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14 Replies Latest reply: Jul 28, 2013 2:27 PM by Adeel Mirza

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Ratheesh Parameswaran

Sep 17, 2007 8:39 AM

ACH Creation
This question is Assumed Answered. Hi Everybody Right now Iam working in a company which is implementing SAP and Iam the only person doing the whole implementaion in FICO, so iam findin it very difficult. I require your help regarding various issues. My client creates the ACH file on behalf of their customer and send it to the bank. The bank then process the ACH file and takes the money from the customers account and debits the clients account. I want to know how to do this in SAP. How do I create an ACH file on behalf of my customers and send it to the bank. This is very urgent. I need to explain the TOBE process with in 2days. Can any body help me out in this.

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Tags: enterprise_resource_planning, sap_erp_financials

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Expert SAP Sep 17, 2007 9:48 AM (in response to Ratheesh Paramesw aran) Re: ACH Creation Dear Ratheesh, ACH is a DME file for which we need to do some settings. In FBZP screen go to payment method screen and in the payment method select the radio button "Use payment medium workbench" and assign ACH method to it. In the APP run the file will generate which can be send to bank for payment. Hope it is clear to you. Regards

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Ratheesh Parameswaran Sep 17, 2007 6:52 PM (in response to Ratheesh Paramesw aran) Re: ACH Creation hi, You are talking about vendor payment right? Iam talking about incoming customer payment. Normally in usual companies, the customer would send the ACH file to the bank, the bank would process it and deposits the money in to our account. But in my company the billing posting, would send the ACH amounts to accounting and we create the ACH file on behalf of the customers and send the file to the bank. SO in that case how do we do it in SAP. How can I create the ACH file on behalf of my customers after I get the ACH amounts from the billing side. Urgent!

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ACH Creation | SCN


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irfan shokat Sep 17, 2007 7:36 PM (in response to Ratheesh Paramesw aran) Re: ACH Creation Ratesh did you check my files i sent you....

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irfan shokat Sep 17, 2007 7:42 PM (in response to irfan shokat) Re: ACH Creation and also i dont think that there is any way a bnak will send you the files and you will process those in SAP and convert it to DME, rather when you will run the APP, you will create the DME files ( AS i sent you) and then send to bank....i dont understand why bank will send payments to you rather sending to bank....please aslo tell your clinet to pratice standard SAP....if they will customize everyting they will face problem later on when they have to add anything....

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Nikhil mathur Sep 18, 2007 3:37 PM (in response to Ratheesh Paramesw aran) Re: ACH Creation Hi can you please send me ACH files and configuration material to me i need it urgently. my mail id is nickelmetal@gmail.com

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Guest Sep 18, 2007 3:40 PM (in response to Ratheesh Paramesw aran)

Re: ACH Creation hi Ratheesh Below are the sequence of steps to refer to handle ACH payments for both incoming and outgoing. 1. Setup two separate payment methods, one for incoming payment method and another for outgoing payment method in your FBZP settings. 2. You have two options to decide on payment medium. This you need to customize in payment methods in country settings in FBZP. a) Payment Medium Workbench (SAP standard format: ACH). b) Classic Payment Medium program (SAP standard program : RFFOUS_T) 3. If you want to go for PMW (payment medium workbench) you can customize these settings using transactions OBPM1, OBPM2, OBPM4. 4. Once you are done with above settings you can run payment medium for the corresponding payment run details using 'Print out' button on F110 screen. I assume that you know:how to configure customizing settings for Automatic Payment Program and, how to use F110 using PMW or Classic payment medium. ACH means Automated Clearing House. You can get more details at the following links. http://www.ncms-inc.com/ach-processing.aspx http://www.shipamerican.com/setupfr/ACH.pdf If this information helps please reward with points. Thanks. Best Regards Ranjit

