ANNEX A Project Proposal Template and Project Budget Template

This Programme Cooperation Agreement (PCA) Programme Document, which includes the Joint Work Plan and Budget, enables !"C#$ and its C%& partner to 'ointl( dra)t a harmoni*ed, results )ocused plan with a minimum o) documentation+ The document should include the )ollowing sections, -+ 0+ 3+ 4+ 5+ 7+ 9+ :+ ;+ Co.er Page / one page #1ecuti.e summar( 2 one page (optional) %ituation anal(sis 2 one to two pages %trategies including lessons learned and the proposed pro'ect2 one page 6esults )ramework 2 one page 8anagement and coordination arrangements 2one page $und management arrangements 2 one page 8onitoring, e.aluation and reporting 2one page Work plans and budgets (as anne1es) - two to three pages

A brie) description o) the e1pected content )or each o) these sections is pro.ided below+ 1. Cover Page (One page)

The co.er page contains the e1pected result(s) o) the cooperation, total estimated budget, )unded and un)unded components, e1pected sources o) )unding, duration o) the agreement and signatures o) the !<&=CB& authorities(s)+ 2. E ecut!ve "ummar# (One page $ opt!onal)

The e1ecuti.e summar( contains a comprehensi.e summar( o) all sections )ocusing on the signi)icance and rele.ance o) the cooperation, its contribution to !"C#$>s priorities and national plans, the results e1pected to be achie.ed, intended bene)iciaries, and in)ormation about rele.ant donors and other partners+ %. "!tuat!on Anal#s!s (One to t&o pages)

This section pro.ides a brie) e.idence/based causal anal(sis which ma( be obtained )rom the %ituation Anal(sis o) Children and Women, the national de.elopment )ramework or the rele.ant humanitarian action plan-+ "t outlines the economic, social, political, en.ironmental and institutional conte1t o) the collaboration+ "t identi)ies the de.elopment or human rights challenges to be addressed? pro.ides speci)ic, current and disaggregated data on these challenges, ke( causal )actors, and the inter.entions that are necessar( and su))icient )or the achie.ement o) the planned results+ This is to be supplemented with re)erences to identi)ied baselines (to be noted in the Pro'ect 8onitoring $ramework in %ection :), rele.ant recent research reports and=or reports and recommendations o) )ield missions, assessments, e.aluations, etc+ '. "trateg!es( !nclud!ng lessons learned and t)e proposed project (One page) The subsections to be co.ered include, Bac*ground+conte t, The intention o) this sub/section is to describe how the cooperation will contribute through the 6olling Work Plans (6WP) to the achie.ement o) the national
1

The cooperation should be re)erenced in the Countr( Programme Action Plan (CPAP) that ma( ha.e been signed b( !"C#$ and the host go.ernment+

de.elopment plans or priorities, Countr( &))ice priorities and international humanitarian obligations, among others+ "t should also identi)( other outputs and stakeholders contributing to the achie.ement o) the results o) the collaboration+ "t identi)ies other rele.ant stakeholders who ma( be directl( in.ol.ed in this pro'ect, ! organi*ations, go.ernment, other non/go.ernment institutions, and donor organi*ations acti.e in the area+ -essons -earned, This sub/section pro.ides a summar( o) rele.ant lessons learned )rom e1periences, opportunities and challenges which ma( support or constrain achie.ement o) results+ %tatements o) agreed lessons are particularl( important where there is a signi)icant departure )rom pre.ious programmes or strategies+ ") rele.ant, this sub/section ma( also indicate how recommendations and obser.ations o) @uman 6ights treat( bodies to the respecti.e %tate Part( ha.e been considered and used in the design o) the CA+ Proposed Colla.orat!on, This sub/section outlines the speci)ic strategies adopted to achie.e the e1pected results, taking into consideration the lessons learned+ "t )ocuses on how the strategies address the ke( causes o) the problems which ha.e been identi)ied, and the role o) the partner(s) in.ol.ed in each phase+ "t includes details on the intended manner in which the cooperation should un)old in its .arious phases+ "t pro.ides a brie) description o) the di.ision o) labor between the !<&=CB& and !"C#$, the added .alue o) each to the e1pected results, and the !<&>s=CB&>s capacit( to deli.er agreed outputs+ The proposed pro'ect strateg( should con)irm that the capacities necessar( )or the implementation were care)ull( considered and that the selected partner has the capacit( to achie.e the intended results (re)er to the .arious assessments)+ This section should also re)er to prior assessments o) ke( cross/cutting concerns such as, human rights? gender eAualit(? the en.ironmental issues that are rele.ant in this case and how the cooperation will address them? assessment o) capacit( gaps o) ke( institutions and collaborating partners and the capacit( de.elopment strategies that will be adopted+ Depending on the sub'ect co.ered, this section ma( also include other t(pes o) e1/ante anal(ses, )or e1ample themes such as education, health, water and sanitation+ "usta!na.!l!t# o/ results, %tate how the results will be sustained including rele.ant capacities being de.eloped among dut( bearers and rights holders and go.ernment institutions and communities+ 0. 1esults 2rame&or* (One page) This section will contain a brie) narrati.e and the results )ramework+ The narrati.e should brie)l( outline the logic o) the results chain+ The outputs o) the cooperation should directl( contribute to the rele.ant programme results (i+e+ outcomes, outputs, programme component results (PC6) or intermediate result(s) as appropriate)+ Proper 'usti)ication should be pro.ided, when an( element o) the cooperation )alls outside the Countr( Programme>s results )ramework+ 3. 4anagement and Coord!nat!on Arrangements (One page) This section elaborates the pro'ect planning and management responsibilities and commitments o) !<& = CB&+ Arrangements )or monitoring, re.iew, and coordination should be documented+ Binkages to e1isting coordination mechanisms should also be speci)ied+ 5. 2und 4anagement Arrangements (One page) This section should speci)( the details o) the agreed arrangement )or trans)er o) cash to the !<& = CB&+ Cash trans)er modalities (e+g+ direct cash trans)ers, reimbursement or direct pa(ment) , the si*e and )reAuenc( o) disbursements (generall( on a Auarterl( basis)+ The scope and )reAuenc( o) monitoring, reporting, assurance and audit acti.ities will be agreed

