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Moodle II - Files and Resources Adding Course Content

The first thing you may notice when you turn editing on is the link to + Add an activity or resource. Each section will have a link in the lower right-hand side of the section to add an activity or resource.

1. Click Add an activity or resource. 2. Click on the radio button next to the resource you want to add. A description will appear on the right side of the window. 3. Click on the Add button at the bottom of the page.

(Course content for viewing)

RESOURCES

(Participatory course content)

ACTIVITIES

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Types of Resources
Book - Information organized in chapters, sub chapters, and pages. File - Any file from your computer that you want the students to view can be placed into Moodle as a file. PDF, image files, and movie files can downloaded or shown directly inside Moodle. The file size limit for uploading is 200MB. Folder - A collection of files may be placed inside a folder to save space on your Moodle course page. IMS content Package - This is static, pre-packaged content reusable in different systems. You need third party software to create this. IMS packages do not track or score like SCORM activities. Label - This is text similar to a summary in a Moodle section but can be moved in between links on the main course page. Page - Creating a Page in Moodle allows you to compose a document similar to Microsoft Word. You can place text, photos, links, etc. onto the page using the same HTML editor you use for creating summaries, labels, etc. When the students click on the link, the page opens inside of Moodle. Pages can be edited inside of Moodle as well. URL - If you have websites or links to external files, you can post a link in your course to the resource using the URL of that website or file.

Editing Icons

With editing turned on, you have the ability to do a number of things to an item on your Moodle page via the icons next to the link. All links in Moodle have the following icons when the editing is turned on:

When editing is turned on:

Indent Move (click & drag) Update Duplicate Group Mode Assign Roles Show/Hide Delete

Edit title

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The Moodle version 2 file structure is very different than version 1. The diagrams below explain what the File picker is and how a file can be copied or linked into your course.

FILE STRUCTURE
Moodle

File picker
All Course Files Course 1 (new)
Course files Student submissions Legacy files

Course 2 (old)

Recent Files

Private Files

Cloud Storage
Dropbox, Box, Flickr, etc.

Your Computer

FILE DISTRIBUTION

Moodle Courses
Course 1
Week 1 Week 2 Week 3 Week 4 Week 5

File picker
All course files

LINK/COPY Private files SELECTED Recent files FILE TO File upload (from computer)
Dropbox, Box.net, Flickr, etc.
Note: Files may be copied to other courses, which means if you change a file in one course, it will not change in another. However, files that are linked will appear with changes to all associated courses.

Course 2
Week 1 Week 2 Week 3 Week 4 Week 5

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Private Files

The MyMoodle page will have a block called My private files. This directory contains files private to you. For students, it may contain any files they upload to that area. Other users cannot access these files. This will be commonly used by students for saving course files that have not yet been submitted for a Moodle assignment, for example. Private files may be accessed from MyMoodle, the File picker, or a block in your course. The total combined size for all files is 200MB. Clicking Manage my private files brings you to the screen below. Add files, Create folders, or download all files using these buttons.

Example file shown in my private files.

Clicking on the file gives you options to update the file or download it.

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Adding Files

Files embed content directly into the page. Adding the file creates a copy of the file from your computer (or location added from). 1. Click Add an activity or resource > File. 2. Click Expand all in the upper right-hand corner to show all of the options associated with adding a file. 3. Name the file as you want it to read on the Moodle course page. 4. If desired, you may enter a file Description under the Name field. Checking the Display description on course page box shows the text description under the file on the Moodle course page. 5. Drag a file into the dotted area, or click on Add... to get a window called File picker to pop up (shown below).

6. The left-hand column allows you to choose files from a number of sources: All course files - Pick files from all of your course files. Private files - Pick files from your Private files directory. Recent files - Pick files from courses in which youve recently uploaded files. Upload a file - Upload files from your computer. Dropbox - If you have a personal Dropbox account, you may copy files from your Dropbox account. Box.net - If you have a personal Box account, you may copy files into Moodle. Flickr - If you have a personal Flickr account, you may copy images from Flickr. 7. Once the Attachment is selected, you may rename it for your records, set the authors name, and choose the licensing. Click the Upload this file button. 8. In the Appearance section, you may prefer Force Download in the Display dropdown menu. If set to automatic (default setting), some files may display in the web browser. 7. Click Save and Return to Course at the bottom of the page. NOTE: Deleting the embedded file link from the course page deletes the file. Adding a file from your private files into your personal files will create a copy of the file for that course. If youre using a repository like Dropbox, it will copy the file over to Moodle so that it lives there. So repositories are not links to files, they are copies of those files. Files (including old unlinked files) from your Moodle 1.9 course will be placed into a folder called Legacy files. This is temporary access to your old database structure. New courses will not have this folder.
Page 5 CLOUD MOODLE

Add File with Drag & Drop

Moodle has the functionality to drag and drop individual or multiple files onto your course page. 1. Drag a file from your computer into any section on your Moodle course page. 2. The file on the course home page will be named the same as the file itself. You may edit the name of the file by clicking the Edit title icon. Edit title

NOTE: You can upload any file by dragging and dropping. It can be your syllabus file, a PDF, Powerpoint, MP4 video, MP3 audio, any file type. The file size limit for uploading is 200MB.

