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Rev 0

Date 1999

Description Issued for Implementation

Checked DL


Compiled by Teknica (UK) Ltd



GES B.06 Page 2 of 21 Rev 0 1999

PAGE 4 4

SEC 1.0 1.1 1.2 2.0 2.1 2.2 3.0 3.1 3.2 3.3 4.0 4.1 4.2 4.3 4.4 4.5 5.0 5.1 5.2 5.3 6.0 6.1 6.2 6.3 6.4 6.5 7.0 7.1 7.2 7.3 7.4 7.5 7.6 7.7 SEC 8.0

TITLE SCOPE OF SPECIFICATION Introduction Other NOC Specifications DEFINITIONS Technical Contractual DESIGN Codes and Standards Layout and Construction Notes on Accommodation CIVILS WORKS Groundworks Concrete Work External Walling Load Bearing Materials Flat Roofing COMPONENTS Doors and Windows Joinery Ironmongery INTERNAL FINISHES Ceilings Walls Floors Loose Furniture Pest Control SERVICES Heating, Ventilation & Air-Conditioning Drainage and Sanitary Water Services Electrical - General Lighting Fire Safety and Protection Telecommunications TITLE INSPECTIONS 11 4

5 5 6 7 7 7 8 8 8 9 9 9 9 10 10 11 11 11 11 11 12 12 13 13 13 14 14 14 14 15 PAGE 15


8.1 9.0 9.1 9.2 9.3 9.4 10.0 10.1 10.2 10.3 10.4 10.5 10.6 10.7 11.0 11.1 11.2 11.3 11.4 Procedures TESTING Statutory Testing Test Procedures Test Certificates Performance Testing DOCUMENTATION Introduction Design Proposals Design Programmes Schedules and Reports Data and Calculations Drawings and Specifications Final Records, Documents and Manuals PRIOR TO SHIPMENT Spares Packing and Storage Shipping Warranty Figure 1 Indicative Plan 16 17 17 17 17 18 19 19 19 19 20 21 15 15 16 16 16 16 15 15

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1.0 1.1 1.1.1 SCOPE OF THE SPECIFICATION Introduction

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This specification sets out the minimum requirements and recommended practices for the architectural/civil and structures design of administration buildings serving oilfields and associated petrochemical installations. It is not a definitive, technical, contract specification, but is intended to serve as a briefing document for the Owner and Vendor/Contractor and to set the standards to be implemented for building function, construction and ease of maintenance. Its scope is limited to functional, planning and construction criteria.


The intent of the document is: To provide Owner and Vendor/Contractor with clear design guidelines for the building envelope, components and finishes and to ensure that these are coordinated with the functional needs of mechanical (air-conditioning, water services and drainage) and electrical services. To standardise design, by providing comprehensive recommendations and requirements within a single document. To set benchmark standards for both building function and construction, and to provide the framework for cost-control to be implemented. To give guidance which takes into account the climatic conditions and general methods of construction prevailing at the worksite, and which allows the use of construction technology requiring the minimum importation of overseas building materials and components. To serve as a design tool for Owners and Vendors/Contractors for the administration of the building design process during pre-contract stages. It is not a definitive project specification. Designers and Vendors/Contractors are in no way relieved of their responsibilities for the production of completed documentation and safe, functional design. Any items not specifically covered in this specification shall be designed and engineered in accordance with good engineering practice. All proposed designs shall be approved by the Owner prior to implementation.

1.1.3 1.1.4

The Vendor/Contractor shall fully comply with the provisions laid out in the specification. Any exception must be authorised in writing by the Owner. In the event of conflict between this specification and any applicable codes and standards, the Vendor/Contractor shall inform the Owner in writing and receive written clarification before proceeding with the work. The General Engineering Specification will form part of the Purchase Order/Contract. Other NOC Specifications The following NOC specifications should be consulted when designing field administration buildings.

