SETUPS FOR ALL MODULES

ACCOUNTS PAYABLE
INVOICE
1. SUPPLIER CREATION
Name supplier Name
organisation Type
Address supplier site
Accounting liability & prepaymetn account
Purchasing Purchasing tab ( Ship to & Bill to Location), Self Billing tab ( Pay on & Invoice
summary level)
Receiving Receipt Routing & match option
Payment Details payment Method.
2.ITEM CREATION
Item Name
copy Template ( Purchase Item)
Assign Organisation
Check in Purchasing Tab expense account to be changed
Check in order management Tab It is returnable or not.
3. PAYABLE OPTION
Accounting Option payment Accounting, Accounting offset method, Discount
method,Interest, Prepayment Account.
Currency Realised Gain & Loss Account and Rounding Off account.
Tax Reporting
Invoice Allow online Validation, document category override, adjustemt to paid invoice,
GL date basis System date.
Approval
Matching
Interest Enable Allow Interest invoice, Interst Invoice Account ( Expense & Liability)

Expense Report Enable Employee as supplier

Payment Allow Pre date, Void & Reissue, Document category override.
Supplier Invoice Currency ,Term date basis, payment Terms
Report
4. FINANCIAL OPTION
Accounting GL Accounts ( Liability, Prepayment,bills payable,discount taken,PO rate
variance Gain & Loss)
Supplier purchasing Link IMO & Ship to Bill to Location.
Encumbrance Use Requition, P.O. & Reserve at completion ( Only For Budget)
Human Resource Link B.G. & Expense Reimbursement Add. Employee Number(Auto)
5. PAYABLE SYSTEM SETUP
Supplier
Supplier Number Automatic & manual
Control Invoice Match Option ( Receipt & P.O.)
payment Invoice Currency, pay group, Term Date basis, pay date basis, payment Term
Enable 'Create interest invoice' If needed.
6. PURCHASING OPTION
Enforce full lot quantity (advisory, mandatory & none)
Receipt close point (Accepted, Delivered & Receipt)
match Approval level 2,3 & 4 way
Receipt Accounting Expense AP Accural Account ( Defaults from Payable Option)
Document Numbering(Numeric & Alpha Numeric) - ( RFQ, Quotation, P.O. & Requisition )
Automatic & manual.
7. RECEIVING OPTION
Receipt Days Early & Late
Over Receipt Tolerance
Next Receipt number
Receipt Routing Direct Delivery,Standard Receipt & Inspection Required.
Accounting Receiving Inventory Account & Claering Account.

8.ERS SETUPS
Payment Method
Liability account
Payment term
Invoice Summary Level
Pay on Receipt..
PAYMENT MANAGER(BATCH PAYMENT) SETUPS
1. Create Template
2. Schedule Selection Criteria
1. Name
2. No. of pay from days - 0
3. Add. Pay through days - 0
3. Payment Attributes
Exchange Rate Corporate, User & Spot
4. Process Automation
Enable Stop Process for Review
Enable Stop Process After creation of proposed payment
5. Validation Failure Results
Documents Reject all documents for payee when any Documents fails
Payments Reject only payments with Errors
6. Addtional Information
7. Create Payment Process Request
Payment Process Request Name
Schedule Selection Criteria
Name
No. of pay from days - 0
Add. Pay through days Current Date
Payee Supplier Name
8. Payment Attributes
Payment Date
Disbursement Bank Account
Payment Document

 Payment Process Profile

Note: All other are defined in Template
Payment instruction
Payment

EXPENSE REPORT
1. Create Expense Report Template
Template Name
Expenses Item
Expense Category
Tax Code
G.L.Account
2. Expense Report
Name ( Employee)
G.L.Account
Invoice No.
Currency
Date
Amount
Apply Advances
2.1 Accounting
Item Amount G.L.Account

ACCOUNTS RECEIVABLE
1. AR SETUPS
1. Transaction Type
Invoice Class( Deposit, Invoice,C.M. , D.M.,B.R.,Guarantee,Chargeback)
Transaction Status (Open, Closed,Void & Pending),
Application Rule Set(Line FirstTax After,Line firsttax Prorate, prorate All)
Accounts ( Receivable, Revenue,Unbilled Receivable, tax, Freight,clearing &
Unearned Revenue Account)
2. Transaction Source
Batch Source
Type Manual & Imported
Automatic Transaction Numbering ( Enter last Number)
Copy Document Number to transaction No. (Instead of Doc Seq.)
Attach the invoice transaction type
( If Automactic)
Auto Invoice option
Allow Sales Credit
Customer info ( Change Values into ID)
Accounting Info (Change Values into ID)
Other Info(Change Values into ID)
Sales Credit Validation ( Change Values into ID)
3. Auto Accounting Rule Sales Rep, Site, Standard memo Lines & Transation Type
4. Invoicing Rule Bills in Arrear & Advance
5. Grouping Rule
6. System option
Accounting
Reliased Gain & Loss Account
Tax Account
Enable Automatic journal Import
Trans and Customer

