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Implementing a mail in an organizationWhat is an exchange server?

The Microsoft Exchange server is one of the most popular collaborative and messaging servers in the world. It is used by businesses and organizations utilizing 2Microsoft infrastructure solutions. The Exchange is basically the power behind all the amazing features of Microsoft Outlook. Microsoft Exchange server was developed in 1993 when XENIX system was changed into exchange server. The next edition came out in 1997 and was called the Exchange Server 5.0. Since then editions such as Exchange server 2000, 2003, 2007 and 2010 have come out each better than its predecessor. Today, the Microsoft exchange has the following two jobs: The exchange supports IMAP, POP and web email clients including Microsoft Outlook. The exchange lets users share information using either Outlook Web Access or Outlook. Some of the features of20 Microsoft Exchange: Improved Assistant: Allows users to schedule messages by fixing the start and endpoints. Separate messages for people inside and outside the organization can be created. Instant search feature: The search lets you find information from any corner of the inbox using keywords. New Features: RSS feed supporter, email scheduler, better preview pane and an option to view attachment.

History of an exchange server

Exchange 1.0
Windows Messaging, initially called Microsoft Exchange, is an e-mail client that was included with Windows for Workgroup 3. !"# 3.$ , Windows %$ &beginning with '()*+, Windows %,, and Windows "# -.. &/n Windows %,, it is not installed by default, but a0ailable as a separate program in the setup 12+ Microsoft Exchange gained wider usage with the release of Windows %$, as this was the only e-mail client that came bundled with it. Exchange was included throughout later releases of Windows up until the initial release of Windows %,, which by then also included 'utlook Express-... #he original 0ersion lacked support of /nternet Email &(M#3 and 3'33+. #hey are only a0ailable with the separate Microsoft 3lus pack. 4#M5 e-mail was shown in such a way that the message contained an 6.7## or 6.htm attachment, which had to be sa0ed and then 0iewed in a browser, as M( Exchange did not ha0e support for 4#M5-formatted messages. (imilarly, e-mail that did not use traditional message formatting was deli0ered in the form of text attachments with the 6.7## extension, which could be opened through "otepad. #hese files were in turn sa0ed in the acti0e #emp directory and some sensiti0e e-mail could therefore ha0e been made a0ailable for other users to see. /nternational characters were unsupported. (ome e-mail that was sent with a non-7(1// or non-8!,-bit character set, was shown in the form of text attachments, which had to be sa0ed and then read in a web browser, with the browser9s text encoding set for a specified code page. Microsoft :ax, also called Microsoft at Work :ax &7W:+, was the fax component to pro0ide (end-and-)ecei0e :ax capability; sent and recei0ed faxes were stored in the same .pst file as other messages, a first attempt at unified messaging by Microsoft. /t also 3ro0ided the ability to act as a fax ser0er a capacity not a0ailable in later 0ersions of Windows until Windows <ista.

/n %%=, Microsoft Exchange was renamed to Windows messaging because of Microsoft9s release of another Exchange product which was meant for ser0ers. Windows Messaging had two branches of successors> /n software bundled with Windows itself, these were /nternet Mails and "ews in Windows %$ &and bundled with /nternet Explorer 3+, which was succeeded by 'utlook

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Express -.. in Windows %, &bundled with /nternet Explorer -..+ in Windows %$+ and throughout newer Windows systems. #hese did not use the .pst file type. Microsoft 'utlook became the professional-grade and more direct successor of M( Exchange 1lient, which still uses the .pst file type. ?ecause Microsoft 'utlook used the same basic Windows Messaging profile, account, and e-mail settings &M73/+, Microsoft Exchange users not familiar with it may ha0e thought that 'utlook duplicated those settings and made copies of all their mail while they were trying out the new Microsoft 'utlook %8. #hus, some M( Exchange users could ha0e unknowingly deleted all their email, thinking it was a copy, as Microsoft 'utlook did not ha0e any front-end feature to notify users that it was actually using the same M( Exchange ! Windows Messaging account.

Exchange Server 4.0

Microsoft began a preliminary planning of the Exchange -.. migration in 7pril %%3./n @anuary %%$, $.. users were running on Exchange ?eta , $,...A users running on Exchange ?eta *a .in (eptember %%$, and finally all 3*,... Microsoft mailboxes successfully migrated to Exchange and Microsoft Exchange shipped in 7pril %%=. Microsoft /# Broup actually migrated all Microsoft employees to the Exchange platform before the product had the official )elease status. /t was the original 0ersion of Exchange (er0er sold to the public, positioned as an upgrade to Microsoft Mail 3.$. #he original 0ersion of Microsoft Mail &written by Microsoft+ had been replaced, se0eral weeks after 5otus acCuired cc>Mail, by a package called Network Courier, acCuired during the purchase of 1onsumer (oftware /nc. in 7pril %% Exchange (er0er was howe0er an entirely new D.-..-based client-ser0er mail system with a single database store that also supported D.$.. directory ser0ices. #he directory used by Exchange (er0er e0entually became Microsoft9s 7cti0e 2irectory ser0ice, an 5273-compliant directory ser0er. 7cti0e 2irectory was integrated into Windows *... as the foundation ofWindows (er0er 2omain

