Joint Organization Committee Meeting

January 6, 2014 9:00 a.m.

Kaiser Center 2 nd Floor Conference Room, 300 Lakeside Drive
Agenda
1.

Introductions

2. Public comment and announcements

Action Item

3. Approval of the minutes of the July 31, 2013 meeting

4. Review of yearend financial report

Action Item

5. Review and approval of 2014 Annual Budget

6. Review of Strategic Plan
7. Other
8. Next Joint Org Meeting: Not yet scheduled

BROWN ACT:
Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed
be posted at least 72 hours prior to a regular meeting. The Corporation posts agendas with the City at 1 Frank H. Ogawa
Plaza, #101. Action may not be taken on items not posted on the agenda. Copies of the agenda are available from the
Downtown Oakland Association at 388 19th Street, Oakland, CA 94612. Meeting facilities are accessible to persons with
disabilities. If you require special assistance to participate in the meeting, notify our office at 510 238-1122 at least 48
hours prior to the meeting.
th

Downtown Oakland and Lake Merritt/Uptown District Associations 388 19 Street

DOA Phone 510.238.1122
LMUDA Phone 510.452.4529
Fax 510.452.4530
info@downtownoakland.org www.downtownoakland.org
info@lakemerritt-uptown.org www.lakemerritt-uptown.org

Oakland, CA 94612

Downtown Oakland Association Association

YTD Cash Summary-December 2013

YTD Budget

Actual

Annual Budget

Notes

Cash Available
Total
Less Reserve

$992,244.69 $1,033,182.20
$48,000.00
$43,813.83

Payments Made From Reserve

Total Cash Available

$992,244.69
$48,000.00
Hardship Reimbursement for First Church
of Christ, Scientist

$4,186.17

$944,244.69

$985,182.20

$944,244.69

DISI

$77,500.00

$66,185.54

ORG

$216,923.00

$218,664.15

$77,500.00 Please see attached

Variance due to board-authorized payment of
additional employee compensation.Please
$216,923.00 See Attached

SOBO

$649,821.69

$625,505.16

$649,821.69 Please see attached

$944,244.69

$910,354.85

$944,244.69 Please see attached

$0.00

$74,827.35

Expenses

Total Expenses

Cash Remaining

$0.00

10:27 AM
12/26/13
Cash Basis

Downtown Oakland Association

December 2013 Expenses
Curr. Actual

Curr.Budget

Curr. Variance

Percent

YTD Actual

YTD Budget

YTD Variance

Percent

Ann. Budget

Variance Explanation

Expense
DISTRICT IDENTITY (DISI)
DISI PROJECTS
Banner Program

0.00

500.00

-500.00

0.0%

6,160.25

6,000.00

267.50

875.00

-607.50

30.57%

9,122.50

10,500.00

-1,377.50

86.88%

Merchant/Retail Support
Misc.
Public Relations
Public Space Development

0.00
0.00
1,250.00
0.00

500.00
166.67
1,250.00
416.67

-500.00
-166.67
0.00
-416.67

0.0%
0.0%
100.0%
0.0%

5,875.00
302.50
15,000.00
3,510.00

6,000.00
2,000.00
15,000.00
5,000.00

-125.00
-1,697.50
0.00
-1,490.00

97.92%
15.13%
100.0%
70.2%

Total DISI Projects

Special Events
CBD Sponsored Events
First Friday
Holiday Event

1,517.50

3,708.34

-2,190.84

40.92%

39,970.25

44,500.00

-4,529.75

89.82%

6,000.00 Includes banner maintenance. DISI approved implementation of new banner program.
10,500.00 Includes payment for newsletter and district identity
program, and retail guide design.
6,000.00 Includes printing of 50,000 reatil shopping guides w/ EBX.
2,000.00
15,000.00
5,000.00 Includes installation of art project at Latham Sqaure and
Latham Square website.
44,500.00

0.00
0.00
120.98

750.00
1,666.67
333.33

-750.00
-1,666.67
-212.35

0%
0%
36.29%

5,500.00
19,258.01
1,457.28

9,000.00
20,000.00
4,000.00

-3,500.00
-741.99
-2,542.72

61.11%
96.29%
36.43%

9,000.00 Includes sponsorship of Bike to Work Day, Art & Soul.

