC.
Washtenaw County no smoking la,e,is prohibit Smoking is prohibited within the SRC and
within 20 feet of the building. People The use or possession of alcoholic beverages or
liquor, illegal drugs or other controlled substances is prohibited on SRC property.
Persons found using, possessing or under the influences of such substances will be
denied admission under the influence of, or in possession of alcohol , drugs or other
controlled substances, will not be allowed on the property and may be reported to
law enforcement personnel. for further investigation.
Open flames such as lit matches, lighters, candles, sterno, etc., are not permitted in the
building SRC.
Removal of SRC property from the building is prohibited.
Search of personal belongings - For safety and security reasons, SRC staff shall have
the right to search all bags and personal belongings on the SRC premises. Anyone
who refuses a search may be asked to leave immediately, and further be restricted from
the property indefinitely subject to trespassing. Anyone refusing to submit personal
belongings to such a search when requested or who interferes with such a search may
be refused admission, required to leave or barred from further admission to or use of the
SRC.
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Children are expected to be picked up promptly upon building closing time or conclusion
of program.
Guests may use SRC's athletic equipment such as racquets and balls, free of charge.
The person checking out the equipment is responsible for its return.
No person shall use SRC premises or equipment for private gain. Instruction of any kind
including personal training, unpaid instruction, and unauthorized coaching inside SRC or
anywhere outside on the Tefft Park property, by anyone other than SRC employees is
strictly prohibited.
Pets or animals of any kind, with the exception of service animals, are not allowed in
SRC. Please contact the Saline Parks & Recreation Director at (734) 429-3502 if
special accommodations are required.
Comments and suggestions are always welcome to assist the Parks and Rec staff in
making positive changes. Comment cards are available at the front desk.
New member consultations are available in 15-30 minute increments. Contact the front
desk to schedule an appointment. Fitness Room orientation classes are available and
recommended.
Exercise Precautions
The following precautions should be considered before beginning an exercise program
or effort:
Exercise at your own risk. Use of the SRC is at the risk of the user.
Guests are encouraged to consult a physician prior to engaging in an
exercise program and limit activities taking into account physical condition
and skill level.
Refer to the instruction placards when using all exercise equipment.
The City of Saline and SRC staff are +s not responsible for injuries or
damages which may occur on or about the premises of SRC.
To earn authority to use Nautilus and cardio equipment without a parent
or guardian present, youth ages 12-15 are required to attend and
successfully pass a fee based orientation class. Youth will receive a card
to carry with them to prove they are authorized to use the equipment.
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Guest Conduct
Guests are expected to be courteous towards others and follow SRC rules and
regulations. The following actions are prohibited and may be cause for suspension or
termination of facility use privileges and/or legal prosecution:
Harassment, intimidation, or similar actions towards SRC staff a00 or
SRC users guests.
Vulgar, obscene, abusive, derogatory, taunting or demeaning comments
or gestures.
Destructive or dangerous behavior towards people, equipment or
facilities.
Violation of common law or any appli cable laws, ordinances, rules or
regulations.
Theft, attempted theft, taking control over or possessing another person's
property without their permission, destruction or damages to another
person's property.
Public display of affection
The City of Saline and SRC will not tolerate sexual harassment, including but not limited
to, any unwarranted or repeated verbal or physical sexual advances, sexually explicit,
provocative, or suggestive statements.
Patron Dress and Hygiene
Appropriate dress is required at all times. All clothing must exhibit good taste and
contain no obscene or offensive words or pictures. SRC staff shall have the right to
determine .vhat is appropriate.
Guests must wear a shirt, shorts or workout pants and shoes while using the facility,
including the gymnasium and the weight room. Shoes must be clean and free of dirt
before entering the work out facility. Use of separate gym shoes is encouraged.
Swimsuits are required in the pools and swim attire shall be suitable for public use.
Men/boys' swimsuits must have a sewn in liner. Street clothes, cut-offs and athletic
apparel are not allowed in the pool.
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Wearing wet clothes outside of the Aquatic Center and locker rooms is not permitted.
Guests must be fully dressed and wearing footwear before leaving the locker rooms, and
are encouraged to bring a dry change of clothes to wear.
Personal hygiene shall not be offensive.
Fire and Other Emergency Evacuation
In the event of fire, pull the fire alarm.
Exit the building through the nearest exit and proceed to a safe area at least 100
yards from the building.
Emergency evacuation plans and shelter areas are posted in each room.
Do not use the elevator.
Follow instructions from SRC staff.
Keep away from entrances and drives where emergency vehicles will be located.
Do not re-enter building until authorities permit you to do so.
Inclement Weather
Severe weather conditions may require actions necessary to ensure guests' safety.
During a tornado "watch", SRC staff will monitor local radio stations and maintain
communications with Saline Pol ice Department. All activities will continue as usual
during a "watch".
During a tornado "warning", SRC staff will suspend or cancel all activities and monitor
local radio stations and/or maintain communications with the Saline Police Department
until an "all clear" is issued.
Do not use elevator
Avoid upper level and glass areas
Go to the multipurpose room
Guests 18 years+ may leave at their own risk
Guests age 17 years and younger are required to remain unless accompanied by
their parent or adult guardian
Children in Kids Corner will be taken to the multipurpose room
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Every attempt will be made to maintain normal operations during extreme snowfalls and
ice storms. Scheduled classes and programs may be delayed or cancelled. Day and
evening classes will be decided separately. Every effort will be made to contact
registrants if classes are delayed or cancelled. For up-to-date information on opening
delays, building closure or cancellations, call 734-429-3502 to listen to a recorded voice
message, check updates on Facebook, or read notifications in local media outlets.
Accidents and Injuries
911 will be called in an emergency situation.
Lifeguards and some staff are CPR and AED certified.
The City of Saline is not responsible for accidents or injuries arising from activities and
use of the facility or equipment at SRC.
There are two AED (Automated External Defibulator) machines. One is located on the
wall between the reception desk and the racquetball court, and the other is in the Aqtuic
Center. The use of AED machines is limited to trained staff.
First aid for minor injuries is available at the front desk or the pool office. Supplies such
as ice, band-aids, gauze, rubber gloves are available at the front desk. These items
shall be self-administered.
SRC staff will not provide transportation for an injured guest.
All accidents and injuries requiring assistance will be documented in an Accident Report.
Everyone who receives first aid is required to complete an Accident Report with SRC
staff regardless of the extent of the injury.
Food & Beverage Policy
Spill proof, unbreakable containers with water only are allowed in activity areas (gym,
fitness rooms, aerobic studio, pool , racquetball court, and locker rooms).
Food shall not be consumed in the activity areas (gym, fitness rooms, aerobic studio,
pool, racquetball court, and locker rooms). Food is permitted in the lounge and
designated rooms during facility rentals.
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Guests are expected to use waste receptacles for disposal. Report accidental food and
beverage spills immediately.
Gum chewing is not permitted in the building.
Report money lost in the vending machines to front desk staff.
Lost & Found
Saline Parks & Rec is not responsible for loss, theft or damage to guests' personal or
valuable property such as keys, wallets, phones, bags, purses, or electronics. Front
desk staff is not permitted to store personal items. Do not bring valuables in to SRC. If
a theft occurs, it is the patron's responsibility to file a police report with the Saline Police
Department.
Lost & Found is located in the main hallway area for general items such as bags, towels,
and clothing. Unclaimed items are stored for no longer than ten days, and then donated
to a local charity. Lost valuables such as jewelry, phones, electronics, and keys are
stored at the front desk or in the safe then sent to Saline Police Department. Personal
care items may be discarded immediately.
Bulletin Boards/Literature Racks
Non profit Locally based groups/organizations requesting to display promotional
materials for special events that are open to the general public may submit items to the
facility manager. Only non profit community events will be considered. Pri'Jate or
commercial announcements will not be allowed. Postings will be permitted no more than
one month in advance of an event and will be removed immediately after the event.
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SECTION B: MEMBERSHIP
Membership Definitions
Resident Definition
A resident is considered anyone who lives, works, or owns property within the Saline
Area School District.
Age Definition
Child - 3 - 17 years of age
Adult - 18 - 59 years of age
Senior - 60 years of age or older
Family Definition
Those persons living together as parents/guardians and those claimed on their income
tax as dependents. SRC may ask you to show a copy of the previous year's income tax
forms to verify dependent status.
Family extension plan: May be purchased at an additional cost of $50 I person and may
include grandparents, extended family, nannies, au pairs, exchange students or anyone
else residing in the same household who is not claimed as a dependent on income tax.
Family extension plan applications must be approved by SRC administrative staff.
Membership Information
When applying for a membership, guests are required to show their driver's license, a
utility bill, voter's registration card, tax forms, or paycheck stub to receive the resident
rate.
Falsifying information on membership applications, using a membership that is not your
own, or allowing someone to use your membership, are all cause for disciplinary action,
which may result in expulsion from the facility and revoking of the membership.
Annual members receive discounted rates on activities as advertised in the brochure.
Members are eligible to take approved land fitness classes for free.
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Photos will be taken of all members using the photo ID entry system.
If a child is two years of age or younger, the parent must have an annual membership for
the child to receive the member rate on swim lessons and receive free child care in Kids
Corner. Children three years of age or older must have their own individual membership
or be included on a family membership.
Membership Refunds
No refunds on memberships using recurring billing will be permitted while the 12 month
contract is in effect.
Memberships paid using recurring billing will continue to be in effect and billed after the
12 month contract is complete. To cancel, a member must provide a written cancellation
request to Saline Rec Center at least 30 days in advance of the cancellation date.
Temporary Membership Freeze
Members who have a prepaid annual membership may request to have their
membership placed on hold or "frozen" by completing a membership freeze form in
advance of the freeze, and paying a $10. 00 processing fee due at the time of the
request.
Freezes are subject to approval of the Parks & Rec Director.
A temporary relocation freeze may be honored for a minimum of two months and a
maximum of six months, but only one occasion per year.
Memberships using recurring billing may not be placed on hold or "frozen" at any time.
A medical freeze may be honored for a minimum of one month and a maximum of six
months. Freeze requests must be made in advance. SRC may require physician's
authorization for a member to resume using the facility.
