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USER MANUAL Materials Management

USER MANUAL
DOCUMENT CONTROL SHEET GENERAL INFORMATION Project name Implementation Doc ment name Materials Management A t"or Re#ie$e% &' Doc ment location DOCUMENT INFORMATION !ersion Filename Date V 1.0 C"anges (rom )re#io s #ersion

USER PROCEDURE MANUAL


TABLE OF CONTENTS 1 Procurement of Stock Materials ...............................................................................................................6
*+* *+1 *+7 *+: *+6 *+0 *+9 *+<+ *+= Proc rement o( Stoc, Materials - Ra$ Material Local . Ret rn////////////0 Re2 est (or 3 otation 4RF35///////////////////////////////////////6* Message o t) t8 RF3/////////////////////////////////////////////69 Maintaining 3 otation ////////////////////////////////////////////0; Price Com)arison ///////////////////////////////////////////////01 Creating P rc"ase Re2 isition /////////////////////////////////////06 Release P rc"ase Re2 isition/////////////////////////////////////00 Assign an% Process P rc"ase Re2 isition///////////////////////////9; P rc"ase Or%er//////////////////////////////////////////////////97

*+*;+ Release P rc"ase Or%er////////////////////////////////////////9= *+**Message O t) t////////////////////////////////////////////////<7 *+*1 *+*7 *+*: *+*6 *+*0 *+*9 *+*< *+*= *+1; *+1* Goo%s Recei)t (or P rc"ase Or%er/////////////////////////////////<6 Logistics In#oice !eri(ication/////////////////////////////////////=0 Ret rning Deli#er' /////////////////////////////////////////////*;1 E>cise In#oice Ot"er Mo#ements/////////////////////////////////*;= Posting an% Printing t"e E>cise In#oice////////////////////////////**7 Cre%it Memo//////////////////////////////////////////////////**9 Re#ersals . Cancellation o( In#oice or Cre%it Memo /////////////////*17 Re#ersals . Cancellation o( Goo%s Recei)t 4GR5 ////////////////////*7; Re#ersing CEN!AT Postings ////////////////////////////////////*70 Canceling E>cise In#oices //////////////////////////////////////*:*

2 Procurement of Imported Materials Business Process Procedure....................................................147


1+* Proc rement o( Im)orte% Materials////////////////////////////////*:9 1+1 Creating P rc"ase Or%er ////////////////////////////////////////*:< 1+7 1+: 1+6 1+0 1+9 7+* Release P rc"ase Or%er/////////////////////////////////////////*66 Message O t) t////////////////////////////////////////////////*6< CAPTURING ?ILL OF ENTR@/////////////////////////////////////*6= Goo%s Recei)t (or Im)orte% P rc"ase Or%er////////////////////////*0< Logistics In#oice !eri(ication (or t"e Materials///////////////////////*<; Proc rement o( S &contracting Materials///////////////////////////*<9

3 Procurement of Subcontractin Materials Business Process Procedure..........................................1!6

7+1 7+7 7+: 7+6 7+9 7+< 7+= 7+*;

Creation o( S &contracting P rc"ase Or%er/////////////////////////*<< Message O t) t////////////////////////////////////////////////*=7 Trans(er o( Com)onents to S &contractor//////////////////////////*=6 Creation o( S &contracting C"allan////////////////////////////////*=< Goo%s Recei)t (or P rc"ase Or%er ////////////////////////////////1;: Reconciling S &contracting C"allan///////////////////////////////1*: Com)leting.Re#ersal.ReAcre%it S &contracting C"allan///////////////1*0 Logistics In#oice !eri(ication (or S &contracting Material////////////1*<

7+0 Printing o( S &contracting C"allan///////////////////////////////1;*

". Procurement of #$ternal Ser%ices& Business Process Procedure.......................................................223


Proc rement o( E>ternal Ser#ices - Proc rement Process///////////////117 Creating Ser#ice Master////////////////////////////////////////////11: Creating P rc"ase Re2 isition //////////////////////////////////////110 Assign an% Process P rc"ase Re2 isition/////////////////////////////171 6+0 P rc"ase Or%er////////////////////////////////////////////////176 For Releasing P rc"ase Or%er Re(er User Man al o( Stoc, Proc rement///17= 6+< 6+= 6+*; Message O t) t////////////////////////////////////////////////17= Creation an% Acce)tance o( Ser#ice Entr' S"eet /////////////////////1:* Logistics In#oice !eri(ication////////////////////////////////////167

6 'sset Procurement Business Process Procedure...............................................................................2"7


P rc"ase Or%er///////////////////////////////////////////////////169 Release o( P rc"ase Or%er /////////////////////////////////////////101 Goo%s Recei)t (or P rc"ase Or%er///////////////////////////////////101 Post E>cise In#oice////////////////////////////////////////////////106 Logistics In#oice !eri(ication////////////////////////////////////////10<

7 #$cise Periodic Processin Business Process Procedure..................................................................272


E>cise Perio%ic Processing /////////////////////////////////////////191 E>cise Re)ort A CEN!AT Register ////////////////////////////////////197

#$cise (e ister )pdation.........................................................................................................................276


9+7U)%ation o( RG* Register ////////////////////////////////////////190 RG* Register E>traction////////////////////////////////////////////1<: RG* Register Print Utilit'///////////////////////////////////////////1<<

!. P*' (e ister #$traction.......................................................................................................................2+1


PLA Register E>traction////////////////////////////////////////////1=*

PLA Register Print Utilit'///////////////////////////////////////////1=:

+. (eports .................................................................................................................................................2+6
P rc"asing///////////////////////////////////////////////////////1=0 =+1 In#entor'//////////////////////////////////////////////////////7;7

Icons Icon Meaning Caution Example Note Recommendation Syntax

Abbre iations R ' C Re!uired entry "ield #used in t$e end%user procedures& 'ptional entry "ield #used in t$e end%user procedures& Conditional "ield #used in t$e end%user procedures&

* Proc rement o( Stoc, Materials


*+* Proc rement o( Stoc, Materials - Ra$ Material Local . Ret rn

1.1.1 Purpose
($is process describes t$e procurement process o" ra) materials "rom indigenous source o" supply )it$ Country Version India #CIN& rele ant process li*e processing o" Excise +uty #E+& and Sales (ax #S(& process.

1.1.2 Prerequisites
($e "ollo)ing scenario speci"ic master data must be created "or operation o" t$is building bloc*. 1. ,. -. /. 1. 2. Material Master Record Vendor Master Record .urc$ase In"o Record #'ptional& Source 0ist #'ptional& CIN Master +ata Excise Condition Record #i" (ax applicable "or t$e Vendor%Material Combination&

1.1.3 Material Master Record


Menu .at$ ( Code 0ogistics Materials Management Material Master Material Create #3eneral& MM01 4 Create MM0, 4 C$ange MM0- 4 +isplay

Internal Number assignment . Enter t$e Industry Sector Enter t$e Material (ype

.ress Enter to see t$e pop%up )indo).

Select t$e re!uired ie)s and press Enter to input t$e organi5ational le els.

.ress Enter to input t$e details o" t$e Material.

1.1.3.1

Basic ata !ie"s

Enter t$e Material +escription Enter t$e 6nit o" Measure and material 3roup Enter t$e di ision i" Stoc* (rans"er )ill $appen "or t$is material 7loc*ing "or .rocurement or 7'M enter $ere Enter t$e 3ross and Net 8eig$t "or t$e 9inis$ed 3oods

Enter $ere i" t$e material is returnable pac*ing as VER. and non returnable pac*ing as 0EI:

.ress Additional +ata to maintain Alternate 6nit o" Measures

Enter any 7asic Material is t$ere

.ress Additional +ata to maintain t$e Alternate 6nit o" Measures #"or e.g. 10003; ,0Nos "or t$e Semi "inis$ed goods&

.ress Main data to go to t$e next ie)

1.1.3.2

Purc#asi$% !ie"s

Enter t$e .urc$asing 3roup 4 .erson?3roup responsible to procure t$is material I" t$e 'rdering 6nit is ot$er t$an t$e 7ase 6oM< enter t$e 6nit and ma*e VAR. '6n as 1

Enter t$e .urc$asing Value =ey as 31 #1> +eli ery (olerance& or 3, #10> +eli ery (olerance& Select i" @M is not acti e and )ant to post to Inspection Stoc* #Mainly used "or Spares& Source list s$ould be maintained "or t$is material select t$e box. Enter t$e No. o" +ays re!uired "or 3R .rocessing once t$e material is arri ed at "actory.

Enter t$e .' (ext normally speci"ication is maintained

1.1.3.3

MRP !ie"s

Enter t$e appropriate MR. (ype&

Bor, Sc"e% ling !ie$8

1.1.3.&

'ualit( Ma$a%e)e$t !ie"

1.1.3.*

Accou$ti$% !ie"s

Enter t$e appropriate Valuation Class #Various Valuation Classes gi en belo)& Enter t$e .rice Control as V%Mo ing A erage and S%Standard I" .rice Control is V enter t$e Mo ing A erage price< S enter t$e Standard .rice

1.1.3.+

Costi$% !ie"s

Enter Respecti e .ro"it Centre o" .lant?+epot

A"ter entering all t$e details< press

to sa e t$e Material.

1.1.& !e$dor Master Record


Menu .at$ ( Code 0ogistics Materials Management .urc$asing Master +ata Vendor Central A=01 4 Create A=0, 4 C$ange A=0- 4 +isplay

Vendor Number to be put manually Enter Company Code Enter .urc$asing 'rganisation Enter Account 3roup #Various 3roup gi en belo)&

.ress Enter to input t$e details o" t$e endor. Vendor Account 3roupsB V+'M +omestic Vendors VIM. Import Vendors VSRV Ser ice Vendors

1.1.&.1

,e$eral

ata

Clic* on t$e CIN +etails to enter t$e Vendor Excise and Sales (ax details

Enter all t$e details in t$e respecti e "ields

Excise Indicator "or Vendor as 1 4 100> (axable

Enter all t$e details in t$e respecti e "ields

Enter t$e detail in t$e respecti e "ield

Enter )$et$er t$is endor is appro ed or on .robation

No nee% to enter in t"e &elo$ screen+

1.1.&.2

Accou$ti$%

ata

Enter t$e appropriate Reconciliation Accounts #Various Accounts gi en belo)&

Reconciliation AccountsB

Enter t$e appropriate .ayment (erms and Select t$e C$* double in Enter t$e appropriate .ayment Met$ods C 4 C$e!ue< E 4 Cas$ .ayment< ( 4 7an* (rans"er

T#e -elo" scree$ is e.plai$ed i$ detail i$ F/ 0ser Ma$ual1

1.1.&.3

Purc#asi$%

ata

Enter t$e 'rder Currency< (erms o" .ayment and Incoterms

Enter t$e appropriate Sc$ema group< Vendor #Various groups gi en belo)&

1. Select 3R%based In . Ver" i" In oice eri"ication is done a"ter 3R ,.. Select t$e Sr %based In . Ver" i" In oice Veri"ication is done a"ter Ser ice Entry s$eet.

Sc$ema group< VendorB +M IM +omestic Sc$ema Import Sc$ema

Enter t$e .artner "or t$e appropriate .artner 9unctions

.ress

to sa e t$e Vendor master and t$e no is generated automatically.

1.1.* Purc#asi$% /$2o Record

Menu .at$

SA. Easy Access 0ogistics Materials Management .urc$asing Master +ata In"o Record Create ME11 4 Create ME1, 4 C$ange ME1- % +isplay

( Code

Cou use t$is component i" you )is$ to store in"ormation on a endor and a material as master data at purc$asing organi5ation or plant le el. Cou can create purc$asing in"o records "or di""erent procurement types #standard< subcontracting< pipeline< consignment&.

Enter t$e In"o Category as 1. Standard 4 9or normal .rocurement #+omestic< Import< etc& ,. Sub%Contracting 4 9or Sub%Contracting

.ress enter t$e details in t$e .urc$asing In"o Record.

I" t$e message is displayed li*e t$is< intimate t$e @uality .erson to maintain t$e @M In"o Record #(CodeB 3I;*&

No nee% to enter an't"ing in t"e &elo$ screen as it co)ies all t"e %ata (rom t"e !en%or Master+

It is de"aulted "rom t$e Material Master but c$ange "or t$is Vendor%Material combination i" di""erent. Enter t$e Standard @uantity Enter t$e appropriate (ax Code It is de"aulted "rom t$e Material Master but c$ange "or t$is Vendor%Material combination i" di""erent. Enter t$e Net .rice

It is de"aulted "rom t$e Material Master but c$ange "or t$is Vendor%Material combination i" di""erent.

1.1.*.1

Result
.urc$asing In"o Record is created

1.1.*.2

E.a)ple
.urc$asing In"o Record 1-00000384 is created.

1.1.+ Source List


Menu .at$ SA. Easy Access 0ogistics Materials Management .urc$asing Master +ata Source 0ist Maintain ME01 4 Maintain ME0- 4 +isplay ME0/ % C$anges

( Code

Enter t$e Material No. and .lant

Select i" t$e Vendor is "ixed

Select i" t$e Vendor is bloc*ed "or .rocurement "or t$is particular material alone

Enter 1 to be included in MR. Run Maintain t$e Validity .eriod till until )$ic$ you )ill procure t$is material "rom t$is endor Enter t$e Vendor and .urc$asing 'rganisation

ResultB Source 0ist c$anged.

1.1.3 C/N Master


Menu .at$ ( Code

ata

D1I0N SA. Menu Indirect (axes Master +ata Excise Rate Maintenance D1I+

1.1.3.1

C#apter / s

Select C$apter I+ and .ress

.ress Ne) Entries to Create Ne) C$apter I+

.ress Ne$ Entries to go to t$e next screen.

Enter t$e C$apter I+

Enter t$e +escription as per la)

.ress

to sa e t$e data.

1.1.3.2

Material / a$d c#apter /

co)-i$atio$

Select t$e Material and C$apter%Id Combination

Select Material and C$apter I+ Combination and .ress

.ress Ne) Entries to Create Ne) Material Number and C$apter I+ Combination

Enter t$e Material No. and C$apter I+ Combination

Enter t$e material type based on t$e Material Nature

.ress

to sa e t$e data.

1.1.3.3

!e$dor E.cise etails

Eit"er 'o can maintain "ere or else in !en%or Master+

Select t$e Vendor Excise +etails

.ress Ne) Entries to Create Vendor Master Excise +etails

.ress

to sa e t$e data.

1.1.3.&

E.cise /$dicator 2or Pla$ts

Select t$e Excise Indicator "or .lant

Select Excise Indicator "or .lant and .ress

.ress Ne) Entries to Create .lant Excise +etails

.ress

to sa e t$e data.

1.1.4 E.cise Co$ditio$ Record


1.1.4.1 0se
8$en you enter a purc$asing document< "or example< a purc$ase order< t$e R?- System automatically calculates t$e applicable excise duties using t$e condition tec$ni!ue.

1.1.4.2

Procedure
No Menu path available for this transaction F!**

1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e

,. Enter t$e appropriate Condition type # arious condition types gi en in next page& and maintain t$e respecti e alues.

Enter t$e appropriate condition type

Various combinations to maintain t$e condition record

9or Ra$ Material . Pac,ing Material maintain t$e Plant.!en%or.Material Combination. 9or Ser#ice Ta> .Assets maintain t$e Plant.Material Gro ) Combination. .

Enter t$e .lant and Vendor

Enter t$e Material No.

Enter t$e Value ? amount

-. .ress CtrlES or /.

1.1.4.3

Result
Condition records sa ed.

*+1

Re2 est (or 3 otation 4RF35

1.2.1 0se
Re!uest "or @uotation is used to "loat en!uiries in mar*et to obtain !uotations "rom prospecti e endors. ($is transaction is optional "or t$e process.

1.2.2 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Material Management Purchasing RF !"uotation Re"uest for uotation Create ME:*

,. R9@ can be created )it$ re"erence to .urc$ase Re!uisition< 'utline Agreement #Contract& and anot$er R9@. -. 'n t$e Create RF # $nitial %creenC ma*e t$e "ollo)ing entriesB

1. Enter t$e R9@ type as FANG ,. Enter t$e @uotation +eadline -. Enter .urc$. 'rganisation as 1101 /. Enter t$e respecti e .urc$asing group

.ress t$is button to enter t$e Collecti e No and Vendor Re"erence

Enter t$e Submission date

Enter t$e appropriate Item category "or Sub% Contracting H Ser ice

1. Enter t$e Material No ,. Enter t$e R9@ @uantity -. Enter t$e +eli . +ate /. Enter t$e .lant i" it is .lant speci"ic

/. C$oose #$eader details icon& on t$e toolbar< t$en on screen Create RF # &eader 'ata< enter in"ormation in t$e "ields as speci"ied in t$e table belo)B

.ress t$is button to enter t$e endor code "or )$ic$ it $as to be sentI

Enter t$e Collecti e No to $a e a trac* o" all R9@s related to particular instance

Enter t$e Cour Re"erence i" any re"erence gi en by t$e endor

1. C$oose # endor address button& on t$e toolbar< t$en on screen Create RF # (endor )ddress< enter in"ormation in t$e "ields as speci"ied belo)B

A"ter entering t$e endor code and pressing enter t$e details o" endor )ill be displayed automatically.