Exchange Server 5.0

/ntroduced the new Exchange 7dministrator console, as well as opening up EintegratedE access to (M#3-based networks for the first time. Fnlike Microsoft Mail &which reCuired a standalone (M#3 relay+, Exchange (er0er $.. could, with the help of an add-in called the /nternet Mail 1onnector, communicate directly with ser0ers using (M#3. <ersion $.. also introduced a new

Web-?ased-Mail interface called Exchange Web 7ccess, which was rebranded as 'utlook Web 7ccess in a later (er0ice 3ack 7long with Exchange (er0er 0ersion $.., Microsoft released 0ersion ,.. of Microsoft 'utlook 0ersion $.. of the Microsoft Exchange 1lient and 0ersion 8.$ of Microsoft (cheduleA to support the new features in the new 0ersion of Exchange (er0er.

Exchange Server 5.5

/ntroduced a number of other new features including a new 0ersion of 'utlook Web 7ccess with 1alendar support, support for /M73-and 5273 03 clients and the 2eleted /tem )eco0ery feature. Exchange (er0er $.$ was the last 0ersion of Exchange (er0er to ha0e separate directory, (M#3 and ""#3 ser0ices. #here was no new 0ersion of Exchange 1lient and (cheduleA for 0ersion $.$; instead 0ersion ,..3 of Microsoft 'utlook was released to support the new features of Exchange (er0er $.$. Was sold in two editions> (tandard and Enterprise. #hey differ in database store siGe, mail transport connectors and clustering capabilities. (tandard Edition 4ad the same =B? database siGe limitation as earlier 0ersions of Exchange (er0er. /ncluded the (ite 1onnector, M( Mail 1onnector, /nternet Mail (er0ice &pre0iously E/nternet Mail 1onnectorE+, and /nternet "ews (er0ice &pre0iously E/nternet "ews 1onnectorE+, as well as software to interoperate with cc>Mail, 5otuse "otes and "o0ell Broup Wise Enterprise Edition 4ad an increased limit of =#? &although Microsoft9s best practices documentation recommends that the message store not exceed ..B?+. 7dds an D.-.. connector, and interoperability software with ("72( and 3)':(. /ntroduced two node clustering capability.

Exchange 2000 Server

1odenamed E3latinumE this 0ersion o0ercame many of the limitations of its predecessors. :or example, it raised the maximum siGes of databases and increased the number of ser0ers in a cluster from two to four. 4owe0er, many customers were deterred from upgrading by the reCuirement for a full Microsoft 7cti0e 2irectory infrastructure to be in place, as unlike Exchange (er0er $.$, Exchange *... (er0er had no built-in 2irectory (er0ice, and had a dependency upon 7cti0e 2irectory. #he migration process from Exchange (er0er $.$ necessitated ha0ing the two systems online at the same time, with user-to-mailbox mapping and a temporary translation process between the two directories. Exchange *... (er0er also added support for instant messaging, but that capability was later spun off to Microsoft 'ffice li0e 1ommunications (er0er.

Exchange Server 2003

1odenamed E#itaniumE this 0ersion can be run on Windows *... (er0er &only if (er0is 3ack- is first installed+ and 3* bit Windows (er0er *..3, although some new features only work with the latter. 5ike Windows (er0er *..3, Exchange (er0er *..3 has many compatibility modes to

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allow users to slowly migrate to the new system. #his is useful in large companies with distributed Exchange (er0er en0ironments who cannot afford the downtime and expense that comes with a complete migration. 'ne of the new features in Exchange (er0er *..3 is enhanced disaster reco0ery which allows administrators to bring the ser0er online more Cuickly. #his is done by allowing the ser0er to send and recei0e mail while the message stores are being reco0ered from backup. (ome features pre0iously a0ailable in the Microsoft Mobile /nformation ser0er *.. !*..* products ha0e been added to the core Exchange (er0er product, like 'utlook Mobile 7ccess and ser0er-side Exchange 7cti0e (ync, while the Mobile /nformation (er0er product itself has been dropped. ?etter anti-0irus and anti-spam protection ha0e also been added, both by pro0iding built-in 73/s that facilitate filtering software and built-in support for the basic methods of originating /3 address (3: &E(ender /2E+, and 2"(35 filtering which were standard on other open source and 6nix-based mail ser0ers. 7lso new is the ability to drop inbound e-mail before being fully processed, thus pre0enting delays in the message routing system. #here are also impro0ed message and mailbox management tools, which allow administrators to execute common chores more Cuickly. 'thers, such as /nstant Messaging and Exchange 1onferencing (er0er ha0e been extracted completely in order to form separate products. Microsoft now appears to be positioning a combination of Microsoft 'ffice, Microsoft 'ffice 5i0e ,1ommunication (er0er, 5i0e Meeting and sharepoint as its collaboration software of choice. Exchange (er0er is now to be simply e-mail and calendaring. Exchange (er0er *..3 added se0eral basic filtering methods to Exchange (er0er. #hey are not sophisticated enough to eliminate spam, but they can protect against 2o( and mailbox flooding attacks. Exchange (er0er *... supported the ability to block a sender9s address, or e-mail domain by adding 96Hdomain.com9, which is still supported in Exchange (er0er *..3. New features 7dded filtering methods in Exchange (er0er *..3 are> Connection filtering Messages are blocked from 2"()?5 5ists or from manually specified /3 addresses!ranges Recipient filtering Messages blocked when sent to manually specified recipients on the ser0er &for intranet-only addresses+ or to any recipients not on the ser0er &stopping spammers from guessing addresses+ Sender ID filtering (ender /2, a form of (ender 3olicy :ramework &(3:+ Intelligent Message Filter /nitially a free Microsoft add-on, later, part of ser0ice pack *, that uses heuristic message analysis to block messages or direct them to the E@unk E-MailE folder in Microsoft 'utlook clients. /t is included with both Windows (mall ?ussines (er0er *..3 (tandard and 3remium editions. Editions

