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City of Troy

AGENDA, TROY CITY COUNCIL MONDAY. MARCH 3. 2014. 7:00 P.M. COUNCIL CHAMBERS. CITY HALL PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL PRESENTATION excuses by motion/second/roll call vote Presentation of a Legacy Gift to the City of Troy by representatives of The Troy Foundation February 18, 2014 motion/second/roll call vote

SUMMARY OF MINUTES COMMITTEE REPORTS

Citizen comments on committee reports or agenda items- two minute limit RESOLUTIONS R-11-2014 R-12-2014 ORDINANCES 0-10-2014 Accept final plat of Stonebridge Meadows PD Sections Two and Three 1st reading Authorize bidding, Water Meters & Automatic Meter Reading Devices, $150,100 Authorize agreement w/RA Consultants, LLC for Regionalization and Rate Study, $78,100 1st reading 1st reading

COMMUNICATIONS/ANNOUNCEMENTS COMMENTS: COMMENTS: COMMENTS: COMMENTS: ADJOURN NOTE: Committee meetings may take place prior to or following Council meeting Mayor, Director of Public Service & Safety, Director of Law, Auditor, Council President Council Staff Audience

CITY OF TROY MISSION STATEMENT: Through sound and prudent leadership, the City of Troy is committed to sustaining its continued prominence as a regional hub by providing a well-balanced community for its residents, businesses and visitors, consisting of a vibrant downtown, growing economic base, strong educational environment, and plentiful recreational opportunities strengthened by public/private cooperation and grounded in financial stability.

DISPOSITION OF ORDINANCES AND RESOLUTIONS

Date of Meeting: March 3, 2014
DESCRIPTION
Bid Water Meters & Radios Agreement RA Consultants

Troy City Council Meeting

RESOLUTION NO.
R-11-2014 R-12-2014 1ST READING 2ND READING 3RD READING PUBLIC HEARING SUSPENSION ADOPTION

ORDINANCE NO.
Stonebridge Meadows PO Sections 2&3 0-10-2014

February 18, 2014 MINUTES OF COUNCIL A regular session of Troy City Council was held Tuesday, February 18, 2014, at 7:00 p.m. in Council Chambers. Members Present: Heath, Kendall, Oda, Phillips, Schweser, Snee, Tremblay and Twiss. Upon motion of Mr. Phillips, seconded by Mr. Schwser, Mr. Clark was excused from this meeting by unanimous roll call vote. Presiding Officer: Others Present: Martha A. Baker, Michael L. Beamish, Patrick E. J. Titterington, John A. Stickel, James R. Livingston, President of Council Mayor Director of Public Service and Safety City Auditor Director of Law

INVOCATION: invocation.

An invocation was given by Council Member Oda. The Pledge of Allegiance followed the

MINUTES: The Clerk gave a summary of the minutes of the February 3, 2014, meeting of Troy City Council. There were no corrections or additions to these minutes. A motion was made by Mr. Clark, seconded by Mr. Phillips, to approve these minutes. Motion passed by unanimous roll call vote. COMMITTEE REPORTS: Recreation & Parks Committee: Mr. Heath, Chairman, reported that with the understanding the Board of Park Commissioners does not feel it is necessary to retain a small area of Heywood Park, Committee recommends legislation be prepared abandoning 3285.1498 square feet of part of lnlot 3011 (which is part of Heywood Park) with such piece of land deeded back to the Troy Board of Education in accordance with the conditions the land was deeded to the City in 1948. Committee noted the owner of 224 Penn Road wishes to purchase the land, however, if any of that park is abandoned, it is returned to the Board of Education and the schools can follow their process of disposing of surplus property. Report signed by Oda, Tremblay and Heath. CITIZEN COMMENTS: none

AN AMENDED RESOLUTION REGIONAL SUSTAINABILITY

RESOLUTION NO. R-9-2014 SUPPORTING EFFORTS IN THE MIAMI VALLEY TO ENCOURAGE

This Resolution was given first title reading on January 21, 2014. Amended and given second title reading on February 3, 2014. Given third title reading. Mr. Phillips moved for adoption. Motion seconded by Mr. Schweser. Yes: Kendall, Tremblay, Schweser, Phillips, Snee, Heath and Twiss. No: Oda.

RESOLUTION ADOPTED

ORDINANCE NO. 0-8-2014 ORDINANCE RELEASING MORTGAGE LIEN FOR FIESSINGER FAMILY LTD, AND DECLARING AN EMERGENCY This Ordinance was given first title reading. Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mr. Kendall. Yes: Tremblay, Schweser, Phillips, Snee, Heath, Oda, Twiss and Kendall. No: None. Mr. Kendall moved for adoption. Motion seconded by Mr. Tremblay. Yes: Schweser, Phillips, Snee, Heath, Oda, Twiss, Kendall and Tremblay. No: None. ORDINANCE ADOPTED

February 18, 2014

Page Two

ORDINANCE NO. 0-9-2014 ORDINANCE AUTHORIZING THE TRANSFER OF A 3285.1498 SQUARE FOOT PARCEL OF MUNICIPAL PROPERTY NO LONGER NEEDED FOR PARK, PLAYGROUND OR RECREATIONAL PURPOSES TO THE TROY CITY SCHOOL DISTRICT BOARD OF EDUCATION This Ordinance was given first title reading. Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mr. Tremblay. Yes: Phillips, Snee, Heath, Oda, Twiss, Kendall, Tremblay and Schweser. No: None. Mr. Schweser moved for adoption. Motion seconded by Mr. Kendall. Yes: Snee, Heath, Oda, Twiss, Kendall, Tremblay, Schweser and Phillips. No: None. ORDINANCE ADOPTED

COMMENTS OF MAYOR BEAMISH: The Mayor commented that MVRPC has scheduled an open house on the GoingPiaces initiative for Feb. 19 at the Troy Recreation Assocation from 4-6 pm, and that the Mayor's Prayer Gathering (in lieu of the Prayer Breakfast) will be held March 15 at the First Place Christian Center.

AUDIENCE COMMENTS: Jackie Chamberlain, representing Troy Civic Theater, asked about the rebidding of the lease for the Barn in the Park property, and was advised the advertising should start shortly.

There being no further business, the meeting adjourned at 7:14 p.m.