Add Multiple Files with Drag & Drop

1. Select multiple files from your computer. 2. Drag and drop the selected files into any section of your Moodle course. 3. The files are added to the bottom of that section. They can be moved after they are added.

Drag and drop multiple selected files into course.

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Book Resource

1. Click Add an activity or resource > Book.

2. Give the Book a Name and Description. 3. Indicate how you want chapters numbered. There are several predefined numbering types: None - Chapter and subchapter titles are not formatted at all. Use if you want to define special numbering styles. For example, letters: in chapter title type A First Chapter or A.1 Some Subchapter. Numbers - Chapters and subchapters are numbered (1, 1.1, 1.2, 2, ...). Bullets - Subchapters are indented and displayed with bullets. Indented - Subchapters are indented. 4. Fill in any activity completion or restricted access permissions (if applicable). 5. Click the Save and Display button at the bottom of the page to start creating your book resource. Adding a chapter 1. Click Administration > Book administration > Turn editing on. 2. Click on the + icon in the Table of Contents block. Titles of chapters appear as links in the table of contents to the left of your content. Keep your titles short. To add another chapter, click on the + in the Table of Contents or first chapter. The new chapter will be inserted directly after the chapter whose title is on the same line as the + you click.

Add Chapter + icon

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Subchapters Adding subchapters is easy. Simply check subchapter box when creating a new chapter.

NOTE: There are only two levels available: chapters and subchapters. A chapter may have many subchapters, but subchapters cannot have subchapters. The items in the table of contents are neither numbered nor are they indented only because that is the option you chose when setting up the book. You can always go back and change that. Import Chapters into Book: The book resource is an HTML format. If you already have .html pages for the content, this option shows how to import them into a book resource. 1. To import chapters, create a .zip file of your .html files and optional multimedia files and folders. If you wish to upload subchapters, add _sub to the end of .html file or folder names. 2. Click Administration > Book administration > Import chapter. 3. Choose whether each .html file or folder represents one chapter. 4. Browse for and select the .zip file, either by using the Add button or the drag and drop method. Printing Books Whole books and individual chapters may be printed by selecting the relevant link in Administration > Book administration > Print book (or Print this chapter).

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Uploading Camtasia Videos

Since a Camtasia video is actually made up of many different files, there is a specific process you have to follow in order to get the presentation to work correctly. To summarize this process, you add multiple files with the add a file feature, and then you set the primary file as the main file. 1. 2. 3. 4. 5. 6. Click Add an activity or resource and select File and click Add. Give the link a name and enter a description. In the Content area, click the Add button. Upload the .zip file from your computer. Click on the uploaded .zip file and click on the Unzip button. The file will unzip to the Camtasia Recording folder with all files contained. 7. Delete the .zip file by clicking on the .zip file and clicking the Delete button then clicking OK. 8. Click on the .html file and click on the Set main file button.

Click on the .html file. A window will pop open. Click on the Set main file button.

9. After you set the main file, scroll to the bottom of the page and click Save and Return to Course, or Save and Display to see the Camtasia Video inside your course.

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Adding Folders

Adding a folder can save a lot of space on your main course page, or it can organize collections of files inside a section. 1. Click Add an activity or resource > Folder. 2. Name the folder. 3. You may add files at this time, or by editing the folder later on. Drag and drop files or click on the Add button to bring up the File Picker which allows you to copy files from a variety of sources. 4. When finished adding files, click the Save and return to course button at the bottom of the page.

Editing Folder Content

At any time, you can add or remove files from the folder you created. Remember that any files you delete will be completely deleted from your Moodle course. Students will see what is currently in the folder. To edit the contents of a folder: 1. Click on the folder name from the main course page. 2. Click the Edit button. 3. The Add button will bring up the File Picker which allows you to copy files from a variety of sources. The Create folder button allows you to create a subfolder. 4. If you want to delete or move files, you can do so by clicking on the file and clicking the Delete button then clicking OK. 5. When finished, click the Submit button. Create a subfolder Add files

6. When students click on the folder, they will see a list of files contained in the folder. They are able to download the file, or in some cases view the file inside Moodle.
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Adding a Label

This is text similar to a summary in a Moodle section but can be moved in between links on the main course page. A best practice is to keep labels short so they dont take up too much space. Long amounts of information should be made into a Page. 1. Click on Add an activity or resource > Label. 2. Use the HTML editor (below) to type in the Label text, links, insert image or paste from another program such as Microsoft Word. 3. Click the Save and return to course button at the bottom of the page.

Chain link icon: links highlighted text to a website.

Tree icon: Inserts an image into your Page.

Paste from Word icon: Pastes text from Microsoft Word into your Page.

Adding a Page (Webpage)


1. Click on Add a Resource > Page. 2. Fill in the name of the Page. The Page resource allows you to fully format a page and add all web page elements like images and links. Rollover and click on the icons in the HTML editor (below) for such choices.