(tandard Edition (upports up to two storage groups &with one of the storage groups, called the reco0ery storage group, being reser0ed for database reco0ery operations+ and a maximum of * databases per storage group. Each database is limited to a maximum siGe of =B?. ?eginning with the release of (er0ice 3ack *, a maximum database siGe of 8$B?, but only supports =B? by default; larger siGed databases ha0e to be updated-in with a registry change. 7llows a =#? maximum database siGe, and supports up to - storage groups with $ databases per storage group for a total of *. databases per ser0er.

Enterprise Edition

Exchange *..3 mainstream support ended on 7pril -, *..%

Exchange Server 2007

)eleased to business customers as part of Microsoft9s roll-out wa0e of new products. /t includes new clustering options, x=- support for greater scalability, 0oice mail integration, better search and support for Web ser0ices, better filtering options, and a new 'utlook Web 7ccess interface. Exchange *..8 also dropped support for Exchange $.$ migrations, routing groups, admin groups, 'utlook Mobile 7ccess, D.-.., and some 73/ interfaces, amongst other features. Exchange (er0er *..8 &0,, code name E *, or with (3 0,. + runs only on x=- 0ersions of Windows (er0er. #his reCuirement applies to supported production en0ironments only; a 3*-bit trial 0ersion is a0ailable for download and testing. 4ence, companies currently running Exchange (er0er on 3*-bit hardware will be reCuired to replace or migrate hardware if they wish to upgrade to the new 0ersion. 1ompanies that are currently running Exchange (er0er on =--bit capable hardware are still reCuired to migrate from their existing Exchange *...!*..3 ser0ers to a new *..8 ser0er since in-place upgrades are not supported in *..8. #he first beta of Exchange (er0er *..8 &then named EExchange *E or E *+ was released in 2ecember *..$ to a 0ery limited number of beta testers. 7 wider beta was made a0ailable 0ia #ech"et 3lus and M(2" subscriptions in March *..= according to the Microsoft Exchange team blog. 'n 7pril *$, *..=, Microsoft announced that the next 0ersion of Exchange (er0er would be called EExchange (er0er *..8E. Exchange (er0er *..8 is an integrated part of the /nno0ati0e 1ommunications 7lliance products.

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New features 3rotection 7nti-spam, anti0irus, compliance, clustering with data replication, impro0ed security and encryption /mpro0ed /nformation Worker 7ccess /mpro0ed /# Experience /mpro0ed calendaring, unified messaging, impro0ed mobility, impro0ed web access =--bit performance I scalability, command-line shell I simplified BF/, impro0ed deployment, role separation, simplified routing Exchange Management (hell a new command-line shell and scripting language for system administration &based on windows power shell+. (hell users can perform e0ery task that can be performed in the Exchange (er0er graphical user interface plus additional tasks, and can program often-used or complex tasks into scripts that can be sa0ed, shared, and re-used. #he Exchange Management (hell has o0er 38$ uniCue commands to manage features of Microsoft Exchange (er0er *..8. EFnified MessagingE 5etJs users recei0e 0oice mail, e-mail, and faxes in their mailboxes, and lets them access their mailboxes from cell phones and other wireless de0ices. <oice commands can be gi0en to control and listen to e-mail o0er the phone &and also send some basic messages, like E/9ll be lateE+ /ncreased database maximum siGe limit /ncreased maximum storage groups and mail databases per ser0er 2atabase siGe is now limited to =#? per database. $ each for (tandard Edition &from each in Exchange (er0er *..3 (tandard+, and to $. each for Enterprise Edition &from - groups and *. databases in Exchange (er0er *..3 Enterprise+. 1onfigure 'utlook 7nywhere :ormerly known as )31 o0er 4##3 pro0ides external access to Microsoft Exchange (er0er *..8 for your clients. /f you want Microsoft 'ffice 'utlook *..8 user profiles to be automatically configured to connect to Exchange *..8, configure the 7uto disco0er ser0ice. #his also pro0ides external F)5s for Exchange ser0ices such as the 70ailability ser0ice and offline address book. Editions (tandard edition 1an ha0e $ databases in up to $ storage groups. (upports 51) &5ocal 1ontinuous )eplication+ and (1) &(tandby 1ontinuous )eplication+.