1.1.5 1.2


General GES A.01 GES A.06 Plant Layout and Spacing Site Data




GES B.12 GES B.13 GES B.17 1.2.3 Electrical GES L.19 1.2.4 Fire and Safety GES H.01 GES H.03 1.2.5 Civil GES Q.01 GES Q.03 GES Q.04 GES Q.05 GES Q.07 GES Q.14 1.2.6 Earthworks (inc. site preparation, pits and trenches) Foundations (inc. piling) Concrete Structures Blockwork Rainwater, oily water and Sanitary Sewer Systems Design Loads for Structures Fire and Gas Alarm Systems Portable Fire Extinguishers Building Electrical Systems Heating, Ventilation & Air-Conditioning Plumbing and Sanitary Specifications Doors, Windows

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Telecommunications Where Telecommunications and Air Traffic Control functions are required, the following specifications should be consulted: GES T.01 GES T.02 GES T.10 GES T.13 VHF Radio System for Plant Communications PABX Telephone Systems and Telephone Instruments Local Telephone Cabling Systems Aircraft Radio Systems


2.0 2.1 DEFINITIONS Technical The technical terms used in this specifications are defined as follows: Field Administration Buildings

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Buildings which house the various administrative functions covering day-to-day running of oilfields and related processing plants.These functions comprise largely of office activities and will include, but are not confined to the following: Personnel and camp administration Accounts Field management and planning

In addition, for remote sites served by an airstrip, administration buildings may be required to house local air-traffic control facilities and serve as a telecommunications centre. 2.2 Contractual The commercial terms used in this specification are defined as follows: 2.2.1 Owner The oil and gas company, an associate or subsidiary, who is the end user of the buildings. 2.2.2 Vendor The company supplying the equipment and material. 2.2.3 Contractor The main contractor for a defined piece of work. 2.2.4 Sub-Contractor A company awarded a contract by a Contractor to do part of the work awarded to the Contractor. 2.2.5 Inspection Authority The organisation representing the Owner or Contractor that verifies that the equipment and facilities have been designed, constructed, inspected and tested in accordance with the requirements of this specification and the Purchase Order/Contract. 2.2.6 Inspector A qualified individual representing the Owner, Contractor or the assigned Inspection Authority, who verifies that the equipment and facilities have been designed, constructed, inspected and tested in accordance with the requirements of this specification and the Purchase Order/Contract. 3.0 3.1

DESIGN Codes and Standards


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This specification has been based on the requirements of the international standards and codes of practice set out below. They are to be adhered to in any submitted design for administration buildings. In the event of conflict between codes, standards and this specification, the requirements leading to the safer design shall be used as determined and approved by the Owner. Contract specifications for accommodation buildings shall clearly specify the applicable codes and standards which shall be subject to the approval of the Owner. 3.1.1 Electrical and Mechanical ASHRAE - Guide and Data Book IEE Regulations for Electrical Installation - 16th Edition National Electrical Code (USA) 3.1.3 Building Construction U.B.C. - Uniform Building Code (USA) - To include requirements of Seismic Zone 2. The Building Regulations 1991 (UK) IP Model Code of Practice 3.2 Layout and Construction Owner requirements and type of construction will vary from site to site, but the basic design criteria shall remain constant. A layout is contained in Figure 1 at the end of this document, which shows an indicative arrangement for an Oilfield Administration Building. The assumption has been made that the building has to serve a remote oilfield for which aircraft control facilities are to be provided. Accommodation content will also vary from site to site according to specific Owner functional requirements. In this instance, the example shown consists of core offices and aircraft control rooms, with support accommodation of stores, toilets, cleaner's room and pantry. The arrangement indicated has assumed single storey construction, but two or more storeys may be appropriate, where the size of building and/or site conditions dictate. 3.2.2 Schedule of Accommodation The following areas and content are indicative only and will vary in accordance with specific Owner requirements and site conditions: Core accommodation Meeting Room 36m2 Offices 6 no. individual offices for engineering and admin staff 18m2 General Store 18m2 Admin Office 20-25m2 Reception Area 12m2 -(optional) 2 Aircraft Control 18m Archive Room 20m2 Support Accommodation Pantry/Coffee Room Cleaner's Store Male Toilet External Bin Store External Shade Parking: Allow up to one space per person (optional) 3.2.3 Air Traffic Control 7.5m 5m 15m 3m2