(This area may be left blank)

3. Click the Save and return to course button at the bottom of the page.
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Adding a URL (Link to a Website)

Any links to external websites can be done by adding a resource URL. 1. Click on Add an activity or resource > URL. 2. Type the Name of the link. This is what the students see on the Moodle course page. 3. Click Expand all in the upper right-hand corner to see all of the URL options. 4. Scroll down and type in the URL. You need the full address, so we recommend copying and pasting.

Display dropdown: Automatic - Opens URL in same window. Embed - Opens the URL in Moodles main content area (middle). Open - Displays the URL to click on (opens in same window). In pop-up - Opens the URL in a new window.

5. You may decide other permissions including restricting access, or require completion (if applicable). 6. Click Save and return to course at the bottom of the page. URL links on your Moodle course page will appear like this:

NOTE: Displaying an embedded URL allows students that click on the URL to see the breadcrumb trail at the top, and navigating back to the Moodle course page will be easier for them.

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Resources & Activities With Restricted Access

You can require that students complete certain objectives before they can open other resources or activities in your course. To enable this, you need to enable Completion tracking in your course settings. 1. Click Administration > Course Administration > Edit Settings. 2. Scroll down to the area labeled Completion tracking. In the Enable completion tracking dropdown menu, select Yes.

3. Click the Save Changes button at the bottom of the page. Requiring Completion 1. Edit an any resource or activity that you want to require to be viewed or completed. 2. Under the Activity completion section, change Completion tracking to one of the following two options. Allow students to manually mark the activity as complete. Students check a box to mark an item completed. Show activity is complete when conditions are met. This marks the item automatically when the conditions are met. Check the Require view box for this option. Depending on the activity or resource, the conditions change. 3. Click the Save and return to course button at the bottom of the page.

Restricting Access To restrict access to a resource, you can choose via date or grade. In addition, you can restrict access based on previously viewed or completed resources and activities that required completion. In this example, the Syllabus was marked with completion tracking. The Syllabus quiz activity that followed requires the students have looked at the syllabus before being able to take the Syllabus quiz. 1. Specify date range, grade, resource(s) or activities required to make link active in Moodle. 2. The link can be greyed out, or completely hidden until the completion requirements are met. The Syllabus file has a checkbox across from it that will be checked when completed. The Syllabus quiz will show grey and specify what needs to be completed before it becomes available.

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Moving Links or Sections

You may now drag sections of the course and drop them in another. You may also do this for individual resources or activities under a section. This makes moving items around in your course much faster. To drag a section or item, click and hold the cross icon and drag the item to the new location, then release the mouse button.

Click and drag this icon to move link.

Click and drag this icon up or down to move week.

NOTE: When moving links, a gray box will appear around the link you are moving. As you drag the activity or resource up or down, the other content on the page will move to make room for the space you wish to place the item you are moving.

Drag the icon to move link into desired location.

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Duplicate Icon

Any link on the Moodle course home page can be duplicated. This new function can save you time when you have multiple activities that have similar settings and permissions. Duplicates can be edited using the Update icon next to the link. Duplicate icon

NOTE: Students with special needs may require extra time for a quiz. The duplicate quizzes with DSS passwords are not the best choice for solving that issue. You should allow individual students extra time within one quiz via setting up User overrides. See the quizzes workshop document for more details. Create a Duplicate: 1. Click on the icon next to the link you want to duplicate. 2. Click Continue to duplicate the resource or activity. 3. Click on the Edit the new copy button to edit details of the assignment, or click on the Return to the course button. 4. If youre editing the new copy, make the necessary changes and click on the Save and return to course button at the bottom of the page. To only change name and move the duplicate: 1. Click on the Edit Title icon. 2. Change the title of the duplicate and press Enter on your keyboard. 3. Use the Move icon to drag the duplicate to the appropriate week.

Make changes to assignment criteria, if necessary.

Use Edit Title icon to change name to Week 3.


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Assign Roles

Clicking on the Assign roles icon to the right of any link will allow you to elevate the roles of students in your course for certain activities. You can also get to this menu within a resource or activity by clicking on the Locally assigned roles link under the Administration block. An example of this is assigning a student the teacher role locally in an individual activity like a forum so they can moderate their classmates posts while still retaining the student role in the rest of the course. There are three elevated roles you can give students. Depending on the resource or activity, it will have slightly different results. For example, in a forum, youd get the following results for each role: Teacher - Can edit, delete, and grade posts, as well as update activity settings. Non-editing teacher/TA - Can edit, delete, and grade posts. Editing TA w/o grading access - Can only update activity settings.

Youll most likely not want to let students update the activity settings, as they could change the date range or grade points for the activity, so the most useful role for students here is Non-editing teacher/TA. For a forum this would allow them to moderate it, deleting posts and rating if necessary, but it would not allow them to change the forum settings. Another practical use for this would be to let students create their own content in a lesson tool. Youd need to create a lesson for one student or a group of students, and then assign them the Teacher role for that lesson. Then the student or group could create the lesson using the lesson tool. Other students in the class could even complete the lesson. The same principle could apply for quizzes to have students create practice quizzes or questions for themselves.

Updated October 11, 2013 3:29 PM e-Learning & Instructional Support Oakland University Creative Commons License

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