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SAP ECC 6.

0 EhP3 August 2008 English

Consumable Purchasing (129)


%usiness Pro&ess Do&umentation

SAP AG Dietmar-Hopp-Allee 16 6 1 0 !all"or# German$

SAP Best Practices

Consuma'le Pur&hasing (12 )* %PD

Copyright
+ Cop$right 2008 SAP AG. All rights reser,e".

-o part o# this pu'li&ation ma$ 'e repro"u&e" or transmitte" in an$ #orm or #or an$ purpose .ithout the e/press permission o# SAP AG. 0he in#ormation &ontaine" herein ma$ 'e &hange" .ithout prior noti&e. Some so#t.are pro"u&ts mar1ete" '$ SAP AG an" its "istri'utors &ontain proprietar$ so#t.are &omponents o# other so#t.are ,en"ors. 2i&roso#t3 !in"o.s3 E/&el3 4utloo13 an" Po.erPoint are registere" tra"emar1s o# 2i&roso#t Corporation. 5%23 D%23 D%2 6ni,ersal Data'ase3 4S723 Parallel S$sple/3 28S7ESA3 A593 S73 03 AS7:003 4S73 03 4S7:003 iSeries3 pSeries3 /Series3 ;Series3 S$stem i3 S$stem i<3 S$stem p3 S$stem p<3 S$stem /3 S$stem ;3 S$stem ; 3 ;74S3 A=P3 5ntelligent 2iner3 !e'Sphere3 -et#init$3 0i,oli3 5n#ormi/3 i<74S3 P4!E>3 P4!E><3 P4!E><?3 4penPo.er an" Po.erPC are tra"emar1s or registere" tra"emar1s o# 5%2 Corporation. A"o'e3 the A"o'e logo3 A&ro'at3 PostS&ript3 an" >ea"er are either tra"emar1s or registere" tra"emar1s o# A"o'e S$stems 5n&orporate" in the 6nite" States an"7or other &ountries. 4ra&le is a registere" tra"emar1 o# 4ra&le Corporation. 6-593 974pen3 4S=713 an" 2oti# are registere" tra"emar1s o# the 4pen Group. Citri/3 5CA3 Program -eigh'orhoo"3 2eta=rame3 !in=rame3 8i"eo=rame3 an" 2ulti!in are tra"emar1s or registere" tra"emar1s o# Citri/ S$stems3 5n&. H02@3 92@3 9H02@ an" !3C are tra"emar1s or registere" tra"emar1s o# !3CA3 !orl" !i"e !e' Consortium3 2assa&husetts 5nstitute o# 0e&hnolog$. Ba,a is a registere" tra"emar1 o# Sun 2i&ros$stems3 5n&. Ba,aS&ript is a registere" tra"emar1 o# Sun 2i&ros$stems3 5n&.3 use" un"er li&ense #or te&hnolog$ in,ente" an" implemente" '$ -ets&ape. SAP3 >733 /Apps3 /App3 SAP -et!ea,er3 Duet3 PartnerE"ge3 %$Design3 SAP %usiness %$Design3 an" other SAP pro"u&ts an" ser,i&es mentione" herein as .ell as their respe&ti,e logos are tra"emar1s or registere" tra"emar1s o# SAP AG in German$ an" in se,eral other &ountries all o,er the .orl". All other pro"u&t an" ser,i&e names mentione" are the tra"emar1s o# their respe&ti,e &ompanies. Data &ontaine" in this "o&ument ser,es in#ormational purposes onl$. -ational pro"u&t spe&i#i&ations ma$ ,ar$. 0hese materials are su'Ce&t to &hange .ithout noti&e. 0hese materials are pro,i"e" '$ SAP AG an" its a##iliate" &ompanies (DSAP GroupD) #or in#ormational purposes onl$3 .ithout representation or .arrant$ o# an$ 1in"3 an" SAP Group shall not 'e lia'le #or errors or omissions .ith respe&t to the materials. 0he onl$ .arranties #or SAP Group pro"u&ts an" ser,i&es are those that are set #orth in the e/press .arrant$ statements a&&ompan$ing su&h pro"u&ts an" ser,i&es3 i# an$. -othing herein shoul" 'e &onstrue" as &onstituting an a""itional .arrant$.

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Icons
Icon Meaning Caution E/ample -ote >e&ommen"ation S$nta/ E/ternal Pro&ess %usiness Pro&ess Alternati,e7De&ision Choi&e

Typographic Conventions
Type Style Example text Description !or"s or &hara&ters that appear on the s&reen. 0hese in&lu"e #iel" names3 s&reen titles3 push'uttons as .ell as menu names3 paths an" options. Cross-re#eren&es to other "o&umentation. E/ample te/t E9A2P@E 0E90 Emphasi;e" .or"s or phrases in 'o"$ te/t3 titles o# graphi&s an" ta'les. -ames o# elements in the s$stem. 0hese in&lu"e report names3 program names3 transa&tion &o"es3 ta'le names3 an" in"i,i"ual 1e$ .or"s o# a programming language3 .hen surroun"e" '$ 'o"$ te/t3 #or e/ample3 SE@EC0 an" 5-C@6DE. S&reen output. 0his in&lu"es #ile an" "ire&tor$ names an" their paths3 messages3 sour&e &o"e3 names o# ,aria'les an" parameters as .ell as names o# installation3 upgra"e an" "ata'ase tools. Ee$s on the 1e$'oar"3 #or e/ample3 #un&tion 1e$s (su&h as ENTER 1e$.
F2)

Example text

EXAMPLE TEXT

or the

Example text <Example text>

E/a&t user entr$. 0hese are .or"s or &hara&ters that $ou enter in the s$stem e/a&tl$ as the$ appear in the "o&umentation. 8aria'le user entr$. Pointe" 'ra&1ets in"i&ate that $ou repla&e these .or"s an" &hara&ters .ith appropriate entries.