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Where air traffic control facilities are required, due allowance shall be made for the requirements for radio antennae and associated cabling. Spare, below-ground, cable-entry ducts shall be provided. Antennae shall preferably be roof-mounted, in which case the loadbearing capacity of the roof shall be sufficient. In addition, designs shall ensure that cable routes through roofs are provided with fully weatherproof and watertight details. Where prefabricated construction is used, allowance shall be made for the antennae installation to be made as a separate structure. 3.3 Notes on Accommodation a) b) The entrance shall be fitted with a draught lobby to reduce the entry of windborne sand and dust. A reception counter and waiting area shall be provided to deal with enquiries, and to allow a degree of control over which personnel may be granted access to working areas.The reception counter shall be directly connected to the main entrance. Adequate, lockable storage space shall be provided. A meeting room shall be provided to cater for multi-disciplinary and general planning and coordination meetings. This room shall also be capable of being used occasionally for seminars and other similar functions. Individual offices shall be provided for the various engineering disciplines according to Owner requirements. These should preferably be large enough to house two desk spaces, with sufficient space for filing cabinets. Pantries shall be equipped for tea and coffee making only, unless otherwise directed by the Owner.

c) d)


f) 4.0 4.1

CIVIL WORKS Groundworks Refer to GES A.06 for requirements regarding basic background information on site conditions.


Site Investigation Reports The extent and type of groundworks and foundation design will vary from site to site and will be dependent amongst other factors, on the overall structural design of the building. In all cases, a site investigation report shall be prepared for the Owners approval before detailed design development is embarked upon. A site investigation should demonstrate the suitability of the proposed site for the construction of civil engineering and building works. It must examine all the parameters which may influence the design of the building and the security of neighbouring land and property. All site investigation reports shall include an appraisal of the following: Site access Levels Drainage Ground bearing capacity The presence of buried services Adjacent buildings


Overhead powerlines and other features

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The above categories shall be supplemented with clear reference to all relevant aspects of the IP Model Code of Practice.

Foundation design shall conform to the guidelines set out in GES Q.03. Particular care shall also be taken to ascertain the degree of sulphates and other aggressive salts in the ground. As a general rule, allowance shall be made for sulphate resisting cement to be used in all below ground construction. 4.1.2 General Ground floor levels shall be raised to 300-450mm above the general external ground in order to help cut down the entry into the building, of wind-borne sand and dust, and to protect the building during heavy storms, which are liable to cause local or flash flooding. Allowance shall be made for the floor level to be further heightened where computer flooring with deep voids is installed. Care shall be taken to investigate local surface conditions to ensure an adequate run-off of water during the brief, but intense periods of rainfall. 4.2 Concrete Work Attention is drawn to the importance of adhering to good concrete practice in the prevailing climatic conditions at the worksite. Vendors/Contractors shall conform to the recommendations and standards set out in GES Q.03 and GES Q.04, particularly with reference to hot weather concreting. 4.3 External Walling It has been assumed for the purposes of this specification, that the most readily available and economic material for external walling, will be rendered concrete blockwork. Designs incorporating reimbursed blockwork shall conform to the recommendations set out in GES Q.05. Owner approval however, must be sought, whatever material is proposed. Administration buildings designed with uninsulated single-skin blockwork walls will not be accepted. Where budgets allow, external block walling shall be insulated, or of cavity construction, incorporating insulation. Whatever the construction of external walling, designs shall incorporate external shading such as roof overhangs or other features to reduce the degree of direct exposure to sunlight. 4.4 Load Bearing Materials Structural load bearing materials shall be reinforced concrete, loadbearing concrete block (where available) or steel fully protected from fire. No material will be accepted which is combustable. 4.5 Flat Roofing It is assumed for the purposes of this specification, that the majority of administration building roofs will be flat and that waterproofing will consist of bitumen-based felts, asphalt or similar material. Proposals for flat roof specifications shall demonstrate that requirements are clearly set out regarding watertightness, drainage, thermal and sound insulation, fire precautions, maintenance and repair. In all cases, proposals for flat roof waterproofing shall also include the following: Because of the prevailing intense solar radiation at the site location, flat roofs shall be of the inverted type whereby loose-laid rigid insulation boards are placed over the waterproof membrane. Boards shall be ballasted with gravel and/or paving flags. This will ensure that membranes are protected both from deterioration arising from exposure to ultraviolet light, and from roof traffic. All roofs shall be insulated with minimum 50mm thickness of extruded, expanded polystyrene boards or similar Owner approved. Polystyrene bead board is not acceptable.