2. .ress to Sa e t$e R9@. ($is )ill re"res$ t$e Create R9@B Vendor Address screen to allo) creation o" t$e same R9@ data to a ne) endor by "ollo)ing t$e steps outlined abo e.

1.2.3 Result
R9@ created Similarl' create (or ot"er #en%or in t"e same screen an% #ario s RF3 Nos $ill &e generate%

1.2.& E.a)ple
R9@ created under t$e number *+++++++++.

*+7

Message o t) t8 RF3

1.3.1 0se
A R9@ needs to be printed "or transmitting to endor. ($is transaction is optional "or t$e process.

1.3.2 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men

Logistics Materials Management Purchasing RF ! uotation Re"uest for uotation Messages Print!,ransmit ME=A

Transaction co%e

,. 'n t$e Message -utput screen< ma*e t$e "ollo)ing entriesB

Enter t$e R9@ Nos to be printed and Execute #9J& .ress t$is button to Execute

Select t$e c$ec* box

9or .rintout clic* t$is button )$ic$ )ill create Spool Re!uest.

9or .rint .re ie) clic* t$is button

9or +irect .rintout clic* t$is button

Cou )ill see out put as

*+:

Maintaining 3 otation

1.&.1 0se
($is transaction is used to maintain t$e !uotation< )$ic$ is submitted by endors. Vendor communicates price "or material and as a result t$e R9@ #Re!uest "or @uotation& needs to be updated. ($is transaction is optional "or t$e process.

1.&.2 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e ,. 'n t$e Maintain Logistics Materials Management Purchasing RF !"uotation uotation Maintain ME:9

uotation# $nitial %creenC ma*e t$e "ollo)ing entriesB

-. C$oose t$e Enter *ey< or c$oose green Enter icon to proceed. /. Vie) t$e screen FMaintain @uotationB :eader +ataG by C$oosing on t$e :eader data icon in t$e toolbar.

1. Enter in"ormation in t$e "ields as speci"ied in t$e table belo). Some "ields )ill not be a ailable "or input< as t$ey are re"erence "ields only.

,. .ress to enter t$e conditions

1. .ress to select t$e line

2. 'nce all necessary $eader data $as been maintained< t$e user can t$en enter t$e price in"ormation in one o" t)o "as$ionsB

Enter t$e Conditions gi en by endor.

a. Enter t$e price in t$e Net Price "ield on t$e Maintain uotation# $tem -vervie. screen by C$oosing o er ie) icon on toolbar. b. (o enter more detailed in"ormation in addition to t$e net price< select t$e line item and c$oose t$e Item +etails icon. C$oose t$e green 7ac* arro) to return to t$e K' er ie)L screen once data $as been maintained. i. A endorLs !uoted price can be entered in one o" t)o )ays.

ii. Enter t$e net price per unit in t$e Net price "ield. ($is price includes t$e endorMs normal discounts and surc$arges only. Cas$ discounts #"or prompt payment& and taxes are calculated separately. iii. Enter t$e gross price in t$e Net price "ield< and maintain t$e conditions "or t$e item. ($en t$e system automatically replaces t$e entered gross price )it$ t$e calculated net price. I" t$e net price "or an item is entered "or )$ic$ pricing conditions $a e been maintained< t$e system al)ays replaces t$e price entered )it$ t$e calculated net price. i . Enter t$e (ax Code "or any rele ant taxes #"or example< Excise +uty< Sales (axes etc.& in t$e (ax code "ield. I" a purc$ase order is created by re"erencing an R9@< t$is code "acilitates t$e determination o" t$e tax amount )$en t$e in oice is entered in t$e system. . A"ter entering tax code< a"ter c$oosing t$is system may gi e an in"ormation message s$o)ing t$e e""ecti e price< C$oose Enter to continue.

N. 'nce all !uotation in"ormation $as been success"ully entered< sa e t$e data by C$oosing on t$e %ave button< or C$oose t$e OCtrl / %P *eys. A message )ill be displayed t$at t$e data $as been sa ed.

1.&.3 Result
@uotation is maintained.

Maintain t"e same (or ot"er RF3s+

1.&.& E.a)ple
@uotation "or R9@ *+++++++++ maintained.

*+6

Price Com)arison

1.*.1 0se

Re!uired to compare prices "rom all !uotations recei ed as a result o" a competiti e bidding process. ($is transaction is optional "or t$e process.

1.*.2 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing RF ! uotation uotation Price Comparison ME:=

,. 'n t$e Price Comparison List screenC ma*e t$e "ollo)ing entriesB

Enter t$e .urc$asing 'rganisation Enter t$e @uotations to be compared or t$e Collecti e R9@

.arameters included "or Comparison

a. C$oose t$e comparison alues to be usedB i. Re"erence !uotationB Cou can compare t$e !uotations )it$in t$e list )it$ a sample !uotation. ($e system displays t$e percentage de iation bet)een eac$ !uotation in t$e list and t$e sample !uotation. ii. Mean?minimum alue !uotationB ($e price comparison list can also display a Q"ictitiousQ !uotation re"lecting t$e a erage or minimum alue o" all !uotations. Select eit$er t$e QMean alueQ or QMinimum alueQ !uotation "ield to c$oose t$e type o" "ictitious !uotation. iii. .ercentage basisB ($e price comparison list displays t$e percentage o" eac$ item in relation to t$e maximum< minimum< or a erage price. (o determine t$e display type< enter one o" t$e "ollo)ingB EB ($e $ig$est alue "or eac$ item is t$e 100> alue %B ($e lo)est alue "or eac$ item is t$e 100> alue RB ($e mean alue "or eac$ item is t$e 100> alue b. Select t$e desired price computationsB i. Select t$e appropriate "ield to determine )$ic$ o" t$e "ollo)ing s$ould be included in t$e determination o" t$e comparison priceB

i. Include cas$ discounts ii. Include deli ery costs iii. +etermine e""ecti e price -. 'nce all entries $a e been made< C$oose t$e Execute. /. 'n screen F.rice Comparison 0ist in Currency INRG< ie) t$e .rice Comparison list.

Ran* is generated automatically

Mean and E""ecti e .rice is $ig$lig$ted

1. (o ie) any o" t$e "ollo)ing in"ormation "or a particular !uote included in t$e comparison< C$oose t$e R9@ number )it$ t$e mouse to select it< t$en C$oose t$e appropriate icon?button on t$e menu toolbarB 2. +isplay MaterialB Allo)s t$e user to ie) t$e purc$asing data in t$e material master record. N. +isplay VendorB Allo)s t$e user to ie) t$e endor master record. J. Additional In"oB Allo)s t$e user to ie) payment terms< bid dates< currency in"ormation "or all t$e endor !uotations in t$e list. S. I" any in"ormation $as been modi"ied t$roug$ t$e comparison list< sa e t$e R9@ be"ore exiting. I" c$anges $a e been made and t$e user attempts to exit )it$out sa ing< t$e system )ill return a message to eri"y action. 10. (o exit t$e transaction< c$oose t$e green 7ac* arro)< t$e yello) Exit arro)< or C$oose t$e 9- button.

1.*.3 Result
Price Comparison List in Currenc0 $NR is displayed on t$e screen.

*+0

Creating P rc"ase Re2 isition


A .urc$ase Re!uisition is created to indicate purc$ase department to procure materials or ser ices )it$ details li*e $o) muc$ !uantity is re!uired< )$en re!uired. 3enerally it is created automatically "or Ra) materials and .ac*ing Materials t$roug$ MR. Run and Spares and Ser ice related to .lant Maintenance .urc$ase Re!uisition is generated automatically "rom .lant maintenance 'rder. ($is transaction is optional "or t$e process.

1.+.1 0se

1.+.2 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing Purchase Re"uisition Create ME6*N

,. 'n t$e Create Purchase Re"uisition screenC ma*e t$e "ollo)ing entriesB

Enter Material No.

Enter re!uired @uantity

Enter t$e +esired Vendor i" Vendor is *no)n to t$e person )$o is creating .R

.ress

or CtrlES to Sa e t$e .urc$ase Re!uisition.

1.+.3 Result 1.+.& E.a)ple


.urc$ase re!uisition number ++1+++++++ created.

*+9

Release P rc"ase Re2 isition

1.2.1 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Logistics Materials Management Purchasing Purchase

Re"uisition Release Indi idual Release Transaction co%e ME6*N

Clic* 't$er .urc$ase Re!uisition

Enter .R No.

Clic* ($is Icon to Release .R

Clic* ($is Icon to Release

Clic* ($is Icon to Sa e

*+<+

Assign an% Process P rc"ase Re2 isition

1.4.1 0se
a& ($is section explains t$e "unctions pro ided by t$e SA. System "or con erting re!uisitions into external purc$asing documents #purc$ase orders< contract release orders< sc$eduling agreement deli ery sc$edules< R9@s&< and t$e processing options t$ereby a ailable to youB o Assigning means de"ining t$e desired source "or eac$ purc$ase re!uisition item F rt"er )rocessing in ol es generating lists o" re!uisitions t$at $a e been assigned or "lagged as outlined abo e< and t$e subse!uent creation o" R9@s< purc$ase orders< or lines o" deli ery sc$edules under sc$eduling agreements.

Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing Purchase Re"uisition Follo.3-n Functions )ssign and Process ME69

,. ($e assignment o" sources to and "urt$er processing o" purc$ase re!uisitions are t)o distinct "unctions. Cou can c$oose )$et$er you )is$ to per"orm t$e "unctions in t)o separate steps or in Tust one. -. 7elo) are t$e Selection .arameters to restrict t$e process o" .' "rom .R

1. Enter t$e appropriate .urc$asing 3roup ,. Enter t$e Scope o" 0ist as 71 "or .R generated t$roug$ MR. Run and A "or remaining .R -. Enter t$e appropriate .lant

1. Select t$e Assigned .urc$ase Re!uisition #9or Spares .R normally t$e End 6ser may $a e entered t$e Vendor in t$e .R& ,. Select t$e appropriate C$ec* boxes "or .rocessing t$e .R

/. .ress

or 9J to enter into t$e next screen.

1. I" Source 0ist is a ailable clic* t$is button

A"ter assigning t$e source clic* on to t$is button to process t$e .' or else sa e "or t$e assignment o" source

1. Select t$e c$ec* boxes re!uired .R )$ic$ are to be con erted in to .os.

1. Since only one source is assigned in Source list system assigns t$e source automatically or else i" more t$an one source a ailable a .op%up )indo) )ill be coming )$ere one endor $as to be selected.

1. ' is explained in next c$apter.

1.4.3 Result
($e source is assigned to .R and can be processed "or .'.

*+= P rc"ase Or%er 1.5.1 0se


A purc$ase order is a legal document used to record an indi idual purc$ase )it$ t$e endor. It also pro ides t$e endor )it$ a re"erence document to lin* to s$ipping #goods receipt& and in oicing #in oice eri"ication& processes. ($e purc$ase order is a commitment to a endor "or a gi en material< in a speci"ied !uantity at a predetermined price and deli ery date. ($is transaction is mandatory "or t$e process.

.lease ensure t$at .urc$ase 'rder Value does not exceed speci"ied alue and i" t$e purc$ase order alue crosses t$is limit a release procedure is applied on t$is purc$ase order. (o release t$e .urc$ase 'rder go to ME,J "or collecti e release and ME,SN "or indi idual release.

1.5.2 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing Purchase -rder Create(endor!%uppl0ing Plant 4no.n ME1*N

,. I" you )ant create purc$ase order )it$ re"erence to t$e purc$ase re!uisition< on item details screen enter t$e purc$ase re!uisition number and item number at Purch. Re". "ield. System )ill automatically adopt all t$e data "rom re!uisition.

Clic* t$e .urc$asing Re!uisitions and .ress Adopt

.ress t$is button to ie) t$e (ax Calculation

.ress t$is button to ie) t$e message

C$ec* t$e .' be"ore Sa ing

1.5.3 Result
.urc$ase 'rder is created.

1.5.& E.a)ple
Standard .' created under t$e number 51+++++++.

*+*;+ Release P rc"ase Or%er 1.1+.1. Procedure


Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing Purchase -rder Release Indi idual Release ME1=N

Clic* 't$er .urc$ase 'rder

Enter .' No.

Clic* ($is Icon to Release .R

Clic* ($is Icon to Release

Clic* ($is Icon to Sa e

*+**Message O t) t 1.11.1 0se


A .urc$ase 'rder needs to be printed "or transmitting to endor.

Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing Purchase -rder Messages Print!,ransmit ME=F

,. 'n t$e Message -utput screenC ma*e t$e "ollo)ing entries

-. C$oose

to 67ecute.

/. 'n screen Message -utput select t$e appropriate +ocument number and per"orm t$e "ollo)ingB

C$oose -utput Message and?or C$oose 'ispla0 Message and?or C$oose Message 'etail and?or C$oose ,rial Printout.

*+*1 Goo%s Recei)t (or P rc"ase Or%er 1.12.1 0se


3oods are recei ed "rom t$e Vendor as a result o" a .urc$ase 'rder at t$e recei ing plant. A goods mo ement is entered into t$e system re"erencing t$is .' and a goods receipt material document is posted. Appropriate general ledger accounts are also posted and stoc*s are updated.

1.12.2 Prerequisites
.urc$ase 'rder

1.12.3 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Logistics Materials Management $nventor0 Management 8oods Movement 8oods Receipt For Purchase -rder P- Number 4no.n MIGO

Transaction co%e ,.

'n t$e 8oods Receipt Purchase -rder screenC ma*e t$e "ollo)ing entriesB C$ec* "or correct mo ement type )$ene er doing goods mo ement

Enter t$e .urc$ase 'rder No and .ress Enter

-.

A"ter pressing Enter system )ill "etc$ all t$e data "rom t$e .urc$ase 'rder as s$o)n belo)B

8$ic$e er material is in 7lue t$ose detail )ill be seen in t$e Item detail

/.

System de"aults t$e balance !uantity in .'< c$ange t$e !uantity to t$e recei ed !uantityB

Enter t$e Storage 0ocation in )$ic$ t$e material to be placed.

Enter t$e +eli ery Note details o" t$e endor

Select Item '* and .ress Enter and t$e Excise tab )ill appear bot$ in :eader and Item 0e el

Fiel% name 3oods Receipt .urc$ase 'rder Mo ement (ype

Descri)tion 3oods Receipt .urc$ase 'rder

R. O. C R R

User action an% #al es Select "rom drop do)n list "or action input t$e .' number )$ic$ generated abo e 49+++++522

Comment

101 Enter

+ocument +ate +eli ery Note Vendor .osting +ate 7ill o" lading :eader text

+ocument +ate in :eader Vendor .osting date 7ill o" lading :eader text

R ' R R ' '

Enter document date +eli ery Number "rom Vendor +e"aulted "rom purc$ase order Enter posting date Enter bill o" lading Enter $eader text 3rayed out

Close :eader +etail data to enlarge t$e +etail data. Select Material tab at +etailed +ata. Material Material tab R +e"aulted "rom .urc$ase 'rder 3rayed out

Select @ty in unit o" entry @ty in deli ery note

uantit0 tab in +etail data. @uantity in unit o" entry @uantity in deli ery note R Enter t$e !uantity you $a e recei ed "rom endor. As a de"ault system )ill gi e purc$ase order !uantity Enter t$e !uantity as per endor deli ery c$allan @uantity de"aulted "rom .urc$ase 'rder

'

Select :here tab in +etail data. Mo ement type Stoc* type .lant Storage location 3oods Recipient Mo ement type Stoc* type .lant Storage location 3oods Recipient R R R R ' +e"aulted "rom $eader screen +e"aulted "rom material master or purc$ase order +e"aulted "rom purc$ase order 1+++ +e"aulted "rom purc$ase order i" entered 1010 Enter t$e name o" person )$o recei ed goods

6nloading point (ext

6nloading point (ext

' ' Enter t$e text i" re!uired

Select Purchase -rder tab in +etail data. .urc$ase 'rder +el. completed ind. .urc$ase 'rder +eli ery completion indicator R ' +e"aulted "rom $eader data +e"aulted by system i" .' @ty ; 3R @ty 3rayed out

Select Partner tab in +etail data. Vendor Vendor name ' 3rayed out

9or t$is material batc$ management is not acti e. Dust "or re"erence purpose t$e "ollo)ing data is gi en. Select ;atch tab in +etail data.