20,000.00 Includes GWO Sponsorship and Art & Soul.
4,000.00 Includes Plaid Friday marketing efforts.

Total Special Events

TOTAL DISI
ORGANIZATION
Non-Personnel Expenses
Accounting Expenses
Computer Service & Support
Fees & Permits

120.98
1,638.48

2,750.00
6,458.34

-2,629.02
-4,819.86

4.4%
25%

26,215.29
66,185.54

33,000.00
77,500.00

-6,784.71
-11,314.46

79.44%
85.4%

33,000.00
77,500.00

4,276.41
0.00
0.00

541.67
83.33
100.00

3,734.74
-83.33
-100.00

789%
0%
0%

4,586.41
1,600.98
1,546.00

6,500.00
1,000.00
1,200.00

Marketing

160.25 102.67%

-1,913.59 70.56%
600.98 160.1%
346.00 128.83%

6,500.00 Taxes filed on November 15, 2013, awaiting invoice.

1,000.00 Includes new office computer and IT support.
1,200.00 Includes CDA and IDA membership, submission fee for
IDA Downtown Leadership and Management Award.

Insurance
Directors & Officers
General Liability
Total Insurance
Misc.
Occupancy
Rent

0.00
0.00
0.00
0.00

0.00
0.00
0.00
83.33

0.00
0.00
0.00
-83.33

0%
0%
0%
0%

1,215.00
2,448.00
3,663.00
686.01

1,215.00
2,800.00
4,015.00
1,000.00

0.00
-352.00
-352.00
-313.99

100.0%
87.43%
91.23%
68.6%

1,701.97

1,716.67

-14.70

99%

20,343.89

20,600.00

-256.11

98.76%

Total Occupancy expenses

Office Furniture & Equipment
Postage, Shipping & Delivery
Printing & Copying

1,701.97
436.45
8.29
188.96

1,716.67
83.33
41.67
208.33

-14.70
353.12
-33.38
-19.37

99%
524%
20%
91%

20,343.89
904.12
362.11
2,782.08

20,600.00
1,000.00
500.00
2,500.00

-256.11 98.76%
-95.88 90.41%
-137.89 72.42%
282.08 111.28%

142.86
140.86

291.67
208.33

-148.81
-67.47

49%
68%

2,816.48
2,677.02

3,500.00
2,500.00

-683.52 80.47%
177.02 107.08%

6,895.80

3,358.33

3,537.47

205%

41,968.10

44,315.00

-2,346.90

94.7%

ORG/Special Projects
Annual Breakfast Meeting

0.00

0.00

0.00

0%

4,995.07

4,500.00

495.07

111.0%

Business Attraction & Retention

Shuttle

0.00
0.00

166.67
0.00

-166.67
0.00

0%
0%

1,304.01
16,000.00

2,000.00
16,000.00

-695.99
0.00

65.2%
100.0%

4,500.00 Includes costs for catering, awards, equipment rentals,

and video production.Will increase allocation in 2014
budget.
2,000.00
16,000.00 Sponsorship request fulfilled in May.

Total ORG/Special Projects

0.00

166.67

-166.67

0%

22,299.08

22,500.00

-200.92

99.11%

22,500.00

Supplies
Telephone & Telecommunications

1,215.00 Paid in Full. Within Annual Budget.

2,800.00 Paid in Full.
4,015.00
1,000.00 Filming of Oakland Structures Breakfast-Mitch Kapor and
sponsorship of Live Work Oakland project.
20,600.00
20,600.00
1,000.00 Will be expended on new office printer in 2013.
500.00
2,500.00 Includes printing of ABM materials, annual nominations
mailing and stakeholder survey/annual report mailing.
Exceeds annual budget.
3,500.00
2,500.00 Includes cost of porting over services from AT&T to Comcast
Staff pursuing credit for costs incurred by early termination.

Total Non-Personnel Expenses

44,315.00

10:27 AM
12/26/13
Cash Basis

Downtown Oakland Association

December 2013 Expenses
Curr. Actual

Curr.Budget

Curr. Variance

Percent

YTD Actual

YTD Budget

YTD Variance

Percent

Ann. Budget

Personnel & Related

Consultants
Public Relations
Staff Personnel
Training & Prof. Develop.