Enterprise edition #his is extended to $. databases in up to $. storage groups. (upports 51) &5ocal 1ontinuous )eplication+, (1) &(tandby 1ontinuous )eplication+, (11 &(ingle 1opy 1lustering+, and 11) &1lustered 1ontinuous )eplication+.

Exchange Server 2010

Microsoft reached the )elease to manufacturing &)#M+ milestone for Exchange (er0er *. . on May, *..%, and it was officially launched on "o0ember %, *..%. New features 27B &2atabase 70ailability Broups+ (11, 11), 51) and site resiliency functionality (1) ha0e been replaced by 27B. 3ro0ides database le0el high a0ailability &as opposed to ser0er le0el+ and supports a number of copies of each database&number based on Exchange Edition+ and flexible configuration &databases copies may be added ! remo0ed at will without reCuiring maKor ser0er reconfiguration+.

Client Access Server (CAS) 4igh a0ailability for the 1lient 7ccess (er0er role is pro0ided by using 1lient 7ccess (er0er &17(+ arrays. 7 17( array can contain multiple 1lient 7ccess (er0ers in an 7cti0e 2irectory site and pro0ide a single name endpoint for client connections. 17( arrays cannot span multiple 7cti0e 2irectory sites. Mail o! Server Role "a# e co" ined wit$ t$e Client Access Server /n Exchange (er0er *..8, a clustered mailbox ser0er could not be combined with any other roles. /n Exchange (er0er *. ., the Mailbox (er0er )ole may be combined with the 1lient 7ccess (er0er and!or 4ub #ransport roles, regardless of whether or not the mailbox ser0er participates in a 2atabase 70ailability Broup. &4owe0er, since 2atabase 70ailability Broups use Windows :ailo0er 1lustering, and Microsoft does not support the combination of Windows :ailo0er 1lustering and Windows "etwork 5oad ?alancing on the same ser0er, a multi-role deployment will reCuire the use of a 3rd party load balancer to pro0ide load balancing and fault tolerance for the 1lient 7ccess (er0er role+. R%C Client Access With the introduction of the )31 1lient 7ccess ser0ice, all 'utlook clients access their mailbox database through the 1lient 7ccess (er0er role. #his abstraction layer allows for impro0ed load balancing and redundancy and minimal client impact in the e0ent of a database le0el 6-o0er &Eswitcho0erE or Efailo0erE+ e0ent. Cost savings in re&uired $ardware Exchange (er0er *. . pro0ides cost sa0ings in reCuired hardware. (torage performance reCuirements &measured in /'3(> /nput!output operations 3er (econd+ ha0e been reduced by approximately 8.L o0er Exchange (er0er *..8, and by approximately %.L o0er Exchange

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(er0er *..3. 7ccording to a case study, Microsoft /# was able to reduce hardware costs by 8$L during the migration from Exchange (er0er *..8 to Exchange (er0er *. .. %ersonal Arc$ive Exchange (er0er *. . extends the large mailbox support introduced in Exchange (er0er *..8, and also introduces a 3ersonal 7rchi0e feature to allow messages to be retained longer without the need for a 3rd party archi0al system. #he 3ersonal 7rchi0e is implemented as a secondary mailbox for archi0e-enabled users, and in Exchange (er0er *. . (er0ice 3ack , the 3ersonal 7rchi0e may be located on a different database than the primary mailbox, which may reside on a different disk if desired. ?ackup can be performed 0ia multiple solutions like 4andy ?ackup or 7cronis. Recovera le Ite"s #he compliance and legal search features ha0e been enhanced. What was formerly known as the E2umpsterE in pre0ious 0ersions of Exchange &a special storage area for messages which ha0e been deleted from the 2eleted /tems folder or Epermanently deletedE from a regular folder, such as the /nbox+ has been e0ol0ed into the )eco0erable /tems folder in Exchange (er0er *. .. /f configured appropriately, the )eco0erable /tems folder allows for a Etamper proofE storage area &users cannot circum0ent the )eco0erable /tems folder to bypass legal disco0ery+, which also pro0ides a re0ision history of any modified items. Ad"inistration delegation 1an now be performed at a granular le0el due to Exchange (er0er *. .9s implementation of )ole ?ased 7ccess 1ontrol &)?71+. Fsers and administrators can be gi0en extremely fine grained abilities for functions pro0ided both within the Exchange Management 1onsole or Exchange Management (hell and in 'utlook Web 7pp. :or example, a compliance officer may be gi0en the ability to perform cross mailbox disco0ery searches within 'utlook Web 7pp; a help desk technician may be granted the ability to set an 'ut 'f 'ffice message for other employees within the company, or a branch administrator in a remote office may be granted the permission to perform specific Exchange Management (hell commands that pertain only to the Exchange ser0er in their branch office. 'utlook (e App includes i"prove"ents /ncluding, for example, the ability for users to track their sent messages and printable calendar 0iews and the E3remiumE experience is now a0ailable across multiple browsers &including (afari and :irefox+. Distri ution groups can now e )"oderated) Meaning that distribution groups can now be configured to allow users to Koin at will or only with a group moderator9s permission, and indi0idual messages sent to distribution groups can now be appro0ed or denied by a moderator. ES$adow Redundanc#) Exchange (er0er *. . introduces a transport concept called E(hadow )edundancyE which protects e-mail messages while they are in transit. /f a 4ub #ransport ser0er or an Edge #ransport ser0er fails after it has recei0ed a message for processing, but before it was able to deli0er it to the next EhopE ser0er, the ser0er which sent the message to that transport ser0er