($is tab )ill come only i" material is managed in batc$es. .roceed )it$ t$e "ollo)ing steps i" material is batc$ managed only. 7atc$ Vendor batc$ 7atc$ number Vendor batc$ R ' Enter batc$ number as date "or batc$ managed materials Enter endor batc$ number "or re"erence

1. Select t$e C$ec* box $tem -4< a"ter entering all t$e data.

Cou )ill get 67cise $nvoice tab at :eader +ata "or capturing endor excise in oice details and "or posting .art I and .art II.

2. 'n t$e Excise In oice tab at :eader +ata ma*e t$e "ollo)ing entries.

Select Appropriate Excise settings 8$ile posting in Case o" dealer only

System de"aults t$e Excise +uty #7E+ H ECS& and in case

Fiel% name Capture H .ost Excise in oice Excise 3roup Excise In oice

Descri)tion Capture H .ost Excise In oice on Excise Action Excise 3roup Excise in oice

R.O.C R

User action an% #al es C$oose Capture = Post 67cise $nvoice "rom drop do)n list +e"aulted by t$e system Enter t$e endor Excise In oice number 9or exampleB '+13 Enter t$e excise in oice date o" endor +e"aulted "rom purc$ase order +e"aulted "orm purc$ase order +e"aulted "rom purc$ase order +e"aulted "rom purc$ase order +e"aulted "rom purc$ase order

Comment +e"aulted

R R

Excise In . +ate 7E+ AE+ SE+ NCC+ ECS

Excise In oice +ate 7asic Excise +uty Additional Excise +uty Special Excise +uty NCC+ Education Cess

R R R R R R

3rayed out 3rayed out 3rayed out 3rayed out 3rayed out

MRP In%icator

MRP In%icator

Tic6 t#e c#ec6 -o. Note8 I( t"e ?ase Price in PO is t"e incl si#e o( &ot" t"e Material Cost an% E>cise !al e c"oose t"e c"ec, &o>

Close :eader +etail data to enlarge t$e +etail data. Select Excise Item tab at +etailed +ata #at t$e last&. C$apter I+ EI @uantity C$apter I+ o" material Excise In oice @uantity 7ase alue o" material 7asic Excise +uty Additional Excise +uty NCC+ Special Excise +uty Education Cess R R +e"aulted by t$e system No action re!uired +e"aulted by t$e system "rom 3oods Receipt !uantity +e"aulted by t$e system +e"aulted by t$e system +e"aulted by t$e system +e"aulted by t$e system +e"aulted by t$e system +e"aulted by t$e system

7ase Value 7E+ AE+ NCC+ SE+ ECS

R R ' ' ' '

.lease cross c$ec* t$e 7E+< AE+< SE+< NCC+ and ECS amount o" item as per t$e Vendor Excise In oice< legally you cannot a ail more t$an )$at mentioned in Vendor Excise In oice. All ot$er in"ormation is de"aulted by t$e system. :ence< no action re!uired by t$e user.

1. C$oose Chec> at t$e top o" screen. 2. C$oose Post to post t$e document.

Enter Excise In oice No. and +ate endor

Also See t$e account postings

1.12.& Result Material docu)e$t *777777775 posted 1.12.* E.a)ple


Material document 9++++++++? posted

*+*7 Logistics In#oice !eri(ication 1.13.1 0se


In t$is process o" 0ogistics In oice Veri"ication all t$e Incoming In oices are eri"ied in terms o" t$eir content< prices and arit$metic. 8$en t$e in oice is posted< t$e in oice data is sa ed in t$e system. ($e system updates t$e data sa ed in t$e in oice documents in Materials Management and 9inancial Accounting.

1.13.2 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Logistics invoice (erification 'ocument 6ntr0 6nter $nvoice MIRO

,. I" you are opening "or t$e "irst time t$is transaction< system )ill as* "or Compan0 Code< please gi e 1+++ to go in side t$e transaction. -. 'n t$e 6nter $ncoming $nvoice# Compan0 Code 1+++ screenC ma*e t$e "ollo)ing entriesB

Enter In oice +ate

C$ange +e"aulted V0 (ax code and tic* Calculate tax tab

Enter t$e .' No.

I" .art II entry is not done t$en system )ill not allo) you to .'S( In oice

6nless and until you post part, system )ill not allo) in oice eri"ication

Enter t$e amount

Fiel% name

Descri)tion

R. O. C

User action an% #al es

Comment

(ransaction :eader +ata 7asic tab In oice +ate Re"erence

In oice :eader data o" In oice 7asic in"ormation tab In oice +ate In oice re"erence

R R R R '

Select In oice "rom drop do)n list +e"aulted by system Select basic in"ormation tab to gi e initial in"ormation Enter t$e Vendor in oice date Enter t$e endor in oice re"erence 9or Example @%6RM)N@)L Enter t$e posting date o" document Enter in oice gross amount including taxes and duties 5??<?*+.5+ Enter t$e currency in )$ic$ t$e bill is presented by endor< i" not entered by user system )ill de"ault t$e document currency "rom purc$ase order $NR C$ec* t$is tic* box< system )ill calculate tax amount Select t$e tax code "rom drop do)n list (1 Enter section code i" (ax deduction "or source is acti e "or t$is endor Enter text i" re!uired "or re"erence Select payment details tab Enter t$e base line date "or payment .ayment terms o" document< i" entered )ill be de"aulted "rom purc$ase order 8ill be calculated by system 3rayed out 8ill be de"aulted i" payment terms entered in .' 0ea e blan* "or t$is process System )ill gi e current date as de"ault Amount mentioned is only an example

.osting date

.osting +ate

Amount

In oice Amount

Currency

Calculate tax

C$ec* box calculate tax (ax code

' R

7us.place?se ctn (ext Pa'ment ta& 7aseline+t

7usiness place or section code (ext .ayment tab 7ase line date "or payment .ayment terms

' R R

.mnt terms

'

+ue on

.ayment due on

'

+iscount

Cas$ discount

'

Enter i" cas$ discount is o""ered by endor

:ide :eader data "or getting "ull screen o" items i" re!uired. .urc$ase order ? Sc$edule Agreement R Select .urc$ase order ? Sc$edule Agreement in t$e re"erence document category "rom drop do)n list Enter t$e "irst purc$ase order number generated abo e Select 3oods ? Ser ice items in indicator "rom drop do)n list Select All in"ormation "rom drop do)n list C$oose Enter /. C$oose 6nter to complete t$e document "eeding part. 1. (o c$ec* t$e document credit and debit is balanced on t$e top rig$t corner o" your screen a tra""ic lig$t is displayed. 7eside t$at ;alance o" t$e document is displayed. +e"aulted +e"aulted "or user

.urc$ase order number 3oods ? ser ice items

0ayout

0ayout o" in oice eri"ication

Ensure t$at t$e Bala$ce is UER' be"ore posting t$e document and t$e tra""ic lig$t is green or yello) color. 2. I" you )ant to see t$e accounting postings in simulation mode< C$oose %imulation on middle o" "ourt$ ro) o" your screen.

C$ec* Simulate (ab

N. C$oose %ave ! Post< "or posting t$e document.

1.13.3 Result
0ogistics In oice eri"ication document is posted.

1.13.& E.a)ple
+ocument no. 91+9*++1+5 created

*+*: Ret rning Deli#er' 1.1&.1 0se


A material $as been recei ed and it needs to be returned "or arious reasons #i.e. poor !uality< incomplete< damaged&. ($e user can use t$is transaction to return t$e material to t$e endor ia t$e original 3R document. ($is transaction itsel" is an independent transaction and it is not mandatory in DJ1 process. ($is Return +eli ery transaction is used only )$en material is reTected and needs to be returned to endor. I" material is reTected by using @M process t$ere is no need to t$is transaction. ($is transaction can be used only )it$out @M process materials.

($is transaction is used basically )$en purc$ased material is needs to be sent bac* to endor because o" arious reasons li*e poor !uality< incomplete items< damaged etc. b& 7ore proceeding )it$ return deli ery to endor please ensure t$at su""icient stoc* is a ailable in storage location and i" batc$ managed in particular batc$ stoc*s also. 't$er )ise system )ill gi e error message.

7e"ore doing Return +eli ery to endor< c$ec* i" you $a e already done In oice Veri"ication to t$at 3oods Receipt. I" you $a e already done in oice eri"ication please raise Credit Memo to t$e extent o" Returns !uantity and t$en proceed )it$ t$is process. 't$er )ise system )ill gi e an error message. :o) to create Credit Memo transaction is explained in t$e c$apter mentioned 1.1N belo).

1.1&.2 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Logistics Materials Management $nventor0 Management 8oods Movement 8oods Receipt For Purchase -rder P- Number 4no.n MIGO

Transaction co%e

,. Select Return 'eliver0 "rom drop do)n list to ma*e Return +eli ery to endor.

-. 'n t$e Return 'eliver0 Material 'ocument screenC ma*e t$e "ollo)ing entriesB

Enter t$e !uantity to be returned to endor

Enter t$e appropriate Reason "or Mo ement

Select 7loc*ed Stoc* to Return t$e reTected Material

Enter t$e appropriate Reason "or Mo ement

Fiel% name Return +eli ery Material +ocument

Descri)tion Return +eli ery Material +ocument number

R. O. C R R

User action an% #al es Cou $a e already selected in abo e step , Select "rom drop do)n list 9++++++18? Enter t$e material document number )$ic$ you $a e made at t$e time o" 3oods Receipt "or purc$ase order

Comment

Enter +ocument +ate +eli ery Note +ocument +ate in :eader R ' Enter document date +eli ery Number. 8ill be de"aulted i" you $a e already entered in original document Enter posting date

.osting +ate

.osting date

7ill o" lading :eader text !ia Deli#er'

7ill o" lading :eader text !ia Deli#er'

' ' R

Enter bill o" lading. Enter $eader text Tic, t"e c"ec, &o>

Close :eader +etail data to enlarge t$e +etail data. Select Material tab at +etailed +ata. Material Material tab R +e"aulted "rom .urc$ase 'rder 3rayed out

Select uantit0 tab in +etail data. @ty in unit o" entry @uantity in unit o" entry R Enter t$e !uantity you )ant to return to endor. As a de"ault system )ill gi e original 3oods Receipt !uantity 9+++ Enter t$e !uantity 1+++++ Cou can not return more t$an )$at you $a e in stoc*

@ty in deli ery note Select :here tab in +etail data. Mo ement type Stoc* type .lant Storage location 3oods Recipient 6nloading point Reason "or Mo ement (ext

@uantity in deli ery note

'

Mo ement type Stoc* type .lant Storage location 3oods Recipient 6nloading point Reason "or Mo ement

R R R R ' ' R

+e"aulted by t$e system )it$ 1,, mo ement Enter stoc* type "rom drop do)n list +e"aulted "rom original 3oods Receipt 1+++ Enter t$e store location "rom )$ic$ you )ant to return to endor Enter t$e name o" person )$o recei ed goods

3rayed out

(ext

'

Select "rom t$e drop do)n list t$e reason "or t$is mo ement o" material +++1 Enter t$e text i" re!uired

Select Purchase -rder tab in +etail data. .urc$ase 'rder .urc$ase 'rder R +e"aulted "rom $eader data 3rayed out

+el. completed ind.

+eli ery completion indicator

+e"aulted "rom purc$ase order

Select Partner tab in +etail data. Vendor Vendor name ' 3rayed out

Select ;atch tab in +etail data. ($is tab )ill come only i" material is managed in batc$es. .roceed )it$ t$e "ollo)ing steps i" material is batc$ managed only. 7atc$ 7atc$ number R Enter batc$ number i" externally maintained by you or system )ill allocate batc$ number Enter endor batc$ number "or re"erence

Vendor batc$

Vendor batc$

'

Enter t$e 3oods Issue Indicator as I.+

Enter t$e Sub type as .R "or Vendor Returns

Fiel% name Select Create 67cise $nvoice Excise 3roup Series 3roup Remo al time 7E+ AE+ SE+

Descri)tion Select Create 67cise $nvoice

R. O. C R

User action an% #al es C$oose Create 67cise $nvoice "rom drop do)n list

Comment Select "rom drop do)n list

Excise 3roup Excise Series group Remo al time o" goods 7asic Excise +uty Additional Excise +uty Special Excise +uty

R R R R R R

+e"aulted by t$e system +e"aulted by t$e system System de"aults current time< c$ange i" re!uired +e"aulted "rom purc$ase order +e"aulted "orm purc$ase order +e"aulted "rom purc$ase order 3rayed out 3rayed out 3rayed out

Close :eader +etail data to enlarge t$e +etail data. Select 67cise $tem tab at +etailed +ata #at t$e last&. C$apter I+ C$apter I+ o" material R +e"aulted by t$e system No action re!uired

EI @uantity

Excise In oice @uantity

+e"aulted by t$e system "rom return deli ery document 5 +e"aulted by t$e system +e"aulted by t$e system Select "rom drop do)n list $P' "or t$is process

7ase Value 7E+ 3oods Issue Indicator

7ase alue o" material 7asic Excise +uty 3oods Issue Indicator

R R R

.lease cross c$ec* t$e 7E+< AE+< SE+< NCC+ and ECS amount o" item as per t$e Vendor Excise In oice< legally you cannot a ail more t$an )$at mentioned in Vendor Excise In oice. All ot$er in"ormation is de"aulted by t$e system. :ence< no action re!uired by t$e user. /. C$oose Chec> at t$e top o" screen. 1. C$oose Post to post t$e document.

1.1&.3 Result Return 'eliver0 document created 1.1&.& E.a)ple


Return +eli ery +ocument No. 10000000011 created. Note1 E.cise /$8oice 2or Retur$ deli8er( also "ill -e %e$erated i$ t#e -ac6 %rou$d 2or t#is tra$sactio$

*+*6 E>cise In#oice Ot"er Mo#ements

1.1*.1 Procedure
1. Access t$e acti ity c$oosing one o" t$e "ollo)ing na igation optionsB SAP CIN R.7 User men Transaction Co%e $ndirect ta7es V %ales ! -utbound Movements V 67cise $nvoice V For -ther Movements V 67cise $nvoice for -ther Movements D*IS

,. 'n t$e 67cise $nvoice -ther Movements A Main Menu screenC ma*e t$e "ollo)ing entriesB -. C$oose +isplay 67cise $nvoice icon to start t$e transaction Enter t$e Sub type as .R "or Vendor Returns

Fiel% name Re(erence +oc Number

Descri)tion +ocument Number

R.O.C R

User action an% #al es Enter t$e return deli ery

Comment

+oc Cear

+ocument year Enter

document number )$ic$ you $a e created in abo e step +++++++15* Enter t$e year o" document created ExampleB 5++*

1.1*.2 Result
Excise in oice generated is displayed.

1.1*.3 E.a)ple
Excise in oice 000000001/ generated and displayed.

*+*0 Posting an% Printing t"e E>cise In#oice 1.1+.1 0se


Excise In oice $as to be printed and sent along )it$ t$e material. ($is is legal re!uirement in India.

1.1+.2 Prerequisites
Excise In oice +ocument is generated and posted.

1.1+.3 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP CIN R.7 User men Transaction co%e $ndirect ta7es %ales ! -utbound Movements 67cise $nvoice For -ther Movements Post and Print D*I!

,. 'n t$e %)P screenC ma*e t$e "ollo)ing entriesB -. I" t$e document is not posted in step mentioned abo e< C$oose Release to )ccounting to post 9inancial Accounting document.

($is transaction is used to Tust printing o" excise in oice. /. 9ollo) t$e steps mentioned belo) "or ta*ing print o" Excise In oice. Fiel% name Excise internal re"erence Select internal excise in oice number "rom drop do)n list< you can "ind it )it$ re"erence to t$e Excise In oice number generated in abo e step 11++4+++2+ "or example )it$ t$e combination o" Excise 3roup 10 and endor code 10002. +ocument No. +ocument Number R Enter t$e Excise In oice +ocument Number generated in abo e step For e7ample# 152 Enter t$e document year 5++* Descri)tion R. O. C User action an% #al es Comment

+ocument year

+ocument Cear

1. (o ta*e printout< select 8oto "rom t$e top main menu and select Print 'ocument "rom t$e list. 'r C$oose Control E . to get t$e access o" 67cise $nvoice Printing screen.

2. C$oose Execute icon to get list o" excise in oice ready to be printed.

N. 9rom t$e list select t$e excise in oice number by c$oosing t$e c$ec* box le"t side o" number. J. (o ta*e printout on printer C$oose t$e Printer icon or C$oose 9J.