1,980.00
1,250.00
17,592.16
0.00

416.67
1,250.00
10,592.33
250.00

1,563.33
0.00
6,999.83
-250.00

475%
100%
166%
0%

1,980.00
15,000.00
134,105.92
3,311.05

5,000.00
15,000.00
127,108.00
3,000.00

-3,020.00
39.6%
0.00 100.0%
6,997.92 105.51%
311.05 110.37%

Total Personnel & Related

20,822.16

12,509.00

8,313.16

166%

154,396.97

150,108.00

4,288.97 102.86%

150,108.00

TOTAL ORGANIZATION
SOBO
Maintenance

27,717.96

16,034.00

11,683.96

173%

218,664.15

216,923.00

1,741.15

216,923.00

20,419.62

18,000.00

2,419.62

113%

218,086.29

216,000.00

2,086.29 100.97%

0.00

509.81

-509.81

0%

3,847.79

6,117.69

-2,269.90

62.9%

PROW Maintenance

15,010.11

4,250.00

10,760.11

353%

42,538.34

51,000.00

-8,461.66

83.41%

Security

32,580.67

30,683.67

1,897.00

106%

361,032.74

368,204.00

-7,171.26

98.05%

0.00

708.33

-708.33

0%

0.00

8,500.00

-8,500.00

0.0%

Total SOBO

68,010.40

54,151.81

13,858.59

126%

625,505.16

649,821.69

-24,316.53

96.26%

649,821.69

TOTAL EXPENSES

97,366.84

76,644.15

20,722.69

127.04%

910,354.85

944,244.69

-33,889.84

96.41%

944,244.69

Misc. SOBO Expenses

Watering

100.8%

Variance Explanation

5,000.00 Includes office network upgrade.

15,000.00
127,108.00 Includes additional employee compensation.
3,000.00 Includes airfare and other costs associated with IDA
Conference in New York,

216,000.00 Includes payment of Dec. 2012 invoice and additional

employee compensation.
6,117.69 Includes purchase of new Rubbermaid carts for
maintenance ambassador team.
51,000.00 Includes final payment to Trimacs for Back of BART project
and costs associated with reinstallation of hanging plants,
and CCTV installation.
368,204.00 Includes payment of Dec. 2012 invoice and additional
employee compensation.
8,500.00 No charges for watering to date.

DOA Proposed 2014 Annual Budget

with Actual Carry Forward

2014
Proposed
Annual Budget
Ordinary Income/Expense
Income
Assessment Revenue
Total FY13-14 Assessment Billed

980,953.72

Prior Year Bal - Carry Forward

118,641.18

Assessment Revenue - 94% Collection

Total Assessment Revenue

922,096.49
1,040,737.67

(Reserve)

-40,000.00

Total Income

1,000,737.67

Expense
DISTRICT IDENTITY (DISI)
DISI Projects
Marketing

10,500.00

Banner Program

3,500.00

Misc

1,500.00

Public Relations

15,000.00

Public Space Development

2,000.00

Merchant/Retail Support

3,000.00

Total DISI Projects

35,500.00

Special Events
Arts & Culture

10,000.00

CBD Sponsored Events

Holiday event

9,000.00
4,000.00

Total Special Events

23,000.00

Total DISTRICT IDENTITY (DISI)

58,500.00

ORGANIZATION
Non-Personnel Expenses
Accounting Expenses

6,500.00

Computer Service & Support

2,000.00

Consulting & Legal Expenses (2014)

2,500.00

Fees & Permits

2,000.00

Insurance
Directors & Officers

1,215.00

General Liability

2,448.00

Misc

500.00

Occupancy expenses
Rent

21,094.00

DOA Proposed 2014 Annual Budget

with Actual Carry Forward

Office furniture & equipment

Postage, shipping, delivery

1,500.00
500.00

Printing & copying

3,000.00

Supplies

3,500.00

Telephone & telecommunications

Total Non-Personnel Expenses

2,500.00
49,257.00

ORG/Special Projects
Annual Breakfast Meeting

5,000.00

Business Attraction & Retention

1,000.00

Shuttle
Total ORG/Special Projects

5,000.00
11,000.00

Personnel & Related

Public Relations
Staff Personnel
Training & Prof. Development
Total Personnel & Related

