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Collaborative Working Agreement

! ! Name: Jake Browning !


1. Agreement

This Agreement is made on 07/01/2014 between:

! Francis Seabrook
Jake Browning Thomas Stirling

! ! ! !

2. Context

The parties hereto intend by this Agreement to enter into a collaborative working agreement to be known as AFUK, the purpose of which is to deliver the contract, AFUK is set out to create a successful business within the music event's and music industry itself.

3. Period covered

This Agreement will be from [insert start date to insert end date (if there is one)] unless extended by mutual agreement or terminated in accordance with section 6

! OR ! This Agreement will start on [insert start date] and will continue indefinitely or until
terminated by mutual consent or in accordance with section 6

! ! 4. Relationships ! 4.1 Principles of the Agreement All persons agree to adhere to the principles of the agreement set out at Annex A. ! 4.2 Chair
AFUK shall initially be chaired by Frankie Seabrook. The chair will be elected annually by the organisations party to this agreement.

! 4.3 ! 4.4

Lead Body and Additional Member Organisations Frankie Seabrook, Jake Browning and Tom Stirling. New organisations may be brought into the Agreement providing a majority vote is made between all members of said organisation. Communications Meetings shall be attended by the nominated representative of each organisation or by any substitute representative whose identity has been notified to the other lead organisation in writing prior to the meeting. A draft agenda for meetings will be sent out a week in advance by Frankie Seabrook and each organisation shall let the chair know whether or not they have additional items. Notes of meetings will be sent out up to 3 days the meeting by Frankie Seabrook. All members of AFUK must be present for all meetings unless Chair or Lead body agrees otherwise. Outside of

these meetings the presumption is that organisations will primarily communicate by email and by telephone.

! 4.5

Decision making Where possible organisations party to the agreement shall try to achieve a consensus when making any decisions. In the event that it is necessary to vote on any issue the decision will be carried by a majority vote save that the lead organisation shall be entitled to make the final decision regardless of the views of the majority in circumstances where acting in accordance with the views of the majority would (or, in reasonable opinion of the lead organisation, could) cause the lead organisation to be in breach of its obligations under the contract referred to in clause 2 or to incur any significant additional liabilities. 6. Resolving problems Where there is a conflict, dispute or difference within the Agreement, in the first place all organisations shall try to resolve the matter through senior managers of the parties concerned. If there is still no resolution then the parties shall involve a third party. If there is still no resolution then any party to the agreement shall be entitled to refer the dispute to arbitration, the arbitrator to be chosen by agreement or (failing agreement) by Frankie Seabrook who shall also set the arbitrators terms of reference in the absence of any agreement on this point.

! ! 5. Roles and responsibilities ! 1. Range of services Each person will deliver the services as set out in Annex B ! 2. Attendance at meetings & sub groups ! 3.

All persons are expected to attend meetings dealing with the affairs of AFUK through their nominated representatives and shall where possible send the same representative each time to ensure continuity. If an organisation is unable to attend then the onus is on it to find out what was discussed and agreed at the meeting. Quality standards AFUK will adopt the following quality standards and all persons are expected to comply with these:-

! Decisions are to be made as a group not as a person, so that everybody is involved,


majority vote will always stand full power, so any problem with a decision after a majority vote should be kept to yourself.

! A business is as strong as its team so always work as a team, this is not so much a rule as a guide, but decide as a team, work as a team, succeed as a team. ! 4. Sub contracting (if relevant)
AFUK shall use sub-contracting on the basis that a majority vote has agreed to said contracting and on the basis that we are not able to provide these services ourselves.

! 5. ! 6.

Insurance requirements AFUK is responsible for maintaining its own insurance policies including public liability, employers liability and professional indemnity. Health and safety

AFUK is responsible for the health and safety of its staff, volunteers and beneficiaries (where relevant) in accordance with its health and safety policy and must have suitable risk assessment systems in place.

! 7. Data protection All persons must comply with the requirements of the Data Protection Act. ! 8. Equal opportunities

AFUK must have a written Equality & Diversity policy that outlines the arrangements that are in place to ensure staff; volunteers and customers are treated fairly and protected from bullying and harassment and in accordance with equality legislation.

! 9. Other legislation ! AFUK must comply with any other legislative requirements from time to time applicable to them and to the services to be delivered by them. ! !
6.