Medical Freeze
A medical freeze for members suffering a medical condition precluding use of the SRC
may be honored for a minimum of one month and a maximum of six months. In some
circumstances we may require written authorization from a physician indi cating the
member's inability to use the facility. Freeze requests should be made prior to the event.
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Upon return, members may be asked for authorization from their physician to resume
facility use. All freezes are subject to approval of the Parks & Rec Director.
SECTION C: CLASSES, PROGRAMS, EVENTS
Registrations
Class, program and event registrations are accepted on a first come, first served basis.
All registrations must be paid in full at the time of registration. Class fees are not
prorated.
Registration Methods Online: www.salinerec.com , Phone-In: (734) 429-3502, ext. O
Walk In: Saline Rec Center I 1866 Woodland Drive I Saline, Ml I 48176
Payment Methods Cash; Credit Cards: Visa, MasterCard, Discover with security
number; personal checks made payable to City of Saline. City policy requires a valid
driver's license number or other ID number on the check. There is a $28.00 fee for all
returned checks.
Classes, Events, and Programs Cancellation
When SRC Cancels a Registration - A minimum enrollment may be required to begin
or continue an activity. SPR reserves the right to cancel an activity based on insufficient
enrollment or other conditions beyond our control. Every effort will be made to promptly
notify registrants of program cancellations. When SRC cancels a program, registrants
will receive a refund or credit on a Rec Center account. If a class or program has already
started, the refund or credit will be prorated. If a class is cancelled for one date only, a
makeup will be scheduled or a credit placed on a Rec Center account only.
When a Registrant Cancels a Registration - To receive a refund on cancellation for a
program/event, or class enrollment, guests are required to complete and submit a
Refund Request Form. If you do not submit a refund request, you will not receive a
refund. When applying for a refund or credit on account after the start date of a class or
program, the refund will be prorated regardless of your attendance. No refunds will be
given after the conclusion of a class or program.
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Refunds
Credit card refunds take 2-3 business days to process and will be credited to back to the
card used. A $10 administrative fee is deducted from the refund amount. A $25
administrative fee for Kids camp full week registrations is deducted from the refund
amount.
Cash and Check refunds take 4-6 weeks to process; a refund check will be mailed
directly to your home. A $10 administrative fee is deducted from the refund amount. A
$25 administrative fee for Kids Camp full week registrations is deducted from the refund
amount.
Credit on you Rec Center account takes 2-3 business days to process. Your credit will
be stored on the Rec Center computer system and may be used for any future class,
program or daily pass for any member of your family. Credits expire two years after date
of issue. Credits on account may not be used with online registration. A $1
administrative fee is deducted from the refund amount.
Applying for a Refund
When applying for a refund after the start date of a program/event or class (other than
swim classes and Kids Camp) the refund will be prorated regardless of attendance
based on the date you submitted the request. No refunds will be given after the
conclusion of the class/program/event.
If SRC facility closes due to unforeseen circumstances, daily pass holders that are
affected by the closure will be issued a token to use for a daily membership another day.
Swim Lesson Refunds - Prior to the second class you may transfer or cancel a class
subject to normal cancellation fees. After the second class there will be no refunds or
transfers on swimming lessons regardless of attendance unless there is a documented
medical excuse in which case you will be removed from the remainder of the session.
Refunds will be prorated and subject to normal cancellation fees. There are no makeup
classes unless the Rec Center has to cancel a class.
Kids Camp and Fun Day Refunds - You must notify SRC prior to 9 pm the Friday
before the start of camp if a camper needs to be taken out of camp and a refund issued
for that week. After 9 pm on Friday, there will be no refunds issued on weekly or daily
registrations. There is a $25 administrative fee assessed per child for weekly
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registration refunded, and a $10 administrative fee for each daily registration refunded.
Refund requests submitted one week or more prior to the start of the camp week have
the option of placing the refund amount on account for a $1.00 fee.
No refunds will be given on lost or stolen punch cards.
SECTION D: AQUATIC CENTER RULES
General Aquatic Center Rules
No swimming is permitted unless a lifeguard is on duty.
An adult must accompany children under ten years of age and the adult must remain in
the aquatic center at all times.
All children under 42 inches tall must be accompanied by an adult who is in the water
within arms' reach of the child at all times.
All flotation devices including life jackets must be U.S. Coast Guard approved.
Inflatable arm bands, swim aids, baby boats, etc., are not allowed in the pool. Guests
using lifejackets must be directly supervised at all times and may not enter deep water
without an adult in the water within arms' reach with them.
Guests are responsible for recognizing their own limitations and acting in the best
interest of their own safety.
Lifeguards are authorized to enforce any rule or use conditions, either written or
unwritten, which will ensure the safety of our guests and staff.
SRC staff reserves the right to deny use of the pools to anyone at any time.
Guests should not visit or engage in unnecessary conversation with lifeguards while they
are on duty.
Guests to take a soap shower before entering the pools or spa. Lifeguards are
authorized to refuse pool use to guests who have not showered.
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Persons with infectious or communicable diseases or open sores may not use the pool
or spa. Do not enter the water if you have had diarrhea or a contagious disease in the
past two weeks. Band Aids must be removed and disposed of properly before entering
the water.
For everyone's safety:
Do not enter water if you are ill with diarrhea
Diaper aged children must wear swim diapers
Change diapers only in the restroom
Do not drink the pool water
Take frequent restroom breaks
Wash hands after using restroom or changing diapers
Saline Parks and Recreation classes have priority use of the pools. Use of specific
areas of the Aquatic Center may be restricted due to SRC programming.
Children who are not 100% toilet trained must wear a tight fitting swim diaper under their
swim suit. Regular disposable diapers are not allowed. Swim diapers may be available
for sale at the front desk.
Swimsuits are required to be worn in the pools. Street clothes, cut-offs and athletic
apparel are not allowed in the pool. Men/boys' swimsuits must have a sewn in liner.
Street shoes are not allowed on the pool deck. This is for sanitary reasons and the
safety of all swimmers. Pool sandals or Croes may be worn.
Diving is allowed in the deep end of the lap pool only. Front dives only. Flips, twists,
backward or inward dives are not permitted.
Starting blocks may only be used with permission from aquatic staff.
Lap lanes are available for continuous lap swimming only. Circle swimming will be
necessary when there are more than two swimmers in a lane. Be courteous to other
swimmers as lane sharing will usually be necessary.
No running, pushing, wrestling, rough play, dunking, throwing other swimmers, riding on
shoulders, foul language, spitting, pollution of the water, hanging on pool dividers/lane
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lines or any other behavior which would distract the lifeguards from maintaining a safe
environment for everyone.
Use of equipment is limited to lap swimmers. Equipment must be used properly and
returned to its storage location after use. Fitness equipment is for adult use only. Pool
noodles are not to be used by weak or non-swimmers in deep water.
Towels and swim gear are allowed in the aquatic center. Store towels, small bags, and
non-valuable items in the cubbies adjacent to the Cabana. All other belongings must be
stored in the locker room. Always use a lock on lockers.
No hypoxic training or prolonged breath holding.
In the event of severe weather, guests may be asked to leave the Aquatic Center. SRC
staff will provide safety instructions to guests.
Food, drinks, gum, and glass containers are not permitted in the Aquatic Center. Only
spill proof plastic bottles containing water are permitted.
The patio is available for use, weather permitting. Patio doors are not a building
entrance or exit and are to be used only in an emergency. Food and drinks in plastic
containers are permitted. Deck chairs are available for guests' use. Shower before re-
entering the pool. Smoking is prohibited.
Special needs in regards to social, personal or physical issues may be discussed in
private. Contact the Parks and Recreation Director at 429-3502.
Deep Water Test
The deep water test consists of comfortably and confidently swimming 25 yards (one
length of the pool) freestyle or breaststroke with face in the water and treading water for
one minute without the head submerging. Guests under the age of 16 years of age may
be required to pass the deep end test before swimming in the lap pool. Guests 16 years
and older are permitted to use the lap pool without passing the deep end test. However,
lifeguards may request any patron (regardless of age) to take and pass the test before
using the lap pool.
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Hot Tub Rules
Children under 14 years of age are not permitted in the hot tub.
There is a 10-15 minute time limit for anyone using the hot tub.
Pregnant women, elderly persons, and persons suffering from heart conditions,
diabetes, high or low blood pressure, or any other health condition, should not enter the
hot tub without prior permission from their doctor.
Do not submerge your entire head in water.
Warning: Long exposure may result in nausea, dizziness or fainting.
Maximum water temperature is 104F.
Aquatic Center Special Attractions
Inflatable Volleyball
Do not stand or jump on the inflatable.
Do not hang on the security ropes.
Keep away from the side of the pool.
No jumping, stepping or crawling onto the inflatable from the side of the pool
Tot Slide
Must be under 48 inches tall to use.
Only one person at a time permitted on slide.
No zippers, metal buttons or snaps on clothing.
Must ride feet first while sitting upright.
Diving Board Rules
Guests must pass the deep water test to use the diving board in the lap pool.
The diving board is not to be used unless a lifeguard is stationed at the board.
One person on the board at a time. No one on the ladder until the diving board is
cleared.
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Do not dive until the previous diver has cleared the area below the board and has
reached the side.
Dive in a forward direction only. No flips, twists, somersaults, back or inward
dives.
No running or horseplay on the diving board
Only one bounce on the diving board
Swimmers must stay out of the diving area while board is in use
The fulcrum must stay in the forward-most position
Inflatable Turtle Rules
Do not climb on the ropes
Never swim under the turtle
No pushing or shoving
No standing on the turtle
Feet first off the side
You may plan on the turtle only if you can comfortably stand on the bottom of the
pool or are a confident and competent swimmer
Absolutely no weak or non-swimmers unless they are accompanied by an adult
who is in the water within arms' reach
No other toys allowed near the turtle
Inflatable Pirate Ship Rules
Do not climb on the ropes
Never swim under the pirate ship
No pushing or shoving
You may play on the pirate ship only if you are a confident and competent
swimmer
Absolutely no weak or non-swimmers unless they are wearing a lifejacket AND
are accompanied by an adult who is in the water
Feet first off the side and down the slide
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No other toys near the pirate ship
Floating Toy Rules (inner tubes, fish mat, flat water rolls, etc.)
