Trek Proposal for Beijing District, CCID Youth, and Shenzen May 1-3, 2014 or April 25 -27

Contents 1. Purpose of Trek ............................................................................................................................... 2 2. 3. 4. 5. 6. 7. A. B. C. D. E. F. G. 8. 9. Possible Themes.............................................................................................................................. 2 Location........................................................................................................................................... 2 Dates ............................................................................................................................................... 2 Government Approval .................................................................................................................... 3 Participants ..................................................................................................................................... 3 Committee ...................................................................................................................................... 3 Activities Sub-Committee: .......................................................................................................... 4 Registration/Publicity Sub-Committee: ...................................................................................... 4 Equipment and Transportation Sub-Committee: ....................................................................... 5 Trek History Sub-Committee:...................................................................................................... 5 Food Committee: ........................................................................................................................ 5 Medical Sub-Committee: ........................................................................................................... 5 Trail Boss with Mas and Pas Sub-Committee: .......................................................................... 5 Budget ............................................................................................................................................. 6 Trek Schedule (4 options) ............................................................................................................... 8 2 Day 2 Night version (May 1-3) ......................................................................................................... 8 2 Day 1 Night Version (May 2 - 3) ....................................................................................................... 9 2 Day 2 Night version with Friday night in Shunyi houses (Apr 25 - 27) ............................................. 9 2 Day 2 Night version (Apr 25 - 27) ................................................................................................... 10 10. 11. 12. Youth and Leader Prep Schedule .............................................................................................. 11 Outstanding Items / Ideas ......................................................................................................... 12 Church Guidelines ..................................................................................................................... 12

1. Purpose of Trek Strengthen our faith and testimonies of the Savior Facilitate a deeper conversion to our Savior Cultivate appreciation and gratitude for family and other blessings To connect with our past and heritage To learn to work with others, and to love and support your family To learn how to overcome adversity and the blessing that come from following the prophet Develop a greater desire to do family history work and look at examples in the past to pattern our future 2. Possible Themes Everyone a Pioneer Pioneers Around the World We are all Pioneers 3. Location There are two brothers (Hendersons) who attend the Beijing 1 Branch and are working on a partnership with a Chinese partner to open a ranch on some land that they have secured near Badaling. The intention is for the ranch to be used as a tourist destination for Chinese to experience a Western ranch. We have spoken with the Hendersons and they have given us permission to utilize the property. We can formalize this agreement and are working on getting additional details on the property. We received the following description of the property: Currently the property is primitive with no restroom facilities, no water, and no shelter. There are groves of trees scattered throughout the grasslands. The area has some roads that are dirt or gravel but basically you can drive anywhere off road you want. Latrines will need to be made for the overnight area. We normally dig trenches and use tarps for privacy when we camp like this. There's easily 5 miles or more of potential hiking routes that may be suitable for day hikes. This area borders a large reservoir and is nestled in a valley just north of Badaling. 4. Dates Option 1: Thursday May 1 - Saturday May 3. This is a holiday weekend and would allow us additional time with the youth (perhaps 2 to 2 days). The Hendersons (owners of the property) said it could be very crowded in this area with tourists that weekend. It also may be a little more difficult for CCID and SCID youth to travel this weekend and we do not want to interfere with family holidays. There are no make-up work or school days during this weekend.