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Contents
1 Purpose............................................................................................................................................ < 2 PrereFuisites..................................................................................................................................... < 2.1 2aster Data an" 4rgani;ational Data........................................................................................ < 2.2 %usiness Con"itions................................................................................................................... 2.3 >oles........................................................................................................................................ 10 3 Pro&ess 4,er,ie. 0a'le................................................................................................................. 11 : %usiness Pro&esses....................................................................................................................... 12 :.1 Creating P4 #or Consuma'le Goo"s........................................................................................12 :.2 Appro,ing 7 >eleasing Pur&hase 4r"ers .................................................................................13 :.3 Goo"s >e&eipt o# Consuma'les............................................................................................... 1: :.: Creating P4 #or Ser,i&es.......................................................................................................... 16 :.< Creating Ser,i&e Entr$ Sheet (#or Ser,i&es .ithout Ser,i&e 2aterial)......................................18 :.6 Appro,ing Ser,i&e Entr$ Sheet................................................................................................ 1 :.G 5n,oi&e >e&eipt '$ @ine 5tem.................................................................................................... 20 :.8 4utgoing Pa$ment.................................................................................................................... 22 < Appen"i/......................................................................................................................................... 23 <.1 >e,ersal o# Pro&ess Steps....................................................................................................... 23 <.2 SAP E>P >eports.................................................................................................................... 23 <.3 6se" =orms.............................................................................................................................. 2:

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Consumable Purchasing 1 Purpose

0his s&enario "eals .ith pur&hase or"er &reation a&ti,ities "uring the pro&urement pro&ess. 5t also "es&ri'es the a""itional pro&ess steps o# a pur&hase or"er appro,al3 goo"s re&eipt o# &onsuma'les3 appro,al o# ser,i&e entr$ sheets3 an" in,oi&e re&eipts '$ line item. 5n a""ition3 the pro&ess &o,ers the relate" pro&essing o# outgoing pa$ments3 an" perio"-en" plant an" perio"-en" &losing. Consuma'le items (goo"s or ser,i&es) are entere" .ithout material num'er 'ut rather a short te/t "es&ription as the main i"enti#ia'le &hara&teristi&. 0he pur&hase or"er is su'Ce&t to appro,al 'ase" on pre"e#ine" parameters 'e#ore 'eing issue" to a ,en"or. 0here is no in,entor$ in the s$stem #or &onsuma'le goo"s. %$ posting a goo"s re&eipt3 the ,alue o# the goo"s is e/pen"e" to a &ost &enter or another &ost element. 6pon re&eipt o# in,oi&es #rom the ,en"or3 the$ are entere" .ith re#eren&e to a &orrespon"ing pur&hase or"er3 pro,i"ing a three-.a$ mat&h o# pur&hase or"er ,alue3 goo"s re&eipt ,alue3 an" in,oi&e ,alue. 5# there are an$ ,arian&es 'et.een in,oi&e an" pur&hase or"er ,alue3 the in,oi&e is 'lo&1e" an" #or.ar"e" to the 'u$er #or appro,al. Che&1s to ,en"ors are generate" 'ase" on the net term &on"ition re#le&te" on the in,oi&e3 "eri,e" #rom the ,en"or master. 8arian&es "ue to "e,iations #rom stan"ar" pri&e are &olle&te" in the pur&hasing &ost &enter an" allo&ate" to pro"u&t line le,el 'ase" on a pre"e#ine" per&entage. Pro&urement o# a &onsuma'le ser,i&e #ollo.s the same general pro&ess. 0he "i##eren&e is that the &onsuma'le ser,i&e is not poste" .ith a goo"s re&eipt3 'ut .ith a ser,i&e entr$ sheet. 0he in,oi&e #ollo.s the same rules in 'oth &ases.

Prere uisites

Hou ha,e entere" the master "ata reFuire" to go through the pro&e"ures o# this s&enario. Ensure that the #ollo.ing s&enario-spe&i#i& organi;ational "ata an" master "ata e/ists 'e#ore $ou test this s&enario*

2!1 Master Data an" #rgani$ational Data


S%P &est Practices Stan"ar" 'alues Essential master an" organi;ational "ata .as &reate" in $our E>P s$stem in the implementation phase3 su&h as the "ata that re#le&ts the organi;ational stru&ture o# $our &ompan$ an" master "ata that suits its operational #o&us3 #or e/ample3 master "ata #or materials3 ,en"ors3 an" &ustomers. 0his master "ata usuall$ &onsists o# stan"ar"i;e" SAP %est Pra&ti&es "e#ault ,alues3 an" ena'les $ou to go through the pro&ess steps o# this s&enario.

%""itional Master Data (De(ault 'alues) Hou &an test the s&enario .ith other SAP %est Pra&ti&es "e#ault ,alues that ha,e the same &hara&teristi&s. Che&1 $our SAP ECC s$stem to #in" out .hi&h other material master "ata e/ists.