S. (o display excise in oice on screen C$oose 'ispla0 icon or C$oose 9S. 10. System )ill gi e popup as*ing "or pre%printed in oice serial number< Enter pre%printed excise in oice number. In t$is process C$oose SS "or testing purpose #since it is not expected to $a e pre%printed in oice "or testing purpose&. 11. Select printer "rom t$e drop do)n list. C$ec* box "or .rint Immediately and Ne) spool re!uest. 1,. C$oose Print Previe. or Print icons to display on screen or to print on printer mentioned abo e. 1-. I" printer is connected system )ill print t$e document on printer.

1.1+.& Result
Excise In oice is printed.

*+*9 Cre%it Memo 1.13.1 0se


In t$is process o" 0ogistics In oice Veri"ication a credit memo is generated on endor + Please &e care( l t"at % ring t"e total )rocess a(ter ma,ing logistics in#oice #eri(ication 'o "a#e ma%e ret rn %eli#er' to #en%or+ To reco#er t"at mone' 'o nee% to %o t"is cre%it memo transaction+

1.13.2 Prerequisites
0ogistic In oice Veri"ication is already made

1.13.3 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Logistics invoice (erification 'ocument 6ntr0 6nter $nvoice MIRO

,. I" you are opening "or t$e "irst time t$is transaction< system )ill as* "or Compan0 Code< please gi e 1+++ to go in side t$e transaction.

-. 'n t$e 6nter $ncoming $nvoice# Compan0 Code 1+++ screenC ma*e t$e "ollo)ing entriesB

Select Credit Memo in t$is tab

.ut t$e @ty and .rice to be returned

Fiel% name

Descri)tion

R. O. C

User action an% #al es

Comment

(ransaction :eader +ata 7asic tab In oice +ate Re"erence .osting date

Credit memo :eader data o" In oice 7asic in"ormation tab In oice +ate In oice re"erence .osting +ate

R R R R ' R

Select Credit memo "rom drop do)n list +e"aulted by system Select basic in"ormation tab to gi e initial in"ormation Enter t$e Vendor in oice date Enter t$e endor in oice re"erence Enter t$e posting date o" document Enter in oice #credit memo& gross amount including taxes and duties Enter t$e currency in )$ic$ t$e bill is presented by endor< i" not entered by user system )ill de"ault t$e document currency "rom purc$ase order C$ec* t$is tic* box< system )ill calculate tax amount Select t$e tax code "rom drop do)n list Enter section code i" (ax deduction "or source is acti e "or t$is endor Enter text i" re!uired "or re"erence Select payment details tab Enter t$e base line date "or payment .ayment terms o" document< i" entered )ill be de"aulted "rom purc$ase order 8ill be calculated by system Enter i" cas$ discount is o""ered by endor 3rayed out 8ill be de"aulted i" payment terms entered in .' 0ea e blan* "or t$is process System )ill gi e current date as de"ault

Amount

Credit memo Amount

Currency

Calculate tax

C$ec* box calculate tax (ax code

' R R

7us.place?se ctn (ext Pa'ment ta& 7aseline+t

7usiness place or section code (ext .ayment tab 7ase line date "or payment .ayment terms

' R R

.mnt terms

'

+ue on +iscount

.ayment due on Cas$ discount

' '

:ide :eader data "or getting "ull screen o" items i" re!uired. .urc$ase order ? R Select .urc$ase order ? +e"aulted "or

Sc$edule Agreement

Sc$edule Agreement in t$e re"erence document category "rom drop do)n list R R Enter t$e purc$ase order number Select 3oods ? Ser ice items in indicator "rom drop do)n list Select All in"ormation "rom drop do)n list C"oose Enter

user

.urc$ase order number 3oods ? ser ice items

+e"aulted

0ayout

0ayout o" in oice eri"ication

/. C$oose 6nter to complete t$e document "eeding part. 1. (o c$ec* t$e document credit and debit is balanced on t$e top rig$t corner o" your screen a tra""ic lig$t is displayed. 7eside t$at ;alance o" t$e document is displayed.

Ensure t$at t$e Bala$ce is UER' be"ore posting t$e document and t$e tra""ic lig$t is green or yello) color. 2. I" you )ant to see t$e accounting postings in simulation mode< C$oose %imulation on middle o" "ourt$ ro) o" your screen.

N. C$oose %ave posting t$e document.

1.13.& Result
0ogistics In oice eri"ication document is posted.

1.13.* E.a)ple
+ocument no. 91+9*++2?1 created

*+*< Re#ersals . Cancellation o( In#oice or Cre%it Memo 1.14.1 0se


In oice documents in In oice Veri"ication are eit$er in oices or credit memos. ($ese documents can be cancelled. ($ere are t)o di""erent casesB

I" an in oice is cancelled< t$e system automatically creates a credit memo. I" a credit memo is cancelled< t$e system automatically creates an in oice.

($e system ta*es t$e amount and !uantity "or t$e credit memo or in oice "rom t$e in oice or credit memo to be cancelled< t$us a oiding any di""erences bet)een t$e in oice and t$e credit memo or t$e credit memo and t$e in oice.

1.14.2 Prerequisites
An in oice document can only be cancelled i"B it )as posted in 0ogistics In oice Veri"ication It $as not already been cancelled It is not a cancellation document "or anot$er document

8$en you cancel documents in 0ogistics In oice Veri"ication< t$e document line items are not automatically cleared in 9inancial Accounting. 8e recommend t$at you periodically clear suc$ items #using daily bac*ground Tobs< "or example&.

1.14.3 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Logistics invoice (erification Further Processing Cancel $nvoice 'ocument MR<M

,. ($e initial screen "or re ersal appears.

-. In t$e "ields In oice doc. number and 9iscal year< enter t$e data "or t$e in oice document you )ant to cancel. /. In t$e Re ersal reason "ield< select t$e reason "or cancelling t$e in oice. ($is allo)s you to di""erentiate bet)een di""erent types o" cancellations.

Enter t$e re ersal reason

1. Cou can display t$e document to c$ec*. C$oose +isplay document to do t$is. Cou can loo* at t$e items o" t$e document to be cancelled. Return to t$e initial screen by c$oosing 7ac*.

2. C$oose In oice document and re erse or .ress CtrlES or

1.14.& Result
+ocument Re ersed and Clear 9I +ocuments Manually.

1.14.* E.a)ple
+ocument Re ersed )it$ no. 91+9*++114.

*+*= Re#ersals . Cancellation o( Goo%s Recei)t 4GR5 1.15.1 0se


8$en any data entered incorrect during 3R posting it $as to be re ersed. (o do t$e cancellation o" 3R< all t$e "ollo) on documents s$ould be re ersed.

1.15.2 Prerequisites
A 3R can only be cancelled i"B In oice Veri"ication posted i" any s$ould be re ersed.

1.15.3 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Logistics Materials Management $nventor0 Management 8oods Movement 8oods Receipt For Purchase -rder P- Number 4no.n MIGO

Transaction co%e

,. C$oose Cancellation and enter t$e respecti e Material +ocument No. #3R No.&

-. .ress enter so t$at all t$e data )ill be captured automatically by t$e system. I" any comment is t$ere to mention it can be mentioned in t$e :ead (ext and (ext )$ic$ is a ailable at t$e Item le el.

/. .ress Enter to continue and c$ec* all t$e details

1. Select t$e C$ec* box Item '=< a"ter entering all t$e data. Cou )ill get Excise In oice tab at :eader +ata and Item +etails.

2. C$oose Chec> at t$e top o" screen.

N. .ress CtrlES or

to post t$e document

1.15.& Result
Material document posted< please note t$e document number.

1.15.* E.a)ple
Material document 9+++++++5+ posted

*+1; Re#ersing CEN!AT Postings 1.27.1 Purpose


8$en t$e Material +ocument is cancelled t$e CENVA( .osting s$ould also be re ersed or cancelled.

1.27.2 Prerequisites
Material +ocument #3R& s$ould be re ersed.

1.27.3 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Countr0 $ndia @ser Menu $ndirect ,axes Procurement 67cise $nvoice $ncoming 67cise $nvoice Central Processing Capture ! Change ! Cancel ! 'ispla0 ! Post D*IEE

Transaction co%e

,. -. /.

Select Post C6N(),. Select (endor 67cise $nvoice. Enter t$e excise in oice number.

1.

.ress Enter to continue

2. N.

C$oose %imulate C6N(), A dialog box appears< s$o)ing )$ic$ postings t$e system )ill ma*e to re erse t$e CENVA(.

J.

C$oose Post C6N(),.

1.27.& Result
CENVA( .osting Re ersed.

1.27.* E.a)ple
CENVA( .osting Re ersed )it$ document no. 000000000J.

*+1* Canceling E>cise In#oices 1.21.1 Purpose


8$en t$e Material +ocument is cancelled t$e CENVA( .osting s$ould also be re ersed or cancelled.

1.21.2 Prerequisites
Material +ocument #3R& s$ould be re ersed. CENVA( .osting s$ould be Re ersed.

1.21.3 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Countr0 $ndia @ser Menu $ndirect ,axes Procurement 67cise $nvoice $ncoming 67cise $nvoice Central Processing Capture ! Change ! Cancel ! 'ispla0 ! Post D*IEE

Transaction co%e

,. Select Cancel. -. Select (endor 67cise $nvoice.

/. Enter t$e excise in oice number.

1. Enter t$e ReTection Code.

Enter t$e ReTection Code

2. Sa e t$e excise in oice.

N. .ress Ces to Cancel t$e Excise In oice.

1.21.& Result
Excise In oice $as been success"ully cancelled.

1.21.* E.a)ple
Excise In oice 000000000J ? ,00J # 1,-/ & $as been success"ully cancelled.

Proc rement o( Im)orte% Materials - ? siness Process Proce% re


1+* Proc rement o( Im)orte% Materials 2.1.1 Purpose
($is process .rocurement o" Imported Materials s$o)s you $o) to $andle t$e Counter ailing duty #CV+& on imports< )$ic$ is le ied in place o" excise duty. 6nli*e ot$er "orms o" customs duties< suc$ as basic customs duty or special customs duty< you can credit CV+ paid on imports to your CENVA( account.

Prerequisites
($e "ollo)ing scenario speci"ic master data must be created "or operation o" t$is building bloc* and subse!uent dependent building bloc*s. Material Master record

4Re(er User Man al - Proc rement o( Stoc, Materials 4Domestic5


Vendor Master record

Ens re t"at GR &ase% I! is not selecte% in P rc"asing Data+ 4Re(er User Man al - Proc rement o( Stoc, Materials 4Domestic5
CIN Master +ata

4Re(er User Man al - Proc rement o( Stoc, Materials 4Domestic5

1+1 Creating P rc"ase Or%er 2.2.1 0se


A purc$ase order is a legal document used to record an indi idual purc$ase )it$ t$e endor. It also pro ides t$e endor )it$ a re"erence document to lin* to goods receipt and in oice eri"ication processes. ($e purc$ase order is a commitment to a endor "or a gi en material< in a speci"ied !uantity at a predetermined price and deli ery date.

2.2.2 Prerequisites

7e"ore starting t$e process< please ensure t$e "ollo)ing in"ormationB Commissioner o" Customs is created as domestic endor< "or exampleB endor code 200000 3 R;$ Commissioner in t$is process. In master record o" main imported endor 8R3based invoice verification tic* s$ould not be t$ere on Purchasing 'ata screen o" endor master. And %chema group< (endor is "illed )it$ sc$ema group B$. 9or example endor code ,00000 in t$is process. ($ese are basic master data c$anges )it$ respect to t$is process only.

9or all purc$ase order a release procedure is applied.

2.2.3 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing Purchase -rder Create(endor!%uppl0ing Plant 4no.n ME21N

2. 'n t$e Create Purchase -rder screenC ma*e t$e "ollo)ing entriesB

.ut +oc (ype as Import

+onLt .ut (ic* in 3R 7ased

Mention (ax code as V0

N. 9or 7asic Customs +uty#DC+7&<CV+#DCV1&<Addition Customs +uty#DA+C&<E%cess on CV+#DECV& E%Cess #DE+7&

Enter t$e Customs +uties in respecti e Condition type "ields

Select Eac$ Condition (ype related to Customs and clic* t$is +etails 7utton

. J. (o c$ange t$e endor "or condition type select DC+7 condition type and C$oose on Condition detail icon located at le"t bottom side o" your screen.

S. System )ill ta*e to ne) $tem A Conditions A 'etail# screen. In t$is screen at rig$t bottom o" screen you can "ind t$e endor code 20000 t$e main imported endor is de"aulted $ere. Cou $a e to replace t$is endor code )it$ respecti e endors and C$oose enter and green arro) to come bac* #9-& to condition tab o" purc$ase order.

C$ange +S,00 to +S,10#appropriate endor& "or eac$ condition types

10. Repeat t$e same "or ot$er condition types suc$ as DCV1< DECV< DA+C< and DE+7 etc.

11. .urc$ase 'rder may be posted by C$oosing on t$e %ave icon.

2.2.&

Result
A message )ill be displayed stating t$at t$e purc$ase order )as sa ed< )it$ t$e purc$ase order number< please note t$e purc$ase order number.

2.2.*

E.a)ple
Standard .' created under t$e number 31++++++++.

1+7 Release P rc"ase Or%er 2.3.1 Procedure


1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing Purchase -rder Release Indi idual Release ME1=N

Clic* 't$er .urc$ase 'rder Enter .' No

Clic* ($is Icon to Release .R

Clic* ($is Icon to Release

Clic* ($is Icon to Sa e

1+: Message O t) t 2.&.1 0se


A .urc$ase 'rder needs to be printed "or transmitting to endor.

2.&.2

Procedure

N. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing Purchase -rder Messages Print!,ransmit ME9F

J. 'n t$e Message -utput screenC ma*e t$e "ollo)ing entries

S. C$oose

to 67ecute.

10. 'n screen Message -utput select t$e appropriate +ocument number and per"orm t$e "ollo)ingB

C$oose -utput Message and?or C$oose 'ispla0 Message and?or C$oose Message 'etail and?or C$oose ,rial Printout.

1+6 CAPTURING ?ILL OF ENTR@ 2.*.1 0se

In t$is process o" 0ogistics In oice Veri"ication all t$e Incoming In oices are eri"ied in terms o" t$eir content< prices and arit$metic. 8$en t$e in oice is posted< t$e in oice data is sa ed in t$e system. ($e system updates t$e data sa ed in t$e in oice documents in Materials Management and 9inancial Accounting.

2.*.2

Procedure
Logistics Materials Management Logistics invoice (erification 'ocument 6ntr0 6nter $nvoice MIRO

N. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e

J. I" you are opening "or t$e "irst time t$is transaction< system )ill as* "or Compan0 Code< please gi e 1+++ to go in side t$e transaction. S. 'n t$e 6nter $ncoming $nvoice# Compan0 Code 1+++ screenC ma*e t$e "ollo)ing entriesB

C$oose .lanned +eli ery Costs

Enter t"e Amo nts o( t"e C stoms D ties Man all' in t"e Amo nt Col mn $it" re(erring to PO .

Fiel% name

Descri)tion

R. O. C

User action an% #al es

Comment

(ransaction :eader +ata 7asic tab In oice +ate Re"erence

In oice :eader data o" In oice 7asic in"ormation tab In oice +ate In oice re"erence

R R R R '

Select In oice "rom drop do)n list +e"aulted by system Select basic in"ormation tab to gi e initial in"ormation Enter t$e Vendor in oice date Enter t$e endor in oice re"erence 9or Example @%6RM)N@)L Enter t$e posting date o" document Enter in oice gross amount including taxes and duties 3?.8+ Enter t$e currency in )$ic$ t$e bill is presented by endor< i" not entered by user system )ill de"ault t$e document currency "rom purc$ase order @%' C$ec* t$is tic* box< system )ill calculate tax amount Select t$e tax code "rom drop do)n list (+ Enter section code i" (ax deduction "or source is acti e "or t$is endor Enter text i" re!uired "or re"erence Select payment details tab Enter t$e base line date "or payment .ayment terms o" document< i" entered )ill be de"aulted "rom purc$ase order 8ill be calculated by system 3rayed out 8ill be de"aulted i" payment terms entered in .' 0ea e blan* "or t$is process System )ill gi e current date as de"ault Amount mentioned is only an example

.osting date

.osting +ate

Amount

In oice Amount

Currency

Calculate tax

C$ec* box calculate tax (ax code

' R

7us.place?se ctn (ext Pa'ment ta& 7aseline+t

7usiness place or section code (ext .ayment tab 7ase line date "or payment .ayment terms

' R R

.mnt terms

'

+ue on

.ayment due on

'

+iscount

Cas$ discount .urc$ase order ? Sc$edule Agreement

' R

Enter i" cas$ discount is o""ered by endor Select .urc$ase order ? Sc$edule Agreement in t$e re"erence document category "rom drop do)n list Enter t$e "irst purc$ase order number generated abo e +e"aulted "or user

.urc$ase order number

Planne% Deli#er' Costs


0ayout 0ayout o" in oice eri"ication

Select Planne% Deli#er' Costs in in%icator (rom %ro) %o$n list


Select All in"ormation "rom drop do)n list C$oose Enter

10. C$oose 6nter to complete t$e document "eeding part. 11. (o c$ec* t$e document credit and debit is balanced on t$e top rig$t corner o" your screen a tra""ic lig$t is displayed. 7eside t$at ;alance o" t$e document is displayed.