Clerk of Council

President of Council

COMMITTEE REPORT TROY CITY COUNCIL TO: FROM: SUBJECT: Mrs. Baker, President of Council Committee of the Whole
2014-2015 REQUEST FOR ADDITIONAL POLICE OFFICERS

DATE:

February 18, 2014

SUMMARY REPORT: (To be read at Council meeting) Council met as a Committee of the Whole on February 18 to consider authorizing a Reappropriation Ordinance for the General Fund in the amount of $168,230 for the purpose of funding three additional police officers in 2014, with the understanding that a fourth officer will be requested in the 2015 budget. This would adjust the level of the 39 currently budgeted officers to a total of 43 by the first quarter of 2015. We reviewed a detailed report provided by the Police Chief that included the history of the current staffing, summarized the staffing models he used to make his recommendation, the timeline for making appointments, and his recommendation. The City Auditor advised that based on the final 2013 revenues and fund balances, and the General Fund revenue projections for 2014 and the next four years; he feels the General Fund can support the increased expenditure. The estimated 2014 budget impact will be $168,230. RECOMMENDATION: {To be read at Council meeting) After reviewing all the information presented and considering the Committee discussion, we support a Reappropriation Ordinance for the General Fund in the amount of $168,230 to add three additional police officers in 2014, with the understanding that a fourth officer will be requested in the 2015 budget. We also understand that it is not necessary to immediately approve a Reappropriation Ordinance as it is early in the budget year and there will be additional recommendations that may have a further impact on the 2014 budget. Respectfully submitted,

Alan R. Clark

Brock A. Heath

Thomas M. Kendall

Robin I. Oda

Bobby W. Phillips

John W. Schweser

Lynne B. Snee

Douglas W. Tremblay

William C. Twiss

DETAILED REPORT: Following the February 18 meeting of Council, the members of Council met as a Committee of the Whole to consider authorizing a Reappropriation Ordinance for the General Fund in the amount of $168,230 for the purpose of funding three additional police officers in 2014, with the understanding that a fourth officer will be requested in the 2015 budget. With the exception of Mr. Clark, all members of Council attended the Committee meeting. The meeting was chaired by the Council President. The meeting was also attended by Mayor Beamish, the Director of Law, the City Auditor, Police Chief Phelps, members of the City staff, and citizens.

COMMITTEE REPORT PAGE TWO

During the workshop prior to the approval of the 2014 budget, Mrs. Baker questioned the unfilled, unfunded positions in the recommended budget and a discussion followed regarding adequate staffing of both the Police and Fire Departments, recognizing that over the last five years, with revenue impacts to the General Fund, staffing levels in several departments and offices funded by the General Fund have been reduced through attrition and through reorganizations. Council was then advised that, during the be performed for the Police and Fire Departments, and first quarter of 2014, staffing analyses reports submitted to Council. An officer involved shooting incident at the end of 2013, with a Police Sergeant suffering a gunshot wound, resulted in three police officers being placed on administrative leave for the lengthy period required for reports to be completed regarding such incident. These absences from duty, along with an existing vacancy and an officer expected to be absent for military leave, placed a further staffing burden on the Police Department, and Mayor Beamish determined that three police officer positions should be filled as soon as the hiring process could be accomplished. Chief Phelps was also requested to expedite his review of current uniformed patrol staffing levels, calls for service and other data to determine whether current staffing levels were adequate or if they should be increased. The recommendation of Chief Phelps is that the staffing level be increased by a total of four officers, three to be added during 2014 and one added early in 2015. The analysis of the Chief is attached to this Committee Report. During the February 19 meeting, Chief Phelps reviewed his report, summarized the staffing models he used to make his recommendation, reviewed the timeline for making appointments and external impacts on that timeline, and his recommendation. The Chief did note that there are a number of generic staffing models, but they cannot account for individual differences i n workload, schedules, officer availability, or community preferences, and can only be relied upon as an indicator, or an estimate, to be considered with other factors when considering staffing levels. While we understand that if there were unlimited resources, more officers would be welcome, the Chief did indicate that he feels adding four officers and maintaining a strength of a total of 43 officers (which number includes all command staff) should serve the City for several years based on current known factors, will provide flexibility within the department, and will allow him to consider implementing police programs to serve the community. City Auditor John Stickel advised us that based on his review of the final 2013 revenues and fund balances, and the General Fund revenue projections for 2014 and the next four years, he feels the General Fund can support the increased expenditure. The estimated 2014 budget impact will be $168,230. We were also advised that adding three officers during 2014 may not result in a commensurate reduction to the Police Department overtime calculation as overtime costs are not based only on hours to bolster shifts. We appreciate the attention to the details that went into the Chief's report and his discussion with us during the Committee meeting. RECOMMENDATION: After reviewing all the information presented and considering the Committee discussion, we support a Reappropriation Ordinance for the General Fund in the amount of $168,230 to add three additional police officers in 2014, with the understanding that a fourth officer will be requested in the 2015 budget. We also understand that it is not necessary to immediately approve a Reappropriation Ordinance as it is early in the budget year and there will be additional recommendations that may have a further impact on the 2014 budget.

Encl. Cc:

Council, Mayor, Mr. Livingston, Mr. Stickel, Mr. Titterington, Clerk, staff, media

TROY OHIO

ceeutl ratioll

...

100 S. Market Street P. 0 . Box 3003 Troy, Ohio 45373 www. troyohio.gov phone: (937) 335-1725 fax: (937) 339-8601 patrick.titterington@troyohio .gov

MEMORANDUM TO: FROM: DATE: Mrs. Baker, President of Council Patrick E. J. Titterington February 10, 2014

SUBJECT:

2014-2015 REQUEST FOR ADDITIONAL POLICE OFFICERS

RECOMMENDATION: That City Council approve a Reappropriation Ordinance for the General Fund in the amount of $168,230 to add three additional police officers in 2014, with the understanding that a fourth officer will be requested in the 2015 budget. BACKGROUND: Attached is a detailed report from Police Chief Charles Phelps that contains his analysis for requesting that the Police Department staffing be increased from the 39 currently budgeted officers, to a total of 43 by the first quarter of 2015. REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council the review of the recommendation and request of the Police Chief.

encl. cc:

Mayor Beamish Chief Phelps

tROt'

Troy Police Department

INTEROFFICE MEMO

TO:

Michael Beamish, Mayor Patrick Titterington, Director of Public Service & Safety John Stickel, City Auditor Charles Phelps, Police Chief February 7, 2014 2014-2015 Request for Additional Police Officers

FROM: DATE: SUBJECT:

Executive Summary
I was requested to review current uniformed patrol staffmg levels, calls for service and other data to determine whether current staffmg levels were adequate or if they should be increased. I reviewed 2008-2012 statistics compiled in the Uniformed Crime Reports published by the Federal Bureau of Investigations, as well as other regional data comparing Troy's number of officers, calls for service, etc. against several comparable cities in the Miami Valley. I also calculated Troy's staffing needs against two national models. Finally, I considered several possible ways to mitigate any staff increases, such as looking at alternative scheduling, before reaching the conclusion that we should increase staffmg and maintain it at the pre-2008 level of 43 sworn full-time staff. I am requesting that staffing be increased in three steps, with two additional officers hired as of March 1, 2014, one officer as of May 1, 2014, and one officer as of January 1, 2015. These dates would be approximate and the numbers would be in addition to any replacements of currently budgeted staff due to resignations or retirements.

Background
After officer staffing increased by 8 from 35 sworn in 1992 to 43 in 2003, remaining at that level until 2008, officer staffing has gradually reduced to its current budgeted authorized strength of 39 in 2014. This has been due largely to budget and fmancial constraints. This reduction has occurred with no layoffs but, rather, as officers have resigned or retired, their positions were not filled in that year and were not budgeted for the following year. Exhibit I shows the staffing changes from 1992-present. My analysis involved reviewing Troy's crime statistics compared to other regional cities, using the Uniform Crime Reports (UCR) compiled by the FBI, as well as other data compiled internally. Most cities across the country report annually their seven major crimes involving violence (murder, forcible rape, robbery and aggravated assault) and property (larceny, burglary, and motor vehicle thefts) crimes. Exhibit II compares Troy's per capita (per 1,000 population)

experience from 2008-2012 against 12 other cities in the greater Dayton region, as well as ' against the average experience of all cities used, including Troy. During the five year period, Troy's experience has been consistent and, more importantly, Troy has remained below average compared to the other cities on the chart. Given the population and location differences Troy is doing well.
In addition to UCR data, I looked at several statistics comparing officers and calls per service for Troy and 16 other area cities. Exhibit III compares the number of officers in each city per thousand populations. Troy is slightly below the average. Exhibit N compares 2012 calls for service and shows that Troy was again slightly below the average. A note of caution, however, is that the definition of a call for service may vary between cities, with some counting each interaction, event, or encounter as a separate call, whereas Troy only counts the initial call.