Sit or lay on them, do not stand on them
Keep them away from the edge of the pool
You may only use them in areas of the pool that are no deeper than shoulder
depth. Deeper areas of the pool may be used if you are a confident and
competent swimmer or accompanied by an adult who is in the water within arm's
reach
Do not drag them across the pool deck
Maximum of two kids per toy at a time
Do not try to jump from the pool deck to the toys
Do not try to dive through the hole of an inner tube
Cabana
The Cabana is open for guests to use when it is not reserved for parties or meetings.
The room is equipped with tables and chairs, toys and games.
Looking for a fantastic place to have a pool birthday party? Look no further than the
Cabana Party Room at the Saline Rec Center. For more information visit:
http://www.cityofsaline.org/?module=Page&slD=birthday-parties
SECTION E: LOCKER ROOM RULES
Family Locker Room
The family locker room is located in the aquatic center. Access to the locker room is
through the pool walkway.
Use is reserved for parents/guardians with opposite gender children ages
5-9 and those who require ADA accessible facilities or special
accommodation
All other guests must use their respective locker rooms
Use changing rooms quickly as other guests may be waiting
Don't leave belongings in changing room; use lockers and lock them
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Guests must be fully dressed in the public use area of locker room
Men's and Women's Locker Rooms
Boys and girls age five and older must use their gender appropriate locker rooms or
family locker room.
SRC is not responsible for lost or stolen items. Lockers are available on a "first come,
first served" basis. Bring your own lock.
No cameras, cell phones or any other devices capable of taking still and/or video
pictures shall be allowed in any locker room, changing room or restroom.
Prohibited: running, rowdiness, food and drink.
Water in plastic spill proof containers is permitted.
Dry off in the shower area before entering the locker area.
Guests must clean up all powder, baby oil, etc. spills.
Notify a building supervisor or the front desk staff immediately if you witness any unusual
activity such as theft, unruliness, etc. in the locker rooms.
Locks are not allowed on lockers over night. All locks left on lockers over night will be
cut off and all items will be placed in the Lost and Found.
Turn showers off after use.
SECTION F: AEROBIC STUDIO RULES
Children are not allowed in the aerobic studio.
Report damage to fitness instructor or front desk staff.
Plastic water bottles only are permitted.
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Personal items are not allowed in the aerobic studio. Use a locker with a lock.
Guests must wear appropriate clothing and footwear; only non-marking sole shoes.
Wipe off equipment after each use. Wipes are located on the aerobic studio wall.
SECTION G: FITNESS ROOM RULES
Exercise/lift at your own risk.
Guests must be 16 years of age or older to use the fitness equipment in the cardio and
nautilus fitness room with this exception: youth from 12-15 years of age are allowed to
use the equipment when accompanied and supervised by a parent or guardian. Or they
may take and pass a fee-based class that qualifies them to use the equipment without
parent or guardian in attendance.
Guests must be 16 years of age or older to use the free weight room.
Youth ages 12-15 are NOT permitted to use free weights at any time.
Strollers, baby carriers and children are not allowed in any of the fitness areas.
Proper use of fitness equipment is expected. Observe instruction placards on the
equipment. If you require further assistance, please ask at the front desk. Fitness room
orientation classes are available and recommended for all new guests.
Sign up boards for the cardiovascular equipment are posted on the wall . Write your
name on the appropriate board and pay attention to your turn. Cross your name off the
list just before using the machine.
There is 30-minute time limit on all cardiovascular equipment. If there is no one waiting
(signed up on the board) when the 30 minute time expires, you may continue using that
equipment for an additional 30 minutes. Be aware and considerate of others waiting to
use the equipment.
No foul language or disruptive behavior.
20
Only water in plastic spill proof containers is permitted.
Store personal belongings in locker rooms or coat cove.
Guests must wear appropriate clothing and footwear.
Wipe off equipment after each use using the wipes that are located in each weight room.
Do not drop or bang weights.
Re-rack weights.
Use equipment for intended purpose only.
Chalk use is not permitted.
Televisions located in the fitness area have an FM transmitter with preset stations tuned
to a sports channel , local news, and national news that require personal FM radios to
hear. To request a channel change, see the front desk.
Headphones are required for all personal music devices.
SE CTION H: GYMNASIUM RULES
Guests must wear a shirt and appropriate footwear at all times. Separate work-out
shoes are encouraged. Clean, dry, non-marking, athletic shoes must be worn at all
times. Boots, sandals or street shoes are not permitted.
No food or drinks permitted in the gym. Water in plastic spill-proof containers is allowed.
SRC is not responsible for personal belongings that are lost, stolen or damaged. All
personal belongings must be stored in a locker and locked.
Do not leave anything on the track or gym floor. Do not stand or sit on the track.
Prohibited: Hanging from the nets, rim or backboard, dunking, spitting, gum, fighting,
foul language, unsportsmanlike behavior.
21
Full court basketball is allowed in Gym A only. If the dividing curtain is down for a league
or other activity, full court basketball is not allowed.
Any guest who is bleeding must stop play and report to the front desk for First Aid and
for appropriate clean-up.
Gym doors are alarmed emergency exits only. Letting someone in through these doors
is not allowed. Both parties involved in this act will be asked to leave and will be
suspended from the facility.
SRC classes and events will take priority on gymnasium use. The gym schedule will be
posted outside Gym A on the bulletin board. Events that affect the normal use of the
gym will be posted with as much notice as possible.
SECTION I: KIDS CORNER RULES
Kids Corner is a drop-in child care service for ages two months to nine years.
Capacity: 20 children total in the room; two infants per attendant.
Parents are required to remain in the building when their child is attending Kids
Corner, with the exception of using the tennis courts which are directly visible from
Kids Corner.
To qualify for free child care the child who is attending Kids' Corner must be a
current member on a family membership, have an individual youth membership, or
be under the age of 3 and accompanied by a parent or guardian who has a
membership.
Non-members and daily pass holders do not qualify for free child care and must
purchase a single use pass or punch card at the front desk.
On the first visit to Kids Corner, a child information sheet must be completed and
on file. Update information when it changes. Follow policies in the Parent
Handbook.
22
Parents are required to report all contagious diseases to the Kids Corner
Supervisor.
Parents must sign their child(ren) in and out of Kids Corner.
If an adult who is not listed on the emergency card leaves a child in Kids Corner
both parties must complete a waiver beforehand.
Kids Corner staff will not change diapers, clothes or assist in toilet training. If the
child needs any of these, the parent will be contacted promptly. Diapers are to be
changed on the changing table in the bathroom only.
Children are not permitted to have bare feet in Kids Corner.
Drinks and bottles must be in plastic spill-proof containers. Peanut-free snacks
and drinks are welcome.
Label all belongings.
In the event of a tornado warning, children will be taken to the multi-purpose room.
In the event of a fire or emergency evacuation children will be taken to the tennis
court on the east side of the building where parents should meet their children.
SECTION F: RACQUETBALL RULES
Only clean, dry court shoes are permitted; no street shoes are allowed.
Everyone must pay the court fee, except league players during league games.
The racquetball court is available to rent by the hour on the hour. All reservations must
be paid for at the time they are scheduled. Warm up time is included in the hour fee.
Reservations are non- transferable and non-refundable.
Reservations will be held for 15 minutes past the scheduled court time, and then
cancelled if no one has shown up.
Limit of four people playing racquetball and 12 playing wallyball on the court.
23
Eye protection is strongly recommended for your safety and is required for league play.
Wallyball set up and take down time is included in the Wallyball rental hour.
Saline Parks and Rec reserves the right to cancel and reschedule court times as
needed.
** Change date after approved. Approved by Saline City Council, April 16, 2007
24
The CITY of SALINE
City Clerk's Office
100 North Harris Street Saline, MI 4817 6-164 2
Phone 734.429-4907 Ext. 2209, 2216, 2214 Fax 734.429.0528
www. cityofsaline.org www. besaline.com
TO: Saline City Council
FROM: Terri Royal, Saline City Clerk
DATE: December 19, 2013
SUBJECT: WHI Resolution
Attached is the Resolution authorizing the Saline City Council to
become a Washtenaw Health Initiative Charter member, and;
contribute $500.00 for 2014
Carrie Rheingans was at the December I 6
1
h City Council Meeting and did a presentation to Council.
SALINE CITY COUNCIL
January 6, 2014
WHEREAS, the Washtenaw Health Initiative {WHI) is a voluntary, county-wide collaboration of
local leaders focused on how to make health care more accessible and improve care
coordination for the low-income, uninsured, and Medicaid populations in Washtenaw County
by identifying and, where possible, addressing gaps; and
WHEREAS, there are an estimated 349 {4%) City of Saline residents uninsured or who will
become eligible for Medicaid in 2014; and
WHEREAS, the Initiative's work across the whole County and with the major health systems
serving City residents will impact access to coordinated, integrated care for City residents; and
WHEREAS, it is advantageous for the City to become a voluntary member at this time to
participate with a group on the forefront of recognizing and attempting to address current gaps
that exist in the health care system, and as a way to participate with an organization committed
to analyzing changes that will occur in the City as many provisions of federal health care reform
take effect; and
WHEREAS, a membership fee of $500.00 will be funded through the general fund.
NOW THEREFORE BE IT RESOLVED that the Saline City Council hereby authorizes the Chair of
the Saline City Council to sign the Washtenaw Health Initiative Charter 2014 Statement of
Commitment making the City of Saline a voluntary Charter Member of the Washtenaw Health
Initiative, and;
BE IT FURTHER RESOLVED that the Saline City Council hereby approves a membership fee
expenditure of $500.00 for 2014 to be funded through the general fund.
WASHTENAW
HEALTH
INITIATIVE
2014 Statement of Commitment
The mission of the Washtenaw Health Initiative (WHI) is to help to improve the health of the low-income,
uninsured, and Medicaid recipients in Washtenaw County by bringing together organizations to:
Coordinate and leverage resources;
Share information on gaps in care, opportunities to fill those gaps and organizational plans;
Consider opportunities to work together on specific projects and/or functions; and
Generate innovative ideas, plans and implementation approaches to improve care and access in
the County
The Washtenaw Health Initiative is a voluntary, county-wide collaboration of local leaders and organizations
designed to improve the coordination and delivery of health care for low-income, uninsured, and Medicaid
populations in Washtenaw County. Participating individuals and organizations recognize that we have a
responsibility to assist those in our community who lack access to high-quality health care.