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)sing *our #+n Master Data Hou &an also use &ustomi;e" ,alues #or an$ material or organi;ational "ata #or .hi&h $ou ha,e &reate" master "ata. =or more in#ormation on ho. to &reate master "ata3 see the 2aster Data Pro&e"ures "o&umentation (1<<I%PPI//). 6se the #ollo.ing master "ata in the pro&ess steps "es&ri'e" in this "o&ument* Master , org! "ata 2aterial 'alue H10 Master , #rg! "ata "etails 0ra"ing .ith line item &ategor$ H%-A (PD planning an" "rop shipment) no Serial no!- no batch 2aterial H11 0ra"ing Goo" #or >eg. 0ra"ing .ith line item &ategor$ -4>2 (PD planning) no Serial no!- no batch 2aterial H12 0ra"ing Goo" #or >eg. 0ra"ing .ith line item &ategor$ -4>2 (reor"er point planning) no Serial no!- batch 2aterial H13 0ra"ing .ith line item &ategor$ H%-A (>eor"er point planning an" "rop shipment) no Serial no!- no batch 2aterial H20 0ra"ing Goo" #or >eg. 0ra"ing .ith 4nl$ use i# $ou ha,e a&ti,ate" line item &ategor$ -4>2 (reor"er the 'uil"ing 'lo&1s Batch point planning) +ith serial numbers Management (117) or Serial Number Management (1 !). See the se&tions Business Conditions an" Preliminary Steps. 2aterial H21 0ra"ing Goo" #or >eg. 0ra"ing .ith line item &ategor$ -4>2 (reor"er point planning)3 batch controlle" (./p! Date) 4nl$ use i# $ou ha,e a&ti,ate" the 'uil"ing 'lo&1s Batch Management (117) or Serial Number Management (1 !). See se&tions Business Conditions an" Preliminary Steps. 2aterial H22 0ra"ing Goo" #or >eg. 0ra"ing .ith line item &ategor$ -4>2 (reor"er point planning)3 batch controlle" (0I0# strategy) 4nl$ use i# $ou ha,e a&ti,ate" the 'uil"ing 'lo&1s Batch Management (117) or Serial Number Management (1 !). See se&tions Business Conditions an" Preliminary See se&tions Business Conditions an" Preliminary Steps. See se&tions Business Conditions an" Preliminary Steps. See se&tions Business Conditions an" Preliminary Steps. Comments See se&tions Business Conditions an" Preliminary Steps.

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Master , org! "ata 2aterial

'alue

Master , #rg! "ata "etails

Comments Steps

>13

>a. material as su'&ontra&ting &omponent .ith line item3 -4>2 (PD planning)3 no batch1 no serial number >a. material as su'&ontra&ting &omponent .ith line item3 -4>2 (PD planning)3 no batch1 no serial number

See se&tions Business Conditions an" Preliminary Steps See se&tions Business Conditions an" Preliminary Steps

2aterial

>1:

2aterial

>16

>a. material as %42 &omponent to See se&tions Business S22 .ith line item3 -4>2 (PD Conditions an" Preliminary planning)3 no batch1 no serial Steps number >a. material as %42 &omponent to See se&tions Business S22 .ith line item3 -4>2 (PD Conditions an" Preliminary planning)3 no batch1 no serial Steps number >a. material as %42 &omponent to See se&tions Business S22 .ith line item3 -4>2 (PD Conditions an" Preliminary planning)3 no batch1 no serial Steps number >a. material #or e/ternal pro&urement .ith line item3 -4>2 (PD planning)3 no batch1 no serial number >a. material #or e/ternal pro&urement .ith line item3 -4>2 (PD planning)3 no batch1 no serial number See se&tions Business Conditions an" Preliminary Steps See se&tions Business Conditions an" Preliminary Steps

2aterial

>1G

2aterial

>18

2aterial

>20

2aterial

>2G

2aterial

>120

>a. material #or e/ternal See se&tions Business pro&urement #or J2 pro&essing3 Conditions an" Preliminary .ith line item3 -4>2 (PD planning)3 Steps no batch1 no serial number >a. material #or e/ternal pro&urement3 .ith line item3 -4>2 (PD planning)3 &atch20i(o1 Procure Import1 no serial number >a. material #or e/ternal pro&urement #or &onsignment pro&essing .ith line item3 -4>2 (PD planning)3 no batch1 no serial number >a. material #or e/ternal pro&urement .ith line item3 -4>2 (reor"er point planning)3 =i/e" %in See se&tions Business Conditions an" Preliminary Steps See se&tions Business Conditions an" Preliminary Steps

2aterial

>122

2aterial

>128

2aterial

>12:

See se&tions Business Conditions an" Preliminary Steps

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Master , org! "ata 2aterial

'alue

Master , #rg! "ata "etails in#o3 no batch1 no serial number

Comments

S21

Semi #inishe" Goo" #or 0ra"ing 7 >epetiti,e manu#a&turing .ith line item &ategor$ -4>2 (PD planning)3 no batch1 no serial number

See se&tions Business Conditions an" Preliminary Steps

2aterial

S22

Semi #inishe" Goo" #or >eg. 0ra"ing See se&tions Business 7 pro"u&tion .ith line item &ategor$ Conditions an" Preliminary -4>2 (PD planning)3 phantom Steps assem'l$3 no batch1 no serial number Semi #inishe" Goo" #or >eg. 0ra"ing See se&tions Business 7 pro"u&tion .ith line item &ategor$ Conditions an" Preliminary -4>2 (PD planning)3 #or Steps su'&ontra&ting pro&ess3 no batch1 no serial number Semi #inishe" Goo" #or >eg. 0ra"ing See se&tions Business 7 pro"u&tion .ith line item &ategor$ Conditions an" Preliminary -4>2 (PD planning)3 Steps su'&ontra&ting3 no serial number1 batch controlle" (0I0# strategy) SE252<3PD3E/ternalPro&urement#or See se&tions Business E/ternal pro&urement .ith line item Conditions an" Preliminary &ategor$ -4>2 (PD planning)3 Steps su'&ontra&ting3 no serial number1 no batch Plant 1 Plant 1000 Plant 1000 Plant 1000 8en"or "omesti& 00 8en"or "omesti& 01 8en"or "omesti& 02 8en"or "omesti& 0< 8en"or "omesti& 0< 8en"or "omesti& 06 8en"or Domesti& 0G-Su'&on. 8en"or "omesti& 08 8E-I10 E6 Shop #loor .7o lean !2 Shipping .7 lean !2 Stores .7 lean !2

2aterial

S23

2aterial

S2:

