DATA EXTRACTION PROGRAM FOR JOURNAL ENTRIES ANALYSIS

Technical specifications

SAP ABAP : ZISA240_V4

Instructions to install the ABAP and submit data files to PwC

1.Introduction................................................................................................................................................... 1
General.............................................................................................................................................................................. 1
Data extraction.................................................................................................................................................................. 1

2.Using the Data Extraction Program............................................................................................................ 2

Installation process............................................................................................................................................................ 2
Accessing the software..................................................................................................................................................... 4
Selection parameters........................................................................................................................................................ 4

3.Output............................................................................................................................................................ 6
Log report.......................................................................................................................................................................... 6
Output file.......................................................................................................................................................................... 7

4.ABAP Program.............................................................................................................................................. 7
5.Appendix....................................................................................................................................................... 8
Field details....................................................................................................................................................................... 8

1. INTRODUCTION
GENERAL
With regards to ISA240 requirements dealing with the auditor responsibility to consider fraud into financial
statements, an extraction of the journal entries posted into the accounting system is required.
The program ZISA240_v4 allows to extract easily all the required data for the analysis (only related to the
G/L data, no personal and confidential information are extracted)
The ABAP program does not create any postings or make any changes to your system.
A more detailed view on the table concerned by the program is presented in paragraph Data Extraction.
This document could be used as an installation manual for the program ZISA240_V4. We recommend you
following your change management process to install this program. Due to the fact that the ABAP can
produce a heavy server load, we recommend you testing the program on a test environment to assess the
impact on the performance of the system.

DATA EXTRACTION
A certain number of tables are used in the program; they are detailed in the graphic below:

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For more details about the details of each field extracted, please refer to the appendix.

2. USING THE DATA EXTRACTION PROGRAM

INSTALLATION PROCESS
The installation of the ZISA240_v4 program should follow your change management process.
The installation should be done by the clients IT Department in order to consider any specific requirements
that might prevail at the client.
A. Log on to the appropriate SAP system.
Note that the download should be made from the production environment.
B. Go to the ABAP Editor through the transaction SE38.
For the program field enter ZISA240_V4 and click Create.

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C. Choose a title program and set the type to Executable program and click Save.

D. Enter a development class and click Save

Note:
If the Development Class already exists, you will see a screen detailing the content of the
Development Class. If it does not exist, create a development class for this ABAP. And
reperform this procedure starting from point D.

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E. Copy the ABAP source from the text file ZISA240_V4.txt provided by PwC into the ABAP editor
screen.
The ABAP program is available in the next chapter, page 8.

F. Press CTRL+F2 to check the source code. If no error occur press CTRL+F3 to activate the program.
If errors occur please contact directly PwC.
G. Close the ABAP editor and return to the initial SAP screen.

ACCESSING THE SOFTWARE

It is important to not run the program at the same time than other (financial) jobs. This might result in
incomplete and inaccurate data extraction.
To access the data extraction program, use the following steps:
1) Log in to SAP
2) Use transaction SA38 to get to the Execute Program or ABAP/4 Editor screen or use the menu path
System > Services > Reporting
3) Enter the name of ZISA240_V4 (or the other name you just created)
4) Click execute or F8

SELECTION PARAMETERS
You will then see the following screen:

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1) Path on the application server (mandatory location): store location and GL file name (with txt extension).
This information is mandatory.
I.e : \\USTPA3ABSAP27\sapmnt\GL_2008.txt
Option Display JE results in spool: allows displaying the results with the extraction report, but this option
can affect the spool performance. By default, this option is not selected.
Please check the space availability of your application server to avoid a failure during the download
2) Path on the application server (mandatory location): store location and TB file name (with txt extension).
This information is mandatory.
I.e : \\USTPA3ABSAP27\sapmnt\TB_2008.txt
3) Chart of account : Chart of account used by the company. This information is mandatory.
4) Company code : Company code(s) in the scope for the audit. This information is mandatory.
5) Fiscal year : Fiscal year in scope for the audit (e.g : 2008). This information is mandatory.
6) Posting period : Posting period(s) in scope for the audit. This information is optional.
7) Language : Extraction language used for the reference tables. This information is mandatory.
Schedule the run of the ABAP to start at an appropriate time.
Since the ABAP program uses of the same tables in which postings are being made it is important that the
tool is being scheduled at a time when no other financial postings are being made; either directly or via batch
jobs.

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3. OUTPUT
LOG REPORT
At the end of the process, a log report is produced with the result and contains following elements:

Path for the result files

Selection parameter
Number of lines in the different tables used

Error message if the table BKPF is empty

Or

Without the option Display JE results in spool:

With the option Display JE results in spool:

Create a screenshot of the current log report and send it to PwC with the result files.

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OUTPUT FILE
Two files are generated and stored at the path specified in the parameter section.
1) GL Journal entries

2) TB Trial balance

4. ABAP PROGRAM
Please find below the ABAP program ZISA240-v4

ZISA240_v4.zip

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5. APPENDIX
FIELD DETAILS
BKPF
#
1
2
3
4
5
6
7
8
9
10
11
12
13
14

Required Fields
BUKRS
BELNR
GJAHR
BLART
BUDAT
MONAT
CPUDT
CPUTM
USNAM
TCODE
WAERS
BKTXT
BSTAT
GRPID

Field Description
Company Code
Document number
Fiscal year
Document type
Posting date
Period
Entered on
Entered at
User name
Transaction
Currency
Document Header Text
Document Status
Batch input file name

BSEG
#
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

Required Fields
BUKRS
BELNR
GJAHR
BUZEI
BSCHL
SHKZG
WRBTR
PSWBT
HKONT
DMBTR
SGTXT
BUZID
UMSKZ
VBUND
XAUTO
PRCTR

Field Description
Company Code
Document Number
Fiscal Year
Line Item
Post Key
Debit / Credit (S / H)
Amount
G/L Amount
G/L Account No
Local Amount
Line Item Text/Description
Line Item ID
Special G/L Indicator
Trading Partner
Line Item Automatically Created
Profit Center

SKAT
Required Fields
1
2
3
4

SAKNR
TXT50
SPRAS
KTOPL

Field Description
G/L account number
G/L account long text
Language Key
Chart of Account

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T003T
Required Fields
1
2
3

BLART
LTEXT
SPRAS

Field Description
Document type
Description
Language Key

TBSLT
Required Fields
1
2
3
4

BSCHL
LTEXT
SPRAS
UMSKZ

Field Description
Posting key
Name
Language Key
Special G/L Indicator

T003
Required Fields
1
2

BLART
XSYBL

Field Description
Document type
Batch Input Only

SKA1
Required Fields
1
2
3

KTOPL
SAKNR
KTOKS

Field Description
Document type
G/L Account
Account Group

SKB1
Required Fields
1
2
3
4

BUKRS
SAKNR
XINTB
MITKZ

Field Description
Company Code
G/L Account
Post Automatically Only
Reconciliation account

USR21
Required Fields
1
2
3
4

BNAME
PERSNUMBER
NAME_FIRST
NAME_LAST

Field Description
User
User Number
First Name
Last Name

ADRP
Required Fields
1
2

PERSNUMBER
NAME_FIRST

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Field Description
User Number
First Name
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NAME_LAST

Last Name

USR02
Required Fields
1
2
3

BNAME
USTYP
CLASS

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Field Description
User
User type
User group

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