Total ORGANIZATION

15,000.00
127,135.49
4,000.00
146,135.49

206,392.49

SOBO
PROW Maintenance
Maintenance
Landscaping Staff Person (2014)
Misc SOBO expenses
Security
Watering
Total SOBO
Total Expense

Unallocated Carry Forward

40,000.00
216,000.00
19,000.00
4,339.00
368,204.00
17,661.00
665,204.00
930,096.49

70,641.18

Lake Merritt/Upown District Association

YTD Cash Summary-December 2013

YTD Budget

Actual

Annual Budget

Notes

Cash Available
Total

$1,182,699.04

$1,355,867.22

$1,182,699.04

$85,882.04

$85,882.04

$85,882.04

$1,096,817.00

$1,269,985.18

$1,096,817.00

DISI

$77,500.00

$64,796.46

ORG

$216,150.71

$219,824.04

SOBO

$803,166.29

$849,601.20

$1,096,817.00

$1,134,221.70

$0.00

$135,763.48

Less Reserve

Total Cash Available

Expenses

Total Expenses

Cash Remaining

$77,500.00 Please See Attached

Variance due to boardauthorized payment of
additional employee
compensation.Please
$216,150.71 See Attached
Variance due to boardapproved purchase of
10 Big Belly trash
compactor units and
the landscaping of the
Harrison St. median
using additional
assessment income.
$803,166.29 Please See Attached
$1,096,817.00 Please See Attached

$0.00

10:19 AM
12/26/12
Cash Basis

Lake Merritt Uptown District Association

December 2013 Expenses
Curr. Actual

Curr. Budget

Curr. Variance

Percent

YTD Actual

YTD Budget

YTD Variance

Percent

Annual Budget

Variance Explanation

EXPENSES

DISTRICT IDENTITY (DISI)

DISI Projects
Banner Program

2,400.00

500.00

1,900.00

480.0%

8,560.27

6,000.00

2,560.27

142.67%

267.50

875.00

-607.50

30.57%

9,123.02

10,500.00

-1,376.98

86.89%

Merchant/Retail Support
Misc
Public Relations
Public Space Development

0.00
0.00
1,250.00
0.00

500.00
166.67
1,250.00
416.67

-500.00
-166.67
0.00
-416.67

0.0%
0.0%
100.0%
0.0%

5,875.00
302.50
15,000.00
907.35

6,000.00
2,000.00
15,000.00
5,000.00

-125.00
-1,697.50
0.00
-4,092.65

97.92%
15.13%
100.0%
18.15%

6,000.00 Includes banner maintenance and DISI approved implementation of new banner program.
10,500.00 Includes payments for newsletter and identity program, and
retail guide design.
6,000.00 Includes printing of 50,000 retail shopping guides with EBX.
2,000.00
15,000.00
5,000.00 Will be expended on Franklin Square programming.

Total DISI Projects

Special Events
CBD Sponsored Events

3,917.50

3,708.34

209.16

105.64%

39,768.14

44,500.00

-4,731.86

89.37%

44,500.00

0.00

750.00

-750.00

0.0%

4,500.00

9,000.00

-4,500.00

50.0%

9,000.00 Includes sponsorship of Bike to Work Day, Love Our Lake,

and Art & Soul.

0.00
120.98
120.98

1,666.67
333.33
2,750.00

-1,666.67
-212.35
-2,629.02

0.0%
36.29%
4.4%

19,258.03
1,270.29
25,028.32

20,000.00
4,000.00
33,000.00

-741.97
-2,729.71
-7,971.68

96.29%
31.76%
75.84%

20,000.00 Includes GWO and Art Murmur sponsorship and Art & Soul.
4,000.00 Includes Plaid Friday marketing efforts.
33,000.00