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Waterproofing shall be fully protected at upstands from direct sunlight by means of reflective gravel and flashings. Rainfall at the worksite is infrequent but often violent. Designs shall allow for 75mm per hour precipitation. Parapet walls shall always have sufficient openings to ensure that roofs do not flood as a result of blockage to piped outlets. A slope of 1:80 towards the rain water outlets shall be provided. Design proposals shall always include details of roof entries for piped services, demonstrating that adequate waterproofing is allowed for. Roof access doors shall always have thresholds min. 150mm above the finished roof level, i.e. with allowance for the thickness of screens, insulation and ballast.

5.0 5.1

COMPONENTS Doors and Windows External doors and windows may be timber, with glazed viewing panels, or alternatively, glazed anodised aluminium frames. All external doors shall be fully fitted with effective brushes and seals to ensure weathertightness and prevent the ingress of airborne dust and to ensure adequate noise insulation.


Internal Doors Internal single-leaf doors to shall be classified as minimum half-hour fire-resisting. Corridor double doors shall be solid, 44mm thick, providing at least one hour fire-resistance classification. They shall be equipped with kicking plates and overhead or similar closers, contain vision panels with wired or safety glass and be fitted at all edges with intumescent seals to prevent the passage of smoke in the event of fire.


Glazing Glazing shall generally be kept to the minimum to reduce solar heat gain and confined to those walls facing away from direct sunlight, or protected by shading. Where administration buildings are located close to processing areas, those walls facing the plant shall not be glazed, or glazing shall be minimum of 600 x 300mm in area and shall be fixed lights, set in steel frames in reinforced concrete or steel surrounds and glazed with laminated security glass. Openable windows shall have insect screens. All windows preferably shall have venetian blinds, superintendent's office and conference room shall have additional curtains.


5.1.4 Access and Security

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Various levels of security and selective access to the administration building may be required. Owner requirements shall be confirmed at the initial design stages. In all cases external doors shall open outwards and be fitted with automatic door closers. 5.2 Joinery All timber, whether it is used as a finishing material or for general carcassing, shall be properly treated against insect and fungal attack. 5.3 Ironmongery Requirements for ironmongery will vary, but Owner guidance shall be sought for master key and suiting requirements. 5.3.1 Ironmongery Checklist. Prior to submittal for Owner approval, Vendors/Contractors are advised to prepare and submit ironmongery schedules, which conform to the following checklist: 6.0 6.1. Quality required Principal finish of proposed ironmongery Means of Escape Safety Security

INTERNAL FINISHES Ceilings Where suspended ceilings are not required, then non-dusting paint finishes shall be specified. Most forms of proprietary suspended acoustic tile ceilings will be acceptable, provided that the tiles are of the nondusting type and they conform with fire-resistance requirements.


Walls Internal walls shall be finished with washable emulsion or semi-gloss paint on plaster, except for areas such as toilets and tea rooms, which will be covered with glazed ceramic tiles to door height and water proof paint above.


Floors The primary criteria for floors to all accommodation are durability and ease of maintenance and cleaning. The most readily available material for stores, offices and corridors will be terrazzo tiles for both floors and skirting. Polished or otherwise potentially slippery floor finishes shall be avoided. Toilets, cleaners room and pantry floors shall be non-slip vitreous quarry tiles. Wherever stairs are provided, these shall have nonslip inserts in the treads. External hardstandings and walkways shall be precast reinforced concrete. For durability precast, interlocking concrete paving blocks may be used, if required by the Owner.


