Governance Committee

GOAL PLANNING WORKSHEET

ALUMNI RELATIONS INFORMATION
VISION: To inspire passion. MISSION: To cultivate continuous engagement through meaningful relationships in support of the university's mission. FY14 STRATEGY: Retain; Acquire; Grow FOCUS AREAS:
1. 2. 3. 4. 5.

Constituents : (Graduate Students; Graduate Alumni; Parents; and Friends of the university): Improve marketing segmentation and messaging; identify presenters, subject matter experts and topics of interest. Virtual Programs: Continue the development of Mountain Talks and career and professional development programs. Young Alumni: Improve involvement in all aspect of our Alumni Relations programs from volunteering to event attendance with particular attention to Reunion. Outreach: Bringing Lehigh to where our alumni live (regional clubs) or where they have professional/personal interest (affinity). Volunteer Opportunities Online: Dramatically increase our volunteer base. As ambassadors, they are a force multiplier promoting all things Lehigh.

COMMITTEE INFORMATION
Committee Chair(s): Staff Liaison(s): Committee Members: Vision: Michael Connor '80, president John Franchini '97, senior vice president Bob Wolfenden, avp for alumni relations, Sue Meyers, LUAA Board secretary Deborah Zajac '97, Andrew Fiala '92, Jim Flanagan '80, Greg Kuklinski '98, Marinee Cabrera '04, Jim Hernjak '96 Enable LUAA and its Board to effectively achieve its mission

INSTRUCTIONS Goals should always be: S Specific M Measurable A Achievable R Realistic T Time Bound

1. Goal/Objective. Briefly describe each goal/objective and when the goal/objective should be met or accomplished. 2. Tactics. Identify specific approaches/strategies/tactics that must be implemented to reach the goal.

3. Progress. Rank the progress of the goal.

1ST GOAL/OBJECTIVE Description: Oversight of sub-committee efforts to expand the constituent base Tactics:

Provide template for standardized method of monthly committee reports to track progress Invite all committee chairs to participate on monthly governance committee conference calls
Progress:
25% Complete X 50% Complete 75% Complete 100% Complete

This practice was determined to be worthwhile and GC will look to repeat in similar fashion for the spring semester. Provides opportunity for periodic check-points Committee chairs will not participate on the December and January GC call, but have been asked to join the February call and report on their ongoing progress and their plans for the March 1 Board meeting Met with new staff and provided background on workings of Board sub-committees and their reporting process

2ND GOAL/OBJECTIVE Description:

Continue to promote and refine the role of Board members as ambassadors

Tactics:

Provide training at Volunteer Leadership Forum Preliminary efforts to involve Board in planning for the 150th playing of the Lehigh Lafayette football game and the University's Sesquicentennial Initial plans to be shared at 10/11 Board meeting Add Ambassadorship Resources link to LUAA Board private page (see 3rd goal tactic)
Progress:
25% Complete X 50% Complete 75% Complete 100% Complete

Current info for use as LU ambassadors has been place on the Board private page: Mountaintop Campus, Lehigh-Laf 150th/Campus Climate -From Beneath the Rug (FBR), Announcement of President Gast's Departure Board members asked to complete University Relations survey regarding proposed changes to Bulletin
3RD GOAL/OBJECTIVE Description:

Improve communication with and amongst Advancement leadership, trustees, sub-committees, staff, and the alumni body

Tactics:

Develop LUAA Board private page on MyLehigh to enhance ability for information sharing as well as being better stewards of the University's resources (going green) Periodic meetings of LUAA and Advancement leadership Alumni trustees provide update stemming from their October meeting during the Nov. GC conference call

Progress:

25% Complete

50% Complete

75% Complete
th

100% Complete

Posted all information and pre read materials to Board private page for the October 11 Board meeting. Ongoing effort to keep current Staff committee liaisons report on Board committee work at weekly staff meetings Board members invited to join November GC conference call for alumni trustee update Meeting with Vice President of Advancement, Joseph Kender, held in New York City on August 20th. Will look to schedule next meeting in coming months looking at Friday, Feb. 28th
4TH GOAL/OBJECTIVE
Description:

Recruitment & Connections

Tactics:

Selection of new Board members each year (facilitate nomination process) Refine role of alumni trustees as conduits between Trustee Board and LUAA Board Strengthen the connection between LUAA Board and ex-officio groups Meet with ex-officios leaders during governance committee breakout session on 10/11
Progress:
25% Complete
th

50% Complete

75% Complete

100% Complete

GC breakout at the Oct. 11 meeting Ex-officio groups heading in the right direction o YAC structure changed to focus on projects with timelines and clearly defined outcomes o GAC undergoing leadership transition / implementing more virtual programming o ASA looking for alumni involvement in future events Held preliminary discussion on roles of alumni trustees Board nomination process: o nominations received for directors-at-large / potential leadership candidates being reviewed o Nominating Committee made its selections from field of nominees / personal phone calls were placed to those selected / names provided to the Alumni Bulletin for winter issue publication

5TH GOAL/OBJECTIVE
Description:

Promoting LUAA Academic Scholarships Add option to contribute on registration page for Board meeting Will again provide this giving option for the March 1 Board meeting registration process
Progress:
25% Complete X 50% Complete 75% Complete 100% Complete

Three Board members made contributions to the scholarship funds during the fall meeting registration process

NOTES 6TH GOAL/OBJECTIVE

Description:

Planning agenda for March 1 LUAA Board Meeting Dear Alumni, Parents and Friends: December GC call cancelled. Bob met with Mike and John to develop the agenda for the spring semester meeting of the Board I have accepted the position of President of Imperial College London, and will be stepping down as your Draft agenda approved during Jan. 14th GC conference call and refined during Feb. 11th call President at the end of July 2014.
Progress:

It is difficult for me to leave Lehigh, and I would only consider a move for such an extraordinary opportunity. Imperial College London is one of the worlds great universities, and an established center of excellence in science, technology, business and medicine in a truly international city. Its focus is a natural fit with my strengths. I look forward to helping shape Imperials next chapter.
On the radar:

25% Complete

50% Complete

75% Complete

100% Complete

Lehigh is beginning an exciting new chapter in its history. The soon to be launched capital campaign will strengthen Lehighs financial future. The realization of Mountaintop will take Lehigh to the next level of Future role in launch of Campaign excellence. The celebration of Lehighs sesquicentennial in 2015 will be a unique opportunity for Lehigh to honor its past and define its future. It is opportune for Lehighs next President to arrive at the start of this next chapter. As excited as I am about joining Imperial College London, there is much I will miss about Lehigh. One of the things that drew me to South Mountain is Lehighs commitment to its students. Each year I am struck by the personal and intellectual growth of our students over the course of their years here. I feel a special pride in their accomplishments. I will remember their hugs and handshakes at commencement and our many conversations at lunches, dinners and around campus. Lehigh is blessed with a faculty that excels in teaching and competes at a national level for research funding. I will always admire their dedication and energy and hold them up as examples for making the university experience so valuable and transformative for Lehigh students. Lehigh alumni are the institutional memory and conscience of this University. Their engagement and involvement provide our students with unique learning opportunities from Silicon Valley to China to Wall Street and around the world. Their generosity pushed Lehighs endowment above $1 billion, doubled Lehighs endowed scholarships and added over 750 acres to campus. They made the STEPS building, the redesign and reinvention of Mountaintop, Williams Hall and the Caruso Wrestling Complex into realities. I have learned a tremendous amount from our alumni and friends, and I greatly value my relationships with so many dedicated and passionate supporters. I know that their commitment to Lehigh will make it an even