4,038.48

6,458.34

-2,419.86

62.53%

64,796.46

77,500.00

-12,703.54

83.61%

77,500.00

4,276.41
0.00
0.00

541.67
83.33
100.00

3,734.74
-83.33
-100.00

789.49%
0.0%
0.0%

4,586.41
1,601.00
1,501.13

6,500.00
1,000.00
1,200.00

-1,913.59
601.00
301.13

70.56%
160.1%
125.09%

0.00
0.00
0.00
0.00

0.00
0.00
0.00
83.33

0.00
0.00
0.00
-83.33

0.0%
0.0%
0.0%
0.0%

1,258.00
2,916.00
4,174.00
761.02

1,258.00
2,987.00
4,245.00
1,000.00

0.00
-71.00
-71.00
-238.98

100.0%
97.62%
98.33%
76.1%

1,701.97
1,701.97

1,716.67
1,716.67

-14.70
-14.70

99.14%
99.14%

20,343.83
20,343.83

20,600.00
20,600.00

-256.17
-256.17

98.76%
98.76%

Office furniture & equipment

Postage, shipping, delivery
Printing & copying

436.46
8.29
188.96

83.33
41.67
208.33

353.13
-33.38
-19.37

523.77%
19.89%
90.7%

925.37
331.00
2,782.14

1,000.00
500.00
2,500.00

-74.63
-169.00
282.14

92.54%
66.2%
111.29%

Supplies
Telephone & telecommunications

142.87
166.19

291.67
208.33

-148.80
-42.14

48.98%
79.77%

2,757.15
2,702.41

3,500.00
2,500.00

-742.85
202.41

78.78%
108.1%

6,921.15

3,358.33

3,562.82

206.09%

42,465.46

44,545.00

-2,079.54

95.33%

0.00

0.00

0.00

0.0%

4,995.08

4,500.00

495.08

111.0%

4,500.00 Includes costs for catering, awards, equipment rentals, and

video production. Will increase allocation in 2014 budget.

0.00

166.67

-166.67

0.0%

1,966.51

2,000.00

-33.49

98.33%

2,000.00 Within Annual Budget

Marketing

First Friday
Holiday Event
Total Special Events
TOTAL (DISI)
ORGANIZATION
Non-personnel expenses
Accounting Expenses
Computer Service & Support
Fees & Permits
Insurance
Directors & Officers
General Liability
Total Insurance
Misc
Occupancy expenses
Rent, parking, other occupancy
Total Occupancy expenses

Total Non-personnel expenses

ORG/Special Projects
Annual Breakfast Meeting
Business Attraction and Retention

6,500.00 Taxes filed on November 15, 2013, awaiting invoice.

1,000.00 Includes new office computer and IT support.
1,200.00 Includes CDA and IDA membership, submission fee for IDA
Downtown Leadership and Management Award.
1,258.00 Paid in full. W/in annual budget.
2,987.00 Paid in full.
4,245.00
1,000.00 Filming of Oakland Structures Breakfast-Mitch Kapor and
sponsorship of Live Work Oakland project.
20,600.00
20,600.00
1,000.00
500.00
2,500.00 Includes printing of ABM materials, annual nominations
mailing and stakeholder survey/annual report mailing.
Exceeds annual budget.
3,500.00
2,500.00 Includes cost of porting over services from AT&T to
Comcast Staff pursuing credit for costs incured by early
termination.
44,545.00

Page 2 of 7

10:19 AM
12/26/12
Cash Basis

Lake Merritt Uptown District Association

December 2013 Expenses
Curr. Actual

Shuttle
Total ORG/Special Projects
Personnel & Related
Consultants
Public Relations
Staff Personnel
Training & Prof. Develop.

0.00
0.00

Curr. Budget

Curr. Variance

Percent

YTD Actual

0.00
166.67

0.00
-166.67

0.0%
0.0%

16,000.00
22,961.59

1,980.00

333.33

1,646.67

594.01%

1,250.00
17,592.16

1,250.00
10,592.14

0.00
7,000.02

100.0%
166.09%

0.00

250.00

-250.00

0.0%

3,311.07

20,822.16

12,425.47

8,396.69

167.58%

154,396.99

27,743.31

15,950.47

11,792.84

173.93%

24,419.62

22,000.00

2,419.62

0.00

336.83

106,997.65

0.00
41,295.46

YTD Budget

YTD Variance

Percent

0.00
461.59

1,980.00

4,000.00

-2,020.00

49.5%

15,000.00
134,105.92

15,000.00
127,105.71

0.00
7,000.21

100.0%
105.51%

311.07

110.37%

149,105.71

5,291.28

103.55%

149,105.71

219,824.04

216,150.71

3,673.33

101.7%

216,150.71

111.0%

266,507.87

264,000.00

2,507.87

100.95%

-336.83

0.0%

4,048.01

4,042.00

6.01

100.15%

4,166.42

102,831.23

2,568.1%

122,578.89

49,997.00

72,581.89

245.17%

333.33
39,260.61

-333.33
2,034.85

0.0%
105.18%

0.00
456,466.43

4,000.00
471,127.29

-4,000.00
-14,660.86

0.0%
96.89%

3,000.00

100.0%
102.05%

Annual Budget

16,000.00
22,500.00

Variance Explanation

16,000.00 Sponsorship request fulfilled in May.