is now able to detect the failure and redeli0er the message to a different 4ub #ransport or Edge #ransport ser0er for processing. Editions (e0eral high-a0ailability options ha0e been consolidated into Kust one option for Exchange (er0er *. . &Mailbox )esiliency+, which is now offered in both the (tandard and Enterprise editions. #he capabilities of 5ocal 1ontinuous )eplication, (tandby 1ontinuous )eplication, and 1luster 1ontinuous )eplication are now unified into the Exchange *. . Mailbox )esiliency capability. #hese capabilities enable a simplified approach to high a0ailability and disaster reco0ery. (tandard Edition (upports up to $ databases. Each database is limited to a maximum siGe of =#?. #his is extended to .. databases.

Enterprise Edition (torage group is no more in exchange *. . and onwards.

What is MailM
Electronic mail, most commonly referred to as email or e-mail since approximately %%3, is a method of exchanging digital messages from an author to one or more recipients. Modern email operates across the /nternet or other computer networks. (ome early email systems reCuired that the author and the recipient both be online at the same time, in common with instant messaging. #oday9s email systems are based on a store-and-forward model. Email ser0ers accept, forward, deli0er and store messages. "either the users nor their computers are reCuired to be online simultaneously; they need connect only briefly, typically to an email ser0er, for as long as it takes to send or recei0e messages. 4istorically, the term electronic "ail was used generically for any electronic document transmission. :or example, se0eral writers in the early %8.s used the term to describe fax document transmission. 7s a result, it is difficult to find the first citation for the use of the term with the more specific meaning it has today. 7n /nternet email message consists of three components, the message envelope, the message $eader, and the message od#. #he message header contains control information, including, minimally, an originator9s email address and one or more recipient addresses. Fsually descripti0e information is also added, such as a subKect header field and a message submission date!time stamp.

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'riginally a text-only &8-bit 7(1// and others+ communications medium, email was extended to carry multi-media content attachments, a process standardiGed in ):1 *.-$ through *.-%. 1ollecti0ely, these ):1s ha0e come to be called Multipurpose /nternet Mail Extensions &M/ME+. Electronic mail predates the inception of the /nternet and was in fact a crucial tool in creating it but the history of modern, global /nternet email ser0ices reaches back to the early 7)37"E#. (tandards for encoding email messages were proposed as early as %83 &):1 $= +. 1on0ersion from 7)37"E# to the /nternet in the early %,.s produced the core of the current ser0ices. 7n email sent in the early %8.s looks Cuite similar to a basic text message sent on the /nternet today. "etwork-based email was initially exchanged on the 7)37"E# in extensions to the :ile #ransfer 3rotocol &:#3+, but is now carried by the (imple Mail #ransfer 3rotocol &(M#3+, first published as /nternet standard . &):1 ,* + in %,*. /n the process of transporting email messages between systems, (M#3 communicates deli0ery parameters using a message envelope separate from the message &header and body+ itself. ahoo! "ail /s a free email ser0ice offered by the 7merican search engine company it was launched in %%8, and, according to com(core, NahooO Mail is the third-largest web-based email ser0ice with *, million users as of 2ecember *. * 1urrently, NahooO offers three 0ersions of NahooO Mail. #he traditional ENahooO Mail 1lassicE continues the a0ailability of the original interface introduced in %%8. 7 0ersion introduced in *..$ included a new 7Kax interface, drag-and-drop features, impro0ed search functionality, keyboard shortcuts, address auto-complete, tabs, and other updated features. /n 'ctober *. ., NahooO released a beta 0ersion of NahooO Mail, which included impro0ements to the design, performance, search functionality, and :acebook integration. /n May *. , beta testing for the new 0ersion stopped, and it became the default interface for NahooO Mail. /n early *..,, NahooO began offering unlimited mail storage to its users in response to heated competition in the free web-mail market segment. #mail /s a free, ad0ertising-supported email ser0ice pro0ided by Boogle. Fsers may access Bmail as secure webmail,P=Q as well as 0ia 3'33 or /M73- protocols.P8QP,Q Bmail was launched as an in0itation-only beta release on 7pril , *..-P%Q and it became a0ailable to the general public on :ebruary 8, *..8, though still in beta status at that time. #he ser0ice was upgraded from beta status on @uly 8, *..%, along with the rest of the Boogle 7pps suite. With an initial storage capacity offer of B? per user, Bmail significantly increased the webmail standard for free storage from the * to - M? its competitors such as 4otmail offered at that time. /ndi0idual Bmail messages, including attachments, may be up to *$ M?,P -Q which is larger than many other mail ser0ices support. Bmail has a search-oriented interface and a Econ0ersation 0iewE similar to an /nternet forum. Bmail is noted by web de0elopers for its pioneering use of 7Kax. Bmail runs on Boogle B:E!*.. on 5inux 7s of @une *. *, it is the most widely used web-based email pro0ider with o0er -*$ million acti0e users worldwide.