2aterial

S2<

Plant Storage @o&ation Storage @o&ation Storage @o&ation 8en"or 8en"or 8en"or 8en"or 8en"or 8en"or 8en"or 8en"or 8en"or

1000 1020 1030 10<0 300000 300001 300002 300003 30000: 300006 30000G 300008 300010

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Master , org! "ata 8en"or 8en"or 8en"or Compan$ Co"e Pur&hase 4rgani;atio n Pur&hase group Pur&hase group Pur&hase group Pur&hase group Pur&hase group Pur&hase group Pur&hase group Pur&hase group

'alue 300011 : 1000 : 1100 1000 1000

Master , #rg! "ata "etails 8E-I11I-4-IE6 -A054-A@IP>4DIP@A-0I8E-D 4> -A054-A@ID5S0IP@A-0I8E-D4 > Compan$ Co"e 1000 Pur&h. 4rg. 1000

Comments

100 101 102 103 110 111 112 113

Pur&h. Group 100 Pur&h. Group 101 Pur&h. Group 102 Pur&h. Group 103 Pur&h. Group 110 Pur&h. Group 111 Pur&h. Group 112 Pur&h. Group 113

Plant 1000 Plant 1000 Plant 1000 Plant 1000 Plant 1100 Plant 1100 Plant 1100 Plant 1100

2!2 &usiness Con"itions


0he 'usiness pro&ess "es&ri'e" in this Business Process Procedure is part o# a 'igger &hain o# integrate" 'usiness pro&esses or s&enarios. As a &onseFuen&e3 $ou must ha,e &omplete" the #ollo.ing pro&esses an" #ul#ille" the #ollo.ing 'usiness &on"itions 'e#ore $ou &an start going through this s&enario* &usiness con"ition Hou ha,e &omplete" all rele,ant steps "es&ri'e" in the %usiness Pro&ess Pro&e"ure Prere"# Process Steps (1$%). Scenario Prere"# Process Steps (1$%)

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2!3 4oles
)se
0he #ollo.ing roles must ha,e 'een installe" to test this s&enario in the SAP -et!ea,er %usiness Client (-!%C). 0he roles in this %usiness Pro&ess Pro&e"ure must 'e assigne" to the user or users testing this s&enario. Hou "o not nee" these roles i# $ou are not using the -!%C inter#a&e3 'ut the stan"ar" SAP G65.

Prere uisites
0he 'usiness roles ha,e 'een assigne" to the user .ho is testing this s&enario. &usiness role %u$er Technical name SAPI%P>IP6>CHASE>-S Process step Create P4 #or Consuma'le Goo"s Create P4 #or Ser,i&es Pur&hasing 2anager !arehouse Cler1 SAPI%P>IP6>CHASE>-E SAPI%P>I!A>EH46SESPEC5A@5S0S Appro,e Pur&hase 4r"ers Posting Goo"s >e&eipt o# Consuma'les Create or Appro,e Ser,i&e Entr$ Sheet 5n,oi&e >e&eipt '$ @ine 5tem

Ser,i&e Emplo$ee SAPI%P>ISE>8E2P@4HEE-S A&&ounts Pa$a'le SAPI%P>IAPIC@E>E-S1 A&&ountant 1

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Process #vervie+ Table


Step 5ame ./ternal Process 4e(erence &usiness Con"ition Deman" #or &onsuma'le (2>4) item Deman" #or &onsuma'le (2>4) ser,i&e P4 ,alue e/&ee"s authori;ation #loor (or"er ,alue shoul" e/&ee" <00300 E6>) 5n,entor$ o# re&ei,e" ,en"or goo"s Ser,i&es ha,e 'een "one Ser,i&es are "one &orre&tl$ Capture 5n,oi&e re&ei,e" See 1$& ' (P ' (ccounts Payable s&enario See 1$) ' *+ ' Period end closing in ,inancial 5n this a&ti,it$3 $ou pro&ess the outgoing pa$ment. 5n this a&ti,it$3 $ou han"le perio"-en" pro&essing 4ole Transaction Co"e 2E21./pecte" 4esults

Create P4 #or Consuma'le Goo"s Create P4 #or Ser,i&es

%u$er

Stan"ar" P4 .ithout using materials masters is &reate". Stan"ar" P4 .ithout using materials masters is &reate". P4 is appro,e".

%u$er

2E21-

Appro,e Pur&hase 4r"er

Pur&hasing 2anager

2E28

Goo"s >e&eipt o# Consuma'les Create Ser,i&e Entr$ Sheet Appro,e the Ser,i&e Entr$ Sheet 5n,oi&e >e&eipt '$ @ine 5tem 4utgoing Pa$ment

!arehouse Cler1

25G4

2>4 e/penses are up"ate".

Ser,i&e Emplo$ee Ser,i&e Emplo$ee A&&ounts Pa$a'le A&&ountant 1

2@81-

Ser,i&e Entr$ Sheet is &reate". Ser,i&e Entr$ Sheet is appro,e". Pa$a'les an" ser,i&e e/penses are up"ate". 0he outgoing pa$ment is pro&esse".

2@81-

25>4

G7@* Perio" En" Plant

Perio"-en" pro&essing is &omplete.

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Step 5ame

./ternal Process 4e(erence accountin g s&enario

&usiness Con"ition

4ole

Transaction Co"e

./pecte" 4esults

&usiness Processes

6!1 Creating P# (or Consumable 7oo"s


)se
0his a&ti,it$ &reates a pur&hase or"er #or &onsuma'les.