Option 2: April 25, 26th and 27th if the holiday weekend does not work this may be our best option. The issue is that the youth traveling from CCID and SCID will only take a half day off from school, which means they will not arrive in Beijing until late evening on Friday. This only gives us a few hours on Friday maybe, all day Saturday, and then half day on Sunday. There are no make-up work or school days during this weekend. Each district is reaching out to YM and YW leadership and the youth to get opinions on the two proposed dates. We have asked for responses by December 22, 2013. 5. Government Approval Typically the church in China notifies the appropriate government leaders for a gathering of Youth Conference. Given that this event also includes a potential Trek dimension, it will be important to work with Elder Toronto to understand what is required by way of government permission. At this point the Youth Conference committee is proposing a full Trek experience including hand carts, pioneer clothing, and sacrament on site if possible. If not possible we propose keeping the pioneer theme and camping at a minimum. 6. Participants BJID (BJ1 2-4, BJ4 4-6, BJ3 15-20, BJ2 1 = 22 - 30) CCID (8 -10) Shenzen District (10 - 12) Total Youth = 40-52 We will utilize the same policy as previous years and that is used for EFY that is if a youth turns 14 before September 30th, 2014 they are able to attend. 7. Committee The Youth Conference Committee will be led by the Steering Committee, which consists of 1 District Counselor from each District Presidency and provides guidance to the Working Committee and helps to approve key decisions. The Working Committee is made up of District YC Coordinators, District YM/YW Presidents and assigned sub-committee members. They will help implement the design and plan from the youth and manage all of the logistical/operational aspects of the conference. The Youth Conference Coordinators from Beijing will be the Chairs of the Working Committee. The sub-committees and Ma/Pa responsibilities are part of the Working Committee and these will be assignments, not callings. Assignments will be proposed by the Working Committee and approved by the Steering Committee. The Youth Committee is made up of 2 youth from each district and they are involved in the general design and planning of the conference and help make decisions that impact all of the youth.

All names highlighted in yellow are proposed names for assignments. A. Activities Sub-Committee: Ginger Habel Select activities for trek (games, Mormon Battalion, Pony Express letters, etc.) Prepare and provide all materials for trek activities Plan and execute activities on the journey Organizes pre and post-trek firesides Music Sub-Sub-Committee: Blacks or Seifert Organize music on trek (band? choir? musical numbers?) *coordinate a way to bring instruments Organize dance / hoe down Provide copies of hymns to be sung on trek Outdoor Sub-Sub-Committee: Craig and Terry Davis Advises the Activities Sub-Committee our appropriate activities Works to develop activities that will contribute to YW camp certifications and YM boyscouts B. Registration/Publicity Sub-Committee: Eric Peterson (proposed name) or someone from Shenzen/CCID Advertises trek activities Recruits participants (coordinate with ward leaders) Register each participating youth and adult

Collect medical release and other forms from participants Maintains website and other database information Design logo and other materials with youth input C. Equipment and Transportation Sub-Committee: Ben Bohman (proposed name) and Jonathan Garrison (proposed name but only available to help on weekends) Provide a list of equipment needed Help each set of mas and pas get needed equipment *coordinate method of transporting equipment Oversee trash removal Arrange transportation to and from trek site Arrange movement of water trailers Arrange delivery, placement, and return of portable toilets D. Trek History Sub-Committee: Someone from Shenzen/CCID, possible YC Coordinators from CCID Coordinate photography Coordinate videography Prepare and distribute post-trek picture CD / CVD Record trek experiences Provide ancestral research support / provide pioneer stories E. Food Committee: Co-Chairs Catherine Beck, Tara Toone, or Victoria Seifert (proposed names) Plan meals Purchase food Gather and bring cooking equipment Complete / coordinate necessary food preparations, distribution, and clean up (youth should be involved in this) F. Medical Sub-Committee: Mike Ross (proposed), 1 name from Shenzen (does medical for basketball team), or New Branch President in Qingdao (retired Dr.) Gathers and brings first-aid kits Prepares emergency action plans and keeps medical release forms Provides basic emergency training for Mas and Pas and leaders G. Trail Boss with Mas and Pas Sub-Committee: Matt Pierson (proposed), Craig and Terry Davis (proposed) or could be Dave and Karly West Develops an intimate knowledge of the trail, the camping sites, and schedule. Keeps the trek moving along and takes care of issues along the trail. Form family groups with a Ma and Pa and no more than 8 children (youth). We will not need to assign the Ma and Pas for a month or two and we will need 1 couple

from CCID, 1 couple from Shenzen, and 4-6 couples from BCID. There will be youth advisors who work with the Youth committee to develop activities that will take place within the family unit. The Mas and Pas are responsible to: Oversee their family unit Lead daily family scripture study and prayer Be examples to the youth Serve on sub-committees Attend pre and post-trek activities Youth Advisors: These can be assigned in a few months 8. Budget Youth Conference 2014 - Trek
Budget Transportation Bus to and from Trek Site 4 Wheel drive rental and trailer to transport equipment and handcarts Location support/equipment rental Equipment Handcarts Latrine Equipment/Gear Tarps, tents, sleeping bags Water distribution Food Friday evening dinner Saturday morning breakfast Saturday lunch (light) Saturday dinner Sunday breakfast Medical Supplies Activities 5000 rmb 300 rmb 12,000 rmb 9,000 rmb 10,000 rmb Notes