Exhibit V divides the calls for service by 1,000 population for each city to give the per capita totals. Again, Troy is slightly below average when calls for service are adjusted for population. Finally, Exhibit VI divides the total number of calls in each city by the number of budgeted officers. Troy remains below average. Although Exhibits III-VI show that Troy is slightly below the averages, that data alone doesn't explain workload. As mentioned above, how calls for service are counted varies. So, because Troy doesn't count every single event associated with a call, the charts underrepresent their total workload. Additionally, unlike neighboring communities, Troy patrol officers are assigned follow up for minor investigations, thus reducing the need for more detectives. Staffing Models There are several generic methods that can be used to determine an estimate for staffmg. However, they don't account for individual differences in workload, schedules, officer availability, or community preferences. It's important to note that every method for staffing calculation has drawbacks, advantages, and particularly limitations. No method can be relied upon as anything more than an indicator, an estimate, to be considered with other factors to determine proper staffmg levels. In the process of determining the calculations a workload based assessment necessarily requires some estimates to be made and, in the end, a determination of how much time to allot for self-initiated activity and department directed activity based on community desires or department goals.
In 2012, the U. S. Department of Justice, Office of Community Oriented Policing Services, funded a study (COPS study) by Dr. Jeremy M. Wilson and Dr. Alexander Weiss, titled, "A Performance- Based Approach To Police Staffing And Allocation." That study outlined two accepted alternative models that I applied to the Troy Police Department: the Per Capita method and the Workload Based approach.

The per capita method of calculation is based on the FBI statistical reporting of the national average number of officers per thousand populations in the reporting group. The most applicable for our purposes is the group of cities with between 25,000-50,000 populations.

Mayor et. al. re Request for Additional Police Officers February 7, 2014 - Page 2 of 12

In this category 1. 8 officers per thousand is the average. Based on this national average and given Troy's population of approximately 25,000 this would indicate a need for 45 officers.

The workload based approach considers obligated and unobligated time. Obligated time includes calls for service, the time spent on response and completion of these calls, the number of officers available, shifts, and directed patrol activities. The desired amount of unobligated time varies by community and is based on local expectations about how proactive or reactive the department should be to the community. The COPS study recommends a minimum of 33% unobligated time. I believe Troy's optimal percentage should be 40%, given community expectations and the variety of duties our officers have, such as minor investigations. Using 40% unobligated time, the workload based approach would require Troy to have 43.5 officers. Additional Factors Analyzed Work Schedules: The department has a minimum staffing level of 4 officers working patrol at any one time. This is for officer safety and to be able to respond to calls for service. In 2013 it was found we were at minimum staffing 33% of the time. We were averaging 50 -55 hours of overtime per pay period to meet this minimum staffing. At our current authorized strength, any resignation, retirement or long term absence (such as administrative leave, military training, etc.) becomes even more challenging and costly in terms of overtime. I examined work schedules and hours of work to see if we could improve staffing availability without adding personnel. The current schedule is a 6 day work/3 day off arrangement with 8.5 hour workdays (an 8.5 hour workday allows for roll calls and training opportunities). I looked at a 5 day work/2 day off and a 4 day work/3 day off schedule with 8 and 10 hour workdays respectively. Neither option provided more available officers. Call loads: The actual number of calls for service has been going down since 2006. In that year there were approximately 31,000 calls. That load steadily reduced each year and in 2013 there were 20,821 calls. Two factors that probably influence that reduction are that 1) unlike the old system, the new reporting system does not count all officer activities; and, 2) with fewer officers there are going to be fewer officer initiated calls. Call distribution: I analyzed when calls were occurring by day of the week and hour of the day. I found that each day of the week has approximately the same number of calls, although Friday and Saturday are slightly elevated. Regardless of the day of the week, the times from 3:00 p.m. 10:00 p.m. are the busiest (4:00 p.m. - 5:00 p.m. is the busiest one hour period). Shifts are already staffed unequally to place the greatest number of officers available during this time period to handle the increased call load. Other factors: Since 2012, officers now transport prisoners to and from other counties jails on warrants. They also transport prisoners from prison if being brought to court on our charges. Previously, the Miami County Sheriff performed those tasks. Limited jail space causes officers to spend time finding alternative ways of dealing with persons they would otherwise incarcerate. Sometimes finding a responsible friend or relative is the only choice but takes more time. Changes in court procedures are also requiring our officers to provide more information (and more copies in some cases) for certain charges.
Mayor et. a/. re Request for Additional Police Officers February 7, 2014 - Page 3 of 12

 The hiring and initial officer training process is worth noting as well. As a statutory city, Troy follows Ohio Civil Service laws. Exhibit VII outlines the typical hiring timeframes to fill a vacancy. As you can see, this is often a 5-6 month process. Assistant Director Tom Funderburg and I will be discussing with the Civil Service Commission ways to streamline the hiring process. However, once hired, even a certified officer is not automatically released in the field but, rather, must undergo another 12 weeks (or more) of field training with an experienced Troy officer. Currently, we are limited to being able to train no more than four new officers at a time. Two additional experienced officers are currently being trained to become field training officers. Conclusions Based on the above analysis, I recommend that the Police Department be returned to an authorized strength of 43 officers. That number is within the calculations of the COPS study, but accounts for our community and workload differences, declining calls for service, stable crime rate, and population growth. This is sufficient authorized strength, provided staffing is increased gradually so as to not overload training officers and is maintained at that level. Exhibit VII identifies that we have made conditional offers to our preferred candidates. In fact, we have made those offers to four (4) candidates. One (1) will replace an officer resignation in 2013, two (2) will meet the Mayor's December 30th directive to increase staffing by that amount, and one (1) can either be considered an additional permanent hire, or at minimum to anticipate a future retirement. Those four (4) hires would increase the authorized strength by three, to 42 officers. Then, the Civil Service process should begin in the late Fall of 2014 for an appointment on or about January 1, 2015. As you are aware, the four of us, including Mayor Beamish, have discussed these recommendations, specifically related to the financial impact. Mr. Titterington and Mr. Stickel have created the last attachment, Exhibit VIII. Exhibit VIII is the estimated five-year General Fund Forecast, which includes the actual January 1, 2014 fund balance, 2014 budgeted operating and capital expenses (plus riverfront development debt service), potential impacts of HB5, and the new officers in 2014 and 2015. Mr. Stickel agrees that the General Fund can absorb these additional costs, based on the current financial outlook.