$otmail &officially "icrosoft $otmail, pre0iously %in&ows 'ive $otmail and "SN $otmail+ was a free web-based email ser0ice operated by Microsoft as part of Windows 5i0e, which was recently replaced by the newer 'utlook.com ser0ice by Microsoft. 4otmail was one of the first web-based email ser0ices, it was founded by (abeer ?hatia and @ack (mith and launched in @uly %%= as E$otmailE. /t was acCuired by Microsoft in %%8 for an estimated R-.. million, and shortly after, it was rebranded as EM(" 4otmailE. #he current 0ersion was released in *. . 4otmail features unlimited storage, 7Kax, and integration with Microsoft9s instant messaging &Windows 5i0e Messenger+, calendar &4otmail 1alendar+, file hosting ser0ice &(ky2ri0e+, and contacts platform. 7s of *. *, 4otmail was the world9s second largest web-based email ser0ice after Bmail with 3=. million users. /t is a0ailable in 3= different languages.

W4N F(/"B ED147"E (E)<E) M7/5M

The best advantage of using Microsoft Exchange server is the high-level of security features of the software package. The server neutralizes security threats and thus, the users are protected against viruses, spam and hackers. The emails are also protected against outside sources. The security feature allows users to use the system to its maximum potential. Employees of companies that use the Microsoft Exchange server can access their email from any location in the world. They can communicate irrespective of whether they are in an office or on the go. Microsoft exchange server is compatible with additional features such as voice mail storage, calendar, and contact organizing application and scheduling. Microsoft Exchange uses the Microsoft Office Outlook as its email platform. With so many applications, Microsoft Exchange makes businesses very efficient. It is also very easy to fix problems. In addition, it has enhanced monitoring abilities. Thus, a fault can be detected before it turns into a big problem. Several essential processes that

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are required for the smooth operation of Microsoft Exchange have been automated. Thus, the administrators have more free time to deal with more important issues.

Edge #ransport Edge #ransport rules are used to control the flow of messages&incoming I outgoing+ that are sent to or recei0ed from the /nternet. #he Edge #ransport rules pro0ide a secure (M#3 gateway :or all incoming and outgoing e-mail in an organiGation. /t helps for protects corporate network resources and data by applying an action to messages that meet specified conditions. #hese rules are configured for each ser0er. Edge #ransport rule conditions are based on data, such as specific words or text patterns in the message subKect, body, header, or :rom address, the spam confidence le0el &(15+, or attachment type. 7ctions determine how the message is processed when a specified condition is true. 3ossible actions include Cuarantine of a message, dropping or reKecting a message, appending additional recipients, or logging an e0ent. 'ptional exceptions exempt particular messages from ha0ing an action applied.

4ub #ransport
4ub #ransport ser0er role manages all mail flow inside the organiGation, applies transport rules, applies Kournaling policies and deli0ers messages to a recipientJs mailbox. 4ub #ransport ser0er is placed internal network with an 7cti0e 2irectory :orrest. Messages that are sent to the /nternet are relayed by the 4ub #ransport ser0er to the Edge #ransport ser0er role thatJs deployed in the perimeter network. Messages that are recei0ed from the /nternet are processed by the Edge #ransport ser0er before theyJre relayed to the 4ub #ransport ser0er. /f you donJt ha0e an Edge #ransport ser0er, you can configure the 4ub #ransport ser0er to relay /nternet messages directly or utiliGe a third-party smart host. Nou can also install and configure the Edge #ransport ser0er agents on the 4ub #ransport ser0er to pro0ide anti-spam and anti0irus protection inside the organiGation. /t is best practice to keep two separate ser0ers for 4# and E# roles. 'egal $ol& role 7lthough Exchange (er0er *. . has a 5egal 4old management role, Microsoft also uses the term Elegal holdE as a 0erb. :or example, you may be asked to put a mailbox on legal hold. #his means that you pre0ent messages in the mailbox from being deleted. 7 legal hold does not lock a user9s mailbox to keep him from using it. 7 legal hold pre0ents the Managed :older 7ssistant or the user from permanently deleting messages. 3lacing a mailbox on legal hold preser0es a user9s deleted and edited items, including

email messages, calendar entries, tasks, etc. #he legal hold applies to a user9s primary mailbox as well as his archi0e mailbox. 4owe0er, placing a hold on messages is only part of the process. 7nother large component of legal hold is the multi-mailbox search feature, which allows administrators to perform complex Cueries across a collection of mailboxes or an entire organiGation. #his feature is designed to easily find dates related to a specific case

Type of databases in 2010 exchange server ailbox database

Nou can create a mailbox database copy at any time. Mailbox database copies can be distributed across Mailbox ser0ers in a flexible and granular way. Nou can replicate one, some, or all mailbox databases on a ser0er in a 0ariety of ways. Nou can create a mailbox database copy using the 7dd Mailbox 2atabase 1opy wiGard in the Exchange Management 1onsole or by using the (&&-"ail)ox*ata)ase+o,- cmdlet in the Exchange Management (hell. When creating a mailbox database copy, specify the following parameters>

Identit# #his parameter specifies the name of the database being copied. 2atabase names must be uniCue within the Exchange organiGation. Mali o!Server #his parameter specifies the name of the Mailbox ser0er that will host the database copy. #his ser0er must be a member of the same 27B and must not already host a copy of the database.