Proce"ure
1. A&&ess the transa&tion &hoosing one o# the #ollo.ing na,igation options* #ption 18 S%P 7raphical )ser Inter(ace (S%P 7)I) S%P .CC menu +ogistics Materials Management Purchasing Purchase -rder Create .endor/Supplying Plant 0no1n 2E21-

Transaction co"e

#ption 28 S%P 5et9eaver &usiness Client (S%P 59&C) via business role &usiness role &usiness role menu %u$er (SAPI%P>IP6>CHASE>-S) Purchasing Purchase -rders Create Purchase -rder

2. 4n the Create Purchase -rder s&reen3 ma1e the #ollo.ing entries an" &hoose Enter* 0iel" name P- type Purchasing -rgani2ation (-rg# 3ata) Purchasing *roup (-rg# 3ata) Company Code (-rg# 3ata) .endor Description )ser action an" values NB 1000 100 1000 300000 Comment Stan"ar" P4

3. 4n the 4tem -5er5ie1 se&tion3 ma1e the #ollo.ing entries* 0iel" name (ccount (ssignment Category Description )ser action an" values E #or &ost &enter = #or internal or"er Comment 5# $ou &hoose E $ou shoul" enter either &ost &enter 1201 or 1202 in A&&ount

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0iel" name Short text 6uantity -7n Net price -P7 Material *roup Plant Currency :. Choose Enter.

Description

)ser action an" values Enter "es&ription o# item =or e/ample3 1000 NOS =or e/ample3 100 5-> NOS 01 1000 INR

Comment assignment Enter a Fuantit$ Enter or"er unit Enter a net pri&e Enter or"er pri&e unit Enter rele,ant plant Enter pur&hase &urren&$

<. 4n the (ccount (ssignment ta' page3 i# prompte"3 enter cost center8 #or e/ample3 1 91 (#or ra. an" semi #inishe" materials) or 1 9 (#or HA!A materials) i# A&&ount Assignment Categor$ is entere" as E. Enter internal order ,ia =:-Help i# A&&ount Assignment Categor$ is entere" as =. 6. Enter the G7@ a&&ount 'ase" on &onsuma'le3 #or e/ample3 %9111199 (the a&&ount has to 'e sele&te" a&&or"ing to the reFuire" goo"s). G. Choose Sa5e an" note the P4 num'er here* IIIIIIIIIIIIIIIIIIIIIIIIIIIIII. 8. Choose Bac: to return to S(P Easy (ccess s&reen.

4esult
1. A pur&hase or"er is &reate". 2. #ption %8 5# the pur&hase or"er is a&&urate3 is a pur&hase or"er appro,al reFuire"K

A P4 appro,al is onl$ reFuire" .ith a ,alue higher than 2<000 5-> 5# Hes3 go to se&tion %# (ppro5ing/;eleasing Purchase -rders. 5# -o3 go to se&tion %#< *oods ;eceipt o, Consumables#

#ption &8 5# the pur&hase or"er is not a&&urate3 up"ate the pur&hase or"er #irst an" then &ontinue .ith 4ption A (see a'o,e).

6!2 %pproving , 4eleasing Purchase #r"ers


)se
0he pur&hase or"ers that reFuire appro,al are liste" an" reFuire release '$ a release authori;ation person.

Proce"ure

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1. A&&ess the transa&tion &hoosing one o# the #ollo.ing na,igation options* #ption 18 S%P 7raphical )ser Inter(ace (S%P 7)I) S%P .CC menu Transaction co"e +ogistics Materials Management Purchasing Purchase -rder Collecti5e ;elease 2E2 -

#ption 28 S%P 5et9eaver &usiness Client (S%P 59&C) via business role &usiness role &usiness role menu Pur&hasing 2anager (SAPI%P>IP6>CHASE>-E) Purchasing (ppro5al ;elease Purchase -rder ' 4ndi5idual

2. 4n the ;elease Standard P- === s&reen3 &hoose -ther Purchase 3ocument (Shi,t > ?$)# Enter the pur&hase order8 1hich you noted be,ore# 3. Choose Enter# :. 4n the ;elease Standard P- === s&reen3 on the @eader se&tion3 $ou &an #in" the ta' o# ;elease Strategy appears.

>elease pro&e"ure is reFuire" .hen the total ,alue o# the P4 is larger than 2<000 5->. <. Go to the ta' o# ;elease Strategy# 6. Change the ;elease -ptions to ;eleased '$ &li&1ing.

0he pur&hase or"er ma$ nee" to 'e release" '$ multiple people "epen"ing on its ,alue. 4n&e the last person has release" the pur&hase or"er3 the 'u$er or planner &an output the pur&hase or"er (print3 #a/3 ED5)3 i# reFuire". G. Choose Sa5e. 8. Choose Bac: to return to S(P Easy (ccess s&reen.

6!3 7oo"s 4eceipt o( Consumables


)se
0he ,en"or posts the re&eipt o# the &onsuma'le goo"s.

0his step is onl$ rele,ant #or &onsuma'le goo"s3 not #or ser,i&e materials.

Proce"ure
1. A&&ess the transa&tion &hoosing one o# the #ollo.ing na,igation options* #ption 18 S%P 7raphical )ser Inter(ace (S%P 7)I)

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S%P .CC menu

+ogistics Materials Management 4n5entory Management *oods Mo5ement *oods ;eceipt ?or Purchase -rder *; ,or Purchase -rder (M4*-) 25G4IG>

Transaction co"e

2. 4n the Post *oods ;eceipt Purchase -rder A === s&reen3 ma1e sure the ,ariants are *oods ;eceipt an" Purchase -rder# Enter the pur&hase or"er num'er an" &hoose Enter. 3. 4n the *eneral ta' page o# the @eader 3ata3 sele&t the &he&1'o/ #or printing the material "o&ument ,ia output &ontrol. Choose Collecti5e Slip.

5# $ou are pur&hasing ra. materials or semi-#inishe" goo"s3 on the Excise 4n5oice ta' page o# the @eader 3ata3 &hoose 9! No Excise Entry :. 4n the 6uantity ta' page3 enter an amount. <. 4n the Bhere ta' page3 enter te/t in the te/t #iel".