Mayor et. a/. re Request for Additional Police Officers February 7, 2014 - Page 4 of 12

Exhibit 1: 1992-2014 Authorized Strength

Troy Police Department
Year Authorized Not e Year Aut horized Note
E

1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002

35 35 35 40 36 36 37 42 41 41 42

c
D

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

43 43 43 43 43 42 41 41 40 39 39 39

F G
H

Note: A B C D E F G H I 4 Officers budgeted from Crime Bill (apparently did not happen) 5 Additional authorized late 1998 Increased Sgts, Decreased Officers;:; same total Addn'l authorized in '01 for SRO 1 Additional authorized after 3/03 Decreased Sgts, Increased Officers;:; same total 1 not funded 1 unfunded; 1 on mililtary leave 30 Ptl Officers budgeted, 33 authorized 29 Ptl Officers budgeted, 33 authorized

Mayor et. al. re Request for Addit ional Police Officers February 7, 2014 - Page 5 of 12

Exhibit II: Comparison of Per Capita UCR Experience

2008-2012 Troy and Similar Cities

44.00

------------------------- - -

Troy UCR Experience v Average

._ _ 39i_ 6 _7_ _
I I I

42 .00 + - - - - - 40.00
-: !
I

Average
Troy

i
.

38.00 36.00

- - - -4- - -3-1-!&-7-1
I

::: :: r r --35]: _
. I . I

3Sj91

___]===
I I

2010
J

ro .oo
160.00
50.00

Comparison

Per Capita UCR Experience

Bellefountaine Centerville Englewood

+ - - - - - - - - - - - - - - - - - --------- --= - - - - - ---H ---

-+ ,.--l-----,.-----.. - - l-----:=c---1. ..--- ll - - --l- ---l - ---l----------

Fairborn Greenville

4o.oo
30.00

Miamisburg Piqua Sidney Troy

20.00

Urbana vandalia

10.00
t

West Carollton Xenia Average

0.00 2008 2009 2010 2011 2012

Mayor et. a/. re Request for Additional Police Officers February 7, 2014 - Page 6 of 12

Exhibit Ill: Officers per capita

2.50 , - - - -

2.00

t t - .---------------------------------

The average number of officers budgeted in 2013 for the group is 36 and Troy was the 5th largest at 38. The average number of officers per capita is 1.62, while Troy is 11th with 1.51.

Mayor et. a/. re Request for Additional Police Officers February 7, 2014 - Page 7 of 12

Exhibit IV: Calls for Service

70,000 - - - - ------------------------------------------- - - - - - -

1 60,000

I so,ooo

I 40,000
1 30,000

I 2o,ooo

The average number of calls for service in 2013 was 24,983, and Troy was lOth with 20,826.

Mayor et. al. re Request for Additional Police Officers February 7, 2014 - Page 8 of 12

Exhibit V: Calls per capita

,.2.50 ,----- --1

2.00 - + - - - - -

1.50

1.00

0.50

0.00

The average number of calls per capita (per 1,000 population) in 2013 was 1.19, and Troy was 15th at 0.83.

Mayor et. a/. re Request for Additional Police Officers February 7, 2014 - Page 9 of 12

Exhibit VI: Calls per officer

1400.00 1200.00 1000.00 800.00 600.00 400.00 200.00 0.00

- - - --- - - - - - - - - -

The average number of calls per officer in 2013 was 748.31 and Troy was 13th at 534.

Mayor et. al. re Request for Additional Police Officers February 7, 2014 - Page 10 of 12

Exhibit VII: Troy Police Officer Hiring Process Timeline

Process Step legal Reference Typical Timeline (weeks) 2014 Actual

Test advertised Test administered Question contest period Exams scored Notification of exam score Contest period Top 10 names released Physical Agility Test Hiring packets due Background check, lie detector test Oral interview board Conditional offer of employment Medical (physical, drug, psych) Appointment Letter Notification to current employers Start Date

124.23 124.23 CSC Rules, Ch. 6 124.26

3 2 1 2 2 2 1 day 2 2 3 1 1 2 2 2 1

9/29/13-10/13/13 10/26/2013 10/27-13-11/1/13 10/27-13-11/6/13 11/6/13-11/20/13 11/6/13-11/20/13 11/21/2013 12/19/2013 12/19/-13-1/2/14 1/3/14-1/22/14 1/24/2014 1/30/2014 1/31/14-2/13/14 2/14/2014 2/28/2014 3/3/2014

esc Rules, Ch. 6

CSC Rules, Ch. 6 124.27 124.23; .41;.42 N/A 124.25 N/A N/A 124.23;.41 N/A N/A N/A

Mayor et. a/. re Request for Additional Police Officers February 7, 2014 - Page.11 o/12

Exhibit VIII: 2014-2018 General Fund Forecast

(includes Police Staffing Recommendation)

Notes Beginning FB Revenues Total Resources Operating Expenses Additional Police Staffing Street Paving 27th Payroll Capital Needs Debt Service Total Expenses Ending Fund Balance Target Fund Balance % Fund Balance Coverage
Notes:

1 2,3

2014 $20,632,496 325 794 $50,958,290

2015 $19,546,965 579 052 $45,126,017

2016 $17,395,926 $43,230,768

2017 $14,501,856 191 $40,095,046

2018 $10,347,617 849 123 $36,196,740

4 5 6 7 8 9

$22,732,850 $168,230 $600,000 $0 $6,746,900 $1 163 345 $31,411,325

$19,546,965

$23,642,164 $324,582 $600,000 $0 $2,000,000 163,345 $27,730,091

$17,395,926 $13,275,263 131.04%

$24,587,851 $377,717 $600,000 $0 $2,000,000 163 345 $28,728,913

$14,501,856 $13,748,107 105.48%

$25,571 ,365 $412,720 $600,000 $0 $2,000,000 163 345 $29,747,430

$10,347,617 $14,239,864 72.67%

'

$26,594,219 $426,309 $600,000 $0 $2,000,000 163 345 $30,783,874

$5,412,866 $14,751,291 36.69%
211112014

10 11

$12,820,606 152.47%

1. 2014 Beginning Fund Balance is actual unencumbered balance of Funds 101. 202. 204, 205. 207, 332, 441 , 442, 707. 712 . and 713 (Fund 842 not included as 75% of interest is not FB) 2. 2014 revenue estimates based on City Auditor and include $5 million bond issuance; 2015-2018 estimated at 1% annual growth 3. Starting in 2017. proposed HB5 would reduce income taxes by $500,000 to account for a 50% NOL carryforward deduction and other municipal tax adjustments 4. 2014 expenses are per Appropriation Ordinance: 2015-2018 based on 4% annual inflation for COLA. healthcare, and inflationary increases 5. Assumes 2 additional officers starting 3/1114. 1 additional officer starting 511114, and 1 additional officer starting 1/1/15. 6. 2014 Street paving as recommended : 20152018 assumes paving at the levels recommended by City Engineer and per commitment in Permissive Tax authorization 7. An anomaly of accounting due to calendar timing of payrolls, a 27th payroll will next occur in 2020. 8 2014 as approved in Appropriation Ordinance plus $5,000,000 for riverfront development; 2015-18 assume "ballpark" amount to replace funds lost from Fund 218 9. Debt Service equals the amount due in Fund 332 Bond Retirement Fund, including $397,506 for Riverfront Development. Actual for 2015-2018 may vary due to bond financing schedules 10.. Target balance equals 125% of debt service plus 50% of annual operating budget. consistent with Utility Fund policies 11. Coverage% is gauge of how close to target annual fund balance is_ 100% or greater meets or exceeds the target