!ublic folder database

3ublic folders, introduced in the first 0ersion of Microsoft Exchange, are designed for shared access and pro0ide an easy and effecti0e way to collect, organiGe, and share information with other people in your workgroup or organiGation. 3ublic folders are hierarchically organiGed, stored in dedicated databases, and can be replicated between ser0ers running Exchange. 3ublic folders aren9t designed for the following purposes>

(rchiving &ata 3ublic folders aren9t designed for archi0ing data. Fsers who ha0e mailbox limits sometimes use public folders instead of their personal folders &.pst+ files to archi0e data. #his practice isn9t recommended because it affects storage on public folder ser0ers and undermines the goal of mailbox limits. *ocument sharing an& colla)oration 3ublic folders aren9t designed for document sharing and collaboration. 3ublic folders don9t pro0ide 0ersioning or other document management features, such as controlled check-in and check-out functionality, and automatic notifications of content changes.

/n Exchange (er0er *. ., public folders are an optional feature. /f all client computers in your organiGation are running Microsoft 'utlook *. . or 'ffice 'utlook *..8, there are no dependencies on public folders for features such as free and busy information and offline address book &'7?+ downloads. /nstead of using public folders for '7? downloads and free and busy information, in Exchange *. ., these features are ser0iced by the 7utodisco0er ser0ice, the Microsoft Exchange (ystem 7ttendant ser0ice, and the Microsoft Exchange :ile 2istribution ser0ice

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3ublic :older 2atabase 1reation during (etup

1omputers running 'utlook *..3 and earlier or Microsoft Entourage reCuire a public folder database &pre0iously called the public folder store+ to connect to Exchange. #herefore, in a pure Exchange *. . organiGation, as you install the Mailbox ser0er role on the first ser0er, (etup prompts you with the Cuestion> *o -ou have an- client com,uters running .utloo/ 2003 an& earlier or Entourage in -our organi0ation1 /f the answer is yes, a public folder database is created. /f the answer is no, a public folder database isn9t created. When you install the second ser0er, you aren9t prompted with the Cuestion, and (etup doesn9t create a public folder database. Whether a public folder database is needed in the organiGation is decided only when you install the first ser0er. 7fter that, all public folder databases are optional. /f you don9t create a public folder database during (etup, you can always create one anytime after (etup is complete.

Type of user mailbox

ailbox enable user
7 Mailbox enabled recipient can log on to network resources and can access domain resources. Fsers can be added to groups and appear in the global address list. Mailbox-enabled recipients can send and recei0e messages and store messages on their Exchange ser0er mailboxes. Nou can use mailbox enabled recipients for all aspects and functions in Exchange (er0er *..3. ail enables users 7 Mail enabled recipient can recei0e messages only at an external e-mail address. #he mail enabled recipient cannot send or store messages on Exchange message stores. 7 mail enabled user has an account in 7cti0e 2irectory but no Exchange mailbox. 7 mail enabled user is listed in the global address list. #his enables other users to easily locate and send e-mail to a mail enabled user e0en if the account does not ha0e a mailbox in the Exchange organiGation. :or example, you may create a mail enabled user for onsite contract employees who reCuire access to the network but who want to continue recei0ing their e-mail through their /nternet ser0ice pro0ider.

"e#uirement for Installing exchange server

Windows *.., ) &=- bit with (3*+ 2ual core processor &minimum * cores+ )7M *B? 42 -B? //( ser0ice with 7(3S"E#&7cti0e ser0er pages+ (tart.net #13 port sharing ser0ice in exchange ser0er computer Exchange ser0er *. . 2<2 2o not disable /30= 2"( ser0ice

$upporting protocols

(M#3 &(imple Mail #ransfer 3rotocol+ #his ser0ice mainly used for sending electronic messages hence it is also called as outgoing mail ser0er it works on port no>*$. 3'33 &3ost 'ffice 3rotocol+ this ser0ice mainly used for recei0ing messages basically this ser0ice recei0ing messages one by one, hence it is also called as incoming mail ser0er it works on port no> . /M73 &/nternet Mail 7ccess 3rotocol 0-+ this ser0ice also used for recei0ing messages but this ser0ice recei0ing message at bulk rate ,hence it is also called as incoming mail ser0er it works on port no -3 ""#3 &"etwork "ews #ransfer protocol+ it use to public the data o0er the news groups and news agency it works on port no> %

$upporting "oles
Mailbox ser0er role 7 back end ser0er that host mail boxes, public folder and related messaging data 1lient access ser0er role 7 ser0er that accept connection to exchange ser0er from 0ariety of client Fnified messaging role 7 system with exchange ser0er *. . allow in 0ice message and fax9s to be stored with email in user mail box Edge transport role 7 back end ser0er and routing ser0er that route mail in and out of the exchange organiGation 4ub transport role 7 mail routing ser0er that handles mail flow routing and deli0ery within the exchange organiGation.