5# $ou are pur&hasing ra. materials3 on the Excise 4tem ta' page3 enter the Chapter 43 6. Sele&t the 4tem -0 &he&1'o/ an" &hoose Chec:# G. Choose Post. 8. 0he s$stem message material document $xxxxxxx posted is "ispla$e". . Displa$ the pur&hase or"er an" re,ie. the pur&hase or"er histor$. #ption 28 S%P 5et9eaver &usiness Client (S%P 59&C) via business role &usiness role &usiness role menu !arehouse Cler1 (SAPI%P>I!A>EH46SESPEC5A@5S0-S) Barehouse Management ;ecei5ing

1. 4n the All 4pen Pur&hase 4r"ers ta'3 sele&t $our P4 num'er an" &hoose Goo"s >e&eipt. 2. 4n the General ta' page o# the Hea"er Data3 sele&t the &he&1'o/ #or printing the material "o&ument ,ia output &ontrol. Choose Colle&ti,e Slip. 3. Sele&t the 4tem -0 &he&1'o/ an" &hoose Chec:. :. 0he message Do&ument is 4.E. is "ispla$e" <. Choose Post. 6. 0he s$stem message Material document $xxxxxxx posted is "ispla$e". G. Displa$ the pur&hase or"er an" ,ali"ate the pur&hase or"er histor$.

4esult
1. A goo"s re&eipt o# &onsuma'les is issue" an" a posting "o&ument is &reate". Hou &an no. pro&ee" .ith se&tion 4n5oice ;eceipt by +ine 4tem.

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2. a) =inan&ial postings3 #or e/ample3 #or ser,i&es (A&&ount Assignment Categor$* E) Posting :ey 81 6 %ccount :0111100 18G2 001 Description Cost o# tra"e" goo"s Pro,isional lia'ilit$8en"or-2aterialsG>75> %mount (e/ample) =or e/ample3113000.00 =or e/ample3113000.00Currency 5-> 5->

6!6 Creating P# (or Services


)se
0his a&ti,it$ &reates a pur&hase or"er #or ser,i&es.

Proce"ure
1. A&&ess the transa&tion &hoosing one o# the #ollo.ing na,igation options* #ption 18 S%P 7raphical )ser Inter(ace (S%P 7)I) S%P .CC menu +ogistics Materials Management Purchasing Purchase -rder Create .endor/Supplying Plant 0no1n 2E21-

Transaction co"e

#ption 28 S%P 5et9eaver &usiness Client (S%P 59&C) via business role &usiness role &usiness role menu %u$er (SAPI%P>IP6>CHASE>-S) Purchasing Purchase -rders Create Purchase -rder

2. 4n the Create Purchase -rder s&reen3 ma1e the #ollo.ing entries3 an" &hoose Enter* 0iel" name P- type Purchasing -rgani2ation (-rg# 3ata Cab) Purchasing *roup (-rg# 3ata Cab) Company Code (-rg# 3ata Cab) .endor Description )ser action an" values NB Standard PO 1000 Comment

100 1000 300000

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3. 4n the item line3 ma1e the #ollo.ing entries* 0iel" name (ccount (ssignment Category 4tem category )ser action an" values K for cost center; F for order nternal Comment 5# $ou &hoose 0 $ou must enter a &ost &enter3 #or e/ample3 1201 on the (ccount (ssignment ta' page 0.o a""itional ta' pages .ill 'e a""e" an" "ispla$e" - detail item screen3 Ser5ices and +imits Enter "es&ription o# item SP-Ser,i&es Enter the rele,ant plant Enter the P4 &urren&$

! for ser" ce

Short text Material *roup Plant Currency

=or e/ample3 Spot ser,i&e 01 #BS$S1 1000 INR

:. 5n the item ,ie. on the Ser5ices ta' page3 ma1e the #ollo.ing entries* 0iel" name Short text 6uantity 7n *ross price <. Choose Enter. 6. 4n the pop up (ccount (ssignment o, Ser5ice in +ine == s&reen3 enter the G7@ a&&ount an" &ost &enter. Enter a cost center (#or e/ample3 1201) i# A&&ount Assignment Categor$ is entere" as E. Enter internal order i# the A&&ount Assignment Categor$ is entere" as =. Enter the G7@ a&&ount 'ase" on &onsuma'le3 #or e/ample3 :0111100 (the a&&ount has to 'e sele&te" a&&or"ing to the reFuire" ser,i&es). G. Choose Enter# 8. 5# $ou are prompte" to "o so3 go to the +imits ta' page an" enter an amount #or -5erall +imit3 #or e/ample3 <000 5->. Enter an Expected .alue3 #or e/ample3 1000 5->. . >epeat step 6 i# ne&essar$. 10. 4n the 4n5oice ta'3 enter the ta/ &o"e S # 11. 5# it is not alrea"$ sele&te"3 sele&t the *oods ;eceipt &he&1'o/ on the 3eli5ery ta' page. 12. Choose Sa5e. -ote the pur&hase or"er num'er here* IIIIIIIIIIIIIIIIIIIIIIIIIIII. )ser action an" values =or e/ample3 Ser,i&e #irst %00 NOS %00 INR Comment Enter "es&ription o# ser,i&e item Enter a Fuantit$ unit o# measurement Enter a pri&e

4esult
1. A pur&hase or"er is &reate". 2. 5# the pur&hase or"er is not a&&urate3 up"ate the pur&hase or"er an" then &ontinue.

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3. 5# the pur&hase or"er is a&&urate an" the ,alue is higher than 2<000 5-> a pur&hase or"er appro,al reFuire". 5# Hes3 go 'a&1 to se&tion (ppro5e Purchase -rders. 5# -o3 go to se&tion Create Ser5ice Entry Sheet an" se&tion (ppro5e Ser5ice Entry Sheet#

6!; Creating Service .ntry Sheet ((or Services +ithout Service Material)
)se
5n this a&ti,it$3 the ser,i&e per#orme" is reporte" in a ser,i&e entr$ sheet .ith re#eren&e to the pur&hase or"er #rom the pre,ious step.