 Allow Transaction Deletion

Alow payment for unrelated transaction
Enable Automatic Customer Numbering
Document number generation Level (None, When Saved & Completed)
Attach the Grouping Rule
Claims
Miscellaneous
Write off Limit
Allow unearned Discount
Discount on partial payment

ORDER MANAGEMENT SETUPS

1.Order Header
Sales Document Type Sales order & Agreement
Order category Order, Mixed & Return
Transaction Type Code Order & Line
Fulfillment Flow - Order Flow Generic
Negotiation Flow Nogotiation Flow Generic
Default Transaction phase Fulfillment
Main
Attach price List
Shipping
Warehouse
Scheduling Level Allow all scheduling Action
Enable Auto Schedule & Fulfillment set.
Finance
Invoicing Rule
Accounting Rule (Immediate, Monthly,Quarterly, halferly & yearly Billing)
Invoice Source Attach the created Transaction Source
Receivable transaction type Attach the created inv Trasaction type
2.Create Order Line.
Assign Line flow in Order header

 Line type Created Order line

Process name
Line Flow Generic (normal)
Line Flow Standard Service ( Service)
Line Flow Generic Bill only ( Bill only)
Line Flow Return for credit with Receipts (Return)
A.R. RECEIPT SETUPS
1.Receipt Class
cash & Cheque
Creation Method Automatic, Manual, Bills Receivable, Bills Receivable
Remittance& AP AR Netting.
Remittance Method Standar , Factoring, Standard&Factoring, No remittance
Clearance Method Directly, By Automatic Clearing, By matching
2.Receipt Method
Add your bank

Receipt Write off setups

Receivable Activity Type ( Receipt Writeoff)
Approval Limit
System Option Miscellaneous ( Receipt Write off limit)

Adjustment Setups
Receivable Activity Type ( Adjustment)
Approval Limit

Miscellaneous Receipt ( Dividend & Other Income)

Receivable Activity Type (Miscellaneous Cash)

AP AR NETTING
1. Customer and Supplier should same
2. Transaction of AP & AR should be posted
3. Agreement Between party & Organisation (Netting Agreement)
Netting Agreement Name
Start Date
Netting Preferences
Netting Bank Account (Netting Flag 'yes' in Netting bank Creation)
Select only Past Due Reeivable Transaction Yes / No
Netting Order Rule - Due Date (Oldest to Most Recent)
Netting Balance Rule Net Always
Netting Currency Rule Net within Each Currency
Payable Invoice Type
Credit & Debit Memo
Standard
Mixed
Receivable Transaction Type
invoice & Credit Memo Transaction Type
Select Supplier
Select Customer
4.Netting Batch
Batch Name
Netting Agreement
Transaction Due date next day date
Settlement Date Current date
Exchange Rate Type- Corporate , User & Spot
Review Payable and Rceivable Transaction and Submit
RECEIPT WRITE OFF SETUPS
1.Receivable Activity Type- Write Off
2.Approval Limit

3.System Option Miscellaneous Receipt Write Off

ADJUSTMENT SETUPS
1.Receivable Activity Type - Adjustment
2.Approval Limit
MISCELLANEAOUS RECEIPTS
1.Receivable Activity Type- Miscellaneous Cash
Unearned & Earned Discount
1.Payment Term Discount Tab 2.Receivable Activity Type- unearned Discount

BANK CREATION SETUPS

1. Bank
Country
Bank Name
Address
2. Bank Branches
Country
Bank Name
3. Branch Info
Branch Name
Branch Type ABA, CHIPS, SWIFT & Others
Address
4. Account Creation
Account Owner And use
Bank Account Owner Legal Entity
Account use payable, Receivable & payroll
Account Information
Account Name
Account Number
Currency ( Enable Multiple Currencies , If that bank use different
Currencies)

 Account control
General Controls
Cash Account (G.L. Code)
If it is Netting Bank (Enable Netting Bank As 'YES')
Payable Controls
Enable Multiple Currencies
Enable Allow zero payments
Receivable Controls
Enable Multiple Currency receipts
Account Access (Click Add Organization Access)
Acount Use payable & Receivable
Organisation Operating Unit
Contact Bank Contact Details
5. Manage Payable Documents
Document Name
Paper Stock Type Blank Stock & Prenumbered Stock
Format Standard Check Format
First Available Document Number - 1st cheque Number
Last Available Number last Cheque Number