The leadership of the undersigned organization supports WHl's goals and mission as set forth in the
attached Mission Statement. As a Charter Member of WHI, the organization understands that WHl's success
depends on the active engagement and support from all sectors of our community. Otherwise, the promise of
health care access for low-income, uninsured, and Medicaid populations cannot be achieved.
By becoming a voluntary Charter Member, we pledge to work with other members to help make WHI a
success. Our signatures below express our commitment to develop and implement solutions that will improve
access to high quality health care for everyone in our community.
At a minimum, we commit to assigning our staff to participate on appropriate WHI committees and
other WHI activities. We will also provide in-kind contributions, including data, which will help identify
opportunities for increased access to health care. To the extent possible, we will identify and offer financial
resources.
We will also promote WHI programs through our newsletter, social media, web and other outlets. In
return, WHI will recognize Charter Members' leadership and involvement in its marketing efforts.
Our organization appreciates that time is short and requires continued momentum to accomplish WHl's
vital goals. Working together, we can make access to health care a reality for underserved populations in
Washtenaw County.
Organization
Executive Director (date) Member, Board of Directors (date)
WHI Co-chair (date) WHI Co-chair (date)
WASHTENAW
HEALTH
INITIATIVE
WHI Mission
The mission of the Washtenaw Health Initiative is to help to improve the health of the low-income,
uninsured, and Medicaid recipients in Washtenaw County by bringing together organizations to:
Coordinate and leverage resources;
Share information on gaps in care, opportunities to fill those gaps and organizational plans;
Consider opportunities to work together on specific projects and/or functions; and
Generate innovative ideas, plans and implementation approaches to improve care and
access in the County
CHARGE
1. To develop a county wide strategic plan on how to best organize and provide access to care with a
focus on the low income population, specifically:
The current Medicaid eligible population, enrolled and not enrolled
The current uninsured population (some eligible for Medicaid and some not)
The newly eligible Medicaid population, come 2014
Those who will remain uninsured post 2014 (principally, undocumented immigrants)
2. The plan must include the following services scope:
Access to primary care services
Access to specialty outpatient and inpatient care
Chronic care needs
Emergency room diversion
Integration of mental health, long term care, dental care, public health with the physical
health/medical care system
3. The plan should reflect and describe future organizational roles relevant to this charge for:
Safety net providers in the county
The Washtenaw County Health Plan
Any connections between the newly forming ACOs/PCMH efforts in the county and the
target population
Key public sector entities: public health and mental health
4. Functional operational issues should be considered such as:
Local roles for enrollment and eligibility
Relevant ACA grant opportunities available at the local level with organizational leads
identified
Funding and structural needs necessary to carry out the county wide plan
icHRT
CENTER FOR HEALTHCARE RESEARCH & TRANSFORMATI ON
'CHRT
WASHTENAW
HEALTH
I N I T I T I V ~
In Washtenaw County, Michigan, more than 40 provider, payer, safety net, and service
organizations have come together to create the Washtenaw Health Initiative (WHI) to help
to improve the health of the low-income, uninsured, and Medicaid recipients in Washtenaw
County. This voluntary, non-governmental collaborative focuses on identifying community
health needs, emphasizing primary care over emergency care, and increasing communication,
which should lead to better access to quality care in the county.
The WH I originated in 2010 when a retired health system CEO talked with community leaders
about what the Patient Protection and Affordable Care Act (ACA) would mean for county
residents. A 12-member steering committee, chaired by two prominent community leaders,
formed to clarify the goals and scope of the initiative and to identify organizations and
individuals to participate. Importantly, leaders from St.Joseph Mercy Health System and the
University of Michigan Health System sponsored the initiative, and The Center for Healthcare
Research & Transformation (CHRT), a nonprofit agency in the community, agreed to facilitate
the effort. The VA Ann Arbor Healthcare System has also joined the collaborative, given that
many low-income individuals in the county access care both in the VA system and through the
private health systems.
The steering committee formed work groups organized around primary care; dental care;
mental health and substance use disorders; social determinants of health; and Medicaid
outreach, eligibility, and enrollment. The workgroups acquired local data from safety net
providers, county public health, and other sources to define the current state of access and
care provision for the county's low-income population. From this data, the workgroups drafted
recommendations to address identified gaps. These recommendations resulted in community-
based projects that have enrolled people in Medicaid and other public programs, allowed
sliding fee scales at dental clinics, coordinated care across various health systems, and much
more. An evaluation of the overall initiative and each project is under way, and the workgroups
continue to add projects as the environment changes and new opportunities are identified.
The WHI would not be possible without the generous and tireless support of our funders and
community members:
Ann Arbor Area Community Foundation
City of Ann Arbor
City of Yspilanti
Individual donors
Saint Joseph Mercy Health System
University of Michigan Health System
Washtenaw County Board of Commissioners
United Way of Washtenaw County
FA( A CENTER FOR HEALTHCARE RESEARCH & TRANSFORMATION
WASHTENAW
HEALTH
INI ATIVE
Ann Arbor City Council
Ann Arbor/Ypsilanti Regional Chamber
Arbor Hospice
Blue Care Network
Blue Cross Blue Shield of Michigan
Casa Latina
Catholic Social Services of Washtenaw County
Center for Healthcare Research &
Transformation
Chelsea Community Hospital
Community Action Network
Community Dental Center
Community Support and Treatment Services
Corner Health Center
Dawn Farm
HIV/AIDS Resource Center
Hope Clinic
Huron Valley Ambulance
Huron Valley Physicians Association
Integrated Health Associates
Jewish Family Services of Washtenaw County
L & S Associates
Neighborhood Family Health Center
Packard Health
Planned Parenthood Mid and South Michigan
Policy Initiatives Consulting Group
Regional Alliance for Healthy Schools
re:group
Shelter Association of Washtenaw County
St. Joseph Mercy Health System
United Way of Washtenaw County
University of Michigan School of Dentistry
University of Michigan School of Public
Health
VA Ann Arbor Healthcare System
Washtenaw Community Health Organization
Washtenaw County Department of Human
Services
Washtenaw County Medical Society
Washtenaw County Public Health
Department
Washtenaw Health Plan
Washtenaw Success by 6
Women's Center of Southeastern Michigan
Ypsilanti City Council
Ypsilanti Health Center
WASHTENAW
HEALTH
INITIATIVE
November 2012
Dear Community Partners,
We are pleased to share with you some of our early successes with the Washtenaw Health Initiative
(WHI). The WHI kicked off in January 2011, and over the first two years, we've made a positive impact
for our community members who are Medicaid recipients, are low-income, or lack health insurance.
A key feature of the WHI is its voluntary nature. As of November 2012, more than 90 people participate
voluntarily in WHI working groups. From July 2011 through June 2012, more than 8,200 hours were
dedicated to the effort all across the county, from safety net medical and dental clinics to various
community outreach locations. Another key feature ofthe WHI is the facilitation and research support
provided by the Center for Healthcare Research & Transformation.
The WHI has worked to leverage and coordinate financial and human resources throughout this
community to support the various initiatives. We thank our numerous funders, and especially our two
major sponsors: St. Joseph Mercy Health System and the University of Michigan Health System.
Next year's work will consist of continuing the planning and pilot project implementation that has begun,
as well as potentially developing new ideas to improve access to coverage and better coordinate care
for our community's most vulnerable.
Thank you for your participation and support of the Washtenaw Health Initiative. We look forward to
working with you to continue these successes in 2013 and beyond.
Sincerely,
Robert Guenzel Norman Herbert
The Washtenaw Health Initiative
In late 2010, community leaders agreed on the importance of developing local solutions to the
problems of today while focusing on planning for the future. The Washtenaw Health Initiative
(WHI) had its formal start with a planning group meeting in January of 2011, as community
leaders came together to discuss how best to help Washtenaw County plan and prepare for
implementation of the Patient Protection and Affordable Care Act of 2010. With the
sponsorship of both the University of Michigan Health System and Saint Joseph Mercy Health
System, a 12-member steering committee was formed. From January to March 2011, the
planning group expanded to include more than 40 people from multiple community sectors
working together to assess the state of health care for Medicaid recipients, low-income
residents, and the uninsured in the county. By July 2011, this group made recommendations to
improve access and coordination of care for these populations. The WHI has grown from 40
participants representing 20 organizations to more than 70 participants from more than 40
organizations.
A Community Effort
We are particularly pleased and proud to acknowledge the generous and tireless support of our
funders and community members. To date, WHI members provided more than 8,200 volunteer
hours in support of WHI projects. The WHI received more than $25,000 and another $86,000
has been committed by our generous community partners:
City of Ann Arbor
City of Yspilanti
Individual donors
Saint Joseph Mercy Health System
Washtenaw County United Way
We are especially grateful for the University of Michigan Health System and Saint Joseph Mercy
Health System, without whose sponsorships we would not succeed.
Our Goals
With a focus on Washtenaw County's Medicaid recipients, low-income residents and the
uninsured, the WHI is working toward two major goals for these priority populations:
Increasing and maintaining insurance coverage.
Improving access to coordinated, integrated care.
Additionally, the WHI seeks to be a model and a resource for other communities considering
how best to serve the needs of its most vulnerable citizens.
Our Accomplishments
Since inception, the WHI has made considerable progress toward our goals.
Increasing and Maintaining Coverage
The WHI found that approximately 2, 700 residents were eligible but not enrolled in Medicaid.
To address this, Department of Human Services caseworkers were co-located within the
Washtenaw Health Plan offices to streamline eligibility determination and enrollment. As a
result of this new process, more than 1, 700 people in our community enrolled in the state's
Medicaid program for the first time or were able to maintain their coverage with the help of
these caseworkers. In addition, this program employs two full-time AmeriCorps members who
determined eligibility, enrolled residents for Medicaid and other benefits, as well as educated
organizations about eligibility for benefits at more than 4 0 locations.