Materials Tools Welcome Bags (handkerchief, journal etc) Photography Website / Printing/ Forms/ Info Packets Total 300 rmb 300 rmb 36,900 rmb

Budget 2013 Youth Conference

Budget Estimated Actuals Actuals 22 room Friday night and 23 rooms Satuday night w/ 1 15,050 folding bed both nights. ** Budget low because all 8919 desserts were donated.

Accomodation* Food ** Activities Transport Welcome Packets - tshirt (3300), waterbottle (600), schedule, name tag (40 /RMB), note card, and pen. Saturday morning activity Thank you cards/gifts Sunday Workshop items Dance Committee (Refreshments and Decorations) Total

20,000 rmb 10,000 - 15,000 rmb 5,000 - 6,000 rmb 4,000 - 5,000 rmb

15,620 11,400

Supplies for service project and 2,000 1,276.30 prizes. 4,800 4800 Printing 102, Envelopes and Pens 239.10, T-shirts 2608, waterbottles 540, and lanyards 3529.1 40 201 120 142

1200-1500 rmb 900 rmb

3,940 400 100

800 41,100 - 48,400 rmb 39,060

724 34,761

*Estimated actuals based on 23 rooms 270 per room per night / 1800 dance hall / 1200 game room / 200 extra for early room rental

Cost per person Accommodations Food Welcome Total 270 rmb/2 nights 143 rmb 50 rmb 463 rmb

9. Trek Schedule (4 options) 2 Day 2 Night version (May 1-3) Thursday May 1 3:00 leave Beijing 5:30 arrive at Henderson's property, gather as family groups, create family flag, cook a meal together, set up camp 7:00 eat dutch oven dinner or chili 8:30 Campfire with devotional, songs 9:30 prepare for bed 10:00 lights out Friday May 2 7:00 wake up Breakfast in family groups Kneeling family prayer before meal Scipture study? 9:00Clean and pack up camp into handcarts Trek 2 miles Lunch (possibly raid where food was taken so a meager lunch only) Trek 2 miles Group challenge (someone gets injured/sick. They have to be carried or put in cart/journal writing 4:00 Set up camp Devotional Dinner Dancing (instruction?) Saturday May 3 5:00-Sunrise devotional Breakfast in family groups Prayer Scripture study

9:00Pack up in handcarts Trek back to start Activities (women's pull) Lunch whole group? Testimony meeting? Depart for home 2:00

2 Day 1 Night Version (May 2 - 3) Friday May 2 Depart 6:00am Arrive at Hendersons at 8:00 Saturday May 3 6:30 wake up Family Prayer Scripture Study Pack up Trek Lunch Some sort of challenge or climb with a testimony meeting at the end Family group time gather for breakfast Make family flag organize gear 10:00 Depart on trail 12:30 Lunch stop (Found out the supplies have been takenHardship lunch Journal time 2:00 Trek doing challenges along the way 5:00- Camp set up Families cook dutch oven dinner Youth pass off fire safety and cooking 6:00 Dinner Fireside? Dance? Pack up to leave for home 8:00- Fireside/Devotional

2 Day 2 Night version with Friday night in Shunyi houses (Apr 25 - 27) Friday April 25th Arrive at homes in Shunyi 5:00 or 6:00 Have a welcome activiy Saturday April 26th Wake up call 4:00 am and on road by 5:00 am Family unit kneeling prayer Breakfast on bus 5:30 am Scripture study when arrive 11:00 Pack up camp to head home Sunday April 27? Optional Day? 5:00 Sunrise devotional 6:30 Breakfast 9:00 Sacrament meeting/testimony meeting

at 7:00 am 8:00 am Pack up gear and leave camp 7:00 eat dinner within family units Trek 2-5 miles Lunch (possibly raid where food was taken so a meager lunch only) Trek 2 miles Group challenge (someone gets injured/sick. They have to be carried or put in cart/journal writing **Various activities (women's pull etc) 9:00 Devotional 10:00 Lights out (possibly sleep within family units and could have them camp in backyards) 5:00 Set up camp Dinner Devotional Dancing (instruction) Group celebrations

