Procurement Brief

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Procurement Cloud Process Solution

Automate and optimize your post-award process and see the results on your bottom line
With global economic stress in an upward spiral, why allow your purchasing costs to be up to 50% of your total costs or endure purchasing administration costs that exceed the cost of the items purchased? These are the sobering statistics many companies live with, even though such fiscal suffering is now needless! pay-per-transaction basis.

Handling, and Delivery Re-porting

eBuilder Procurement handles contract uploads, receipt of price lists, and order transmission (via EDI, email, or fax). It handles call-off orders, free-text orders, web shop punch-outs etc., and orders from external systems such as hand-held scanners and warehouse systems. Buyers can place orders only with authorized suppliers, thus eliminating purchases from unapproved (usually uneconomical) suppliers. The solution automatically splits and processes complex orders containing multiple items ordered by multiple buyers from multiple suppliers requiring multiple authorizations. The solution creates and maintains detailed delivery reports step-by-step based on the original order, order confirmation, dispatch advice, and manual confirmation when the goods are received.

Automation is Key
eBuilder Procurement automates the procurement process by integrating your business with the participants in the purchasing process (suppli-ers, internal departments, and the relevant IT systems). Your company can exchange price lists, orders, order responses and confirmations, shipping documents, and invoices electronically with your suppliers, which automates the lions share of the purchasing process. This process automation puts the burden of laborintensive tasks such as processing price list comparisons, order splitting, and invoice matching where it belongs: on computers imbued with business rules and logic. Now your team can focus on more value-adding tasks, and you gain control of, and flexibility in, your processes. For example you can rapidly change suppliers and process work flows.

eBuilders Procurement Cloud Process can give you:

5 - 10% lower prices on the items your company purchases Effective standardization of your catalogs/assortment Up to 75% reduction of your procurement administration

eBuilder Procurements web-based, cloud computing solution complements your existing IT infrastructure by providing automation and optimization of key activities in the procurement process. The service includes functionality, hosting, support, and updates and is offered on a

Optimized Agreement, Order

Procurement Brief

Effective Price List Manage-ment

The functions for handling agreements and price lists make it easy and efficient to work with large price lists when, for example, querying articles, approvals, and assigning codes according to charts of accounts. Price list administrators can easily compare price lists from different suppliers and can quickly detect changes between new and old price lists.

This intelligence is invaluable as a basis for negotiations with suppliers. The Procurement Cloud Process is a comprehensive service that includes: Functionality you gain endto-end automation, visibility, and control of the key operational activities in the purchasing process between buyers and sellers. You experience optimized purchasing management (agreement/contract, order, delivery, invoice management, supplier management), pro-active process monitoring, multicriteria end-to-end search, and supplier contract management. The process and specific functions can be configured to complement and enhance your process. Hosting you benefit from focused operational expertise that is otherwise difficult to obtain. Robust virtualization of networks, servers, storage, and applications; combined with standardization and automation, provide on-demand scalability and flexibility far beyond the capacity and capability of most IT departments. Delivery is easily accessible, scalable, and flexible. Support you choose the level of eBuilder support you want. Updates/maintenance eBuilder delivers new functionality and maintenance releases regularly. Your Cloud Process is updated automatically with-

About eBuilder
eBuilder is the leading global supplier of Cloud Processes that enable companies and organizations to automate, control, and manage their value networks for Travel and Expense Management, Procurement, Order Fulfillment (supply chain), After Sales (supply chain) and Financial Transactions. eBuilder is unique in its ability to deliver multiple standard processes on the same platform and to customize both processes and integrations. Today eBuilder has customers in over 60 countries and over 500,000 users. Corporate headquarters is located in Stockholm, Sweden with offices in the Asia-Pacific region (Australia, China and Sri Lanka). For more information: info@ebuilder.com Sweden : +46 8 5850 2000 Australia: +61 2 9700 8788 China : +86 138 1072 6634

Automated Invoice Process-ing

eBuilder Procurement automatically handles invoices in many formats, (EDI, XML, scanned invoices, etc.). The solution matches invoices to orders, performs validation checks, and routes the invoice to the correct authorizers (if anyauthorization can also be automated). It ensures that the invoice charges are posted correctly to the relevant accounting ledgers and budgets. Administrative staff need intervene only to investigate exceptions. In many cases, eBuilder Procurement provides information on how to address the exception.

www.ebuilder.com out the intervention of your IT department.

Evaluate Your Suppliers

Unlike ERP systems, eBuilder Procurement displays procurement transactions in real time. Reports and searches enable you to measure suppliers performance against KPIs and answer questions such as: Which suppliers consistently deliver on time? and By how much have prices increased for a particular item during a given period?

Get Results in the Cloud

eBuilders many years of experience and expertise enable us to deliver superior services in the cloud. These services provide the results you want: reduced costs and outstanding, sustainable business results and value in your procurement process.

Cloud Process is a registered trademark of eBuilder

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Profile

Agreement

Order

Delivery

Invoice

eBuilder Procurement Cloud Process