INDIA LOCALIZATION
EXCISEANDVATSETUPS(P2P)
1. Org Addtional Info ( With & Without site)
Accounting Info - Excise and CENVAT account code
Tax Info - Excise, CST, Income Tax & VAT Reg Details
Preferences
Allow Negative balance in PLA & RG Register
Register Preference (RG23A , 23C, PLA)
Allow tax change on Receipt
2. Supplier Addtional Info (With & Without Site)
Supplier Name & Vat No.
3. Create Separate Statutory Authority for Excise & VAT as Supplier
4. Regime Registrsation (VAT) Accounting code picked from here
Registration
Primary Registration Number
Same Inv No. For Excise & VAT
Deafault Excise & VAT invoice details in VAT Claim
5. Tax Type
Recovery A/c
Interim Recovery A/c
Liability A/c
Interim Liability A/c.
6. Taxes
VAT Type (value Added Tax) , Percentage, Tax Account code.
Excise Type(Excise -Basic, Edu Cess, Sh Edu Cess), percentage, Tax Code.
7. Tax Category
Assign the created tax with precedence (excise & VAT)
8.VAT Item Classification
Item/Tempalte Item Attribute
Regime Value added Tax
Organisation
Item Name

 Attribute Registration
Applicable Yes/No
Recoverable Yes/No
Item Class Raw Material /Capital Goods
9. Excise Item Classification
Item/Tempalte Item Attribute
Regime Excise
Organisation
Item Name
Attribute Registration
Tradable Yes/No
Item Class Finished Goods india/ Export
Modvatable Yes/No
Excisable Yes/No
10. VAT Claim Terms & Definition
Term Name
No. Of instalments
Claim Interval Immediate, Next Financial year,Next month, Next Quarter,
Specified Month
Claim Percentage
Assignments
Regime Value Added Tax
Item Class Raw materials
EXCISEANDVAT(O2C)
1. Customer Addtional Info.
Customer Name & VAT No.
2. Bond Register
Register Type Bond Register, Domestic with Excise,Domestic Without
Excise,Export with Excise.
Attach the Invoice Type And Order Type

3. VAT Item Classification

Item/Tempalte Item Attribute
Regime Value added Tax
Organisation
Item Name
Attribute Registration
Applicable Yes/No
Recoverable Yes/No
Item Class Finished Goods
4. Excise Item Classification
Item/Tempalte Item Attribute
Regime Excise
Organisation
Item Name
Attribute Registration
Tradable Yes/No
Item Class Finished Goods india/ Export
Modvatable Yes/No
Excisable Yes/No
5. Excise Numbering & Calendar ( Org Add. Info form)
Transaction Type Invoice, Order, Return to Vendor, Domestic, Export,RMA
Attach the invoice/Order Type.
Give prefix and starting no.
6. VAT Sequencing
Required If Regime Registration -if 'no' in Same Invoice No for Excise and VAT
Regimes.
Attach the Order and invoice type and give Start No.
7. Sub inventory Location
Assign the subinventory to india localization

SERVICETAXSETUPS
P2P
1. Org Addtional Info ( With & Without site)
Accounting Info - Service Tax Reg Details
2. Supplier Addtional Info (With & Without Site)
Supplier Name & Service Tax Reg No.
Service Type
3. Regime Registration
Registration
Primary Registration Number
Jurisdiction & Range
Tax Type Recovery A/c, Interim Recovery A/C,Liability A/c,Interim Liability
A/c
4. Tax
Service Tax- Type (Service tax, Service Edu cess, Service tax SH EDU Cess)
Enter percentage
5. Tax Category
Attach the created tax with precedence
6. Create Third party supplier for freight.

SERVICE TAX SETUPS (O2C)

1. Customer Addtional Info.(With & Without Site)
Servie Tax Reg No
Service Type
2. Create Service Order (Header & Line)
Header - Assign line Flow.
Process Name Line Flow Standard Service
3. Document Sequence
For Service Order type.

CUSTOMS (P2P)
1. Org Addtional Info.
Accounting info.
BOE A/C & Write Off A/c
2. Create Custom Authority
Supplier Addtional Info.
3. Create BOE Agent
Agent Code
Agent Name
4. Taxes
Assesable value
Basic Custom Duty
CVD
Edu Cess on CVD
She Cess in CVD
Custom Edu Cess
Custom She Cess
Addtional Custom Duty
Assessable Value Reversal
5. Tax Category
Attach the Above taxes with precedence

TCS (O2C)
1. Create a Screap Item FG
2. Regime Registration TCS
3. Item Classification
Regime - TCS
4. Tax
Basic Tcs
Edu Cess on Tcs
She Cess on Tcs
5. Tax Category
Assign the created tax with precedence

GENERAL LEDGER
LEDGER CREATION SETUPS
1. Creation of 4-C's
Calendar
Calendar Name
Prefix Type Year From Date To date
Currency
Chart Of Accounts
Segments (Company, Cost Centre, Natural Account)
Flexfeild Qualifiers
Value Sets List Type, Security Level, Validation Type
Values Assign Values for Value sets
Retained Earnings Account is Mandatory
Segment Qualifiers (Allow Budgeting & Posting, Reconciliation
Type,Third party Control & Account Type)
Conventional Accounting ( Sub Ledger Accounting)

