UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY

BIDS AND AWARDS COMMITTEE 25 February 2014 ADDENDUM NO. 14-004 This Addendum No. 14-004 is issued in response to queries raised during the pre-bid conference conducted on 20 February 2014 for the project Provision of Janitorial Services to UPOU Offices. Original Provision Amendment Checklist of Requirements: Technical The prospective bidder has the option to decide Documents - Duly signed statement of all how many ongoing and completed contracts ongoing & completed and government awarded within the last three years shall be and private contracts including contracts included in the list to be submitted. awarded but not yet started, if any. Checklist of Requirements: Technical A Certificate of Credit Line (CLC) shall be requirements no. 4 - Commitment from submitted as part of the technical requirements, the contractors bank to extend to him a regardless of whether the bidder opts to submit a credit line if awarded the contract, or a CLC or NFCC as part of the financial documents cash deposit equivalent to 10% of the included in the bid. ABC Checklist of Requirements: Technical The bidder shall submit a master list of janitors in requirements no.7 - The Bidder is their employ. The medical certificates shall be required to submit a master list of their submitted by the winning bidder only for the janitors and their corresponding medical janitors to be deployed to UPOU. certificate issued by a Reputable Medical Agency attesting that they are physically and mentally fit to be employed for this contract. Checklist of Requirements: Financial The audited financial statements to be submitted documents should be for calendar years (CY) 2011 and 2012. ITR (BIR Form 1701/1702) and audited financial statements, stamped, received by the BIR or its duly accredited and authorized institutions, for the immediately preceding calendar year, which should not be earlier than two (2) years from bid submission Section III. Bid Data Sheet, ITB Clause These two items should be included in the 12.1(a) checklist under Other eligibility requirements/ a) 2013 DOLE and NLRC Clearance documents. issued by DOLE Regional Office b) 2013 Court Clearance issued by the Executive Branch, RTC Regional Office

Section III. Bid Data Sheet, ITB Clause Bidders shall submit tax returns filed through the 29.2b Electronic Filing and Payments System (EFPS). Bidders shall submit tax returns manually a) Quarterly Income Tax Returns(BIR Form filed tax returns or tax returns filed 1702Q) for the First, Second &Third Quarters through the Electronic Filing and of CY 2013 duly received by the BIR or its Payments System (EFPS). authorized agent banks a) Quarterly Income Tax Returns for the b) Value Added Tax payments and non-VAT First & Second Quarters of CY 2013 payments from January to September 2013 duly received by the BIR or its duly received by the BIR or its authorized authorized agent banks agent banks b) Value Added Tax payments for the First & Second Quarters of CY 2013 duly received by the BIR or its authorized agent banks Section VII. Specifications, Additional The total number of comfort rooms is 36, Parameters D.8 - The Supplier shall including14 mens rooms, 14 ladies rooms, and 8 ensure that the mens rooms shall be common rooms at the CCDL Building. serviced by male janitors while the ladies room shall be serviced by female janitors. Section VII. Specifications, Annex B.I Supplies and materials shall be delivered Supplies & materials quarterly. The cost per unit of supplies and materials should be indicated in the bid. Section VII. Specifications, Annex B.II The fuel for the brush cutter and lawn mower Equipment shall be provided by UPOU. Brush cutter and lawn mower Itemized Bid Proposal/Cost Breakdown - The minimum wage is PhP327.50 in Los Banos, PhP 466.00 in NCR, and PhP 287.00 in Iloilo. - The computation for VAT shall be 12% of the administrative cost or agency fee. - The administrative cost or agency is at least 10% of the total cost excluding the VAT, as per DOLE Order 18 series of 2011. Others - Certificates and clearances issued by a government agency shall not be earlier than December 2013. - Original copy includes certified true copy. This ADDENDUM/BID BULLETIN shall form an integral part of the bid documents for the Provision of Janitorial Services to UPOU Offices. For the guidance and information of all concerned eligible bidders.

Prof. PATRICIA B. ARINTO Chair Received by the Bidder: (PRINTED NAME AND SIGNATURE) Date:______________________