Improving Access to Coordinated, Integrated Care
The WHI is improving access to care through better coordination and integration of care.
Specific accomplishments include:
Worked with a major dental plan to clarify policies that prevented dentists in Washtenaw
County from using sliding-fee scales for their uninsured patients. This enabled the creation
of a new reduced-fee dental program. Since June 2012, six dentists agreed to see low-
income patients using an income-based fee scale. In the first four months of operation, 19
patients were enrolled in the program.
Conducted a detailed analysis of safety net clinics' capacity to accommodate new primary
care patients. The project team developed a detailed business case that is now being
considered by the sponsors. The goal is to augment staff in four safety net clinics in the
county. Once fully integrated, the intent is for these clinicians to handle an estimated
15,000 additional primary care visits per year.
Developed a countywide protocol to streamline the referral process for substance use
detoxification and treatment process for patients in the safety net setting.
Developed a pilot program to improve access to primary care providers among those newly
enrolled in Medicaid. This will be tested in one safety net clinic in 2013 and includes
assessment and referral for social service needs as well as processes to improve the
likelihood of the newly enrolled receiving their first visits with their primary care providers
within 90 days of enrollment .
Building a Model for Community Collaboration and Planning
Additionally, the work of the WHI generated many collaborative activities with WHI partners,
demonstrating the synergy that is occurring in Washtenaw County thanks to this initiative:
Co-wrote and submitted a $10 million Centers for Medicare & Medicaid Services
Innovation grant in collaboration with the University of Michigan Health System and the
University of Michigan Depression Center.
Facilitated connections between Washtenaw County and the Michigan Department of
Community Health that enabled successful submission of a Screening, Brief
Intervention, Referral and Treatment grant. This grant will place care managers in local
safety net settings to assist residents struggling with substance use.
Received several inquiries from other communities to learn more about the WHI and
how they might replicate the effort in their own communities.
WHI activities have been highlighted in 15 publications.
Looking Ahead
In just a year and a half, the WHI accomplished a great deal; however, there remains much to
be accomplished. Projects on the horizon include:
Supporting primary care clinicians in diagnosis, treatment, and management of
depression symptoms.
Enhancing the capacity of the dental care safety net to provide acute and on-going care
for uninsured and Medicaid patients.
Improving care coordination across the county by supporting care and case managers
from many systems to interact and work together on a regular basis.
Developing a tool kit for other communities that wish to implement their own voluntary,
community-based efforts.
Throughout the next year, the WHI will continue to reassess the needs of the community and
develop additional projects to address emerging needs. We look forward to continuing our
work improving health care coverage and access to care on behalf of Washtenaw County, and
especially its most vulnerable citizens.
For more information, contact:
Carrie A. Rheingans, MPH, MSW
Washtenaw Health Initiative Project Manager
www. washtenawhea lthi n itiative .org
crheinga@umich.edu
Phone(734)998-7567
Fax(734)998-7557
'CHRT
WASHTENAW
HEALTH
INITIATIVE
Uninsured
25,249
8%
Medicaid
means-tested
33,144
11%
Washtenaw County Health
Insurance Coverage
(Residents Age 0-64 Years Old)
Coverage Breakdown
II Employer-sponsored
II Direct-purchase
II Medicare
Medicaid/means-tested
Uninsured
Uninsured
II
II
Uninsured, currently Medicaid eligible
Uninsured, newly Medicaid eligible
(under ACA expansion)
II Uninsured, ACA tax credit eligible
II Uninsured, no ACA assistance
FA A E...> B/ CENTER FOR HEALTHCARE RESEARCH & TRANSFORMATION
Washtenaw County
Lyndon
Dexter
Web tr
DEXTER
Cli ELSEA
Scio
Sy van Lm Township
Sl'>a on
Fr edom
Lodi
MANCHESTER
Mane ~ r
Bndg wat
Sa n
Washtenaw County
Number of uninsured who
are currently Medicaid eligible
Ann Arbor City 754
Pittsfield Township 224
Scio Township 106
Ypsilanti City 221
Ypsilanti Township 680
N .. th'ie d
Ann Ar or
Ann Arbor
City
MILAN
Number of uninsured who
Sa em
Su pen or
Ypsilanti
Township
will become Medicaid eligible
Total
2,741 3,495
912 1,136
252 358
1, 111 1,332
2,083 2,763
Estimates are based on the 3-year average of the American Community Survey from 2009 to 201 1, administered
by the U.S. Census Bureau. Estimates are only available for geographic areas (cities and townships) with at least
20,000 residents. Medicaid eligible estimates are determined by household income. These estimates may not
match other CHRT publications that base eligibility on health insurance unit income. Some individuals with both
Medicaid and Medicare coverage may be counted twice due to their dual eligibility.
To:
From:
Date:
Mayor Brian D. Marl and Saline City Council
Gary Roubal, City Supt./Engineer 1 1 ~
December20, 2013 ~ ~
R e q ~
Todd J . Campbell, City Manager
\L.\-\ u
RE: WNTP REHAB PROJECT ACCOUNTING STATUS I PAY EST.2 & CHANGE ORDER # 1
Tetra Tech has carefully examined and facilitated the project work progress and has incorporated the
costs of Change Order #1 with the FHC Pay Request #2.
City Staff had received and reviewed FHC Pay Request #2 and concurs with the Tt recommendations to
proceed with payment.
SUMMARY OF FHC CONTACT ACCOUNTING - BUDGET LINE 590.536. 807.024:
Original Construction Contract with FHC $ 1,276,000.00
Change Order #1 $ 20.492.00
Amended Contract $ l ,296,492.00
Pay Request # l (November) $ 280, 734.30
Balance $ l ,015,757.70
Pay Request #2 (December! $ 113. 985.90
Balance $ 901 ,771.80
A representative from Tetra Tec h will attend the Council meeting of January 6, 2013 for a presentation
on the draft Water and Sewer Rate Study, and to answer any questions regarding overall WNTP
rehabilitation work. Thank you for your considerations in this matter.
REPORT ON DIGESTER INTERIOR REHABILITATION REVIEW AND DETERMINATON:
The contract Included a $40,000 allowance for possible additional interior digester repairs based on the
inspection of the interior conditions after the digester was put off-line and c leaned. The attached photo-
pages show the delaminating of the old membrane liner both prior to and after additional removal of
other loose and unstable portions of the lining. Tt engineers and city staff agreed that the contract o(s
thorough removal of unstable membrane, and the relatively good condition of the concrete wall, would
not require installation of a new lining. The additional wall cleaning work was only $7,550, therefore
much of the $40,000 allowance will remain as a reseNe for other possible work.
Saline WWTP Digester #1 Interior Photos after initial clean
out.
Date: December 3, 2013
Taken by Jim Grey, FHC
Subject: Digester tank photos 12-19-2013 From Tim Ard, Tt
There is a band of material around the top and bottom that varies from 4-10'. The thickest portion in the center is all
gone. Jim from FHC said these bands taper to zero at the top and bottom, so essentially the thickest stuff is gone. Dave
confirmed this.
Dave took a hammer and tried to get more off by chipping. While he was partially successful, it was quarter and dime-
sized pieces. Some wouldn't come off at all. The chance of what's left coming off in any large pieces and clogging the
pipes is extremely slim, maybe not at all.
You can see in the photos where they worked at it wi th the air chisels. Dave said the concrete is in excellent condition, no
indication of form ties or any degradation of the surface. He said the worst spot was in one of the photos and is the result
of trying to remove the coating. It isn't anything that even needs to be patched.
[ '11;] TETRA TECH
December 13, 2013
Mr. Gary Roubal, PE
City Superintendent
City of Saline, Michigan
100 N. Harris St.
Saline, MI 48176
Re: Saline Wastewater Treatment Plant Improvements
Contractor's Application for Payment #2
Dear Mr. Roubal:
Please find enclosed the above referenced document. The application has been checked for
accuracy and is recommended for payment.
The project continues on schedule. Change Order #1 has been executed.
The digester has been removed from service and the Contractor is demolishing the associated
piping and equipment. During demolition we noted that there is a coating on the tank' s interior
that is delaminating. We have asked the Contractor to remove the coating using the budgeted
amount that was included in the Contract for possible concrete repair. It appears at this time that
the concrete repairs will not be necessary; the result being that we believe the coating can be
removed without additional cost to the Contract.
A proposal request has been sent to the Contractor that will result in Change Order #2. This
includes the addition of stairs and a stoop to the exterior doors to the gas-tight room, and
relocating the chilling unit. The original design called for the chilling unit to be installed on the
roof. We were unable to locate roof design data during design and continued to look for it during
construction. It appears that this data is unavailable and we feel it is best to relocate the unit to the
ground surface rather than locate it on a roof that we cannot fully validate can support the unit.
We expect the Contractor's response within the next week.
I hope you find this complete. Please feel free to contact me with any questions.
sincerely'L/
~
Construction Manager
Tetr.1 Tech
710 A,-, D :- .:..A,,, A bor. M! 48108
Tc 73-1 6C.5.6000 r .- 73.J.665.25
7
<, , ,,.,,., r.:c 1r c ~ .. rn1
CONTRACTOR'S APPLICATION FOR PAYMENT NO.
CONTRACTOR: Franklin Holwerda Company
OWNER: City of Saline
Substantial Completion Date: 9/7/2014
Milestone Completion Date:
TITLE: Saline WWTP
CONTRACT NO.:
Final Completion Date:
2
[ FHC 13-0012-11 ]
200-12789-13003-S- l
10/7/2014
Saline WW
Page I of2
Application is made for payment for the Work shown below, accomplished through the date of
11/27/2013
l . Original Contract Sum $ 1,276,000.00
2. Net Change by Change Order $ 20,492.00
3. Current Contract (line 1 + line 2) $ 1,296,492.00
4. Work Complete (from summary sheet) 30.57% $ 396,377.00
5. Stored Materials (from summary sheet, if applicable) $ 42,201.00
6. Less 10%
-----
Retainage $ 39,637.70
7. Less 10% Retainage - Stored Materials $ 4,220.10
8. Total Retainage ((line 6 + 7) $ 43,857.80
9. Amount Due to Date (line 4+5-8) $ 394,720.20
10. Less Previous Payments (from summary sheet) $ 280,734.30
11. Amount Due This Application (line9-10) $ 113,985.90
CONTRACTOR's Certification:
The undersigned CONTRACTOR certifies that: (1) all previous progress payments received from OWNER on account of
Work done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTOR
incurred in connection with Work covered by prior Applications for Payment; (2) title to all Work, materials and equipment
incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of
payment free and clear of all liens, claims, security interest and encumbrances (except such as are covered by Bond
acceptable to OWNER indemnifying OWNER against any such lien, claim, security interest or encumbrance); and (3) all
Work covered by this Application for Payment is in accordance with the Contract Documents and not defective as that term
is defined in the Contract Documents.