6.4 Loose Furniture

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Vendors/Contractors shall determine Owner requirements at the earliest design stages. The layouts in Figure 1 are for indicative use only. 6.5 Pest Control The most common pests will most likely be flies, cockroaches, mice and rats. Control of these will depend largely on good housekeeping, but will be greatly assisted by design details which enable simple cleaning and maintenance routines. The following precautions taken during construction shall alleviate the pest problem. 6.5.1 Cockroaches, Black Beetles and Crickets Passage from room to room or floor to floor along pipe-runs, ducts and chases shall be prevented by suitable sealing; intermediate lengths of ducts and chases shall be capable of easy inspection. 6.5.2 Flies Well-fitted screens shall be provided for windows and ventilators. 6.5.3 Rodents (a) (b) Service pipes and installation pipes - Wherever pipes and cables pass through a wall, they shall be carried in sleeves and the space between the pipe and sleeve shall be effectively sealed. Ducts and Chases - Ducts, chases and ventilating shafts shall be effectively sealed against the entry of rats or mice. Where pipes are in ducts or chases pass through a wall or floor, they shall be embedded in rodent-proof material. Metal turnings are useful for this purpose and so is broken glass. Waste receivers - Waste receivers shall be of the back-inlet, any open channel shall be protected by a grid to prevent the entry of rodents into the channel and waste pipe. Rain water down pipes - Down pipes shall be protected against the entry of rodents and, where possible shall be connected to a back-inlet or similar gullies. The use of wire netting, or other obstruction to the outlets is not recommended. Hollow Walls - Hollow walls shall be sealed at the roof-plate level. There should be no access to the cavity where service pipes, ducts, cables pass through or into the walls. Footings - The base of all footings of outside walls and party walls shall not be less than 60cm below the finished ground level to prevent access by burrowing, except where site concrete affords sufficient protection. Partitions, etc - Joints between partitions and the main structure shall be effectively sealed. In the construction within a building of permanent structure or semi-permanent structure, precautions shall be taken to avoid harbourage in hollow partitions or between the floor of the main building and the floor of the subsidiary structure or between their ceilings. Ventilating grids, screens, baffles and balloon pipe guards - Grids and other barriers shall restrict passage to a width of three-eights of an inch. Soil pipes and ventilating pipes shall always be provided with guards or cages. Balloon pipe guards should be resistant to corrosion.

(c) (d)

(e) (f)






7.1 Heating, Ventilation and Air-Conditioning Vendors/Contractors shall conform with the recommendations set out in GES B.12.

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Proposals shall be based on the sometimes extreme local climatic conditions with seasonal high winds and high temperatures. Maximum ambient temperature Minimum ambient temperature Maximum relative humidity Maximum wind speed 122F (50C) 0 C generally less than 30%, but in coastal areas, may be 100%. 90mph (145Kph)

Air-conditioning shall be provided in all areas except toilets, cleaners store and the pantry, which shall be provided with mechanical air extract fans. Allowance shall be made for heating in winter months. Central ducted air-conditioning systems may be appropriate where the Owner requires a high-quality office specification, but for general, functional purposes, split units will be appropriate and are preferred to through-the-wall package units. Fan-coil units should be wall-mounted to leave floor areas clear, except in the telecommunications and air-traffic control rooms, where units shall be ceiling mounted. Compressors shall be roof-mounted to reduce damage from windborne sand and dust. The following details shall be presented at design-development stage: 7.2 7.2.1 Roof entry arrangements for power conduit and refrigerant lines, indicating weathertight details. Condensate drainage details. Refrigerant line, condensate and power conduit route details, indicating ducting arrangements and tidy installation. Indication of access arrangements for maintenance, filter changes etc.

Drainage and Sanitary Drainage Generally Suitable drains shall be provided where required, and in accordance with GES B.13 and GES Q.07.