BUDGET SETUPS
1. Accounting Setup manager
Enable Bugetary Control
Enter RFE Account
2. Open Encumbrance year
3. Encumbrance Types
REQ
P.O.
Invoice
Commitment
4. Fund check Level
Absolute
Advisory
None

5. Bugetary Control Group

Source Other
Category Other
Fund Check Level Absolute, Advisory & None
6. Assign Budgetory Control Group
7. Financial Options
Emcumbrance
Use at RFQ
use at P.O.
Reserve at completion
8. Budget
Budget name
Ledger
Status Open, Frozen & Current
Budget Period April to March
9. Budget Organization
Budget Org Name
Ledger
Ordering Segment
Ranges
Low- Accounting Code
High Accounting Code
Type- Entered & Calculated
Budgetary Control
Fund Check Level Absolute, Advisory & none
Amount Type PTD,QTD,YTD&PJTD
Boundary Period, Project, Quater & Year
Funding Budget
Range Assignment
Account Accounting Code

MASS ALLOCATION
1. Source Journal
Create an invoice
2. Cost Centre Mapping
Enter parent Values and Assign the child values to that
3. Stat J.V.
Create Recurring journal
Type- Stat
4. Formula
T= A*B/C
A Cost Pool Common Cost Centre Constant (C)
B Usage Factor Parent Cost Centre Looping (L) Stat
C- Total usage parent Cost Centre Summing (S) Stat
T- Target parent Cost Centre Constant (C)
O- Offset A/c Common Cost Centre Constant (C)

FINANCIAL STATEMENT GENERATOR

1. Row Set
Enter Row Name
Enter Accounting Code in Accounting Assignment
Row Set is variable
2. Column Set
Enter Column name
Enter Accounting Code in Accounting Assignment
Column set fixed
3. Report Set
Report set name
Define Report
Report name
Title Name
Attach Row and Column Set

GENERAL LEDGER CONSOLIDATION

1.Create Charts Of Accounts Mapping For Consolidation
Mapping name & Description
Select Target COA
Select Source COA
Action 'Copy Value From' for Each Segment
Consolidation Type- Balance & Transaction
2. Pre-Requisite
Complete Journal Posting in Source journal
Open the period in the Destination ledger
3. Transfer Data
Transfer data from Source to Target
4. Eliminate intercompany balance
5. Run Report
Note :
If u hav consolidated for (April to September) Already and if u want to do consolidation
for (April to March) then we have to reverse the journal for the period for (April to
September)

and

then

run

consolidation

for

the

whole

period.

FIXED ASSETS SETUPS

1.Asset Book ( Book Control)
Book Name
Calendar
Ledger
Depreciation Calendar
Prorate Calendar
Current Period
Accounting Rules
Allow Revaluations
Allow Group Depreciation
Natural Account
Proceed to sale
Cost of Removal
Net Book Value Retired
Revaluation Reserve Account
Deferred Depreciation Reserve
Deferred depreciation Expense
Depriciation Adjustment
Account generator Default
2.Asset Category
Category
Major
Minor
Category Type- Leased , Non Leased And Lease hold Improvement
Ownership Owned and leased
General Ledger Accounts
Book Attach the book created
Asset Cost account
Asset Clearing account

 Depreciation account
Accumalated Depreciation A/c
Bonus Expense A/C
bonus Reserve A/c
CIP Cost A/c
CIP Clearing A/c
3.Fiscal Year
Fiscal Year name
From Date To date Mid year start date Fiscal Year
4.Calendar
Calendar Name
Fiscal Year Name
Period Name from Date To date
5.Prorate Convention
Convention Name
Fiscal Year
Enable Depreciation When placed in service
From Date To date Prorate Date
6.System Control
Enterprise Name
Flexzfeild Structure
Category Flexfeild Major & Minor ( Defined in G.L)
Location Flexfeild State , City, Sub city (Defined in G.L.)
Asset Key Flexfeild (Defined in G.L.)
Automatic Asset Numbering
Starting asset number
7.Depreciation Method
Method name
Method Type Table,Calculated, Production,Flat & Formula
Calculation Basis Cost & NBV (Net Book Value)
Enable Depreciate in Year period ( For WDV&SLM)
Enable Straight Line Method ( For SLM)
Rates Year Period and Annual Rate

8.Category Flexfield (G.L. Responsibility)

Major Value Description And Start Date
Minor Independent Value(Major)
Value Description Start date
9.Asset key Flexfield (G.L. Responsibility)
Value Asset No
Start Date 01-Jan-1951
10.Location Flexfield (G.L. Responsibility)
City , State & Sub Location