Ensure t$at t$e Bala$ce is UER' be"ore posting t$e document and t$e tra""ic lig$t is green or yello) color. 1,. I" you )ant to see t$e accounting postings in simulation mode< C$oose %imulation on middle o" "ourt$ ro) o" your screen.

1-. C$oose +isplay Currency )$ic$ )ill lead to small pop%up )indo) $a ing t$e company code currency and +ocument Currency< position t$e cursor on t$e INR to con ert to +ocument Currency and press t$e details button.

J. C$oose %ave ! Post< "or posting t$e document.

2.*.3

Result
0ogistics In oice eri"ication document is posted.

2.*.&

E.a)ple
+ocument no. 91+9*++151created

1+0 Goo%s Recei)t (or Im)orte% P rc"ase Or%er 2.+.1 0se


3oods are recei ed "rom t$e Vendor as a result o" a .urc$ase 'rder at t$e recei ing plant. A goods mo ement is entered into t$e system re"erencing t$is .' and a goods receipt material document is posted. Appropriate general ledger accounts are also posted and stoc*s are updated.

2.+.2

Procedure
Logistics Materials Management $nventor0 Management 8oods Movement 8oods Receipt For Purchase -rder P- Number 4no.n MIGO

1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men

Transaction co%e

,. 'n t$e 8oods Receipt Purchase -rder screenC ma*e t$e "ollo)ing entriesB Fiel% name 3oods Receipt Inbound +eli ery Mo ement (ype Descri)tion 3oods Receipt .urc$ase 'rder R. O. C R R User action an% #al es Select "rom drop do)n list "or action Enter t$e .urc$ase 'rder No.generated abo e 31++++++++ Comment

101 Enter

Since t$is is imported purc$ase order and you $a e already done in#oice #eri(ication (or )lanne% %eli#er' cost. System )ill gi e a ne) popup 67cise $nvoice item number screen #)$ic$ is not t$ere in normal ot$er process& as*ing "or Commercial invoice number and 0ear. .lease enter t$e in oice eri"ication document number )$ic$ you $a e done in abo e 91+9*++2?5 and year 5++*.

-. C$oose Enter )$ere a small pop%up )indo) )ill prompt to enter t$e Commercial In oice No. and Cear 4i+e+C

t"e In#oice !eri(ication )oste% (or ?ill o( Entr'5

Enter t$e No generated "or t$e posting o" 7ill o" Entry

/. A"ter pressing Enter system )ill "etc$ all t$e data "rom t$e .urc$ase 'rder as s$o)n belo)B

8$ic$e er material is in 7lue t$ose detail )ill be seen in t$e Item detail

1. System de"aults t$e balance !uantity in .urc$ase 'rder.

Enter t$e storage location

Select Item '* and .ress Enter and t$e Excise tab )ill appear bot$ in :eader and Item 0e el

Fiel% name 3oods Receipt Inbound +eli ery

Descri)tion 3oods Receipt .urc$ase 'rder

R. O. C R R

User action an% #al es Select "rom drop do)n list "or action input t$e .urc$ase 'rder number )$ic$ generated abo e 49++++++9?

Comment

Mo ement (ype

101 Enter

+ocument +ate +eli ery Note Vendor .osting +ate 7ill o" lading

+ocument +ate in :eader Vendor .osting date 7ill o" lading

R ' R R '

Enter document date +eli ery Number "rom Vendor +e"aulted "rom purc$ase order Enter posting date Enter bill o" lading 3rayed out

:eader text

:eader text

'

Enter $eader text

Close :eader +etail data to enlarge t$e +etail data. Select Material tab at +etailed +ata. Material Material tab R +e"aulted "rom Inbound +eli ery 3rayed out

Select @ty in unit o" entry @ty in deli ery note

uantit0 tab in +etail data. @uantity in unit o" entry @uantity in deli ery note R Enter t$e !uantity you $a e recei ed "rom endor. As a de"ault system )ill gi e purc$ase order !uantity Enter t$e !uantity as per endor deli ery c$allan @uantity de"aulted "rom .urc$ase 'rder

'

Select :here tab in +etail data. Mo ement type Stoc* type .lant Storage location 3oods Recipient 6nloading point (ext Mo ement type Stoc* type .lant Storage location 3oods Recipient 6nloading point (ext R R R R ' ' ' Enter t$e text i" re!uired +e"aulted "rom $eader screen +e"aulted "rom material master or purc$ase order +e"aulted "rom purc$ase order 1+++ +e"aulted "rom Inbound deli ery i" entered 1010 Enter t$e name o" person )$o recei ed goods

Select Purchase -rder tab in +etail data. .urc$ase 'rder +el. completed ind. .urc$ase 'rder +eli ery completion indicator R ' +e"aulted "rom $eader data +e"aulted by system i" .' @ty ; 3R @ty 3rayed out

Select Partner tab in +etail data. Vendor Vendor name ' 3rayed out

9or t$is material batc$ management is not acti e. Dust "or re"erence purpose t$e "ollo)ing data is gi en. Select ;atch tab in +etail data.

($is tab )ill come only i" material is managed in batc$es. .roceed )it$ t$e "ollo)ing steps i" material is batc$ managed only. 7atc$ Vendor batc$ 7atc$ number Vendor batc$ R ' Enter batc$ number as date "or batc$ managed materials Enter endor batc$ number "or re"erence

N. Select t$e C$ec* box $tem -4< a"ter entering all t$e data.

Cou )ill get 67cise $nvoice tab at :eader +ata "or capturing endor excise in oice details and "or posting .art I and .art II. J. 'n t$e Excise In oice tab at :eader +ata ma*e t$e "ollo)ing entries.

Fiel% name Capture H .ost Excise in oice Excise 3roup Excise In oice

Descri)tion Capture H .ost Excise In oice on Excise Action Excise 3roup Excise in oice

R.O.C R

User action an% #al es C$oose Capture = Post 67cise $nvoice "rom drop do)n list +e"aulted by t$e system Enter t$e endor Excise In oice number 9or exampleB 49++++++9? Enter t$e excise in oice date o" endor +e"aulted "rom purc$ase order +e"aulted "orm purc$ase order +e"aulted "rom purc$ase order +e"aulted "rom purc$ase order +e"aulted "rom purc$ase order

Comment +e"aulted

R R

Excise In . +ate 7E+ AE+ SE+ NCC+ ECS

Excise In oice +ate 7asic Excise +uty Additional Excise +uty Special Excise +uty NCC+ Education Cess

R R R R R R

3rayed out 3rayed out 3rayed out 3rayed out 3rayed out

Close :eader +etail data to enlarge t$e +etail data. Select Excise Item tab at +etailed +ata #at t$e last&. C$apter I+ EI @uantity C$apter I+ o" material Excise In oice @uantity 7ase alue o" material 7asic Excise +uty Additional Excise +uty NCC+ Special Excise +uty Education Cess R R +e"aulted by t$e system No action re!uired +e"aulted by t$e system "rom 3oods Receipt !uantity +e"aulted by t$e system +e"aulted by t$e system +e"aulted by t$e system +e"aulted by t$e system +e"aulted by t$e system +e"aulted by t$e system

7ase Value 7E+ AE+ NCC+ SE+ ECS

R R ' ' ' '

.lease cross c$ec* t$e 7E+< ECS #CV+ in t$is case& amount o" item as per t$e bill o" lading< legally you can not a ail more t$an )$at mentioned in Vendor Excise In oice. In case o" imported purc$ase order in normal case system )ill de"ault CV+ and ECess #in oice eri"ication made on commissioner o" customs& amount as 7E+ and ECS i.e. CENVA( amount.

11. C$oose Chec> at t$e top o" screen. 1,. C$oose Post to post t$e document.

2.+.3

Result
Material document posted.

2.+.&

E.a)ple
Material document 9+++++++51 posted

Cou can see account posting $ere

1+9 Logistics In#oice !eri(ication (or t"e Materials 2.3.1 0se


In t$is process o" 0ogistics In oice Veri"ication all t$e Incoming In oices are eri"ied in terms o" t$eir content< prices and arit$metic. 8$en t$e in oice is posted< t$e in oice data is sa ed in t$e system. ($e system updates t$e data sa ed in t$e in oice documents in Materials Management and 9inancial Accounting.

2.3.2

Procedure
Logistics Materials Management Logistics invoice (erification 'ocument 6ntr0 6nter $nvoice MIRO

1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e

,. I" you are opening "or t$e "irst time t$is transaction< system )ill as* "or Compan0 Code< please gi e 1+++ to go in side t$e transaction. -. 'n t$e 6nter $ncoming $nvoice# Compan0 Code 1+++ screenC ma*e t$e "ollo)ing entriesB

Select 3oods ?Ser ice Items

Fiel% name (ransaction :eader +ata 7asic tab In oice +ate Re"erence

Descri)tion In oice :eader data o" In oice 7asic in"ormation tab In oice +ate In oice re"erence

R. O. C R R R R '

User action an% #al es Select In oice "rom drop do)n list +e"aulted by system Select basic in"ormation tab to gi e initial in"ormation Enter t$e Vendor in oice date Enter t$e endor in oice re"erence 9or Example 1+++ Enter t$e posting date o" document Enter in oice gross amount

Comment

.osting date

.osting +ate

System )ill gi e current date as de"ault Amount

Amount

In oice Amount

including taxes and duties 1++ Currency R Enter t$e currency in )$ic$ t$e bill is presented by endor< i" not entered by user system )ill de"ault t$e document currency "rom purc$ase order @%' C$ec* t$is tic* box< system )ill calculate tax amount Select t$e tax code "rom drop do)n list (+ Enter section code i" (ax deduction "or source is acti e "or t$is endor Enter text i" re!uired "or re"erence Select payment details tab Enter t$e base line date "or payment .ayment terms o" document< i" entered )ill be de"aulted "rom purc$ase order 8ill be calculated by system Enter i" cas$ discount is o""ered by endor

mentioned is only an example

Calculate tax

C$ec* box calculate tax (ax code

' R

7us.place?se ctn (ext Pa'ment ta& 7aseline+t

7usiness place or section code (ext .ayment tab 7ase line date "or payment .ayment terms

0ea e blan* "or t$is process

' R R

8ill be de"aulted i" payment terms entered in .'

.mnt terms

'

+ue on +iscount

.ayment due on Cas$ discount

' '

3rayed out

:ide :eader data "or getting "ull screen o" items i" re!uired. .urc$ase order ? Sc$edule Agreement R Select .urc$ase order ? Sc$edule Agreement in t$e re"erence document category "rom drop do)n list Enter t$e "irst purc$ase order number generated abo e Select 3oods ? Ser ice items in indicator "rom drop do)n list Select All in"ormation "rom drop do)n list +e"aulted +e"aulted "or user

.urc$ase order number 3oods ? ser ice items

0ayout

0ayout o" in oice eri"ication

C$oose Enter /. C$oose 6nter to complete t$e document "eeding part. 1. (o c$ec* t$e document credit and debit is balanced on t$e top rig$t corner o" your screen a tra""ic lig$t is displayed. 7eside t$at ;alance o" t$e document is displayed.

Ensure t$at t$e Bala$ce is UER' be"ore posting t$e document and t$e tra""ic lig$t is green or yello) color. 2. I" you )ant to see t$e accounting postings in simulation mode< C$oose %imulation on middle o" "ourt$ ro) o" your screen.

C$oose +isplay Currency to c$ange in INR

N. C$oose +isplay Currency )$ic$ )ill lead to small pop%up )indo) $a ing t$e company code currency and +ocument Currency< position t$e cursor on t$e INR to con ert to +ocument Currency and press t$e details button.

S. C$oose %ave ! Post< "or posting t$e document.

2.3.3

Result
0ogistics In oice eri"ication document is posted.

2.3.&

E.a)ple
+ocument no. 91+9*++155 created

7 Proc rement o( S &contracting Materials - ? siness Process Proce% re

7+* Proc rement o( S &contracting Materials 3.1.1 Purpose


In Indian subcontracting process )$en you issue materials to a subcontractor< you need to *eep trac* o" )$at materials you $a e issued and )$en t$ey $a e to be returned by subcontractor. ($e reason "or t$is close monitoring $as to do )it$ Indian tax la). 6nder excise la) 1NAC< )$en you send materials to a subcontractor "or processing< you are not re!uired to pay any excise duty< e en t$oug$ t$e materials $a e le"t your premises. :o)e er< i" t$e materials $a e not been returned to you )it$in 1J0 days speci"ied by t$e la)< you )ill $a e to re erse any excise credit t$at you posted )$en you $a e purc$ased t$e materials. 8$en you send material out o" your "actory premises you need to send )it$ 1N9/ C$allan. In t$is process you are going to do t$e same.

3.1.2

Prerequisites
($e "ollo)ing scenario speci"ic master data must be created "or operation o" t$is building bloc* and subse!uent dependent building bloc*s.

Material Master record 4Re(er User Man al - Proc rement o( Stoc, Materials 4Domestic55 Vendor Master record 4Re(er User Man al - Proc rement o( Stoc, Materials 4Domestic55 .urc$asing In"o Record #'ptional& Ens re t"at S &AContracting as In(o Categor'+ 4Re(er User Man al - Proc rement o( Stoc, Materials 4Domestic55

CIN Master +ata 4Re(er User Man al - Proc rement o( Stoc, Materials 4Domestic55 o o o o o o o C$apter I+s Material I+ and c$apter I+ combination 4Ens re S &AContract c"ec, &o> is selecte% (or

t"e Materials t"at )ro#i%e% to #en%or5


CENVA( +etermination Vendor Excise +etails Excise Indicator "or .lants Excise Indicator "or .lant and Vendor Excise (ax Rates

7+1 Creation o( S &contracting P rc"ase Or%er 3.2.1 0se


A purc$ase order is a legal document used to record an indi idual purc$ase )it$ t$e endor. It also pro ides t$e endor )it$ a re"erence document to lin* to goods receipt and in oice eri"ication processes. ($e purc$ase order is a commitment to a endor "or a gi en subcontracting acti ity< in a speci"ied !uantity at a predetermined price and deli ery date.

3.2.2

Prerequisites
Components stoc* s$ould be a ailable "or pro iding to subcontracting endor.

3.2.3
SAP R.7 men

Procedure
Logistics Materials Management Purchasing Purchase -rder Create(endor!%uppl0ing Plant 4no.n ME21N

1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB

Transaction co%e

,. 'n t$e Create Purchase -rder screenC ma*e t$e "ollo)ing entriesB Select USC +ocument (ype "or Subcontracting 'rder

Enter 0 as Item Category "or Sub%Contracting .rocurement

Clic* $ere to enter 7ill o" components t$at are supplying to Subcontractor

A"ter "illing t$e abo e data< c$oose on Material 'ata tab at item 'etails screen. ($ere you )ill "ind a ne) icon called Components< you $a e to c$oose on t$at icon to gi e t$e components list )$ic$ you are li*ely to trans"er post to endors and gi e t$e "lo)ing inputs.

-. Clic* on t$e Components or Explode 7'M and enter t$e materials t$at $ad to be sentB

/. C$oose on 8reen )rro. or 9- to come bac* to main purc$ase order screen. 1. Ensure appropriate tax code $a e been entered "or bot$ t$e line items #V0 4 Nil (ax "or Sub%Contracting Item&

Ensure (axcode V0 "or Sub%Contracting Item and clic* on t$e (axes to ie) t$e tax calculation

2. ($e .urc$ase 'rder may be posted by c$oosing on t$e %ave icon.

3.2.&

Result
A message )ill be displayed stating t$at t$e purc$ase order )as sa ed< )it$ t$e purc$ase order number.

3.2.*

E.a)ple
Standard .' created under t$e number 54++++++++

7+7 Message O t) t 3.3.1 0se


A .urc$ase 'rder needs to be printed "or transmitting to endor.

3.3.2
SAP R.7 men

Procedure
Logistics Materials Management Purchasing Purchase -rder Messages Print!,ransmit ME9F

1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB

Transaction co%e

,. 'n t$e Message -utput screenC ma*e t$e "ollo)ing entries

-. C$oose

to 67ecute.

/. 'n screen Message -utput select t$e appropriate +ocument number and per"orm t$e "ollo)ingB

C$oose -utput Message and?or C$oose 'ispla0 Message and?or C$oose Message 'etail and?or C$oose ,rial Printout.

7+: Trans(er o( Com)onents to S &contractor 3.&.1 0se


($e Nature o" subcontracting purc$ase order is t$at company )ill pro ide components to subcontractor. ($is process describes $o) to trans"er post materials to subcontractor.