Sanitary Installations In designing sanitary installations, the following shall be noted: a) b) Plumbing pipework shall wherever possible, be concealed and contained within an accessible, purpose- built service duct. W.C. cubicles shall be equipped in all cases with hygiene sprays. W.C. pans shall preferably be wall-mounted to allow for all-round floor cleaning. Cisterns shall preferably be contained within an accessible, concealed, purpose-built service duct. Overflow pipes shall discharge to a position where such discharge is visible, rather than to a tundish. Where squatting pans are fitted, these shall preferably be made of stainless steel and be devised so as to allow the surrounding floor to drain into them. Care will therefore need to taken in the design of floor and structural slab levels for this and for the particular requirements of the pans themselves, especially on upper floors. Where showers are provided, the shower heads shall be of the short projection type. Simple telescopic-type shower rails and curtains shall be provided in preference to screwed fixings. Wash basins shall be firmly fixed on brackets, and Vendors/Contractors must ensure that support


d) e)


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walls are sufficiently strong to ensure a secure fixing. Hollow clay block walls will not be acceptable. f) g) h) 7.3 Sanitary waste from toilet facilities, lavatories and floor drains in wash and rest rooms etc. shall discharge into sanitary sewers. Sanitary sewers shall form a drainage system strictly separated from those into which oil and other waste shall be discharged. Piping for sanitary sewers shall be PVC or cast-iron as previously approved by the Owner.

Water Services Water services shall be designed to allow for ease of maintenance. Wherever practicable, water pipework shall be surface-mounted preferably within accessible service ducts. Hot water shall be provided by means of demand heaters in preference to cylinder-type. For remote sites, allowance shall be made for storage of a three-day water supply. Potable and drinkable water lines and fixtures shall be sterilised before being installed for use. A chilled drinking water fountain shall be provided.


Electrical - General Refer to GES L.19 and ISA RP 60.8 for both general and detailed recommendations.


Electrical Installation The electrical installation shall be in accordance with the GES L.19, (UK) IEE Regulations for Electrical Installations, Sixteenth Edition, or the latest edition of the (US) National Electrical Code.


Lighting General lighting shall be provided by fluorescent luminaries. Allow for the provision of external lighting to car parking areas and footpaths. Provide emergency lighting along escape routes and at emergency exits.

7.6 7.6.1

Fire Safety and Protection Construction The design, materials and methods of construction shall conform to accepted good practice. The primary characteristic required is that construction materials and components are non-combustable that finishes should be easily maintained and not support the spread of flame and that little or no toxic fumes or heat will be produced when they are exposed to heat.


Fire Alarms, Detectors and Extinguishing Systems Administration buildings shall be equipped with fire hose reels, together with fire and gas alarms and detection systems as set out in GES H.01. Extinguishing systems shall follow the requirements of GES H.03.


7.7 Telecommunications

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Vendors/Contractors shall conform with the recommendations and standards set out in GES T.01, GES T.02 and GES T10. 8.0 8.1

INSPECTIONS Procedures The inspection requirements are covered by the document `Conditions of Contract'. requirements are given below: Additional

The Vendor/Contractor shall allow the Inspector free access to all areas of manufacture, fabrication, assembly and testing. The Vendor/Contractor always has the responsibility to provide adequate control and inspection of equipment and materials. Any inspection by the Owner or his Inspector shall not relieve the Vendor/Contractor of these responsibilities or those under his guarantees.

Construction work shall be inspected at all stages. Contract and design documentation shall therefore make due allowance for this requirement, clearly setting out inspection procedures and programmes. Particular care shall be taken to ensure the orderly arrangement within Vendor's/Contractors programmes, of inspections prior to the formal handover of buildings to the Owner. 9.0 9.1

TESTING Statutory Testing Specification and related documentation shall state the types of tests to be performed, acceptance criteria, the sources and types of testing equipment, the requirement for test reports and the qualified personnel to perform the tests. Comprehensive and exhaustive testing will be carried out of all components, systems and sub-systems within the building, in the presence of the Owners representative(s). Vendors/Contractors shall make adequate allowance for this in their work programmes for testing.