Proce"ure
1. A&&ess the a&ti,it$ using one o# the #ollo.ing na,igation options* #ption 18 S%P 7raphical )ser Inter(ace (S%P 7)I) S%P .CC menu Transaction co"e +ogistics Materials Management Ser5ice Entry Sheet Maintain 2@81-

#ption 28 S%P 5et9eaver &usiness Client (S%P 59&C) via business role &usiness role &usiness role menu Ser,i&e Emplo$ee (SAPI%P>ISE>8E2P@4HEE-S) Customer Ser5ice Cime Management Ser5ice Entry Sheet

2. 4n the Ser5ice Entry Sheet s&reen3 &hoose -ther Purchase -rder (Shi,t > ?$) an" enter the pur&hase or"er num'er. 3. Choose Create entry sheet (Shi,t > ?1) to &reate a ser,i&e entr$ #or the pur&hase or"er. :. 4n the Create Entry Sheet s&reen3 &hoose Edit Ser5ice Selection #rom the menu to &op$ ser,i&es #rom pur&hase or"er. <. 0he Ser5ice Selection "ialog 'o/ appears. Choose ?rom Purchase order an" enter the pur&hase or"er num'er. 6. 4n the Ser5ice Selection s&reen3 &hoose continue (Enter). G. 4n the Select Ser5ices as ;e,erence s&reen8 sele&t the rele,ant ser,i&es an" &hoose (dopt Ser5ices (?))# 8. 4n the Create Entry Sheet s&reen3 enter a short te/t at the top o# the s&reen an" &hoose continue (Enter). . Sa,e the ser,i&e entr$ sheet#

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-o. $ou &an see the status o# this ser,i&e entr$ sheet is No acceptance#

6!< %pproving Service .ntry Sheet


)se
5n this a&ti,it$ the ser,i&e entr$ sheet is appro,e".

Proce"ure
1. A&&ess the a&ti,it$ using one o# the #ollo.ing na,igation options* #ption 18 S%P 7raphical )ser Inter(ace (S%P 7)I) S%P .CC menu Transaction co"e +ogistics Materials Management Ser5ice Entry Sheet Maintain 2@81-

#ption 28 S%P 5et9eaver &usiness Client (S%P 59&C) via business role &usiness role &usiness role menu %P* Ser,i&e Emplo$ee (SAPI%P>ISE>8E2P@4HEE-S) Customer Ser5ice Cime Management Ser5ice Entry Sheet

2. 4n the 3isplay Entry Sheet s&reen3 &hoose -ther Purchase -rder (Shi,t > ?$) an" enter the entr$ sheet num'er #rom the step 'e#ore. 3. 0o &hange the ser,i&e entr$ sheet3 &hoose 3isplay Change (?$)# :. 4n the Change entry Sheet s&reen3 &hoose (ccept (Ctrl# > ?1) to a&&ept the ser,i&e entr$ sheet as it is.

Hou &an see on the right 'ottom o# the s&reen3 the status o# this ser,i&e entr$ sheet turns #rom Not (ccept to Bill be accepted# <. Sa,e the entr$ sheet.

A#ter sa,ing3 the status &hange" to (ccepted#

4esult
0he ser,i&e entr$ sheet is appro,e". Hou &an no. pro&ee" .ith the ne/t step 4n5oice ;eceipt by +ine 4tem. =inan&ial Postings* Posting :ey 81 %ccount :0111100 Description Cost o# tra"e" goo"s %mount (e/ample) =or e/ample3 Currency 5->

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103000.00 6 18G2 001 Pro,isional lia'ilit$8en"or-2aterialsG>75> =or e/ample3 103000.005->

6!= Invoice 4eceipt by >ine Item


)se
5n this step3 $ou reali;e the in,oi&e ,eri#i&ation #or the a&tual in,oi&e re&ei,e" #rom the ,en"or. 0he a&tual in,oi&e amount ma$ not 'e i"enti&al .ith the pur&hase or"er re#eren&e amountL there#ore an in,oi&e re"u&tion might 'e reFuire" in this step.

Proce"ure
1. A&&ess the transa&tion &hoosing one o# the #ollo.ing na,igation options* #ption 18 S%P 7raphical )ser Inter(ace (S%P 7)I) S%P .CC menu Transaction co"e +ogistics Materials Management +ogistics 4n5oice .eri,ication 3ocument Entry 25>4

#ption 28 S%P 5et9eaver &usiness Client (S%P 59&C) via business role &usiness role &usiness role menu A&&ounts Pa$a'le A&&ountant 1 (SAPI%P>IAPIC@E>ES1) (ccounts Payable 4n5oices Enter 4ncoming 4n5oice 1/ P- ;e,erence

2. 5# "ialog 'o/ o# Enter company code appears3 enter &ompan$ &o"e 1999. Choose Enter.

4ptional* 5# &ompan$ &o"e shoul" 'e &hange"3 &hoose #rom the menu Edit ' S1itch Company Code. Enter ne. &ompan$ &o"e. Choose Enter# 3. 0he Basic 3ata ta' page appears. 2a1e the #ollo.ing entries* 0iel" name 4n5oice date ;e,erence (mount Calculate tax Cax Code )ser action an" values A&tual "ate An$ re#eren&e te/t Enter the gross in,oi&e amount (in&lu"ing ta/) "esele&t 06 S2 0a/ &o"e #or tra"ing goo"s 0a/ &o"e #or ser,i&e pro&urement #or e/ample3 ,en"or in,oi&e 5n,oi&e amount #rom ,en"or ma$ "e,iate #rom gross P4 re#eren&e amount Comment

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Cax amount

Enter the ta/ amount

=or the #iel" o# Cax Code8 $ou &an re#er to the "etail in#ormation 'elo. an" enter the e/a&t one a"apts to $our situation. Ta/ Category @o&al pur&hase(8A0) 7 (CE-8A078A0) Material Types 0ra"ing Goo"s >a. 2aterial Semi-#inishe" Goo"s Pur&hasing #rom 4ther states(CS0) 7 (CE-8A07CS0) 0ra"ing Goo"s >a. 2aterial Semi-#inishe" Goo"s Ta/ co"e -C 8G 8G 06 0! 0!