Ste,s for installing 22S

1lick on start 7dministrati0e #ools (elect Tser0er managerU double click on it

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)ight click on rules (elect 7dd )oles click on it

1lick on next

1heck the box webser0er &//(+

1lick next

1heck the box E7(3.netEI click on next

1lick install

/t will show installation progress

1lick close

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Ste,s for starting Net.3+4 ,ort sharing service

Bo to ser0er click start 7dministrati0e ser0ices

(elect T"et.#13 3ort (haring (er0icesU )ight click on it select properties

"et.#13 3ort (haring 3roperties appears 1lick on startup select T7utomaticU

1lick on 7pply

1lick on 'V

Ste,s for installing exchange server 2010

/nsert exchange ser0er 2<2 2ouble click on setup.exe 1lick on choose exchange language option

1lick on install

1lick on install only language from 2<2

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1lick on install Microsoft Exchange

1lick on "ext

1heck / accept the license agreement

1lock on next

1lick on typical exchange ser0er installation

1lick on next (pecify the name of the organiGation

(elect yes 1lick on next

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(elect / donJt wish to Koin program at this time

1lick on next then install

1lick on finish

$teps for creating mailbox databases%&$IN' E ()

!!
3. Then you can see the Introduction page. Then you must add a name for the database. You can type maximum 64 characters and must exclude: =\ / , ;. Characters. In the Exchange management Console navigate to Organization Configuration > Mailbox. In the action pane, click New Mailbox Database.

4. Then Select Server name on which server you want to create the database. In my lab I selected E14-Srv01.

!!
5. Click next. Then appears the set paths screen to set database path and log file path. I dont have many partitions on the test server but technically you must place the database and log files in different disks sets. Set database path and log files path. Then select Mount the database checkbox to mount database automatically after creation.

6. Click New to start procedure.

7. Then you can see PowerShell cmdlet EMC used to create mailbox database same as Exchange 2007. Also you will see whether database has been created successfully or has failed.

8. Click finish to complete Mailbox database creation task.then new database appears on the Database Management tab.

9. Click Finish to complete Mailbox database creation task. Then new database appears on the Database Management tab.

$teps for creating mailbox enable user

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Open EMC -> Organization configuration >Mailbox -> Right Click and Click on New Mailbox.

Select the mailbox type; in this article we will select User Mailbox

Fill in the Information.

Select the Mailbox database, if not selected Exchange will randomly select one.

You can also select the Active Sync policy in this screen.

If using Exchange SP1 you can select the Archive database.

Click Next and Finish.

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Ste,s for creating mail ena)le user

Open Exchange EMC and go to Reception Configuration -> Mailbox -> Right Click and Select New Mail User.

Select new User.

Fill in all the Information.

Fill in the External email address.

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Click finish.

To view all the mail enabled users in the organization run the following Exchange cmdlet.

(teps for deleting user mailbox

#ypes of browsing tools

#hree types of browsing tools used in exchange ser0er for sending and recei0ing mails . 'utlook web access &'W7+ *. M(-'F#5''V 3. W/"2'W( 5/<E M7/5 &2'W"5'72 :)'M MN1)'(':# WE?(/#E+ /n this proKect we use M( outlook web access.

Fsing M( 'utlook for browsing

(tep
Go to Windows Start button Select control panel and then select mail icon

2. Select the Show Profiles button, select the Add button and enter in a name for this profile and select the OK button.

We select ucos as profile name

3. Select the manually configure server settings or additional server types check box, and then select the Ne t button.

4. Select the !icrosoft " change option and click the Ne t button.

4. Simply enter in "outloo#" in the Exchange ser er address field and then select the $se %ached " change !ode check box. !n the "ser #ame box, enter in your entire email address and the select "!ore Settings."

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$. #ext, select the %onnection tab, select the %onnect to !icrosoft " change using &''P check box and then select the " change Pro y Settings button.

#ext, enter in "connect(emailsrvr(com" in the Pro y Server address. Select both the On fast networ#s and On slow networ#s check boxes and under Pro y authentication settings, select )asic Authentication.

Select O#, Apply, O# once more, and then select the %hec# Name box in the %onnect &indo&, enter in the 'ass&ord and select the OK button. Note: You may receive a pop-up asking you to select your mailbox from a list. Select your mailbox and click the OK button. (. )our name &ill then be highlighted and a line &ill appear under the username field &hich indicates your profile has been configured. Select Ne t, finish* and open up *utlook.

Index
What is an exchange ser0erM 4istory of an exchange ser0er. What is MailM Why using exchange (er0er mailM #ype of mailbox. )eCuirement for /nstalling exchange ser0er. (upporting protocols. (upporting )oles. (teps for installing //(. (teps for starting "et.#13 port sharing ser0ice. (teps for installing exchange ser0er *. ..

(teps for creating mailbox database &F(/"B EM1+. (teps for creating mailbox enable user. (teps for creating mail enable user. (teps for deleting user mailbox. #ypes of browsing tools. #ype of browsing tools. M( outlook