Mayor et. a/. re Request for Additional Police Officers Page 12 of 12 February 7, 2014

COMMITTEE REPORT TROY CITY COUNCIL TO : FROM: SUBJECT: Mrs. Baker, President of Council Community & Economic Development Committee SECTION TWO AND SECTION THREE OF THE STONEBRIDGE MEADOWS PLANNED DEVELOPMENT DATE: February 25, 2014

SUMMARY REPORT: (To be read at Council meeting) On February 25 this Committee met to review the recommendation of the Planning Commission that Section Two and Section Three of the Stonebridge Meadows Planned Development (PD) be approved. Both sections conform to the approved Stone bridge Meadows PD. RECOMMENDATION: (To be read at Council meeting) It is the recommendation of this Committee that legislation be prepared to approve Sections Two and Three of the Stonebridge Meadows Planned Development. Respectfully submitted,

Thomas M. Kendall

John W. Schweser

William C. Twiss, Chairman Community & Economic Development Committee DETAILED REPORT: This Committee met on February 25, 2014 to review the recommendation of the Planning Commission that Section Two and Section Three of the Stonebridge Meadows Planned Development (PD) be approved. This meeting was also attended by Mayor Beamish, Council President Baker, the Director of Public Service and Safety, and members of the City staff. Stonebridge Meadows is a Planned Development located southwest of Concord Elementary School, at the SR 718/Washington Road intersection. We were advised that the Planning Commission also recently approved a request of the developer to flip the locations of Sections Three and Four, with the development continuing to be consistent with the plan approved by Council. Thus, Sections Two and Three are in accordance with the approved overall plan. The developer is Judy Tomb, Summerfield Land Company. Details associated with the sections are: SECTION TWO 5.826 acres total area 15 building lots on 4 .653 acres 1.173 acres of right-of-way Lot size ranging from 12,240 sq. ft. to 20,950 sq. ft. SECTION THREE 5.890 acres total area 17 building lots on 4.882 acres 1.008 acres of right-of-way Lot size ranging from 11,500 sq . ft. to 14,770 sq . ft.

RECOMMENDATION: It is the recommendation of this Committee that legislation be prepared to approve Sections Two and Three of the Stonebridge Meadows Planned Development as both sections are in accordance with the approved PD.

Cc:

Council, Mayor, Mr. Livingston, Mr. Stickel, Mr. Titterington, Clerk, staff, media

COMMITTEE REPORT TROY CITY COUNCIL TO: FROM: SUBJECT: Mrs. Baker, President of Council Utilities Committee BIDDING WATER METERS AND RADIOS DATE: February 28, 2014

SUMMARY REPORT: (To be read at Council meeting) On February 28 this Committee met to consider recommending bidding authorization for water meters/radios at a cost not to exceed $150,100. Commencing in 2014, Ohio EPA is mandating that no-lead water meters be installed at the time the City needs to perform service on any meter. Funds were budgeted to implement a program to replace water meters to meet the EPA mandate and to replace the Automatic Meter Reading (AMR) devices at the same time to minimize the possibility of inaccurate readings as the meters age. It is estimated that it will take approximately 15 years to replace all the lead meters in the City. RECOMMENDATION: (To be read at Council meeting) It is the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safety to advertise for bids and enter into a contract for water meters and Automatic Meter Reading devices at a cost not to exceed $150,100. Respectfully submitted,

Alan R. Clark

William C. Twiss

Douglas W. Tremblay, Chairman Utilities Committee DETAILED REPORT: This Committee met on February 28, 2014 to consider recommending bidding authorization for water meters/radios at a cost not to exceed $150,100. This meeting was also attended by Mayor Beamish, Council Member Phillips, the Director of Public Service and Safety, and members of the City staff. Commencing in 2014, Ohio EPA is mandating that no-lead water meters be installed at the time the City needs to perform service on any meter. To meet this mandate, the City will need to have available a supply of various size meters that can be installed. The 2014 Water and Sewer Fund Budgets included funds to establish a program to replace water meters and to check the Automatic Meter Reading (AMR) devices at the same time. This program will meet the EPA mandate related to lead meters, replacing the meter will also minimize the possibility of inaccurate readings as the meters age, and we will be able to be sure the AMR device is providing accurate data for billing. It is estimated that it will take approximately 15 years to replace all the lead meters in the City, based on approximately 700 meters being replaced per year. RECOMMENDATION: It is the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safety to advertise for bids and enter into a contract for water meters/Automatic Meter Reading devices at a cost not to exceed $150,100.

Cc:

Council, Mayor, Mr. Livingston, Mr. Stickel, Mr. Titterington, Clerk, staff, media

COMMITTEE REPORT TROY CITY COUNCIL TO: FROM: SUBJECT: Mrs. Baker, President of Council Utilities Committee PROFESSIONAL SERVICES AGREEMENT WITH RA REGARDING BULK WATER RATES & REGIONAL OPTIONS CONSULTANTS, LLC. DATE: February 28, 2014

SUMMARY REPORT: (To be read at Council meeting) On February 28 this Committee met to consider recommending a professional services agreement with RA Consultants, LLC. to perform a study related to regionalization and bulk water rates at a cost not to exceed $78,100. This amount exceeds the budgeted amount of $50,000 as the scope of services was expanded. It is anticipated there will be savings within the Water Fund through the year to offset the additional cost. RECOMMENDATION: (To be read at Council meeting) It is the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safety to enter into a regionalization and bulk rate study professional services agreement with RA Consultants, LLC. of Cincinnati, Ohio, as discussed herein, at a cost not to exceed $78,100. Respectfully submitted,

Alan R. Clark

William C. Twiss

Douglas W. Tremblay, Chairman Utilities Committee DETAILED REPORT: This Committee met on February 28, 2014 to consider recommending a professional services agreement with RA Consultants, LLC. of Cincinnati, Ohio to perform a study related to regionalization and bulk water rates at a cost not to exceed $78,100. This meeting was also attended by Mayor Beamish, Council Member Phillips, the Director of Public Service and Safety, and members of the City staff. The Water Administration Budget includes the amount of $50,000 for a study to review bulk water rates and other regional options related to water sales for non-City customers. City staff has recommended that the professional engineering firm of RA Consultants, LLC. be authorized to perform this study. RA Consultants, LLC. has done similar work for the City and has familiarity with Troy's water system and rate structure. We reviewed the scope of work to be provided and the time frame for completion. The consultant has provided a cost not to exceed $78,100, which includes funds for contingencies. This does exceed the budgeted amount. We were advised that the scope of services has been expanded, which accounts for the additional cost. It is anticipated there will be savings within the Water Fund through the year to offset the additional cost. RECOMMENDATION: It is the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safety to enter into a regionalization and bulk rate study professional services agreement with RA Consultants, LLC. of Cincinnati, Ohio, as discussed herein, at a cost not to exceed $78,100.