2 Day 2 Night version (Apr 25 - 27) Friday April 25th Leave Beijing 5:00 or 6:00 Saturday April 26th Wake up call 6:00 Breakfast in family groups (kneeling family prayer) 7:00 Scripture study 8:00Pack up gear and leave camp Sunday April 27? Optional Day? 5:00 Sunrise devotional 6:30 Breakfast 9:00 Sacrament meeting/testimony meeting 11:00 Pack up camp to head home 7:00 arrive at Henderson's property, gather as family groups, create family flag, cook a meal together, set up camp Trek 2-5 miles Lunch (possibly raid where food was taken so a meager lunch only) Trek 2 miles Group challenge (someone

gets injured/sick. They have to be carried or put in cart/journal writing **Various activities (women's pull etc) 9:00 Devotional 10:00 Lights out 5:00 Set up camp Dinner Devotional Dancing (instruction) Group celebrations

Possible Activities: Re-enactments along the trail (mobsters or robbers) Special pulls Physical challenges (crossing a river, team challenges) Title of Liberty activity Pioneer games along the trail Set up Geocaching on the trail for other people to find Could be Great Race/Amazing Race style with quests along the way. Hoe-down with dances, partner /group Journal time, gratitude journals Beads Pony Express Riders

10. Youth and Leader Prep Schedule February Spiritual Goal: Research an ancestor (or early church member) who walked across the plains. (Use the website http://www.lds.org/churchhistory/library/pioneercompanysearch to help find names and resources. Physical Goal: Stretch out for 10 minutes a day (while you watch tv, talk on the phone, or read!) March Spiritual Goal: Memorize three scripturesone about faith, one about sacrifice, and one about enduring to the end. Physical Goal: Drink 8 glasses of water each day. Keep stretching and walking. April Spiritual Goal: Memorize the song Come, Come Ye Saints. Physical Goal: Increase walking time to 30 minutes, 4 times a week. Walk in the shoes you will wear on trek! Keep stretching and drinking.

11. Outstanding Items / Ideas Working Committee Assignment, process for planning, and deadlines for accomplishing major tasks How to incorporate girls camp and boys camp certifications Pioneer Cothing Government permission Actual trail worked out Latrine/Sanitation Water Handcarts or not

12. Church Guidelines Safety - https://www.lds.org/callings/aaronic-priesthood/leaderresources/scouting/safety

Youth Handcart Trek Guidelines For more information about this topic, call the Risk Management Division: 1-801-2404049 1-800-453-3860, ext. 2-4049 (toll free in the United States and Canada) This fact sheet provides information to help stake presidencies and bishoprics safely organize and conduct handcart trek activities for stake and ward members. Introduction Pioneer handcart treks for youth are a local option. Stake presidents and bishops decide whether handcart treks will be held in their area. The following guidelines are provided for stakes and wards that choose to hold a trek activity. Handcart treks require significant planning and supervision to achieve meaningful purposes with minimal risks. Stake presidents and bishops should share these guidelines with all leaders who will be involved in the trek. Leadership Stake presidencies and bishoprics are responsible for and approve all trek plans. They may delegate specific responsibilities for planning the trek activity to qualified leaders, who work under their direction. Planning Handcart treks require extensive preparation and may take up to a year of planning. All plans should follow Church policies as outlined in Handbook 2: Administering the Church, chapter 13 (Activities) and chapter 21 (Selected Church Policies and Guidelines).