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ACH Creation | SCN


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Victor J Nov 15, 2007 11:50 PM (in response to Guest ) Re: ACH Creation Ranjit: How would you display the new payment medium format lets say Z_ACH (with some modifications) in F110, normally F110 would only show RFFOUS_T/C/EDI etc.. What settings would you do to display a newly created payment medium program thourgh DMEE (for generating payment orders). Thanks, Vj

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Ratheesh Parameswaran Sep 18, 2007 7:25 PM (in response to Ratheesh Paramesw aran) Re: ACH Creation Hi Ranjit Thanks a lot for ur repl. Can u also tell me how to use f110 using PMW or classic payment medium. I have been using f110 onlyfor check payments, RFFOUS_C. Thanks Ratheesh

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Guest Feb 29, 2012 11:07 AM (in response to Ratheesh Paramesw aran)

Re: ACH Creation hi Ratheesh, If you use a Data Medium Exchange Engine (DMEE) format tree of tree type PAYM to generate a DME file for a given payment method, you need to make a number of related settings for the Payment Medium Workbench (PMW). In Customizing for Financial Accounting (FI), choose Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Make Settings for Payment Medium Formats from Payment Medium Workbench 1. Create Payment Medium Formats Create a new format with the same name as your DMEE format tree. Choose the format output Payment medium without docs., and type File. Under Program control, set the Mapping using DME engine indicator. Once this indicator is set, the DME engine button appears, which allows you to access the DMEE format tree directly. Under Format information, specify your country. You can also write documentation for your PMW format by choosing the field help for the Documentation module field. From there, choose Proceed, and a document maintenance screen appears. Select document class General text, enter a name for the text, and create the documentation. Lastly, enter the name of this text in the PMW format in the Documentation module field. When you create your DMEE format tree, you also have the option of documenting it. The field help for the Documentation field (part of the header data Administrative data) describes how to set a link from the DMEE documentation to the corresponding PMW format documentation. 2. Assign Payment Medium Format and Note to Payee to Payment Method You need to specify that the PMW is to be used for the given payment method. To do so, doubleclick the payment method. Under Payment medium, set the Use payment medium workbench indicator and enter the PMW format name you created in step 1 (which must have the same name as the corresponding DMEE format tree). If you created documentation for the PMW format in step 1, once you choose Enter, an i button appears next to the format name. If you choose the Format settings button, you branch to the settings for the PMW format (the activity in step 1)

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ACH Creation | SCN

Thanks Pls reward points..... Ranjit

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Akanksha Vasandani Oct 2, 2007 10:48 PM (in response to Guest ) Re: ACH Creation Hi Ranjit, I have something similar going on at my client's place. We will use ACI payment method to pay our vendors. This is a new visa pymt method. We will pay the vendors through APP but no checks will be issued. We send a file to the bank to pay thz vendors. At month end, the bank sends us a file back indicating which all vendors have taken their payment. Now we need to upload this file into the system. When we do APP, we post all items in a clearing a/c. Then upon receipt of Bank Statement, we post this to a visa a/c and then our cash a/c gets hit in the 3rd phase. How do we got about this? Any idea? Thanks, Akanksha

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Nikhil mathur Oct 5, 2007 12:08 AM (in response to Guest ) Re: ACH Creation HI Ranjiet, i am trying to configure the ACH with Classic Payment Medium program (SAP standard program : RFFOUS_T). But when i run F110 and then i go to DME Admin, i could not see any data. can u please hlep me Regards, nikil

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Ratheesh Parameswaran Oct 24, 2007 2:16 AM (in response to Nikhil mathur) Re: ACH Creation Hi Ranjit, Iam using RFFOUS_T for ACH payment. But when I execute f110 iam gettin an error in the proposal. it says no valid payment method found. Vendor master details are all perfect because when I do f110 for the same vendor for checks its working fine. Can you tell me what to do. Is there anything wrong or anything to be set up for ACH payment using SAP std program RFFOUS_T.

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Manoj bhaskar Oct 24, 2007 10:32 PM (in response to Ratheesh Paramesw aran) Re: ACH Creation Hi guys, I'm using RFFOUS_T program with F110 to produce ACH file. I was able to transmit file to the bank via batch process but bank said that they have received errors

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on the file.