3.&.2

Prerequisites
Su""icient stoc*s o" components s$ould be a ailable "or ma*ing trans"er posting.

3.&.3
SAP R.7 men

Procedure
Logistics Materials Management $nventor0 Management 8oods Movement ,ransfer posting MB1B

1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB

Transaction co%e

,. 'n t$e 6nter ,ransfer Posting# $nitial %creen< ma*e t$e "ollo)ing entriesB Fiel% name +ocument +ate .osting +ate Mo ement (ype .lant Storage 0ocation Descri)tion +ocument +ate .osting +ate Mo ement (ype .lant Storage location R. O. C R R R R R User action an% #al es Input date Input date 941 1+++ 1+1+ Comment

.ress (o .urc$ase 'rder

-. C$oose on ,o Purchase -rder icon on t$e top o" t$e screen or c$oose 9S on *ey board. System )ill gi e ne) popup screen as*ing "or purc$ase order number. 3i e t$e 49++++++CC purc$ase order number and c$oose enter to continue.

/. System )ill display components "rom purc$ase order )it$ !uantities 1. C$oose only t$e Material t$at you are sending and enter t$e Storage 0ocation "rom )$ic$ it $as to be issued.

2.

C$oose on )dopt / 'etails icon or 92.

N. C$oose Enter i" re!uired t$e !uantity o" components can be c$anged. J. C$oose %ave icon or Control E S to post t$e document.

3.&.&

Result
A message )ill be displayed stating t$at t$e document posted.

3.&.* E.a)ple

Material document 4?++++++3? posted.

7+6 Creation o( S &contracting C"allan 3.*.1 0se


It is statutory re!uirement to send t$e components to subcontractor )it$ 1N9/ C$allan.

3.*.2 Prerequisites
Select t$e Sub%Contracting Material in Material an% C"a)ter ID Com&ination o" t$e Excise Master #D1I+& "or t$e sending Material. Ensure t$at t$e details o" t$e recei ing Material maintained in t$e Excise Master #D1I+&. CEN!AT Determination o" t$e Excise Master #D1I+& Maintained "or t$e bot$ sending and recei ing Material. Ensure t$at t$e Assessable alue "or t$e sending material is maintained in t$e Excise Master #D1I+&

3.*.3 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP User men CIN Men Transaction co%e $ndirect ,a7es Procurement %ubcontracting Challans Create J1IF01 %ubcontracting

,. 'n t$e %ubcontracting Challan 3 Create< ma*e t$e "ollo)ing entriesB Fiel% name Material +oc. Mat. +oc. Cear Excise 3roup Series 3roup Descri)tion Material document number Material document year Excise 3roup Series 3roup R. O. C R R R R User action an% #al es 4?++++++3? 5++* 1+ :3 Comment Appropriate Appropriate Appropriate

-. C$oose 6nter to continue< system )ill ta*e ne) %ubcontracting Challan A Create screen< ma*e t$e "ollo)ing entriesB Fiel% name Select .osting tab .osting date H time .rint Immediately Select ' er ie) (ab .reprinted no Descri)tion .osting date and time .rint Immediately .reprinted number R. O. C R ' ' User action an% #al es Input date and time o" material remo al C$ec* t$is box i" you )ant c$allan printout immediately. Enter pre%printed number i" you $a e Comment

/. Sa e c$allan by c$oosing on %ave icon or Control E S.

3.*.& Result
A message )ill be displayed stating t$at t$e document posted.

3.*.* E.a)ple
Subcontracting C$allan 000010001 ,00JW Series 3roup 71 successfull0 created.

7+0

Printing o( S &contracting C"allan

3.+.1 0se
It is statutory re!uirement to send t$e components to subcontractor )it$ 1N9/ C$allan.

3.+.2 Procedure
Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP User men CIN Men Transaction co%e $ndirect ,a7es Procurement %ubcontracting Challans Change J1IF11 %ubcontracting

Clic* t$e .rint Immediately (ab

.ress Sa e Icon

Clic* t$e .rint Immediately (ab

.ress Enter

Clic* t$e Icon to be t$e .rint .re ie) o" t$e C$allan

Execute t$e .rint to 3et .rint 'ut.

7+9 Goo%s Recei)t (or P rc"ase Or%er 3.3.1 0se


Normally 3oods are recei ed "rom t$e Vendor as a result o" a .urc$ase 'rder at t$e recei ing plant

3.3.2 Prerequisites
.urc$ase 'rder

3.3.3 Procedure
S. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Logistics Materials Management $nventor0 Management 8oods Movement 8oods Receipt For Purchase -rder P- Number 4no.n MIGO

Transaction co%e

10. 'n t$e 8oods Receipt Purchase -rder screenC ma*e t$e "ollo)ing entriesB

Enter t$e .urc$ase 'rder No and .ress Enter

11. A"ter pressing Enter system )ill "etc$ all t$e data "rom t$e .urc$ase 'rder as s$o)n belo)B 1,. 9irst do t$e posting "or t$e Sub%Contracting Material.

8$ic$e er material is in 7lue t$ose detail )ill be seen in t$e Item detail

1-. System de"aults t$e balance !uantity in .'< c$ange t$e !uantity to t$e recei ed !uantity i" it is di""erent "rom de"aulted !uantityB

1/. Ensure t$at t$e Mo ement (ype is *;*+

Select Item '* and

Fiel% name 3oods Receipt .urc$ase 'rder Mo ement (ype

Descri)tion 3oods Receipt .urc$ase 'rder

R. O. C R R

User action an% #al es Select "rom drop do)n list "or action input t$e .' number )$ic$ generated abo e 49++++++94

Comment

101 Enter

+ocument +ate +eli ery Note Vendor .osting +ate 7ill o" lading :eader text

+ocument +ate in :eader Vendor .osting date 7ill o" lading :eader text

R ' R R ' '

Enter document date +eli ery Number "rom Vendor +e"aulted "rom purc$ase order Enter posting date Enter bill o" lading Enter $eader text 3rayed out

Close :eader +etail data to enlarge t$e +etail data.

Select Material tab at +etailed +ata. Material Material tab R +e"aulted "rom .urc$ase 'rder 3rayed out

Select @ty in unit o" entry @ty in deli ery note

uantit0 tab in +etail data. @uantity in unit o" entry @uantity in deli ery note R Enter t$e !uantity you $a e recei ed "rom endor. As a de"ault system )ill gi e purc$ase order !uantity Enter t$e !uantity as per endor deli ery c$allan @uantity de"aulted "rom .urc$ase 'rder

'

Select :here tab in +etail data. Mo ement type Stoc* type .lant 3oods Recipient 6nloading point (ext Mo ement type Stoc* type .lant 3oods Recipient 6nloading point (ext R R R ' ' ' Enter t$e text i" re!uired +e"aulted "rom $eader screen +e"aulted "rom material master or purc$ase order +e"aulted "rom purc$ase order 1+++ Enter t$e name o" person )$o recei ed goods

Select Purchase -rder tab in +etail data. .urc$ase 'rder +el. completed ind. .urc$ase 'rder +eli ery completion indicator R ' +e"aulted "rom $eader data +e"aulted by system i" .' @ty ; 3R @ty 3rayed out

Select Partner tab in +etail data. Vendor Vendor name ' 3rayed out

9or t$is material batc$ management is not acti e. Dust "or re"erence purpose t$e "ollo)ing data is gi en. Select ;atch tab in +etail data.

($is tab )ill come only i" material is managed in batc$es. .roceed )it$ t$e "ollo)ing steps i" material is batc$ managed only. 7atc$ 7atc$ number R Enter batc$ number as date "or batc$ managed

Vendor batc$

Vendor batc$

'

materials Enter endor batc$ number "or re"erence

11. Select t$e C$ec* box $tem -4< a"ter entering all t$e data.

NCC+ SE+ ECS

NCC+ Special Excise +uty Education Cess

' ' '

+e"aulted by t$e system +e"aulted by t$e system +e"aulted by t$e system

.lease cross c$ec* t$e 7E+< AE+< SE+< NCC+ and ECS amount o" item as per t$e Vendor Excise In oice< legally you cannot a ail more t$an )$at mentioned in Vendor Excise In oice. All ot$er in"ormation is de"aulted by t$e system. :ence< no action re!uired by t$e user.

1. C$oose Chec> at t$e top o" screen. 2. C$oose Post to post t$e document.

3.3.& Result
Material document posted.

3.3.* E.a)ple
Material document 9+++++++58 posted< Dou can see accounting 6ntries

7+< Reconciling S &contracting C"allan 3.4.1 0se


A"ter ma*ing 3oods Receipt t$e 3R $as to be reconciled )it$ t$e c$allan sent to subcontractor.

3.4.2 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP User men CIN Men Transaction co%e $ndirect ,a7es Procurement %ubcontracting Challans Reconcile J1IFQ %ubcontracting uantit0

As )e $a e re"ered c$allan +uring 3oods receipt $ere )e are getting "ollo)ing message< I" you $a e not re"red c$allan during 3r "ollo)ing is t$e .rocess

,. 'n t$e

uantit0 reconciliation for %ubcontracting Challan screenC ma*e t$e "ollo)ing entriees.

Fiel% name Material +ocument Mat. +oc. Cear Cear C$alan No

Descri)tion 3oods Receipt number Cear o" document Subcontacting c$allan year Subcontacting c$allan No document

R. O. C R R R R

User action #al es 1000000-// 5++* 5++* +++++++31

an%

Comment

C$oose on Reconcile icon or 9J to go reconciliation screen. -. System )ill ta*e you to ne) uantit0 reconciliation for %ubcontracting Challans.

/. :ere on t$is you can see system display items "rom 3oods Receipt at top and items "rom c$allan at bottom o" screen.

1. :ere you need to allocate t$e components consumed in 3R stage are reconciled )it$ c$allan to do t$is< c$oose on )llocate based on F$F- icon in t$e middle o" screen )it$ calculator icon. 2. 'r you can do allocation by entering manually also in respecti e line items at bottom< )$ere )ssigned "uantit0 "iled is located in )$ite color.

N. A"ter assignment sa e t$e document by c$oosing %ave icon or c$oose Control E S

3.4.3 Result
Material document )as success"ully reconciled.

3.4.& E.a)ple
Material +ocument 1000000+58< 5++8 .as successfull0 reconciled.

7+= Com)leting.Re#ersal.ReAcre%it S &contracting C"allan 3.5.1 0se

($is transaction is basically used to complete t$e c$allan i" you $a e reconciled as stated abo e step. ($ere may be cases subcontractor may not able to supply )it$in stipulated 1J0 days limit t$en in t$is case also same transaction is used "or re ersal o" c$allan or re%crediting t$e amount.

3.5.2 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP User men CIN Men Transaction co%e $ndirect ,a7es Procurement %ubcontracting %ubcontracting Challans Complete!Reverse!Recredit J1IF13

,. 'n t$e %ubcontracting Challan A Complete!Reverse!Recredit screenC ma*e t$e "ollo)ing entriesB Fiel% name C$alan No Excise year Descri)tion Subcontacting c$allan No +ocument year R. O. C R R User action an% #al es ++++++++31 5++* Comment

-. C$oose enter to go to inside t$e c$allan document.

/. Select t$e radio button Complete Challan and. 1. Sa e t$e document by c$oosing %ave icon or c$oose Control E S.

3.5.3 Result
Subcontracting c$allan success"ully completed.

3.5.& E.a)ple
Subcontracting C$allan 0000001 5++8E %eries 8roup ;1 successfull0 completed.

7+*; Logistics In#oice !eri(ication (or S &contracting Material 3.17.1 0se


In t$is process o" 0ogistics In oice Veri"ication all t$e Incoming In oices are eri"ied in terms o" t$eir content< prices and arit$metic. 8$en t$e in oice is posted< t$e in oice data is sa ed in t$e system. ($e system updates t$e data sa ed in t$e in oice documents in Materials Management and 9inancial Accounting.

3.17.2 Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Logistics invoice (erification 'ocument 6ntr0 6nter $nvoice MIRO

,. I" you are opening "or t$e "irst time t$is transaction< system )ill as* "or Compan0 Code< please gi e 1+++ to go in side t$e transaction. -. 'n t$e 6nter $ncoming $nvoice# Compan0 Code 1+++ screenC ma*e t$e "ollo)ing entriesB /. C$oose only t$e Subcontracting material to post t$e documentB

Fiel% name (ransaction :eader +ata 7asic tab In oice +ate Re"erence

Descri)tion In oice :eader data o" In oice 7asic in"ormation tab In oice +ate In oice re"erence

R. O. C R R R R '

User action an% #al es Select In oice "rom drop do)n list +e"aulted by system Select basic in"ormation tab to gi e initial in"ormation Enter t$e Vendor in oice date Enter t$e endor in oice re"erence 9or Example @%6RM)N@)L Enter t$e posting date o" document Enter in oice gross amount including taxes and duties 1?.9+ Enter t$e currency in )$ic$ t$e bill is presented by endor< i" not entered by

Comment

.osting date

.osting +ate

System )ill gi e current date as de"ault Amount mentioned is only an example

Amount

In oice Amount

Currency

user system )ill de"ault t$e document currency "rom purc$ase order $NR Calculate tax C$ec* box calculate tax (ax code ' R C$ec* t$is tic* box< system )ill calculate tax amount Select t$e tax code "rom drop do)n list (+ Enter section code i" (ax deduction "or source is acti e "or t$is endor Enter text i" re!uired "or re"erence Select payment details tab Enter t$e base line date "or payment .ayment terms o" document< i" entered )ill be de"aulted "rom purc$ase order 8ill be calculated by system Enter i" cas$ discount is o""ered by endor 3rayed out 8ill be de"aulted i" payment terms entered in .' 0ea e blan* "or t$is process

7us.place?se ctn (ext Pa'ment ta& 7aseline+t

7usiness place or section code (ext .ayment tab 7ase line date "or payment .ayment terms

' R R

.mnt terms

'

+ue on +iscount

.ayment due on Cas$ discount

' '

:ide :eader data "or getting "ull screen o" items i" re!uired. .urc$ase order ? Sc$edule Agreement R Select .urc$ase order ? Sc$edule Agreement in t$e re"erence document category "rom drop do)n list Enter t$e "irst purc$ase order number generated abo e Select 3oods ? Ser ice items in indicator "rom drop do)n list Select All in"ormation "rom drop do)n list C$oose Enter 1. C$oose 6nter to complete t$e document "eeding part. +e"aulted +e"aulted "or user

.urc$ase order number 3oods ? ser ice items

0ayout

0ayout o" in oice eri"ication

2. (o c$ec* t$e document credit and debit is balanced on t$e top rig$t corner o" your screen a tra""ic lig$t is displayed. 7eside t$at ;alance o" t$e document is displayed.

Ensure t$at t$e Bala$ce is UER' be"ore posting t$e document and t$e tra""ic lig$t is green or yello) color. N. I" you )ant to see t$e accounting postings in simulation mode< C$oose %imulation on middle o" "ourt$ ro) o" your screen.

10. C$oose %ave ! Post< "or posting t$e document.

3.17.3 Result
0ogistics In oice eri"ication document is posted.

3.17.& E.a)ple
+ocument no. 91+9*++135 created< )ccount postings are follo.ing

6+ Proc rement o( E>ternal Ser#ices8 ? siness Process Proce% re


Proc rement o( E>ternal Ser#ices - Proc rement Process Purpose
External Ser ices Management is an application component )it$in Materials Management Module. It co ers "rom creation o" ser ice master< bid in itation< order placements process< entering and accepting ser ices and "inally in oice eri"ication process.

Prerequisites
($e "ollo)ing scenario speci"ic master data must be created "or operation o" t$is building bloc* and subse!uent dependent building bloc*s. o Ser ice Master record AMC C$arges "or (esting Mac$ine Vendor Master record

Re"er t$e document o" FProc rement o( Stoc, MaterialsG

Creating Ser#ice Master 0se


($e ser ice master record counts as part o" t$e master data )it$in External Ser ices Management and ser es as a source o" data "or you to dra) upon )$en creating ser ices. ($is enables you to sa e time and reduces t$e "re!uency o" errors< since you need only enter t$e complete ser ice descriptions in t$e ser ice master record once.