ATTACHMENTS TO THIS CERTIFICATION:
X Summary Sheet
Other
CONTRACTOR:
__ X __ Change Order Summary

___ X ___ Stored Material Summary
Date: /I/ d- ) /; [
____
Payment to CONTRACTO I the amount shown in line 11 above is recommended by ENGINEER; Tetra
Tech MP
By: Date: / 13
APPROVED: OWNER
By: Date:
------------
y ...
.
mail to:
Tetra Tech
Attn: Tim Ard
710 Avis Drive
Ann Arbor Ml 481 08
Change Order Summary
No. Date
I l l /1 9/2013
Subtotals
Total Change in Contract
Price
Additions
$ 26, 192.32
$ 26,192.32
$
Deductions
$ (5,700.00)
$ (5,700.00)
20,492.32
Saline WW
Page 2 of2
.... Franklin Holwerda Company Schedule of Values
P r a j ~ city of saline W.W.T.P. Improvements
FHC
Job No.: 13-0012-11
I
A B c D
Description of Work
Scheduled Previous
!Item No: Value Apps.
001 Mobilization 25,000 5,000
002 General Conditions/Supervision 200,000 27,000
003 Allowance-Digester Tank Cleaning 50,000 -
004 Allowance-Digester Tank Repairs 40,000 -
005 11311 Plunger Pumps 50,000 44,250
006 11319 Chop Pumps
I
60,000 40,400
007 113 81 Spiral Heat Exchanger 45,000 41,000
008 13180 HydraulicMixing 75,000 -
009
15198 Digester Handling Equipment 115,000 -
010 Digester Gas Dryer 75,000 61,400
011 15518 Dual Fuel Boiler 40,000 31,462
012 15100 Process Piping 127,000 8,200
013 15110 Process Valves 25 ,000 23,500
014 HW Svstem Piping
I
61,000 -
015 HV AC Equipment and Systems 41,000 5,640
016 Electrical - Process Eq 46,500 9, 200
017 Electrical - HV AC Eq 5,000 -
018 Electrical - Heat Trace 7,500 -
019 Electrical - Misc 15,000 3,875
020 Instrumentation - Control Panels 37,000 -
021 Instrumentation - Equipment, 22,000 -
022 Instrumentation - Engineering 11, 200 8,500
023 Sitework 15 ,000 -
024 Demolition 26 , 000 1,000
025 Concrete
I
32,000 1, 500
026 Masonarv 20,000
027 HM Door/Frames/Hardware 3,000
028 Paint 6,800
Original Contract Total: 1,276,000 311,927
co 1 Items 1>4 20,492
Revised Contract Total : 1, 296, 492 311,927
Application No.:
Application Date:
Period To:
Architects Project No.:
-
E F G
This Stored Total
Period Material To Date
3,500 ~ 8' 500
24,000 51,000
-
-
5,750 50,000
40,400
41,000
-
-
61,400
31,462
22,500 6,001 36,701
23' 500
7,500 7,500
5,640
9,200 18,400
-
-
3,875
36,200 36,200
-
8, 500
-
5,500 6, 500
6,500 8,000
-
-
-
84,450 42,201 438,578
-
84,450 42,201 438,578
2
11/22/13
11/30/13
AIA G703 Format
(modified)
Page 1 of 1
200-12 789-13003-S-1
H I
% Balance To
(G+C) Complete
Retain age
34.00% 16, 500 850
25.50% 149,000 5,100
0.00% 50,000 -
0.00% 40,000 -
100.00% - 5,000
67.33% 19,600 4,040
91.11% 4,000 4,100
0.00% 75,000 -
0.00% 115 ,000 -
81. 87% 13 '600 6,140
78 . 66% 8,538 3, 146
28.90% 90, 299 3,670
94.00% 1, 500 2,350
12.30% 53,500 750
13 . 76% 35,360
564 .
39.57% 28,100 1, 840
0 . 00% 5,000 -
0.00% 7' 500 -
25.83% 11,125 388
97.84% 800 3,620
0.00% 22 '000 -
75.89% 2,700 850
0.00% 15,000 -
25 .00% 19,500 650
25.00% 24,000 800
0.00% 20,000 -
0.00% 3,000 -
0.00% 6,800 -
34.37% 837,422 43,858
0.00% 20,492 -
33.83% 857,914 43,858

Stored Material Summary
Invoice Stored Material Material Insurance Stored P revious Stored This Month Incorporated This Materials
No. Location Certificates Month remainin1
on File Date $Amount Date $Amount Date $Amount in storage
(MO/YR) ($) (MO/YR) ($) (MO/YR) ($) ($)
to\'f":C \ C9n-saj Yes No
11 {13

l
3b(2.!:D
Off-Site
(2n-sit9
)l l \3 b
1
COI

Off-Site
On-Site Yes /No
.
( I TETRA TECH, INC.
PROJECT STATUS COMMUNICATION
DATE:
PREPARED BY:
PROJECT: Saline WWTP Rehabilitation - Phase I
PROJECT NO:
CONTACT:
200-12789-
12003
Roubal/Scull
CUSTOMER P.0./RELEASE #
Task completed or in-progress since last status communication.
WWTP Design/Construction
-Part-time observation of construction
-Attended progress meeting
-Processed payment request
-Attended Council Meeting
-Performed confined space entry of digester to inspect status of work on failing liner
Rate Studies
-Prepared draft rate study
December 27, 2013
Rubel
-Meeting Number 3 scheduled for January 2 and Tt is prepared to attend Council meetings in January
Opportunities for cost avoidance or added value.
Tetra Tech's construction observation will be part-time. We do not foresee needing significant help by City staff to administer the contractor.
A modification to the MDEQ Construction permit was successfully negotiated to relocate the waste gas burner in such fashion that it will not
impact the proposed trail extension along the river south of the WWTP. Modification was made at no cost to the City.
The confined apace entry was not part of our scope but we believe we have available funds to accommodate this work
Impediments, roadblocks, assistance needed.
Tetra Tech's budget for construction is limited to key tasks. It will be important for the City to utilize Tetra Tech staff for important tasks.
Contractor is being very conservative with his interpretation of the contract documents and this is leading to more engineering time to enforce
the contract and review proposal (change order) requests. There will be future change orders and Tetra Tech will assist the City in reviewing
the reasonableness of the costs.
Change (or potential change) of scope items or customer concession. (Details on attached Request for Change
Authorization)
D
D
D
Modify product per customer requirements.
Provide customer approved alternate product.
No change to product.
[j
Other (specify): Our design fee did not anticipate preparing a soil erosion plan, but Tetra Tech accommodated that additional
step within our budget.
Schedule:
Contractor has prepared a revised schedule that shows work extending through February; Rate study meeting - January 2
Next task or action items. See schedule
We remind City that the SRF plan was approved as a segmented plan with work in each of the next few years. The MDEQ will certainly be
asking Saline in early 2014 if they intend to proceed with another phase of the construction in FY15.
Please feel free to o n t c t ~ member of your Team at any time.
Brian Rubel/Tom Allbaugh/Tim ArdNic Cooperwasser
Approval Date: 4/ 17/09
Revision Date:4/17 /09
Terri Royal
From:
Sent:
To:
Subject:
Larry Hrinik
Thursday, December 19, 2013 11:43 AM
Terri Royal
Winterfest SK Run
Date: Thursday, December 19, 2013
To: Terri Royal, City Clerk
From: Chief Larry Hrinik
Re: Winterfest SK Run
There are six traffic points which require a police officer.
#1 Michigan & Harris
#2 Bennett & Ann Arbor
#3 Clark & Spring
#4 Detroit & Spring
#5 Harper & Ann Arbor
#6 Tower & Ann Arbor
\L\ l \
The maximum costs for the Police Department services are listed below. These numbers are based on 1 on-
duty police officer and S off-duty police officers called in for a minimum 2 hours at time and one-half plus 30
minutes pre and post event duties ...
Officers
SK s
Respectfully,
Chief Larry Hrinik
Saline Police Department
100 North Harris
Saline, Michigan 48176
734.429.7911
lhrinik@cityofsaline.org
2.S $71.68 $896.00
1
MEMORANDUM
To:
From:
Date:
Subject:
Saline City Council
Jeff Fordice, P.E., Director of Public Works
December 20, 2013
2014 Snowman SK Race -Jan. 2S, 2014
DPW Estimated Costs
Received: _ ______ _
City Manager T. Campbell
I have reviewed the 2014 Snowman SK Race application and submit the following.
The race will be run on a route similar to the 2013 Summerfest Sk. That route was reviewed by
DPW and the Police Department to determine barricade needs. A similar effort is anticipated
for this event.
The DPW will deliver the traffic control equipment for the event during normal working hours
on Friday, January 24, 2014. Event organizers will arrange to place the signs, barricades, and
cones with the assistance of the on-duty police officers during non-normal DPW working hours.
The event organizers would also remove the barricades for the DPW to pickup during regular
hours the following Monday.
As with last year' s event, the DPW will be on standby to clear public sidewalks if there is snow
the day of the event.
The applicant did not request any portable toilets.
The Department of Public Works will not incur any costs over and above normal operating
costs. Labor and equipment costs for delivery and pickup of the barricades will be
approximately $320.
