Sample letter of agreement www.techrepublic.

com

Use this letter of agreement for

your quick consulting jobs
When you take on a short or simple project, oftentimes it doesn’t require all of the guarantees
necessary in a longer contract. Instead, you may want to simply use a letter of agreement. Such
a letter serves to summarize what you and the client have already agreed upon by setting out
the terms in plain language.

Use this sample as a model for your short-term agreements. You’ll need to modify it to fit your
particular situation, replacing all words in caps and deleting the bracketed instructions. Of
course, the standard disclaimer applies—the letter hasn’t been checked out by an attorney, so if
you have any questions about whether it fits your specific situation, you should consult a lawyer.

YOUR NAME [if possible, print this on letterhead]

YOUR ADDRESS
CITY, STATE, ZIP

DATE

CONTACT NAME
TITLE
COMPANY
ADDRESS
CITY, STATE, ZIP

Dear CONTACT NAME:

Thank you for the opportunity to provide my contracting/consulting [choose one] services to
COMPANY. This letter summarizes our conversation from DATE regarding this project and will
serve as the agreement between us.

[Use one of the following]

I agree to perform the following services for COMPANY: [Summarize the project here as
specifically as possible, stating the nature of the project and any conditions or results that you
and the client have discussed.]
OR
I will perform services for COMPANY as described in the exhibit attached to this letter.

These services will be completed on or before DATE.

In consideration for my performance of these services, you agree to pay me [choose one] at the
rate of $XX.XX per hour OR a fixed fee of $XX.XX.
 Sample letter of agreement www.techrepublic.com

[If being paid in two or more parts on a fixed-fee basis, modify the following:]
I will be paid in two installments. The first installment will be $XX.XX and is due to me on DATE.
After I complete the project, I will submit an invoice for the remaining amount of $XX.XX. This
amount will be due within HOW MANY business days after the date on the invoice.

[If you are charging by the hour, use this and modify, especially if the client agreed to pay you
some money up front:]
I will be paid the amount of $XX.XX on DATE [this should be before you begin the project], after
which date I will begin work on the project. Upon completion of the project, I will submit an
invoice that totals my hours on this project, multiplies them by my hourly rate of $XX.XX, and
subtracts the amount advanced on DATE from the total. The total remaining amount will be due
within HOW MANY business days after the date on the invoice.

[Use the following if you anticipate submitting invoices throughout the project, although in that
case you should consider a longer contract:]
I will submit an invoice for my services every HOW MANY business days. The specified amount
will be due within HOW MANY business days after the date on each invoice.

If this agreement accurately summarizes the terms of our earlier conversation, please sign
below on this and the attached copy. Retain one copy for your records and return one to me.

Best regards,

YOUR NAME

Agreed to by:
COMPANY NAME
BY: [Signature]
CONTACT NAME:

CLIENT TITLE:

DATE:

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