JOB DESCRIPTION

1. Title and Full Name: xxx 2. Job title: Administ ati!e O""i#e Assistant $. Status: Full time %. De&a tment: Finance and Administration '. O (ani)ational Relations*i&: Su&e !ised b+: Finance and Administrative Officer Re&o t to: Finance and Administrative Officer Su&e !ision: Receptionist, Cleaner, guards

,. Duties and Res&onsibilities: The responsibilities of the Administration Officer are as follow: 1 To assist Finance!Administrative Officer in administering and monitoring all activities of the Administration section, ensuring that it is operating smoothl", efficientl" and in a timel" manner To assist Finance!Administrative Officer in supervising and providing guidance to team members regarding the commitment of wor#s assigned To activel" communicate within team and with other departments in a cooperative and good will manner through all possible communication means To assist Finance!Administrative Officer in organi&ing and maintaining the filing s"stem of the Open 'nstitute: 1 Organi&ational documentations ( )mplo"ees* profiles, their related documents, and contracts $ All organi&ational policies: statute, polic" and meeting minutes To assist Finance!Administrative Officer in organi&ing, to chec# and manage the following things: 1 )ffective use of the office*s supplies and stationeries ( ,raft letters! of than#s, repl" letter, invitation letter to other organi&ations and institution concern To ta#e minute for the meetings as assigned b" the )xecutive ,irector or her designated person To participate in the organi&ation*s polic" development, if necessar"

2.
$ %

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14.
1+ 1-

To organi&e and maintain regular inventor" list of propert" of the organi&ation at ever" six months basis in cooperation with finance officer assistant To liaise with external contacts to assure smooth operation of the Administration, i e local authorities, partner organi&ations, and so on To ta#e part in staff!volunteers recruitment and selection To provide organi&ational orientation to staff!volunteers To regularl" communicate and develop reports, wor# plan, time schedule, arising problems, and results of related wor#s to the immediate supervisor To participate and contribute #nowledge and experience to build team capacit" All access and information must be #ept confidential and be communicated internall" onl" with the person2s3 designated b" the immediate supervisor Administrative access permission 2user name and password3 of all hosting and web s"stems are onl" granted to do the assigned tas#s An" change must have prior approval from the immediate supervisor To perform effectivel" and in timel" manner wor#s assigned and underta#e an" other support duties as ma" be re4uired from time to time b" the )xecutive ,irector or the person designated b" the )xecutive ,irector 55555555

Created on: 1-!1$!10 6ersion:( 7": The Open 'nstitute