Cc:

Council, Mayor, Mr. Livingston, Mr. Stickel, Mr. Titterington, Clerk, staff, media

--- -- - -- - - - ---

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1st rd
CITY OF TROY, OHIO

RESOLUTlON
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RESOLUTjQN AUTHORIZING THE DIRECTOR OF PUBliC SiERVICE AND SAFETY OF YHE CITY OF TROY, OHIO TO ADVERTISE FOR BIDS AND ENTER iNTO A CONTRACT FOR WATER METERS AND AUTOMATIC METER READING DEVICES FOR 2014

WHEREAS , the City is required to meet the Ohio EPA mandate that future water meter installations need to be no-lead meters, and

WHEREAS, it is prudent to replace Automatic Meter Reading devices at the

same time any water meters are replaced,

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Troy, as

follows:
SECTION 1:

Th at the Director of Public Service and Safety of th e City of Troy,

Ohio is hereby authorized to advertise for bids and enter into a co ntract for the 20 14 supply of water meters and the Automatic Meter Reading devices, in accordance with the specifications now o n file in the office of the Director of Pu blic Service and Safety, at

a cost not to exceed One Hundred Fifty T housand, One Hundred Dollars ($ 150 , 100.00).
SECTION by law.
That this Resolution shall be effective at the earliest date allowed

Adopted : President of Counci l

Approved :_ _ _ _ _ _ _ _ _ __

Attest:-----------Clerk of Council

Mayor

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1st rd
CITY OF TROY, OHIO

RESOLUTION
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RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO AN AGREEMENT WITH RA CONSULTANTS. LLC. OF CINCINNATI, OHIO FOR A REGIONALIZATION AND RATE STUDY

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WHEREAS, City Council has established a need to have a Regionalization and

Rate Study performed related to bulk water rates and other regional options, and WHEREAS, the City Engineer has recommended that RA Consultants, LLC. of Cincinnati, Ohio, be authorized to perform the study, ,

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NOW, THEREFORE, BE IT RESOLVED by the Council of th e City of Troy, as

follows :

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SECTION 1:

Th at the Director of Pu blic Service and Safety of the City of Troy,

Ohio is hereby authorized to enter into a professional services agreement with RA Consultants, LLC. for the Regionalization and Rate Study at a cost not to exceed Seventy-eight Thousand, One Hundred Dollars ($78, 100).
SECTION II:

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Th at this Resolution shall be effective at the earliest date allowed

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by law.

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Adopted:_ __ __ _ __ _ __ President of Council Approved :_ _ _ _ __ _ _ _ _ _

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Attest : -- - - - - - -Clerk of Council

Mayor

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st rd
CITY OF TROY, OHIO

ORDINANCE No . _=o-...:....l,
OaytonLcpiBtank,ln'

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ORDINANCE ACCEPTING THE FINAL PLAT OF STONEBRIDGE MEADOWS PLANNED DEVELOPMENT SECTIONS TWO AND THREE IN THE CITY OF TROY OHIO AND DEDICATING RIGHT-OF-WAY

WHEREAS, the final plat of Stonebridge Meadows Planned Development,

Section Two and Section Three, was presented to the Planning Commission of the City of Troy, Ohio, and
WHEREAS, the plats involves the dedication of public right-of-way of 1.173 acres

in Section Two and 1.008 acres in Section Three, and

WHEREAS, such plat has been submitted to this Council for approval, NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Troy, as

follows:
SECTION 1:

That the final plats in the City of Troy, Ohio, to be known as

Stonebridge Meadows Section Two and Stonebridge Meadows Section Three, presented to Council and now on file with the Clerk of Council, are hereby approved and accepted.
SECTION II: That the roadways described in both plats are hereby dedicated to

a public purpose.
SECTION Ill:

That the proper officials of the City of Troy, Ohio are hereby

authorized to execute such plats, and authorized to file said plats for record in the Office of the Recorder of Miami County, Ohio.
SECTION IV: That this Ordinance shall be effective at the earliest date allowed

bylaw.

Adopted:. _ _ _ _ _ _ _ _ _ __ President of Council Approved: _ _ _ _ _ _ _ _ __

Attest:

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Clerk of Council

Mayor

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TROY OHIO

ITEMS OF INTEREST

TO:

Mayor Beamish Mrs. Baker, President of Council Council Members

//'\ ; / .
/

FROM: DATE:

Patrick E. J. Titterington, Director of Public Service and

February 28, 2014

We are providing the following for your information: On February 20 bid openings were held for the following two-year concession operations at the Paul G. Duke Park: o Softball Field Concession Stand received one bid from T.L. Baseball Boosters, Inc., of Troy, Ohio (Frosty Brown). The bid was for an annual payment of $750 each year plus $4,500 of additional services for 2014 and $3,650 for 2015. o Little League Football Concession Stand received one bid from Troy Junior Football, Inc. of Troy, Ohio of an annual payment of $100 each year. Both bids were forwarded to the Troy Recreation Department for award of a formal contract. The following bid openings have been scheduled for Wednesday, March 5: o Drury Lane Waterline Replacement; Concord Road, McKaig Road, Oxford Street, and Ross Street Waterline Extension; Kent Lane Waterline Replacement; and Washington Road/Stanfield Road Waterline Project. Council authorized $1,370,000 for these projects. Major Project Update: o SR41 Traffic Signal Interconnect - Most of the equipment has arrived. The contractor is finishing up the installation and will have some programming to complete prior to start-up. The weather has delayed the project but it should be completed in the next couple of weeks. It is noted that the cameras that are installed at these intersections are for traffic control. They are not "red-light" cameras.

Items of Interest February 28, 2014 Page Two

Attached is a copy of the Snow and Ice Removal Expenses report through February 18, 2014. To date, the City has used 1,539.5 tons of the salt supply and the total cost is $141,291.40, which includes salt, fuel, regular and overtime labor. The Street Division is pretreating roadways with the brine solution today in anticipation of the upcoming snow event. As a reminder, spring clean-up at Riverside Cemetery begins on March 3. Residents are asked to remove all deteriorated or noncompliant decorations either on the ground or on monuments by that date. This includes statues, pottery, and other items that do not meet the approved Rules and Regulations for Flower and Other Decorations. Any decorations family members wish to keep are to be removed before March 3. New decorations may be placed starting April 1, 2014. As a reminder, the 34th Annual Mayor's Prayer Gathering will be held on March 15, at 10:00 a.m. at the First Place Christian Center of the First United Methodist Church. This prayer gathering format is in lieu of the prayer breakfast that has been held in prior years. The theme for this year's event will reflect the City of Troy's Bicentennial, and local entertainers, Rum River Blend, will look at 200 years of faith-based music. Seating is limited so reservations can to be made by calling 573-6150 or 875-0350, or by emailing phoekstra@troyfumc.org. Tickets are also available from Baird Funeral Home. Reservations must be made by March 7. There is no cost for tickets; a donation can be made at the event. Other information provided by City departments is attached.