C:\Users\troyat\AppOat;;i\Local\Microsoft\Windows\Temporary Internet Fil es\Content.Outlook\87F92MBB\2014 Snowman SK Council Memo.doa
CITY OF SALINE
WASHTENAW COUNTY, MICHIGAN
APPLICATION FOR COMMUNITY EVENT
, do hereby
make application to the City of Saline, Saline City Council, to hold an event titled t CJf"/l-<J'
S /'- Y(.)/\ at /-lo.rt), StruJ \\t . f-lt.k.bn and times: ; }J-o,-t\_
_J _\ _ .3_o_ --_I_'. _u_
0
_________ and request approval of the attached application, Exhibit A,
as submitted.
Vwe, on behalf of---/hz_ _s-1:!1 do hereby understand that we MAY be charged
(nwne of organization)
a fee for City services, equipment, and/or facilities after a determination is made by the City of Saline
staff and/or approved by the Saline City Counci I. This cost may be based on the total cost incurred by the
City of Saline, or prorated, based on the relative extent to which the event is for the public benefit or for
private benefit.
Vwe, on behalf s;:-lfi (7<!1r:1.V further agree to indemnify and save the City of
(name of organization)
Saline harmless against and from al I claims by or on behalf of any person arising out of such event, and
agree to provide a Certificate of Insurance naming the City of Saline as an "endorsed additional insured"
party for this event to secure this indemnity obligation. Insurance certificate will be subject to approval by
the City Attorney.
12 2013
DA TE FILED: ______ -,.--,--= ::-----
APPLICANT:
De..r Shi__r"'
(Name)
134 o SV.11 SL-..f Ll. b r: Serl it-n: 11-lp
(Address) City/State/Zip
"'r-3'-{ ''9 'tt , ( '+Ft ' 3-:f-4>, s,- / 2-
(Phone) (Cell Phone)
Oe. r JZ.1. ' -k_ < "1 C..OMLS f"llL-b
(E-Mail Address)
File Application at: Saline City Hall. I 00 N. Harris Street, Saline, MI 48176 Telephone: (734) 429-4907 ext 2209
NOTE: All applications should be filed at Saline City Hall at least 45 davs prior to the event date.
Event Application 12118/12
APPLICATION FOR COMMUNITY EVENT EXHIBIT A
I. REQUESTED BY:
I <'
I. Name of Applicant ('LI'- r /'I
Cell-phone f o, s '3Y 1 !< 5;" 1'2-
Phone "1'":?.'-\ 1 qy '-f, A Ohl. (
E-Mail o (V, <<.:JiYl" s\+, n'-.+
II
ORGANIZATION: ----:L. .r-fp a
I. Name of Organization / "-'r /l.U
2. Is this Organization: Public Entity, non-profit" ___ Private, profit-making? ___ Non-Profit?__,,,, 'A__,..__ __
III. EVENT:
I. Description of
2. Date(s) and Time: I . s 2-01 - 11 :,Bu - I ' <>o
3. Schedule of specific events/activities and known vendors: C I:_ r
0 0
f., /'tL..cr t:. , ::\.
Z '. ou
1
J
IV. LOCA TION(S) (Site location map must be attached)
I. Streets - C. +tsc:L d rvv,_,.D
2. Sidewalks. ___________ r ______________________ _
3. Parking Jots. _________________________________ _
4. City Park (reservation for entire park?) _______________________ _
v. INVITATIONS EXTENDED TO:
I. All public?_-L>o.. _______ City Residents Only? ___________ Other? ____ _
VI. ANTICIPATED FINANCIAL GAINS:
VII.
VIII.
IX
I . Admission fee charged? Amount - Resident $ Non-Resident$ ________ _
2. Participant/Vendor fees charged? l/-lS. Amount$ 20 J pif->o- # of Vendors _______ _
3. Other Fees (specify) _______ _______________________ _
REQUEST FOR ,
I. DPW - Needed for: b er-r 1 {YlC!.JY S-h-u...,-hs
2. Police - Needed for::=@ ?c... ( <,,ri+.--zi i
REQUEST FOR EQUIPMENT USE:
Actual Cost to place out, install and remove barricades and traffic control devices, or move picnic tables will
be charged back to applicant/event
I. Barricades - #needed Location(s) ____________________ _
2. Traffic Control Devices - # needed Location(s) ________________ _
3. Detour Signs - Location(s) ________________ ____________ _
4. Picnic Tables - #needed Location(s) __________________ _
5. Porta-johns and Portable Sink: (actual costs will be charged back to applicant/event)
Porta-john unit - #needed Location(s) ______________ _
Handicap porta-john unit - #needed Location(s) _____________ _
Portable sink unit - #needed Location(s) _______________ _
6. Showmobile
$400 per day #days needed Location ___________________ _
Showmobile Delivery/Set-Up/Removal: $120-$160/hour {minimum 4 hours) Damage Deposit $500
Sound Equipment - $50 per day - #days needed ___________________ _
7. Electrical service - size of service needed # ofoutlets needed
-----------
8. Special material s, ie. water service, dumpsters, waste receptacles, etc .. ____________ _
SIGNS: (Submit drawing)
I. Temporary signs: number ____ ; size ______ ; location(s) ____________ _
2. Banners/flags, etc. (Requires separate application) Size _______ Location(s) ______ _
CITY OF SALINE
WASHTENAW COUNTY, MICHIGAN
APPLICATION FOR USE OF PUBLIC WAYS
The undersigned applicant hereby applies to the City of Saline for a permit to use the following
described public way in the manner, and at the time, hereinafter set forth:
Name and description of public way: V'a. n'ov.:> s+.-ee,.., -\ 1 IA.. ( <;.e..e.. c..;.f+c<--lu-_J maf
Description of use desired: _________________________ _
Dateandtimeofuse: 0(/zo;L{ - /;J. -'t>o -// o o pn.
Applicant shall indemnify and save the City of Saline harmless against and from all claims by or on behalf
of any person arising out of this Application, including, but not limited to, (a) the performance or non-
performance of this Application; (b) any act or negligence of the applicant or of its agents, contractors, servants,
employees, associates, or licensees; or, ( c) any accident injury or death of any person or damage to any property
occurring in connection with this Application and shall agree to provide a satisfactory Certificate of Insurance
naming the City of Saline as an "endorsed"'additional insured party for use of the public way as above described.
The applicant shall indemnify and save the City of Saline harmless from and against all costs, expenses, or losses
incurred in connection with any such claims arising as aforesaid, or in connection with any action or proceeding
brought thereon, and shall defend the City of Saline in any such action or proceeding at no cost to the City of
Saline.
The applicant shall remove all objects placed on, over or under, the public way and restore to the same
condition existing prior to such use within the time specified in the permit. Failure to comply with this
requirement will result in removal by the City, the cost of which shall be paid by the applicant.
APPLICANT:

NOTE: All applications should be filed al Saline City Hall at least 45 davs prior to the event.
File Application at: Saline City Hall
I 00 N. Harris Street
Saline, MI 48176
Questions: Clerk' s Office (734) 429-4907 ext 2209
Community Event Application 12. 18. 12
mm
TSC SNOWMAN RUN AND
SNOWBALL ROLL SK
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:.'
INTEROFFICE MEMORANDUM
1Y-IQ
TO: Mayor Marl and City Council
FROM: Todd Campbell, City Mana
DATE: December 19, 2013
SUBJECT: Application to Purchase MERS Credited Services
Assistant Assessor Joyce Witt has submitted a request to purchase an additional 3 (three) years
of MERS credited service. Ms. Witt is eligible to purchase this service because of previous
credited service time worked.
Her cost of purchasing this service was actuarially determined by MERS to be the amount
needed to fully fund her retirement credit for the requested term of employment, i.e. 3 years.
The amount that must be paid by Ms. Witt is $36,849.
The MERS actuarial analysis is intended to accurately calculate the additional pension benefit
cost that will be incurred by purchase of additional credited service. However, there is no
guarantee that actual retirement costs will not exceed the payment made by an applicant. The
City would be fully responsible for any excess costs. Pension benefit costs could exceed the
one-time payment for additional service credit if the applicant lives longer than actuarial
assumptions or if the investment of the funds paid by an applicant falls short of investment
assumptions.
The application would involve additional costs to the City if the purchase of additional service
credit allowed an employee to retire at an earlier date with retiree medical insurance benefits.
Ms. Witt will not be eligible for retirement or retiree medical insurance benefits until she has 20
years of actual service and reaches the age of 55. At the time the actuarial was done, she has 8
years and 4 months of service.
TO:
CC:
FROM:
DATE:
RE:
The CITY of SALINE
Assessor, s Office
100 North Harris Street Saline, MI 48176-1642
Phone 734.429.4907 Ext. 2208 & 2218 Fax 734.429. 0528
www.cityofsaline. org www.besaline.com
S9line City Council
Todd Campbell, City Manager
Joyce Witt, Assistant Assessor
December 18,2013
Request to Purchase Service Credit
Attached is an Application for Additional Credited Service from the Municipal
Employees' Retirement System (MERS) for me to purchase 3 years of credited
service in the amount of $36,849
The purchase will be funded wholly by me and will not cost the City of Saline any
additional expense.
This purchase will simply allow me to buy more years which wil l increase my
monthly pension payments.
If you need any additional information, please do not hesitate to contact me.
I would appreciate your support of this request.
Sincerely:
Assistant Assessor
;;\ME
0
S
'-~ ! .. , . ~
APPLICATION FOR ADDITIONAL CREDITED SERVICE
Cost Estimate, Member Certification and Governing Body Resolution
MEMBER
Name:
SSN:
DOB:
Age:
Spouse's DOB:
EMPLOYER
Name:
Number/Div:
Joyce E Witt
XXXXX-1878
7/28/1957
56 years, 4 months
10/ 1711955
Saline, City of
8105 / 10
ESTIMATED FAC ON CALCULATION DATE: $57,467.57
CREDITED SERVICE
Member's Service Credit as of Calculation Date:
Other Governmental Service used for Eligibility (MERS or Act 88):
Type of Credited Service to be Granted:
Amount of Credited Service to be Granted:
Total Estimated Actuarial Cost of Additional Credited Service:
BENEFIT CALCULATION ASSUMPTIONS
CALCULATION DATE - 12/1/2013
(Estimate Not Valid After 2 Months)
BENEFIT PROGRAMS
Benefit B-3 (80% max)
Benefi t F55 (With 20 Years of Service)
Benefit FAC-3 (3 Year Final Average Compensation)
6 Year Vesting
8 years, 4 months
5 years, 5 months
Generic (Plan Section 7)
3 years, 0 months
$36,849.00 (Payment Options on Reverse)
1. It is asswned that the Member will continue working until the earliest date for unreduced retirement benefits. If the Member terminates prior to becoming
eligible for unreduced benefits, the Employer understands and accepts that the actuarial cost will be different from the actuarial cost shown above.