Test Procedures The Vendor/Contractor shall submit all the necessary test procedures in writing to the Owner for approval prior to the start of the testing programme.


9.3 Test Certificates

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Testing certificates shall be issued by the specialised Inspection Authorities when all test procedures are successfully complied with. Test certificates shall be issued for the following: 9.4 Fire regulations Alarm and Sound Systems Air-Conditioning and Ventilation Systems Mechanical equipment Electrical distributions Health and Safety Certificates for the working environment.

Performance Testing Performance tests on plant and all the installed equipment shall be carried out by the Vendor/Contractor as per the Purchase Order/Contract.

10.0 10.1 10.1.1 10.1.2 10.1.3

DOCUMENTATION Introduction This section covers the documentation required for the design selection, fabrication, inspection and testing for all the equipment, components and services to be provided against this specification. The detailed list of documents that are required is included with the Purchase Order/Contract. The documents as listed may be considered as a minimum. All details to confirm compliance with the relevant specifications and to allow a full and contained appraisal to be made of the Vendor's/Contractor's proposal ad interpretations of the ordered equipment shall be submitted in good time. Any production or procurement undertaken prior to the relevant documentation being submitted and reviewed is at the Vendor's/Contractor's risk. On all documentation the Purchase Order/Contract number and project name shall be quoted. Design Proposals Proposals shall be submitted for Owner approval at each design stage and shall contain the following: site criteria as set out in section 4.0 above a clear indication of all proposed building components, services and finishes. design programme estimated construction programme budget outline cash flow forecast.

10.1.4 10.1.5 10.2


10.3 Design Programmes

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Design programmes shall give a clear indication of deadlines for all critical decision requirements and Owner approvals. Design submittals shall be staged to allow for progressive design development from outline proposals through to comprehensive contract documentation. Progress from each stage will be subject to Owner approval. 10.4 10.4.1 10.4.2 Schedules and Reports The Vendor/Contractor shall submit with his tender a Quality Control Plan for the entire order when received. The Vendor/Contractor shall include with his tender documentation proposed sub-vendors, programmed schedule for all documents based on a review cycle of 2 weeks and outline programme for procurement and production activities. The Vendor/Contractor shall incorporate any revisions agreed with the Owner during the purchasing cycle and submit revised tender documentation for approval with their acknowledgement or order. Monthly reports shall be submitted by the Vendor/Contractor regarding design, procurement, production and documentation activities, the formate of which shall be agreed with the Owner. Data and Calculations The Vendor/Contractor shall supply with his tender completed Data Sheets containing all the relevant information necessary for appraisal of the mechanical design by the Owner. Also included shall be any additional drawings, specifications, etc and a list of any proposed Sub-Contractors. The documents shall be submitted for approval/review to the Owner and to the Inspection Authority within the periods agreed between the Owner and Vendor/Contractor. It shall be the responsibility of the Vendor/Contractor to ensure that the production schedule includes documentation submission periods, plus a three week approval review period by the Owner and/or the Inspection Authority. The Vendor/Contractor shall be responsible for obtaining approvals from the Inspection Authority. All calculations shall be carried out in clear and logical manner. Where conditions involve the use of formulae or methods not mentioned in the Design Code, the source of these formulae or methods shall be clearly referenced. Computer calculations will only be acceptable if all input is shown, together with calculated values of intermediate terms, factors and options chosen, as well as final calculated dimensions, stresses or other values and the computer programme has been validated to the satisfaction of the Owner. Calculations and drawings that are interdependent, i.e. foundation loading and equipment foot print, shall be presented for appraisal together. Drawings and Specifications The number, type or title of drawings and specifications will vary for each project. Submissions for Owner approval shall confirm multi-disciplinary coordination by including drawings that cover building structure and services. Drawings will consist of construction plans, sections and elevations and details supplemented by structural, mechanical and electrical services drawings. Plot plans shall show access to, and clearance around, the building, including access for emergency vehicles. Essential minimum information to be included on drawings shall also include:

10.4.3 10.4.4 10.5 10.5.1


10.5.3 10.5.4


10.5.6 10.6 10.6.1


10.6.2 10.6.3 10.6.4 Overhead and/or underfloor routings of signal, power and communications cables, Layout of drainage and sewage, Layouts of heating, ventilating and air-conditioning requirements, Lighting layouts, Fire protection systems and equipment.