Upcoming Events at Hobart Arena March 14- 16, 2014 84 Lumber Home Show March 18, 2014 Jordan World Circus March 29, 2014 Billy Carrington, Brett Eldredge & Chase Rice Concert April2- 5 and 9-12,2014 WGI Practice Site April6, 2014 The Brandisa Tour, An Evening with Brandon Heath & Mandisa Concert April 24, 2014 Troy Area Chamber of Commerce Business Expo May 3 and 4, 2014 Sesame Street Live - Elmo Makes Music Concert May 10, 2014 AAYA Cheer Competition May 20, 2014 Troy High School Scholarship Assembly May 22, 2014 UVCC Graduation May 23, 2014 Miami East Graduation May 24, 2014 Troy High School Graduation Covington High School Graduation May 25, 2014

Items of Interest February 28, 2014 Page Three

Calendar of Meetings March 3, 2014

March 4, 2014 March 12, 2014 March 17, 2014 March 18, 2014

7:00 p.m. Council 11:00 a.m. Park Board

3:30 p.m.

Planning Commission 7:00 p.m. Council

3:30 p.m. BZA

City Hall Council Chambers City Hall Council Chambers City Hall City Hall Council Chambers City Hall

If you have any questions, please do not hesitate to contact this office. Enclosure cc: Department Heads

SALT MONTH TONS

CALCIUM CHLORIDE GALLONS

UNLEADED GALLONS

DIESEL

LABOR

OVERTIME LABOR HOURS

I
I
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TOTAL COST

TO DATE SALT TOTALS 0.00 1.50

TO DATE COST TOTALS $0.00 $306.27 1-2" snow 0.00 hrs 5.00 hrs Ice/snow 4"

WEATHER CONDITIONS

GALLONS HOURS

October November 12, 2013

0.00 1.50

0.00 4.50

0.00 4.00

0.00
I

0.00 0.00
: c - c 8

0.00 5.00
-J ,

I
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$0.00 $306.27

0.00

December 6, 2013 4:00am-3:30pm December 6, 2013 6:30pm-9:30pm December 7, 2013 11 :30pm-2:30pm December 8, 2013 5:30pm-7:30pm December 8, 2013 8:30pm-11 :OOpm December 10, 2013 5:00am-12:00pm December 13, 2013 10:30pm-1 :30am December 14, 2013 8:20am-1:OOpm December 15, 2013 8:30am-11 :30am December 16, 2013 6:15am-9:00am December 30, 2013 10:30am-12:30pm

56.00

269.00

9.00

63.00

'

$209.89

41.00
c c

24.50

$5,300.48

57 .50

$5,606.75

51 .00

244.00

9.00

21.00
.n

0.00
-ail

21.00
:

$3,863.26

108.50

$9,470.01

Refreeze

1.00

5.00

3.00

0.00

0.00

3.00

$213.05

109.50

$9,683.06

Refreeze

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2.00 10.00 3.00 0.00
:tl;:g

0.00
I

3.00

$271.60

111 .50

$9,954.66

Refreeze

48.00

240.00

0.00

36.00

0.00
n -

18.00
11

$3,619.71

159.50

$13,574.37

Freezing rain

43.00

215.00

0.00

36.00

30.00
n

12.00
II

$3,863.14

202.50

$17,437.51

Freezing rain

43.00

215.00

0.00

30.00

0.00

18.00
II

$3,324.52

245.50

$20,762.03

1-2" snow

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1.00 5.00 0.00 30.00

0.00
II

28.50

$1,246.55

246.50

$22,008.58

1-2" snow

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2.00 10.00 0.00 2.00 0.00

3.00
II

$270.27

248.50

$22,278.85

Bridges & quads

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48.00 240.00 0.00 15.00
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10.00
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2.50

$3,191.19

296.50

$25,470.04

1" snow, 25 deg

10.00

50.00

0.00

9.00

5.00
m m

0.00

$748.40

306.50

$26,218.44

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Mid-day flurries, slick spots 86.00 hrs $2,017.27 133.50 hrs $5,159.13

January 2, 2014 6:00am-5:00pm

88.00

440.00

73.10

250.90

132.00
... .. :l

39.00

$11,049.07

394.50

$37,267.51

5" snow, single digit temps

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January 3, 2014 7:00am-12:00pm January 5, 2014 1045am-1.45pm January 5, 2014 10:00pm-12 :30am January 6, 2014 2:00am-5:00am January 6, 2014 11 :00am-3:00pm January 7, 2014 11 :00am-3:00pm January 8, 2014 1Oam-12:00pm 2:00pm-3:00pm January 9, 2014 8:00am-2:00pm

19.00

95.00

2.00

68.00

1 33.oo

0.00
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$2,200.77

413 .50

$39,468.28

Clean-up after storm

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80.00 400.00 3.00 35.00 1 59.00 295.00 3.00 35.00 0.00
<=!..,
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24.00

$5,737.14

493 .50

$45,205.42

Wintry mix, salt everything

0.00

24.00
:J

$4,509.39

552.50

$49,714.81

2 inches, temps single digits

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3.00 15.00 0.00 3.00

' 0.00
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3.00

$335.58

555 .50

$50,050.39

Re-salt bridges

6.00 0.00
p

16.00

80.00

0.00

17.00

$1 '177.48

571 .50

$51,227.87

3 degrees

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16.00 80.00 0.00 6.00
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4.00
": c

0.00

$1,090.48

587.50

$52,318.35

7 degrees, snow pack on side roads, mains slick

5.00

25.00

0.00

3.00
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3.00

0.00
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$402.82

592.50

$52,721 .17

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Salt around the schools and the bridges

30.00

150.00

0.00

38.00

34.00
t:l

0.00

$2,720.90

622.50

$55,442.07

Plow and salt secondaries

January 9, 2014 9:20pm-12:20pm January 10, 2014 5:00am-3:00pm January 16, 2014 6:00pm-9:00pm January 17, 2014 12:00pm-3:00pm January 18, 2014 6:00pm-1:OOam

16.00

80.00

0.00

8.00
tl

0.00
... tll
r:ll

6.00
Ill

$1,224.16

638.50

$56,666.23

Plow and salt mains

34.00

170.00

16.00

115.00 -

53.00

14.00

$4,403.15

672.50

$61,069.38

Plow & salt mains/locals and secondaries

39.00

156.00

0.00

30.00

0.00
I!

21.00

$3,166.02

711 .50

$64,235.40

Salt mains & secondaries

48.00

192.00

0.00

18.00

18.00

0.00

$3,259.98

759.50

$67,495.38

Salt mains & secondaries

r
88.00 368.00 0.00 103.00
.-

0.00 -

42 .00

$7,054.81

847 .50

$74,550.19

Salt/plow mains & secondaries

January 21, 2014 7:00am-3:00pm January 25, 2014 6:00am-12:00pm

112.00

448.00

0.00

123.00
I

68.00
': u o_ t'f tL[ I

0.00

$8,527.74

959.50

$83,077.93

Salt mains & secondaries

72.00

288.00

0.00

167.00

0.00
I --

44.50

$6,423.03

1031.50

$89,500.96

Salt/plow mains & secondaries

January 26, 2014 10:30am-4:30pm January 27, 2014 7:00am-3:00pm February 2, 2014 7am-10am February 04-05, 2014 11pm-3pm February 6, 2014 7am -12pm February 9, 2014 9:00 am - 12:00 pm February 14, 2014 5:30 - 8:30 pm

60.00

240.00

0.00

142.00

0.00
!;;.u

48.00
-"dl

$5,776.18

1091.50

$95,277.14

Salt/plow mains & secondaries

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42.00 84.00 24.00 153.00
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J.