prior to programme implementation, taking into consideration the capacit( o) the !<& = CB&, which should be ad'usted as a )unction o) the results o) the assessments, the related degrees o) risk and corresponding mitigation measures including support )or capacit( de.elopment+ 6. 4on!tor!ng( Evaluat!on and 1eport!ng (One page) 4on!tor!ng, Describe the monitoring acti.ities that the !<& = CB& will undertake (such as baseline collection, re.iews or studies i) necessar( to measure e))ect=impact, )ield .isits, e.aluation etc+), the timing o) such acti.ities and their respecti.e responsibilities+ Annual+regular rev!e&s, %tate the arrangements and clear responsibilities )or conducting regular re.iews, including annual re.iews where applicable+ NB, 6e.iew o) the collaboration ma( also )orm part o) Annual 6e.iew process+ Evaluat!on, %tate the arrangements )or, responsibilit( and timing o) e.aluation(s) o) the collaboration+ "t should also state how the results o) the e.aluation(s) will be used b( rele.ant stakeholders+ "t should )urther state how the risks and assumptions will be managed to achie.e the agreed results+ These should at a minimum be re.iewed at the annual=regular re.iews and re.ised as appropriate+ 1eport!ng, A reporting )ormat should be agreed upon b( both parties+ 7. 8or* plans and .udgets (T&o or more pages) Joint Work Plans (JWP) will detail the acti.ities to be carried out within the PCA b( each partner and include the inputs, time)rames and budget+ The basis )or all resource trans)ers to an !<& = CB& should be detailed in the work plans, and agreed upon between !"C#$ and the !<& = CB&+ The )irst JWP should be attached to the programme document+ "n this %ection, please also note non/)inancial, in/kind contributions, including supplies and technical assistance that !"C#$ will pro.ide+

9o!nt 8or* Plan: ;N<CE2 4o=am.!>ue and ?Partner@

1esult:: Act!v!t!es T!me/rame 1espons!.le Part# B' 11 Budget (;"A)

B1

B2

B%

O1

Total

TOTAC This Joint Work Plan is )ull( aligned with the !"C#$ Annual Work Plan and Countr( Programme Action Plan+ C C The appropriate le.el o) the result should be used that is consistent with the countr( programme>s results structure+

B;CDET: Programme Cooperat!on Agreement T!tle, T!tle Per!od, "tart and end dates o/ t)e Agreement Programme Costs
Total ;N<C E2 Contr! .ut!on 6 / ;"A or local currenc#: ;N<CE2 Contr!.ut!on 44F44 44F44 44F44 44F44 GG GG GG GG 1st 2nd %rd 't) tranc)e tranc)e tranc)e tranc)e 7 1H

No . 1

<tems 2 Provide description of budget items as per allowable costs in Guidance

;n!t %

Bua nt!t # '

;n!t cost 0

Total .udget ed 3 H.HH H.HH H.HH H.HH H.HH H.HH H.HH

PartnerEs contr!.ut! on 5

/ / / / F F F F F F

"u.Total

H.HH

C!rect Programme "upport Costs

No . 1 Bua nt!t # ' Total .udget ed 3 H.HH H.HH H.HH "u. Total F F PartnerEs contr!.ut !on 5 Total ;N<C E2 Contr! .ut!on 6 / / / F F F F F ;N<CE2 Contr!.ut!on 44F44 44F44 44F44 44F44 GG GG GG GG 1st 2nd %rd 't) tranc)e tranc)e tranc)e tranc)e 7 1H

<tems 2 Provide description of budget items as per allowable costs in Guidance

;n!t %

;n!t cost 0

Budget "ummar#
Total .udget ed Programme Costs Direct Programme %upport Costs ";BFTOTA"ndirect Programme Costs (7% of the Cash Transfer component of the Sub-Total, added to Sub Total) TOTA- B;CDET
C "ndicate the currenc( o) the budget+ ") multiple currencies (i+e+ %D and local currenc(), re)lect the amounts )or each currenc( separatel(, and pro.ide the totals )or each currenc( separatel(+

PartnerEs contr!.ut !on

Total ;N<C E2 Contr! .ut!on

44F44 GG 1st tranc)e

;N<CE2 Contr!.ut!on 44F44 44F44 44F44 GG GG GG 2nd %rd 't) tranc)e tranc)e tranc)e

XXXXX