:. 4n the P- re,erence ta'3 enter $our pur&hase or"er num'er3 an" &hoose Enter. 0he P4 in#ormation is &opie" an" "ispla$e" in the 'elo. ta'le.

2a1e sure that the relate" ta/ &o"e is sele&te". <. 0o test #or errors3 &hoose Simulate#

0he "e,iations in pri&e3 Fuantit$ an" out o# 'alan&e &on"itions are "ispla$e". Hello. messages are .arningsL re" messages are #atal errors. Hou ha,e to &orre&t the re" messages to pro&ee". 6. Choose Bac: i# the 'alan&e is ;ero. G. 0o sa,e the transa&tion3 &hoose Post. A message &on#irming the posting is "ispla$e"

4esult
=inan&ial postings #or &onsuma'le pro"u&ts* Posting :ey 31 86 %ccount 300000 18G2 001 Description 8en"or "omesti& Pro,isional lia'ilit$8en"or-2aterialsG>75> Cns 0G %mount (e/ample) =or e/ample3 1301 330:.00=or e/ample3 803100.00 Currency 5-> 5->

:0111100

3 320:.00

5->

=inan&ial postings #or Ser,i&es*

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Posting ?ey 31 86

7,> 300000 18G2 001

%ct,Mat,%st,'n"r 8en"or "omesti& 00 Pro,isional lia'ilit$8en"or-2aterials-G>75>

%mount (e/ample) <0000<0000

Currency 5-> 5->

6!@ #utgoing Payment


=or this a&ti,it$3 run the (ccounts Payable (1$&) s&enario "o&ument in its entiret$3 using the master "ata #rom this s&enario "o&ument.

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%ppen"i/
original Step 5ame Create >eturn Pur&hase 4r"er original Transaction Co"e 2E214eversal Step 5ame Change Pur&hase 4r"er 4eversal Transaction Co"e 2E224eversal8 4emar?s

;!1 4eversal o( Process Steps

5# the sho.n pur&hase or"er num'er is .rong3 enter the rele,ant P4 '$ sele&ting the 'utton 4ther Pur&hase 4r"er. Sele&t the rele,ant items or sele&t all items '$ the 'utton Sele&t All. A#ter that push the "elete 'utton an" sa,e the pur&hase or"er. Sele&t the release Co"e 01 an" set Can&el >elease. =ill the "o&ument num'er into the #iel" "o&ument num'er (optional). 5n the #ollo.ing ,ie. >elease Pur&hasing Do&uments .ith >elease Co"e 01 sele&t the P4 line an" the 'utton Can&el >elease. 5# the material "o&ument num'er is not 1no.n3 $ou &an #in" it out '$ .at&hing into the P4 item line ta' Pur&hase 4r"er Histor$ (0ransa&tion &o"e 2E22-* 2aterials 2anagement Pur&hasing Pur&hase 4r"er Change). 5# the in,oi&e num'er is not 1no.n3 $ou &an #in" it out '$ .at&hing into the P4 item line ta' Pur&hase 4r"er Histor$ (0ransa&tion &o"e 2E22-* 2aterials 2anagement Pur&hasing Pur&hase 4r"er Change).

Appro,al o# Pur&hase 4r"ers

2E28

Can&el >elease o# Pur&hase 4r"er

2E28

>e&ei,e Goo"s #rom 8en"or to the Pur&hase 4r"er

25G4

Can&el 2aterial Do&ument

2%S0

5n,oi&e >e&eipt '$ @ine 5tem

25>4

Can&el 5n,oi&e Do&ument

2>82

;!2 S%P .4P 4eports


)se
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0he ta'le 'elo. lists the reports that $ou &an use to o'tain a""itional in#ormation on this 'usiness pro&ess.

Hou &an #in" "etaile" "es&riptions o# the in"i,i"ual reports in the #ollo.ing %PP "o&uments3 .hi&h pro,i"e a &omprehensi,e &ompilation o# all important reports* =inan&ial A&&ounting* S(P E;P ;eporting ,or (ccounting ( @ogisti&s Pro&esses* S(P E;P ;eports ,or +ogistics ( ) 1)

-ote that the "es&riptions o# some reports that are an in"ispensa'le part o# the pro&ess #lo. ma$ 'e lo&ate" "ire&tl$ in the se&tion .here the$ 'elong.

4eports
4eport title Pur&hasing Group Anal$sis 8en"or Anal$sis 2>P @ist Assign an" Pro&ess pur&hase reFuisitions >elease Pur&hasing Do&uments Transaction co"e 2CE1 2CE3 2D0< 2E<G 2E28 Comment A list .ith summari;e" "ata. Dire&t a&&ess to ,en"or-relate" "ata. 0he sto&17reFuirements situation at the time o# the last planning run. Con,erting reFuisitions into e/ternal pur&hasing "o&uments. A list .ith all pur&hasing or"ers.

;!3 )se" 0orms


Common 0orm 5ame Pur&hase 4r"er 0orm Type Smart =orm )se" in Process step :.13 :.2 #utput Type -E6 Print Program (.ntry Proce"ure) H%AAI=206P(E-0>HI-E6) 0orm Technical #bAect H%AAI22P4

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