ACH Creation | SCN

Where do you correct these changes on ACH file or in configuration ? Here are some of the errors that they have mentioned. ON THE "5" RECORD IN FIELD 03 (POSITIONS 05-20) RECORD NUMBER 000002 ACTUAL CONTENT-> ERROR: COMPANY NAME MISSING ON THE "5" RECORD IN FIELD 05 (POSITIONS 41-50) RECORD NUMBER 000002 ACTUAL CONTENT-> ERROR: FIELD CANNOT CONTAIN ALL SPACES ON THE "5" RECORD IN FIELD 07 (POSITIONS 54-63) RECORD NUMBER 000002 ACTUAL CONTENT-> ERROR: ENTRY DESCRIPTION MISSING ON THE "5" RECORD IN FIELD 09 (POSITIONS 70-75) RECORD NUMBER 000002 ACTUAL CONTENT-> ERROR: INVALID DATE VALUE ON THE "6" RECORD IN FIELD 08 (POSITIONS 55-76) RECORD NUMBER 000003 ACTUAL CONTENT-> ERROR: CUSTOMER NAME MISSING ON THE "6" RECORD IN FIELD 11 (POSITIONS 80-87) RECORD NUMBER 000003 ACTUAL CONTENT->00000000 EXPECTED VALUE->05310156 WARNING: ORIGINATING BANK ID NOT SAME AS "1" RECORD ON THE "6" RECORD IN FIELD 11 (POSITIONS 88-94) RECORD NUMBER 000003 ACTUAL CONTENT->0000000 ERROR: SEQUENCE NUMBER NOT GREATER THAN PREVIOUS NUMBER ON THE "8" RECORD IN FIELD 07 (POSITIONS 45-54) RECORD NUMBER 000004 ACTUAL CONTENT->1931175150 WARNING: COMPANY ID NOT SAME AS "5" RECORD ID NUMBER Thanks in anticipation, Manoj

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Adeel Mirza Jul 28, 2013 2:27 PM (in response to Ratheesh Paramesw aran) Re: ACH Creation Hi, My client also has a requirement to implement ACH CCD+ using Payment Medium Workbench for payments to vemdors. Currently we have the check method and below procedure is followed: 1) Execute F110 2) A text file is created though a custom program ZFCHX: "Positive Pay File File: Check Extract Creation" 3) The file is uploaded to bank server 4) After some days, "check clearing.txt" file is downloaded from the bank. (BAI Format) 5) The downladed file is processed through transaction FF_5 "Bank Statement: Various Formats (SWIFT, MultiCash, BAI...) (Clearing sub bank account with main bank account) 6) Then use transaction code FEBAN to process if anything didnt get posted. ACH CCD+: I have configured almost all of the settings ( i think so). In testing client, I made couple of invoices for 2 vendors, then executed F110 and was able to generate the DME file (txt format). For testing purpose, it was sent to the bank and was processed successfully. Now the bank has sent back a file. According to the bank, one file is "transaction journal". Transaction Journal File: L20TRNR I have no clue what format are these. Whenever i open them it asks for the program and normally i am using notepad to open them. But once opened through notepad, the data looks messed up. So i dont know which program should i be using to open them. And its not a BAI format, multi cash etc. And it has the basic details like total payment, our bank details etc The bank says there wont b any other file sent back.

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After getting the file from the bank, i am stuck now. Dont know how to proceed further. What to do with this file? Do we have to upload them ; if yes then how? Are these to be converted to some other format and then uploaded in SAP? Or should i be expecting some other file? Will there be any file for bank reconciliation (for clearing sub bank and main bank account). My main issue is running FF_5 and posting the clearing entries but I don't know how to do it with this file. So i'll really appreciate if anyone can let me know ALL the steps to go further from here. I mean after receiving the files what steps need to be followed to finish the process. And if there is any configuration left, what is it. Any immediate help would be greatly appreciated. Thanks.

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