2. The Member' s Final Average Compensation (FAC) is projected to increase 4.5% annually from the date of purchase to the date of retirement.
3. The Plan's Investment Return is projected to be 7% annually.
NOTE: Special Information regarding the calculation of the cost of this Service Credit Purchase is on page 2 of this report.
THE ADDITIONAL CREDITED SERVICE IS PROJECTED TO RESULT IN THE FOLLOWING CHANGES:
Retirement Date Age Service Through Total Service FAC Annual Benefit
Before Purchase 8/ 1/2017 60 yrs., 0 mths. 7/3112017 12 yrs., 0 mths. $67,532.98 $18.233.88
After Purchase 311/2017 59 yrs., 7 mths. 2/28/2017 14 yrs., 7 mths. $66.305.69 $21,756.48
Note: MERS 1s not responsible for any Member or Employer supplied mformatlon, or any losses which may result 1f actual experience differs from actuarial
assumptions. The Member and Employer are responsible for reviewing the information contained herein for accuracy, and assuming the risk that actual
experience results in liability different than that estimated.
MEMBER CERTIFICATION
I certify that the above information is correct and accurate. If this is a purchase of qualifying "other governmental'' service, I certify that the service has not and
will not be recognized for the purpose of obtaining or increasing a pension under another defined benefit retirement plan.
1 a I /J.Jrs
Date '
I 1/20/2013 - 16:07:33 - scp_additional_credited_service.xsl id: 22974 I of3
APPLICATION FOR ADDITIONAL CREDITED SERVICE
Member Certification and Governing Body Resolution
GOVERNING BODY RESOLUTION
As provided by the MERS Plan Document, and in accordance with the Employer's policy there under, the additional credited service described above is hereby
granted this Member by Resolution of the Governing Body of Saline, City of, at its meeting on . The Employer understands this is an estimated
cost, calculated using actuarial assumptions approved by the Retirement Board. Any difference between the assumptions and actual experience will affect the true
cost of the additional service. For example, changes in benefit programs through adoption or transfer of the affected employee to a division with 'better ' benefits;
increases in wages other than 4.5% per year; and changes to the anticipated date of termination, will affect the actual cost of the additional service (increase or
decrease). Thus, actual future events and experience may result in changes different than those assumed, and liability different than that estimated. The Employer
understands and agrees that it is acoountable for any difference between estimated and actual costs.
Signature of Authorized Official from Saline, City of Date
MERS Use Only
Payment Received: Member Payment:
Service Credited: ER Payment:
Signed:
PAYMENT OPTIONS
The Member 's share of the cost may be any amount from zero up to the total estimated actuarial cost. and is due at the time of purchase. The Employer's share is
the balance of the total estimated actuarial cost not paid by the Member, and must be paid in a Jump sum at the time of purchase.
STEPS FOR PROCESSING APPLICATION FOR ADDITIONAL SERVICE CREDIT
1. The cost estimate (Application for Additional Service Credit) is valid for 2 months from the calculat ion date.
2. If you are paying for the additional service by a rollover distribution from another pension plan (or traditional IRA), you must
follow these steps:
Contact the other plan administrator (or trustee) to determine their rules for a distribution of your funds.
Complete the form "Certification of Qualified Rollover to MERS". After plan administrator signs form, return the
completed original to MERS.
Send signed. approved Application for Additional Service Credit to MERS prior to sending any payment.
MERS' Finance Department will provide wiring instructions, if needed.
3. If you have any questions, please call MERS Employee and Retiree Services at 800-767-2308, or go to www.mersofrnich.com.
MERS is a tax-qualified plan under section 40l (a) of the Internal Revenue Code, pursuant to IRS Letter of Favorable
Determination dated June 15, 2005.
SPECIAL CONDITIONS APPLICABLE TO THIS CALCULATION
If you will be rolling-over funds from a qualified plan to complete this purchase, additional forms are required. Please visit www.mersofmich.com, click on
forms" to download a copy of form #38, "Certification of Qualified Fund Rollover to MERS" (General) with Instructions.
Calculation includes 5 years. 5 months of" Act 88" service earned with Washtenaw County.
11 /20/20 13 - 16:07:33 - scp_additional_credited_service.xsl - id: 22974 2 of3
DEFINITION OF TERMS
MEMBER DATA --Your name, Social Security number, date of birth, age on calculation date, and spouse's date of birth.
CALCULATION DATE -- The calculation becomes invalid 2 months after this date. If your purchase is not completed in that time frame, the amount due must be
recalculated.
EMPLOYER -- The name of your employer and the division you are a member of. Benefits are specific to your employer and/or division.
BENEFIT PROGRAMS -- This section identifies the benefits in effect for your employee group:
1. Multiplier (B-1, B-2, etc.)
2. Benefit maximum (80% ofFAC for 2.25% multipliers and higher).
3. Number of years in FAC calculation (3 or 5)
4. Vesting requirement (6. 8. or 10 years)
5. Early retirement eligibility (F50, F55, F(N))
6. Cost of living allowance (E-2).
ESTIMATED FAC ON CALCULATION DATE -- This is the average of your highest consecutive 3 or 5 years of earnings with this employer. FAC is projected
from the last month wages were reported to the calculation date.
CREDITED SERVJCE -- This is your MERS service credit as of calculation date. It includes some or all of the following types of service:
I. Prior Service: Service credited before becoming member ofMERS.
2. Membership Service: Service accrued after becoming member ofMERS
3. Purchased Service: Previously executed service purchases (generic, other governmental, military).
4. Projected Service: Additional years/months of employment projected to date of calculation.
COST OF PURCHASING ADDITIONAL CREDITED SERVICE -- The cost of the service purchase is provided in the Credited Service section under "Total
Estimated Actuarial Cost of Additional Credited Service."
The total actuarial cost is the estimated total liability as of the calculation date for crediting the additional service to your retirement account. In addition to
actuarial assumptions adopted by the Retirement Board, factors that impact the calculation of cost are member data, service credit, final average compensation,
benefits, and eligible retirement date. Contact MERS if you believe any of these factors are incorrect.
BENEFIT CALCULATION ASSUMPTIONS - The benefit calculation is based on these assumptions. The assumptions are mandated by the MERS Retirement
Board, cannot be modified, and apply to all service credit purchase calculations.
THE ADDITIONAL CREDIT SERVICE IS PROJECTED TO RESULT IN THE FOLLOWING CHANGES- This section displays your earliest projected
retirement date and benefit amount both before and after the purchase. For purposes of the cost estimate. MERS can not input a retirement date later than the date
you are first eligible to retire.
MEMBER CERTIFICATION -- You must sign and date this section in order to complete the purchase
GOVERNING BODY RESOLUTION -- An authorized official of your employer must sign and date this section and certify to MERS the date that the governing
body passed a resolution approving your purchase of additional service.
PAYMENT OPTIONS - This section explains the payment options available.
11/20/2013 - 16:07:33 scp_additional_credited_ service.xsl - id: 22974 3 of 3
..
-\ME
0
S
L ~ ~ l t ~ ~ ~
Joyce Witt December 3, 2013
8571 Tuttlehill
Ypsilanti, MI 48197
Dear Joyce Witt:
Enclosed is the estimated cost for you to purchase service credit. The estimated cost will expire two months from
the calculation date after which a new calculation will be required.
The following steps are required for processing the purchase:
1. The purchase resolution must be approved and signed by the governing body of Saline, City of and be
sent together with the check from the member to MERS. All approved resolutions and payments must be
received by MERS before you terminate your employment.
2. Copy of Board minutes approving your additional credited service.
3. The member's share of cost must be paid in a lump sum. It may be the total cost or any portion that you
and your employer negotiate.
4. If the employer is paying for a portion or all of the purchase, we must receive their share of cost in a
lump sum.
5. If there will be funds rolled into MERS from another qualified plan or IRA, contact MERS for the form
"Certification of Qualified Rollover to MERS".
6. All rollover funds should be paid as a check to MERS of Michigan. If your plan requires a wire transfer,
please contact MERS for instructions.
If you have any questions, please contact our office.
Sincerely,
Gerri Mckenzie
Employee and Retiree Services
Encl.
1 l/20/2013 - 16:07:33 - scp_estimated_cost_letterxsl.xsl - id: 22974
~ ~ i w .. ~
MAIN STREET
mzm
SALINE MAIN STREET
BOARD & TEAM MEMBERS
Cindy Czubko, President
Karen Ragland, Treasurer
Jil l Durnen, Secretary
Joy Ely, Director
Shelley Rankin, Director
Rebecca Schneider, Di rector
Dr. David Sharp, Director
Todd Campbell, City Liaison
131 E Michigan Ave4 Suite E
SALINE, Ml 48176
wwwsa Ii n ema instreet. o rg
To: Terri Royal
From: Shelley Rankin
Subject: Application for Snowman Building Championship of the Free World
Date: 11/27/2013
2014 Snowman Building Championship
The 2014 Snowman Building is scheduled for January 25, 2014 from 1:00pm - 3:00pm.
With any outdoor event, the weather will play a deciding role in the attendance. The
building will take place at Henne Field. The other participating communities are
St. Clair, Zeeland, Douglas and Three Rivers.
We will also be having one larger ice sculpture (can be used as a photo opportunity)
located on the Key Bank corner.
The SK race is sponsored by Fifth Corner and will start at 9am at City Hall. A separate
map and application will be submitted for this event.
Finally, your attendance and support is requested.

Jan. 6 Saline City Council Meeting Agenda

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Jan. 6 Saline City Council Meeting Agenda

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PLEDGE OF ALLEGIANCE

SALINE CITY COUNCIL

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