Procedure
J. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 Men Transaction co%e Logistics Materials Management %ervice Master %ervice %ervice Master AC03

S. 'n t$e 'ispla0 %ervice screenC ma*e t$e "ollo)ing entriesB

10. Clic* on Create ne. service icon or press F9 #)$ite paper icon& to create ne) ser ice master. 11. ($en you )ill get Create %ervice Master Record screen< ma*e t$e "ollo)ing entriesB

No Need to Enter as Internal No )ill be generated and Enter t$e S$ort (ext only

Enter t$e Ser ice Category and 7ase 6nit o" Measure accordingly

Fiel% name Ser ice Number

Descri)tion Ser ice master record #internally assigned&

R. O. C R

User action an% #al es Cou can see FG1 )ill be displayed on t$is "ield< lea e it as blan*. System )ill assign internal ser ice number

Comment 0ea e blan*

Ser ice description Ser ice Category 7ase unit o" Measurement ?asic Data Mat?sr .grp +i ision Valuation class Long Te>t ($is is "ree input place. Cou can "ully input t$e ser ice speci"ication. Material 3roup or Ser ice 3roup +i ision Valuation class Ser ice Category 7ase unit o" Measurement

R R R

)nnual Mait. Contract for Input t$e alue ,esting M!C. 7loc*ing o" ser ice procurement can be done %ervice#)LL by entering appropriately $ere Select "rom drop complete do)n )@ "or Acti ity 6nit Con ersion can be maintained $ere

R ' R

?1

35++

'

)nnual Maintenance Contract for ,esting Machine.

1,. .ress enter to complete t$e entries. 1-. .ress %ave icon or Control E S to sa e t$e entries.

Result
Ser ice Master Record is created.

Creating P rc"ase Re2 isition 0se


A .urc$ase Re!uisition is created to indicate purc$ase department to procure materials or ser ices )it$ details li*e $o) muc$ !uantity is re!uired< )$en re!uired. 3enerally it is created automatically "or Ra) materials and .ac*ing Materials t$roug$ MR. Run and Spares and Ser ice related to .lant Maintenance .urc$ase Re!uisition is generated automatically "rom .lant maintenance 'rder. In t$is process .urc$ase Re!uisition is created against @uantity Contract created in abo e step 1.1./ )it$ exact deli ery ? re!uirement date. ($is transaction is optional "or t$e process.

Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing Purchase Re"uisition Create ME51N

-. 'n t$e Create Purchase Re"uisition screenC ma*e t$e "ollo)ing entriesB

Enter t$e A?c Assignment Category as = "or Cost center and Item Category + "or Ser ices

Enter t$e S$ort (ext

Enter t$e appropriate Material 3roup .lant and .urc$asing 3roup

8$en Item Category + is enterer one ne) tab in t$e Item +etail Ser ices is generated to enter t$e Ser ice No.

Enter t$e Ser ice No< @uantity and 3ross .rice and press Enter

/. A"ter pressing enter system s$o)s a small pop%up )indo) )$ere respecti e 3?0 Account and Cost Center to be entered.

Enter t$e appropriate 3?0 Account and Cost Center

Enter t$e +esired Vendor i" Vendor is *no)n to t$e person )$o is creating .R

1. .ress

or CtrlES to Sa e t$e .urc$ase Re!uisition.

Result
.urc$ase Re!uisition is created<

E.a)ple
.urc$ase re!uisition number ++1++++18+ created.

Assign an% Process P rc"ase Re2 isition 0se


c& ($is section explains t$e "unctions pro ided by t$e SA. System "or con erting re!uisitions into external purc$asing documents #purc$ase orders< contract release orders< sc$eduling agreement deli ery sc$edules< R9@s&< and t$e processing options t$ereby a ailable to youB o Assigning means de"ining t$e desired source "or eac$ purc$ase re!uisition item F rt"er )rocessing in ol es generating lists o" re!uisitions t$at $a e been assigned or "lagged as outlined abo e< and t$e subse!uent creation o" R9@s< purc$ase orders< or lines o" deli ery sc$edules under sc$eduling agreements.

Procedure
2. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing Purchase Re"uisition Follo.3-n Functions )ssign and Process ME57

N. ($e assignment o" sources to and "urt$er processing o" purc$ase re!uisitions are t)o distinct "unctions. Cou can c$oose )$et$er you )is$ to per"orm t$e "unctions in t)o separate steps or in Tust one.

J. 7elo) are t$e Selection .arameters to restrict t$e process o" .' "rom .R

1. Enter t$e appropriate .urc$asing 3roup ,. Enter t$e Scope o" 0ist as 71 "or .R generated t$roug$ MR. Run and A "or remaining .R -. Enter t$e appropriate .lant /. Enter t$e Item category as +

1. Select t$e Assigned .urc$ase Re!uisition #9or Spares .R normally t$e End 6ser may $a e entered t$e Vendor in t$e .R& ,. Select t$e appropriate C$ec* boxes "or .rocessing t$e .R

S. .ress

or 9J to enter into t$e next screen.

1. I" Source 0ist is a ailable clic* t$is button

9or Manual Assignment o" source clic* t$is Icon

1. Select t$e c$ec* boxes re!uired .R )$ic$ are to be con erted in to .os.

Clic* SAVE Icon. Source $as been assigned "or t$is Re!uisition

Result
($e source is assigned to .R and can be processed "or .'.

6+6+ For Releasing P rc"ase Re2 isition Re(er User Man al (or Stoc, Proc rement

6+0 P rc"ase Or%er *.+.1 0se


A purc$ase order is a legal document used to record an indi idual purc$ase )it$ t$e endor. It also pro ides t$e endor )it$ a re"erence document to lin* to s$ipping #goods receipt& and in oicing #in oice eri"ication& processes. ($e purc$ase order is a commitment to a endor "or a gi en material< in a speci"ied !uantity at a predetermined price and deli ery date. ($is transaction is mandatory "or t$e process.

.lease ensure t$at .urc$ase 'rder Value does not exceed speci"ied alue and i" t$e purc$ase order alue crosses t$is limit a release procedure is applied on t$is purc$ase order. (o release t$e .urc$ase 'rder go to ME,J "or collecti e release and ME,SN "or indi idual release.

Prerequisites

1. 7e"ore creating purc$ase order i" t$is endor is subTect to (ax +eduction at Source #(+S& or )it$ $olding tax please ensures t$at necessary entries in endor master is updated.

Procedure
2. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing Purchase -rder Create(endor!%uppl0ing Plant 4no.n ME21N

N. I" you )ant create purc$ase order )it$ re"erence to t$e purc$ase re!uisition< on item details screen enter t$e purc$ase re!uisition number and item number at .urc$. Re!. "ield. System )ill automatically adopt all t$e data "rom re!uisition.

Clic* t$e .urc$asing Re!uisitions and .ress Adopt

Select t$is c$ec* box i" In oice Veri"ication is done a"ter Ser ice Entry S$eet

.ress t$is button to ie) t$e (ax Calculation

Con%ition Recor% (or DS!D an% DEC: s"o l% &e Maintaine% in F!** $it" Material Gro ).Plant Com&ination+

Select In oice tab (ax code

Enter (ax code

%1

Select %1 tax code

Since t$e procurement ser ices co ered )it$ ser ice tax o" 10> #"or example only< c$ec* "or legal re!uirement&< it is ad ised to select (1 tax code. Durisdiction Durisdiction code R 8ill be de"aulted "rom plant code parameters

+epending on "or )$ic$ plant you are procuring t$e ser ices system )ill select Durisdiction code. In system t$e "ollo)ing Durisdiction codes )ere con"igured IN00 4 Central 3R%based IV 3oods Receipt based ' (ic* t$is c$ec* box in oice eri"ication Sr .%based IV Ser ice based in oice ' (ic* t$is c$ec* box I" In oice eri"ication Veri"ication )ill be done a"ter t$e Ser ice Entry s$eet

J. ($e .urc$ase 'rder may be posted by C$oosing on t$e %ave button or C$oose Control E S "or sa ing.

Result
.urc$ase 'rder is created.

E.a)ple
Standard .' created under t$e number 49++++++*5.

For Releasing P rc"ase Or%er Re(er User Man al o( Stoc, Proc rement 6+< Message O t) t *.4.1 0se
A .urc$ase 'rder needs to be printed "or transmitting to endor.

*.4.2

Procedure

1-. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing Purchase -rder Messages Print!,ransmit ME9F

1/. 'n t$e Message -utput screenC ma*e t$e "ollo)ing entries

11. C$oose

to 67ecute.

12. 'n screen Message -utput select t$e appropriate +ocument number and per"orm t$e "ollo)ingB

C$oose -utput Message and?or C$oose 'ispla0 Message and?or C$oose Message 'etail and?or C$oose ,rial Printout.

6+= Creation an% Acce)tance o( Ser#ice Entr' S"eet *.5.1 0se

($e ser ices actually per"ormed #)or* actually done& by a ser ice endor are recorded in a Ser ice Entry S$eet )it$ re"erence to t$e purc$ase order.

*.5.2

Procedure
Logistics Materials Management %ervice 6ntr0 %heet Maintain ML81N

1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 Men Transaction co%e

,. 'n t$e %ervice 6ntr0 %heet screenC ma*e t$e "ollo)ing entriesB

-. Clic* on -ther Purch. -rders icon or S$i"t E 91< system )ill popup ne) screen.

/. In t$is screen against Purchase -rder "ield gi e the purc$ase order number )$ic$ is created in abo e steps and press enter to continue.

1. Cou )ill get ne) %ervice 6ntr0 )gainst Purchase -rder 2. :ere on t$is screen clic* Create 6ntr0 %heet H.hite paper iconI or %hift / F1 to get ne) entry s$eet. N. System allocates ser ice entry s$eet number internally and you )ill get t$e number on screen.

.ress Ser ice Selection and a dialog box appears

J. System )ill gi e a popup screen )it$ purc$ase order number on t$at< press enter to continue.

S. Select t$e line item 10 and clic* on Ser ices or 9S #Adopt ser ices& icon on top o" screen.

10. 9or example t$e "ollo)ing screen name )ill comeB

11. Cou can obser e t$e system copied t$e ser ice line item "rom purc$ase order )it$ open item !uantity i.e. 1 A6.

1,. C$ange t$e !uantity as per your re!uirement

1-. 8it$ t$is t$e basic in"ormation o" ser ice entry s$eet is "ully completed. As per t$e re!uirement you can "ill ot$er "ields also i" re!uired. 1/. (o accept t$e ser ice clic* on Accept icon or Control E 91 #3reen "lag icon&.

.ress 3reen Colour 9lag 7utton

11. Cou can see t$e tra""ic lig$t is become Cello) color. ($at means it is ready to sa e t$e ser ice entry s$eet.

($e colour c$anges "rom red to yello) and .ress Sa e

12. .ress

or CtrlES to sa e t$e document.

*.5.3

Result
A message indicates t$at t$e ser ice entry s$eet sa ed< acceptance document posted.

*.5.&

E.a)ple
Ser ice entry s$eet sa ed< acceptance document 9++++++134 posted.

6+*; *.17.1

Logistics In#oice !eri(ication 0se


In t$is process o" 0ogistics In oice Veri"ication all t$e Incoming In oices are eri"ied in terms o" t$eir content< prices and arit$metic. 8$en t$e in oice is posted< t$e in oice data is sa ed in t$e system. ($e system updates t$e data sa ed in t$e in oice documents in Materials Management and 9inancial Accounting.

*.17.2

Procedure
Logistics Materials Management Logistics invoice (erification 'ocument 6ntr0 6nter $nvoice MIRO

1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e

,. I" you are opening "or t$e "irst time t$is transaction< system )ill as* "or Compan0 Code< please gi e 1+++ to go in side t$e transaction. -. 'n t$e 6nter $ncoming $nvoice# Compan0 Code 1+++ screenC ma*e t$e "ollo)ing entriesB

Fiel% name (ransaction :eader +ata 7asic tab In oice +ate Re"erence

Descri)tion In oice :eader data o" In oice 7asic in"ormation tab In oice +ate In oice re"erence

R. O. C R R R R '

User action an% #al es Select In oice "rom drop do)n list +e"aulted by system Select basic in"ormation tab to gi e initial in"ormation Enter t$e Vendor in oice date Enter t$e endor in oice re"erence 9or Example @%6RM)N@)L Enter t$e posting date o" document Enter in oice gross amount including taxes and duties 1155.4+

Comment

.osting date

.osting +ate

System )ill gi e current date as de"ault Amount mentioned is only an example

Amount

In oice Amount

Currency

Enter t$e currency in )$ic$ t$e bill is presented by endor< i" not entered by user system )ill de"ault t$e document currency "rom purc$ase order $NR C$ec* t$is tic* box< system )ill calculate tax amount Select t$e tax code "rom drop do)n list %1 Enter section code i" (ax deduction "or source is acti e "or t$is endor Enter text i" re!uired "or re"erence Select payment details tab Enter t$e base line date "or payment .ayment terms o" document< i" entered )ill be de"aulted "rom purc$ase order 8ill be calculated by system Enter i" cas$ discount is o""ered by endor 3rayed out 8ill be de"aulted i" payment terms entered in .' 0ea e blan* "or t$is process

Calculate tax

C$ec* box calculate tax (ax code

' R

7us.place?se ctn (ext Pa'ment ta& 7aseline+t

7usiness place or section code (ext .ayment tab 7ase line date "or payment .ayment terms

' R R

.mnt terms

'

+ue on +iscount

.ayment due on Cas$ discount

' '

:ide :eader data "or getting "ull screen o" items i" re!uired. .urc$ase order ? Sc$edule Agreement R Select .urc$ase order ? Sc$edule Agreement in t$e re"erence document category "rom drop do)n list Enter t$e "irst purc$ase order number generated abo e Select 3oods ? Ser ice items in indicator "rom drop do)n list Select All in"ormation "rom drop do)n list C$oose Enter +e"aulted +e"aulted "or user

.urc$ase order number 3oods ? ser ice items

0ayout

0ayout o" in oice eri"ication

/. C$oose 6nter to complete t$e document "eeding part. 1. (o c$ec* t$e document credit and debit is balanced on t$e top rig$t corner o" your screen a tra""ic lig$t is displayed. 7eside t$at ;alance o" t$e document is displayed.

Ensure t$at t$e Bala$ce is UER' be"ore posting t$e document and t$e tra""ic lig$t is green or yello) color. 2. I" you )ant to see t$e accounting postings in simulation mode< C$oose %imulation on middle o" "ourt$ ro) o" your screen.

11. C$oose %ave ! Post< "or posting t$e document.

*.17.3

Result
0ogistics In oice eri"ication document is posted.

*.17.&

E.a)ple
+ocument no. 91+9*++2?9 created

0 Asset .rocurement 4 7usiness .rocess .rocedure+


P rc"ase Or%er 0se
A purc$ase order is a legal document used to record an indi idual purc$ase )it$ t$e endor. It also pro ides t$e endor )it$ a re"erence document to lin* to s$ipping #goods receipt& and in oicing #in oice eri"ication& processes. ($e purc$ase order is a commitment to a endor "or a gi en material< in a speci"ied !uantity at a predetermined price and deli ery date.

($is transaction is mandatory "or t$e process.

.rere!uisites

1. 7e"ore creating purc$ase order i" t$is endor is subTect to (ax +eduction at Source #(+S& or )it$ $olding tax please ensures t$at necessary entries in endor master is updated. 1+ Asset Management Mo% le Acti#e+

Procedure
N. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Purchasing Purchase -rder Create(endor!%uppl0ing Plant 4no.n ME21N

Enter Account Assignment KAL and S$ort text o" t$e Assest

Enter .' @ty<Net .rice<Currency< Material 3roup

Enter Code V1

1. Enter t$e respecti e Asset No.

Enter t$e Asset No.

-. Clic* (axes (ab to Vie) t$e (ax +etails IIN F!** maintain Condition record "or respecti e (ax Conditions )it$ Material Gro ).Plant combination.

-.Clic* Sa e 7utton to Sa e t$e .'.

Result
.urc$ase 'rder Created )it$ No. ,-0000000.

Release o( P rc"ase Or%er Procedure


9or Release o" .urc$ase order .lease re"er Stoc* .rocurement Manual.

Goo%s Recei)t (or P rc"ase Or%er 0se


3oods are recei ed "rom t$e Vendor as a result o" a .urc$ase 'rder at t$e recei ing plant. A goods mo ement is entered into t$e system re"erencing t$is .' and a goods receipt material document is posted. Appropriate general ledger accounts are also posted and stoc*s are updated.

Prerequisites
.urc$ase 'rder

Procedure
12. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Logistics Materials Management $nventor0 Management 8oods Movement 8oods Receipt For Purchase -rder P- Number 4no.n MIGO

Transaction co%e

Select 'nly Capture Excise In oice

Sa e t$e +ocument.

Result
Material +ocument 1000000,S .osted.

Post E>cise In#oice +.&.1 Procedure


Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e C$N 6as0 %creenHJ1$LNI Indirect (axes .rocurement Incoming In oice Central Processing 3KPost 67cise $nvoice J1IEX

Clic* Simulate Cen at.

Clic* .ost Cen at.

Clic* Continue

+.&.2 Result
Excise In oice .osted.