22,500.00
4,000.00 Includes migration to Microsoft Office 365.
15,000.00
127,105.71 Includes additional employee compensation.
3,000.00 Includes airfare and other costs associated with IDA
Conference in New York.

Total Personnel & Related

TOTAL ORGANIZATION
SOBO
Maintenance
Misc SOBO expenses
PROW Maintenance

Residential Beautification
Security
Watering

264,000.00 Includes payment of Dec. 2012 invoice and additional

employee compensation.
4,042.00 Includes purchase of new Rubbermaid carts for
maintenance ambassador team.
49,997.00 Includes final payment to Trimacs for Back of BART project,
costs associated with reinstallation of hanging plants,
board authorized purchase of Big Bellys and landscaping
of Harrison St. median.
4,000.00 No expenses to date. SOBO is exploring options.
471,127.29 Includes payment of Dec. 2012 invoice and additional
employee compensation.

0.00

833.33

-833.33

0.0%

0.00

10,000.00

-10,000.00

0.0%

TOTAL SOBO

172,712.73

66,930.52

105,782.21

258.05%

849,601.20

803,166.29

46,434.91

105.78%

803,166.29

10,000.00 No charges for watering to date.

TOTAL EXPENSE

204,494.52

89,339.33

115,155.19

228.9%

1,134,221.70

1,096,817.00

37,404.70

103.41%

1,096,817.00

Page 3 of 7

LMUDA Proposed 2014 Annual Budget

with Actual Carry Forward

2014
Annual Budget
Ordinary Income/Expense
Income
Assessment Revenue
Total FY13-14 Assessment Billed
Prior Year Bal - Carry Forward
Assessment Revenue - 94% Collection
Total Assessment Revenue
(Reserve)

Total Income

1,175,636.62
221,645.52
1,105,098.42
1,326,743.94
-73,344.70

1,253,399.24

Expense
DISTRICT IDENTITY (DISI)
DISI Projects
Marketing
Banner Program
Misc

10,500.00
3,500.00
1,500.00

Public Relations
Public Space Development
Merchant/Retail Support
Total DISI Projects

15,000.00
4,000.00
6,000.00
40,500.00

Special Events
Arts & Culture
CBD Sponsored Events
Holiday Event
Total Special Events

Total DISTRICT IDENTITY (DISI)

10,000.00
9,000.00
4,000.00
23,000.00

63,500.00

ORGANIZATION
Non-Personnel Expenses
Accounting Expenses

6,500.00

Computer Service & Support

2,000.00

Consulting & Legal Expenses

2,500.00

Fees & Permits

2,000.00

Insurance
Directors & Officers

1,258.00

General Liability

2,987.00

LMUDA Proposed 2014 Annual Budget

with Actual Carry Forward

Total Insurance
Misc

4,245.00
500.00

Occupancy expenses
Rent
Office furniture & equipment
Postage, shipping, delivery
Printing & copying

21,094.00
1,500.00
500.00
3,000.00

Supplies

3,500.00

Telephone & telecommunications

2,500.00

Total Non-personnel expenses

49,839.00

ORG/Special Projects
Annual Breakfast Meeting

5,000.00

Business Attraction & Retention

1,000.00

Shuttle
Total ORG/Special Projects

5,000.00
11,000.00

Personnel & Related

Public Relations

15,000.00

Staff Personnel

127,115.76

Training & Prof. Development

Total Personnel & Related
Total ORGANIZATION

4,000.00
146,115.76
206,954.76

SOBO
Maintenance
Landscaping Staff Person
Misc SOBO expenses
PROW Maintenance
Residential Beautification
Security
Watering
Total SOBO

Total Expense

Unallocated Carry Forward

271,920.00
23,000.00
2,000.00
40,000.00
2,000.00
485,261.00
23,000.00
847,181.00

1,117,635.76

135,763.48