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The drawings listed with the Purchase Order/Contract shall be sent by the Vendor/Contractor to the Owner and/or the Inspection Authority for review and approval. Detail drawings which may be included on the general arrangement shall include thickness and dimensions of all components, weld details, machining and surface finish requirements, gaskets and nameplate details. As-built drawing shall be listed in the index and copies of the drawings shall be included in the Operating and Maintenance Manual. In addition, reproducible prints shall be provided. Where drawings are CAD generated, 2 sets of copy disks shall be approved. Final Records, Documents and Manuals The handover of Operating and Maintenance Manuals, as-built drawings, spare parts lists, maintenance manuals etc. for all aspects of the building, its components, services and finishes is a perquisite of contract completion. On completion sets of documents shall be furnished "as-built" drawings and documents marked up to show field changes by installers/modifies and presented in Data Dossier and Operating Maintenance Manuals. Two copies of the Data Dossier shall be a second of the manufacturing process where stated in the Purchase Order/Contract shall be supplied containing the following: general arrangement drawing and bill of material, the quality control plan, material certification, positive material identification certificates, NDT procedures and records, balance certificates, performance test procedures and test certificates, non-conformity records, approvals by the Independent Inspection Authority, certificate of conformity, Owner's release certificate. Owner's release certificate

10.7 10.7.1

10.7.2 10.7.3


Six sets of the Installation, Operation and Maintenance Manual shall be specifically complied for the equipment supplied. A compendium of manufacturer's data for a range of like products is not acceptable. The IOM shall contain the following: a description of the equipment, process and controls philosophy, the master document list and certified copies of key drawings, packing, shipping and site preservation instructions, step-by-step installation instructions, step-by-step pre-commissioning procedures, step-by-step commissioning procedures, normal start-up, operating and shutdown procedures, step-by-step procedures for dismantling and re-assembly,


routine preventive maintenance schedule and minor repair procedures, lubrication, chemicals and consumables schedules, list of special tools, spare parts ordering information, for PLCs, a copy of the programme and re-programming procedures.

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The IOMs shall be presented in A4 format and be securely bound in heavy duty 4 ring binders. 10.7.5 10.7.6 11.0 11.1 The Vendor/Contractor shall produce as built documents revised to indicate field changes. The Vendor/Contractor shall supply one set of mylar original drawings.

PRIOR TO SHIPMENT Spares The Vendor/Contractor shall submit with his proposal a list of recommended spares for start-up and two years operation for review by the Owner. The Vendor/Contractor shall quote the price of each item in the list for a period of two years.


Packing and Storage This section describes the minimum requirement for the preservation and protection of materials and equipment during sea and land transportation and storage, prior to installation.


The probable storage period shall be specified in the order/enquiry and shall extend from the time of despatch to the time of unpacking at site. If the storage period is not stated, a minimum period of 24 months shall be assumed. All packing shall be suitable for sea freight. The following preparation for shipment shall be a minimum requirement. a) b) After mechanical completion at the works, the materials and equipment shall be left in a clean dry condition. The Vendor/Contractor shall be responsible for loading and anchoring the items to prevent damage during shipment.



Shipping All detailed arrangements are to be covered by the Vendor/Contractor and the Purchase Order. All relevant equipment and materials shall not leave the Vendor's/Contractor's works for shipment until the release has been approved by the Owner's Inspector.


11.4 Warranty

GES B.06 Page 20 of 21 Rev 0 1999

The Vendor/Contractor shall warrant all equipment, materials and services supplied against any defect for a period of 12 months after commissioning or 24 months from the data of delivery to site, whichever is the shorter period, or for the period stipulated in the Purchase Order/Contract. Should any item be found defective, the Vendor/Contractor shall be responsible for all costs associated with restoring the equipment to the standard specified by the Purchase Order/Contract.