For a trek activity to be successful, leaders must be well trained and prepared. Where possible, a training trek for leaders is recommended. Leaders should ensure that parents are informed about trek activities. As an alternative to holding handcart treks at Mormon Trail sites, leaders are encouraged to consider convenient sites on public or private land. When such sites are used, leaders should obtain the necessary approvals and ensure that the rights and property of others are respected. In addition, leaders should give careful attention to the following: 1. Spiritual development. Church activities should strengthen testimonies and foster personal growth. Leaders should ensure that the trek provides participants with opportunities to apply gospel principles and feel support in living them. 2. Physical preparation. Handcart treks require physical stamina; thus, each participant should be encouraged to eat healthy food, exercise regularly, and get sufficient rest before the trek. Doing these things will enhance the experience for each participant. 3. Physical and mental challenges. Some adults and youth who participate in the trek may have physical or mental challenges such as diabetes, blindness, advanced pregnancy, Down syndrome, obesity, or depression. Leaders should make preparations to accommodate any special needs for food, medication, equipment, supervision, or safety for these individuals. 4. Age recommendations. Youth under age 14 usually do not participate in trek activities (see the guidelines for youth conferences in Handbook 2: Administering the Church, 13.6.14). 5. Adult leadership. For strenuous youth activities, there should usually be at least one adult for every ten youth. 6. Adequate food and water. Dehydration can lead to heat exhaustion, heat stroke, and death. Each handcart should carry adequate water for the participants. Leaders should make sure that youth take frequent breaks to drink water and that nutritious food is provided throughout the trek. Food should be stored, prepared, and served safely to prevent foodborne illness. Chickens, turkeys, or other live animals should not be killed during treks. 7. Adequate clothing and shelter. Participants should avoid wearing wet clothing, which can cause body temperature to drop rapidly and can result in hypothermia. To prevent sunburn, participants should wear sunscreen, long sleeves, wide-brimmed hats or bonnets, and sunglasses. To prevent blisters, participants should wear appropriate shoes that fit and are broken in, and socks that do not absorb moisture. They should bring extra clothing and camping gear that are appropriate for cold nights, wind, and rain. 8. Appropriate sanitary facilities. For groups larger than 15 people, trailermounted portable toilets should be provided and maintained in a sanitary condition. For small groups, human waste may be buried in biodegradable containers. Camps should be set up at least 100 feet from any stream or open water. Wastewater should be disposed of at least 200 feet from water sources. Trek groups should carry out all trash and refuse and leave camping areas cleaner than they found them.

9. Local camping and fire regulations. Leaders should know in advance any local camping and fire regulations for the areas where they will stay. They should also know how to contact law enforcement and emergency services. 10. Travel costs and distance. Leaders should follow the guidelines for activities and travel as outlined in Handbook 2: Administering the Church, 13.2.8 and 13.6.24. Safety Leaders should take all necessary precautions to ensure that participants are safe throughout the trek activity. Leaders should focus on preventing illness or injury and on being prepared to provide treatment if necessary. Safety precautions should include the following: 1. All youth participating in the trek activity should complete a Parental or Guardian Permission and Medical Release form (33810). All participating adults should provide necessary information about medical conditions. Leaders should be aware of any participants who have special needs. 2. Licensed health care professionals should be present and available for the entire trek. At least one physician or other skilled health care professional should participate in each trek activity. In addition, one nurse or emergency medical technician (EMT) is recommended for every 50 to 100 participants. 3. Sufficient first-aid supplies should be available to treat dehydration, heat stroke, sunburn, blisters, exhaustion, insect or snake bites, and severe allergies. Supplies for intravenous rehydration should also be available. All adult leaders should be trained to monitor the hydration and general wellbeing of participants. 4. Leaders should prepare a written emergency action plan in case of severe weather, lost youth, accidents, or other threats. 5. Leaders should have a reliable and tested emergency communication system, such as a two-way radio and cellular phone. 6. Participants should have continual access to emergency vehicles, such as sport utility vehicles with four-wheel drive and air conditioning. 7. Leaders should be aware of the hazards associated with handcarts and ensure that they are well constructed and able to safely carry trek supplies.

Resources Information on constructing or renting pioneer handcarts is available at www.handcarttreks.com. This website also has information about handcart treks held on Church-owned properties. Other helpful resources include the Young Women Camp Manual (34573) and Boy Scouts of Americas Guide to Safe Scouting.