Logistics In#oice !eri(ication +.*.1 0se


In t$is process o" 0ogistics In oice Veri"ication all t$e Incoming In oices are eri"ied in terms o" t$eir content< prices and arit$metic. 8$en t$e in oice is posted< t$e in oice data is sa ed in t$e system. ($e system updates t$e data sa ed in t$e in oice documents in Materials Management and 9inancial Accounting.

+.*.2 Procedure
/. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Logistics Materials Management Logistics invoice (erification 'ocument 6ntr0 6nter $nvoice MIRO

Clic* Simulate

Clic* Sa e.

+.*.3 Result
In oice +ocument 11012001-- .osted.

9 E>cise Perio%ic Processing - ? siness Process Proce% re


E>cise Perio%ic Processing Purpose
Excise .eriodic .rocessingLs t$at are to be carried out at end o" a period. Excise .eriodic .rocessing $elps you prepare and carry out t$e acti ities re!uired "or day%end or mont$%end and year%end closing. (R2 C$allan .osting )it$ .0A Register 6pdation 6tili5ation o" CENVA( R31 Register updation .ro"orma "or Mont$ly Return under Rule N o" t$e Cen at Credit Rules< ,001

Prerequisites
7e"ore execute business scenarios< you need to post t$e business processes transactions "rom ot$er scenarios. As part o" t$e integrated scenario< t$is scenario needs se eral 6ser Manuals as prere!uisites to demonstrate t$ese includeB .roduction .lanning and +iscrete Manu"acturing .rocurement o" Stoc* Materials Sales and +istribution

E>cise Re)ort A CEN!AT Register 0se


+etails to submit an Annexure to t$e Excise Aut$orities as a Mont$ly Return 6nder Rule 1NAE o" t$e Central Excise Rules< ,001. CENVA( Register displays input credit details "or Ra) materials or Capital 3oods. ($is report can be generated detailed as Annexure or summary as Abstract.

Prerequisites
6ser must be assigned t$e Indian 0ocali5ation menu.

Procedure
S. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Countr0 $ndia @ser Menu $ndirect ,axes Registers 67cise ,a7 C6N(), Register D1I=

10. 'n t$e Proforma for Monthl0 Return @nder Rule 92)6 of the Central 67cise Rule screenC ma*e t$e "ollo)ing entriesB

Select t$e Radio 7utton "or Capital 3oods ? Inputs to display Annexure ? Abstract

Fiel% name Company Code Excise 3roup

Descri)tion Company code Excise 3roup "or )$ic$ I+ "or )$ic$ CENVA( Register is being generated .osting date range

R. O. C R R

User action an% #al es 1000 10

Comment

.osting +ate

($e date "rom t$e beginning o" t$e mont$ to end o" t$e mont$ Select t$is radio button i" t$e out put is being generated "or Annexure Select t$is radio button i" t$e out put is being generated "or Abstract Select t$is radio button i" t$e out put Annexure is being generated "or Input Materials Select t$is radio button i" t$e out put Annexure is being generated "or Capital 3oods At time you can generate an Annexure or Abstract At time you can generate an Annexure or Abstract At time you can generate an Annexure "or Input materials or Capital 3oods At time you can generate an Annexure "or Input materials or Capital 3oods

Annexure

'utput to be generated Annexure or Abstract 'utput to be generated Annexure or Abstract Annexure to be generated "or Input materials or Capital 3oods Annexure to be generated "or Input materials or Capital 3oods

Abstract

Inputs

Capital 3oods

11. ($e out put can be sa ed into a local "ile or printed by using t$e print options.

Result
Cou are able to generate .ro"orma "or Mont$ly Return 6nder Rule 1NAE o" t$e Central Excise Rule.

E>cise Register U)%ation


9+7U)%ation o( RG* Register 0se
R31 register maintained at Manu"acturing .lants "or excisable "inis$ed goods. ($e register s$o)s goods mo ements "rom t$e "actory to a store and stores to customer< speci"ically "or excisable "inis$ed goods. ($e R?- System generates all t$e necessary entries in t$e register. ($is report only creates register entries "or goods mo ements t$at $a e not already been entered. It does not create duplicate entries. 6sing t$is acti ity< you can also update t$e goods issue into R3,-A .art I and R3,-C .art I< Register by select t$e radio button option in t$e Registers.

Prerequisites
(o extract t$e data to R31 Register< Material numbers $as to be maintained in t$e table JG5$R81;)L 3 -pening!Closing balance table for R81.

Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Countr0 $ndia @ser Menu $ndirect ,axes Registers 67cise ,a7 @pdate R853)!C $ssues and R81 D*I6

,. 'n t$e @pdate of Registers R81 and R853HPart1I screenC ma*e t$e "ollo)ing entriesB

Select appropriate Classi"ication

Select t$e Radio 7utton "or R31 ? R3,-A .art 1 ? R3,-C .art 1 6pdation

Fiel% name

Descri)tion

R. O. C

User action an% #al es

Comment

Company Code .lant

Company Code .lant 4 "or )$ic$ R31 Register is being maintained Excise 3roup "or )$ic$ R31 register is being maintained Material document number Material document year +ate o" Material document .osted Mo ement (ype used "or posting t$e materials Storage location used "or posting t$e material mo ements Material number to update t$e R31 Register +ocument date o" t$e material document 7atc$ number o" t$e materials Stoc* (ype declared Excise Classi"ication Rule .re%de"ined Classi"ications

R R

1000 1000

Excise 3roup

10

Material +ocument Number +ocument Cear .osting +ate

'

7ased on t$e updation criteria enter alues Material document year Enter t$e Material +ocument .osting +ate

' R

Mo ement (ype Storage 0ocation Material

'

'

'

+ocument +ate 7atc$ Stoc* (ype Rule Classi"ication

' ' ' ' R IIM For )%ating o( goo%s recei)ts (rom Man (act ring )lant se RMA For )%ating o( Goo%s iss eC i+e+ Remo#al (rom (actor' on )a'ment o( % t' (or "ome se / 9 Recei)ts RMAA Recei)t (rom man (act re ROPARecei)t (rom o tsi%e n%er an' ot"er )ro#ision Iss es IDHARemo#al (rom (actor' on )a'ment o( % t' (or Home se IDEARemo#al on )a'ment o( % t' (or e>)ort n%er no &on% IBEARemo#al $it"o t

)a'ment o( % t' (or e>)ort n%er &on% IBTARemo#al $it"o t )a'ment o( % t' (or trans(ers IBOARemo#al $it"o t )a'ment o( % t' (or ot"er ) r)ose R3,-? R31 R3,- ? R31 updation date R Select t$e appropriate radio button to update t$e R31 Register. .lease select t$e document entry date radio button Select t$e R3,-A radio button to update t$e R31 Register< +ate to be considered by t$e system "or updation o" R31 Register +ocument Entry date +ocument posting date System date 7y using t$is (ransaction you can update t$e "ollo)ing Registers R3,-A .art1 R3,-C .at1 R31

Registers

Register to update

.lease press enter and ignore any messages. 6pdate t$e Receipts to R31 Register and t$en update t$e issue to R31 Registers. 9ollo) t$e se!uence o" transactions. Cou can update t$e R31 Register by selecting material document $eader alues or Material document line item le el details or bot$ toget$er. ($e "ollo)ing Classi"ication codes need to be used )$ile updating t$e Excise RegistersB Register T')e Goo%s iss es Goo%s recei)ts R3 ,-A IIM I.+ I8+ R3,-C IIM I.+ I8+ R31 I+: I+E I8E I8( RMA R'. R'. R'.

I8'

3. %0stem .ill displa0 the L@pdate of Registers R81 and R853 HPart1MI screen# +isplays all t$e line items to meet t$e selection criteria to update t$e R31 Register.

Select C$ec* 7oxes "or )$ic$ 6pdation to be

/. Select t$e line items )$ic$ needs to be updated to R31 Register by selecting t$e c$ec* box at t$e beginning o" t$e eac$ line item

.ress Simulate

1. Simulate t$e selection by using t$e %imulate "unction or use %hift/F1+ to simulate t$e selection

2. System )ill display t$e selection 3reen or Red (ra""ic lig$ts. ($e line items )$ic$ can be updated )ill be displayed )it$ 3reen (ra""ic 0ig$ts and t$e line items )$ic$ can not be updated )ill be displayed )it$ Red (ra""ic 0ig$ts.

N. A"ter selecting t$e rig$t documents select t$e line item and use t$e Create button to update t$e R31 Register or use C(R0ES$itE911 to ma*e register entry.

.rocessing o er "or - records

Result
Processing o#er (or Hn m&er o( recor%s selecte%I recor%s

RG* Register E>traction 0se


($is step needs to be per"ormed in order to create t$e R31 details into t$e respecti e tables.

Prerequisites
Cou $a e to complete t$e update o" R31 Register be"ore per"orming t$is step.

Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Countr0 $ndia @ser Menu $ndirect ,axes Registers 67cise ,a7 67tract D1I6

,. 'n t$e 67cise Registers 67traction screenC ma*e t$e "ollo)ing entriesB

C$oose Execute

Fiel% name Excise 3roup

Descri)tion Excise group "or )$ic$ R31 Register being generated Starting date o" Extraction Ending date o" Extraction Mass extraction o" data to all registers

R. O. C R

User action an% #al es 10

Comment

State +ate End +ate Selection Registers

R R R

Starting date o" data to be extracted "or R31 registers Ending date o" data to be extracted "or R31 registers Select t$e radio button Select Any Register option 6ser can generate all t$e registers toget$er or indi idual register )ise

Select indi idual Registers +isplay 0ast Extracted dates

Selection o" indi idual register +isplays t$e pre iously upto )$at date t$e register $as been extracted "or in"ormation

Acti ate t$e R31 C$ec* box to extract t$e R31 Register

'

-. Clic* on e7ecute icon or Press F8 or Program 67ecute

.ress Ces )$ic$ appears in t$e +ialog

/. I" t$e R31 Register is being generated "or t$e .eriod 9irst (ime< system )ill execute t$e report and display t$e pop%screen )it$ Register name and 3reen (ic* mar*< i" it is success"ully extracted< ot$er)ise it )ill s$o) t$e Red Cross.

Result
R31 data $as been extracted 6sing t$is acti ity< you can also extract t$e "ollo)ing Excise Registers in addition to R81. R3,-A .art I R3,-A .art II R3,-C .art I R3,-C .art II .0A In t$e Registers select option< i" you select )ll registers< t$e system )ill create an extract "or all registers. I" you only )ant to create an extract "or speci"ic registers< select %elect an0 register and t$en t$e registers t$at you )ant to extract.

RG* Register Print Utilit' 0se


($e obTecti e o" t$is process is to print t$e R31 Register or to display on t$e screen.

Prerequisites
($e data must be extracted to t$e R31 Register "or t$e period to )$ic$ R31 Register need to be printed.

Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Countr0 $ndia @ser Menu $ndirect ,axes Registers 67cise ,a7 Print @tilit0 program D1I0

,. 'n t$e Print 67cise Registers screenC select t$e R31 Radio button to print t$e R31 Register.

C$oose

-. Clic* on E7ecute icon or Press F8 or Program 67ecute /. 'n t$e Print R81 Register screen< ma*e t$e "ollo)ing entriesB

C$oose

Fiel% name Excise 3roup

Descri)tion Excise group "or )$ic$ R31 Register is being generated Starting date o" t$e period "or )$ic$ currently R31Register is being generated Ending date o" t$e period "or )$ic$ currently R31Register is being generated

R. O. C R

User action an% #al es 10

Comment Enter t$e Excise 3roup Starting +ate

Start +ate

9or example 01.0S.,001

End +ate

9or exampleB ,S.0S.,001

Ending +ate

1. Clic* on E7ecute icon or Press F8 or Program 67ecute

2. System )ill display t$e Print parameters maintenance screen assign t$e out put de ice name and select t$e Print Previe. option. System )ill display t$e output on t$e screen.

N. See t$e output on t$e screen and based on t$e re!uirement print t$e output using Ctrl / P option or t$roug$ menu ,e7t Print.

Result
R31 Register ready to print or you can see on t$e screen. 6sing t$is acti ity< you can also ie) or print t$e "ollo)ing Excise Registers in addition to R81 R3,-A .art I R3,-A .art II R3,-C .art I R3,-C .art II .0A Cou $a e to print or see t$e registers one a"ter anot$er.

<+ PLA Register E>traction


PLA Register E>traction 0se
($is step needs to be per"ormed in order to extract t$e data relating to .0A Register to respecti e tables.

Prerequisites
($e "ollo)ing process $as been executed< i" any transactions too* place during t$e period o" .0A register extraction "or payment o" CENVA( and Sale o" goods (R2 C$allan 6pdation 6tili5ation o" CENVA(

Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Countr0 $ndia @ser Menu $ndirect ,axes Registers 67cise ,a7 67tract D1I6

,. 'n t$e 67cise Registers 67traction screenC ma*e t$e "ollo)ing entriesB

C$oose

Fiel% name Excise 3roup

Descri)tion Excise group "or )$ic$ .0A Register being generated Starting date o" Extraction Ending date o" Extraction Mass extraction o" data to all registers

R. O. C R

User action an% #al es 10

Comment

State +ate End +ate Selection Registers

R R R

Starting date o" data to be extracted "or .0A registers Ending date o" data to be extracted "or .0A registers Select t$e radio button Select Any Register option 6ser can generate all t$e registers toget$er or indi idual register )ise

Select indi idual Registers +isplay 0ast Extracted

Selection o" indi idual register +isplays t$e pre iously upto

Acti ate t$e .0A C$ec* box to extract t$e .0A Register System )ill display t$e last

'

dates

)$at date t$e register $as been extracted "or in"ormation

extraction date on t$e screen

-. Clic* on e7ecute icon or Press F8 or Program 67ecute

/. I" t$e .0A Register is being extract "or t$e .eriod 9irst (ime< system )ill execute t$e report and display t$e pop% screen )it$ Register name and 3reen (ic* mar*< i" it is success"ully extracted< ot$er)ise it )ill s$o) t$e Red Cross.

Result
.0A data $as been extracted

PLA Register Print Utilit' 0se


($e obTecti e o" t$is process is to print t$e .0A Register or to display on t$e screen.

Prerequisites
($e data must be extracted to t$e .0A Register "or t$e period to )$ic$ .0A Register need to be printed.

Procedure
1. Access t$e transaction c$oosing one o" t$e "ollo)ing na igation optionsB SAP R.7 men Transaction co%e Countr0 $ndia @ser Menu $ndirect ,axes Registers 67cise ,a7 Print @tilit0 program D1I0

,. 'n t$e Print 67cise Registers screenC select t$e .0A Radio button to print t$e .0A Register.

C$oose

-. Clic* on E7ecute icon or Press F8 or Program 67ecute

/. 'n t$e Print PL) Register screen< ma*e t$e "ollo)ing entriesB

C$oose

Fiel% name Excise 3roup

Descri)tion Excise group "or )$ic$ .0A Register is being generated Starting date o" t$e period "or )$ic$ currently .0A Register is being generated Ending date o" t$e period "or )$ic$ currently .0A Register is being generated

R. O. C R

User action an% #al es 10

Comment Enter t$e Excise 3roup Starting +ate

Start +ate

9or example 01.0S.,001

End +ate

9or example -0.0S.,001

Ending +ate

1. Clic* on E7ecute icon or Press F8 or Program 67ecute

2. System )ill display t$e Print parameters maintenance screen assign t$e out put de ice name and select t$e Print Previe. option. System )ill display t$e output on t$e screen.

N. See t$e output on t$e screen and based on t$e re!uirement print t$e output using Ctrl / P option or t$roug$ menu ,e7t Print.

Result
.0A register displayed on screen or printed.

=+ Re)orts
P rc"asing Purc#asi$% ocu)e$ts per !e$dor :ME2L;

C$ose Execute Icon

Purc#asi$%

ocu)e$ts per Material :ME2M;

C$oose Execute

Source List 2or Material :ME7M;

Purc#ase /$2o Record per Material :ME1M;

Purc#asi$% !alues:MC<,;

C$oose Execute

Clic* S)itc$ +rill +o)n Icon

=+1

In#entor' ocu)e$t List :MB*1;

5.2.1 Material

C$oose Execute

Clic* t$is Icon to $a e +etail Vie).

5.2.2

ipla( =are#ouse Stoc6 :MB*2;

C$oose Appropriate Input "or your selection.

C$oose Execute or .ress 9J.

5.3.3 Stoc6 o$ Posti$%

ate :MB*B;

Select Apropriate Entries 9or your selection

C$oose Execute or .ress 9J

5.3.& Stoc6 O8er8ie" :MMBE;

C$oose Execute or .ress 9J

5.3.* Stoc6 i$ Tra$sit :MB*T;

C$oose Execute or .ress 9J+

T"is means no stoc, in transit

5.3.+ Slo" Mo8i$% /te)s :MC&+;

Select Appropriate Input Entries

C$oose Execute and .ress 9J.

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