! 6.1 ! 2. ! 3.

Financial arrangements

Details of funding All funding is handled by said leading bodies and chair holders, money shall be noted at a later date and re-contracted in when necessary. Payments and claims Payment claims can be made by the person said to have input the money but as the company is equal share the claim will go to the majority vote and will be decided within the business. Overpayments Overpayments shall be expected back to the company, in this case we expect all persons to be honest and forward about the situation and return the money, should the case go un-noticed by more than 365 days the money will be void and therefore the payee but if the payee has not reported the overpayment within 30 days the company will have grounds to discipline the payee in question how they see necessary.

! ! 7. ! 1. ! 2.

Terminating this agreement

Giving notice Any person party to the Agreement may terminate its membership of the Agreement by stating there termination 3 months prior to their leave to allow the company necessary time to replace said member, consequently the said person will automatically void any remaining investment they have in the company and will no longer be able to claim this back, there forth meaning they will liquidate any percentage owned and money invested into AFUK. Breach of agreement If there is a breach of this Agreement the lead organisation (or the other persons that are party to the agreement, if the lead organisation is in breach) will endeavour to resolve the matter swiftly and in writing. The person in breach may have its membership of the Agreement suspended during this time if the other organisations consider it appropriate, in which case it will not be able to act on behalf of AFUK during that time. If the breach cannot be rectified or is not rectified within a reasonable period, the other parties shall be entitled (if unanimous amongst themselves) to require the person in breach to leave the AFUK.

Any person found in breach of said contract shall be removed immediately from the organisation, no money shall be payable regarding work done, no money shall be recouped from investment and no percentage will be maintained, breach of contract means giving up your position and percentage within company which will then be down to AFUK and its leading bodies to decide what then happens with said members value.

! [NOTE: it may have to be signed formally as a deed, otherwise there may be no


consideration and therefore the obligations may not be enforceable unless phrased very differently, e.g. in consideration of A and B agreeing to observe and perform their respective obligations under this Agreement, C agrees to observe and perform its own obligations under this Agreement etc]!

Annex A Guiding Principles for the Collaborative Agreement As parties to this Collaborative Agreement we agree individually and collectively to adopt the following guiding principles which we believe will improve our services.

! Openness and transparency

We will adopt the principles of openness and transparency in all aspects of our operation and communication. This means that we will share information in a timely and accurate manner, that we will raise issues and problems as soon as possible and work creatively and constructively to find a resolution, and that we will raise questions and queries promptly and share knowledge and expertise.

! Sharing good and best practice

We recognise that each of us has something to give to the Agreement and that equally we have something to get from it. We will share learning through identifying good and best practice. Each organisation will be encouraged to adopt best practice that it sees elsewhere and to share examples widely within the Agreement for the benefit of everyone.

! Commitment to high standards and continuous quality improvement

We are committed to delivering high quality services and will work to ensure continuous quality improvement of our service provision. This means that we will set and expect high standards which we will monitor. We will support each other to develop our collective standards and where appropriate we will set challenging but realistic quality improvement targets. We will welcome external inspection as an opportunity to verify our internal quality assurance and quality improvement standards.

! Operate sound business practices ! Commitment to flexibility

We start off from the premise that we are all successful organisations with a need to generate income and receive fair financial recompense for our contributions. We will work hard to ensure that (Name) resources are distributed fairly and reflect the input that we each make. We will be efficient in how the Agreement operates. For example we will use technology where we can, we will supplement face to face meetings with on-line communication and we will keep paperwork and bureaucracy to a minimum. As a new Collaborative Agreement we acknowledge that we have much to learn from each other and that there may be times when things do not go according to plan or to expectation. We will therefore be flexible in terms of how we operate and be prepared to make changes, often at short notice. We will also demonstrate our commitment to flexibility in terms of our relationships with each other and will endeavour to learn about the different constraints placed on each of our organisations and how these affect how we operate.

Individual Partners Responsibilities

Annex B

! ! Partner:

Jake Browning Percentage of business: 33.3333333 rec. % In charge of event promotion, hiring any media and/or staff regarding events (providing a majority vote is confirmed) and curating all materials. Any admin work shall be shared equally between the partners but can be agreed upon one should there be a majority vote.

! ! ! ! Partner Signature: ! ! ! ! ! ! ! Date: ! ! !