98.00
u

0.00

$5,358.16

1133.50

$100,635.30 Salt/plow local roads

56.00

224.00

0.00

40.00

0.00 - !

21.00

$4,194.26

1189.50

$104,829.56 Salt mains & secondaries

142.00

551.00

131.00

309.00

185.00
I ..
i

117.00

$19,199.52

1331.50

$124,029.08 Salt/plow everything 8" snow

17.00

68.00

0.00

58.00

40.00
c- :o

0.00

$2,224.32

1348.50

$126,253.40 Salt/plow everything after 8" snow

48.00

192.00

0.00

43.00

I
I

0.00
!

18.00

$3,623.37

1396.50

$129,876.77 1.5" snow, salt

67.00

236.00

0.00

47.00
D

0.00
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21.00

$4,815 .05

1463.50

$134,691 .82 2" snow, salt

February 14, 2014 1 :30 am - 3:30 am February 15, 2014 645 am -11 :15 am February 17, 2014 5:30 pm - 8:30 pm February 18, 2014 5:00 am - 8:00 am

3.00

12.00

0.00

4.00

'
J

0.00
""'

3.00

$339.99

1466.50

$135,031 .81 Salt bridges

46.00

184.00

0.00

47.00

0.00

36.00

$4,229.01

1512.50

$139,260.82 2" snow, salt

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4.00 16.00 0.00 8.00
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,,
0.00
II

3.00

$412 .75

1516.50

$139,673.57 Freezing rain, salt

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23.00

88.00

0.00

8.00

1.00

I-

6.00

$1 ,617.83

1539.50

$141 ,291.40 Freezing rain, salt

TROY OHIO

cee&'" U llion

Operations Items of Interest February 28, 2014

Street- Including Solid Waste- Jerry Mullins, Foreman Collected and transported 200 tons of residential refuse for disposal since the last report of 196 tons transported. Delivered recycling bins. Picked up brush. Dealt with snow events. Treated the roads with 10,000 gallons of brine. Cleaned snow equipment. Collected leaves, brush and Christmas trees. Cleaned Dye Mill Road Facility after wind storm. Cold patched 32 pot holes and 8 main breaks. Conducted inventory of maintenance area. Made arrangements to service paint truck and asphalt equipment for spring season. Prepared for crack-sealing to start in March. Electrical - Brian Ferree, Foreman Completed Ohio Utilities Protection Service requests as needed. Completed the monthly safety report for March. Displayed the American flags on the downtown poles and on the Adams Street Bridge for Presidents' Day. Began removing the mini-lights from the downtown trees. Installed two new networking cables at the Maintenance Facility. Repaired East Well 14 Eat the Water Treatment Plant. Cleaned and organized department trucks. Began planning the downtown electrical needs for the 2014 Strawberry Festival. Water Distribution/Sewer Maintenance- Tom Parsons, Foreman Marked numerous Ohio Utilities Protection Service tickets. Investigated numerous high consumption alerts. Completed a number of work orders for Billing and Collection. Investigated numerous calls regarding frozen water lines and meters. Shut-off non-payment customers and reconnected as payments were made. Repaired main breaks on Ridge Avenue, Ridgewood Drive, Meadow Lane, Fairfield Road and two on Croydon Road. Installed new water service on King Richards Court due to it being frozen. Cleaned and televised sewer lines on South Mulberry and Canal Streets. Added aggregate to main break holes that have sunk.

Water Treatment Plant - Tim Ray Completed personnel evaluations for 2013. Production Well 14E was returned to service after completion of repairs. A control command problem with that well's controls has occurred, and City electricians and WTP maintenance are trouble-shooting to determine cause of control drop-out. The annual consumer confidence report for 2013 will be completed in early March, and made available to the City of Troy water customers electronically, with provision for mail delivery if requested. Standard Operating Procedures review/update has begun for operations and maintenance. Removal of lime softening residuals (lime sludge) will commence again in midMarch. Sludge will be transported to the City of Dayton kiln for reprocessing and then re-use in our softening operations. Wastewater Treatment Plant - Tim Snider Programming continues on the SCADA project. Work has been centered on trouble shooting the communications issue with the auto-dialer. Submitted response to OEPA regarding their report from the Industrial Pretreatment Compliance Inspection. Work continues to rehab UV modules for the upcoming disinfection season. This work should wrap up in the next couple of weeks. HD Water Services removed pump #2 at the Race Drive storm water pump station for inspection and repair. Removed grease from the skimming well of the primary clarifiers. The replacement 4" flow meter for the primary sludge flow metering has been ordered. Replaced a faulty seal on the drive unit of screw pump #4. Vendor made repairs to the generator exercise timer at the Race Drive pump station. Staff continues to complete required preventive maintenance work orders.

Items of Interest
Engineering Department and Planning Department
February 24, 2014 Project ACTIVE PROJECTS Status

Downtown Streetscape Phase 3B

Electric Aggretation Fee Schedule Hobart Arena Feasibility Study Marina Restrooms Marina Boathouse Renovation ODOT Paving

OPWC Piqua-Troy/Troy-Urbana Intersection Water Regionalization

ODOT has funded a portion this project. Design updates will be made by Poggemeyer Design Group. Initial survey work is complete. ODOT is working on the environmental documentation. Council authorized FirstEnergy Solutions (FES) as the electric aggregator. Notifications to home owners will be mailed out this week. April is the target for the first billing cycle under FES. Staff is preparing to provide information for the annual fee schedule to be presented to City Council for approval. Crossroad Consulting Services has been selected to perform the study. Results are expected in the spring. The contract for construction has been awarded to LJ DeWeese. A pre-bid meeting was held and construction will begin as soon as weather permits. Staff is preparing to start the final design to complete the renovation of the building with App Architecture. Staff is working with ODOT regarding the paving along SR 55 on the west side of town as well as the traffic circle. Work has been delayed until SFY 2015, with the City's estimated share of the cost at $78,201.20. Staff has submitted pre-applications for the three (3) year pipeline of projects that we propose to be funded with this program. The projects are: McKaig Road Phase 2, McKaig Road Phase 3, and N. Market Phase 2. Preliminary Design was presented to staff on August 12. Traffic counts are being done to see how that affects the needed lanes of traffic. Bidding is expected in early 2014. Staff has recommended an agreement with RA Consultants, LLC to begin this budgeted study.
2/28/2014

Items of Interest
Engineering Department and Planning Department
February 24, 2014 Project Status

SCADA at WWTP

Sewer Master Plan Sewer Lining/Grouting Sidewalk Program 7 Sidewalk Program 8 Sidewalk, Sewer, and Sump Inspections

The contractor, Lake Erie Electric has completed their work with just punch items left to be addressed. Programming is nearly complete and final start up is expected by the end of the month. Flow meters have been installed and are collecting data from the spring rains. That information will be used in system analysis. Draft reports have been reviewed and the final reports are due soon. Robinson Sewer Cleaning was awarded the contract. Schedules will be determined and may depend on weather. All work is complete. Public notification of the project completion is complete and the Ordianance of Assessment has passed. Bills have been sent to the property owners. Staff has presented an area for this program. Marking is underway. Resolution of Necessity was passed and property owenrs have been mailed the initial notification. Inspections are continuing to be completed when requested. Bids were opened and the construction awarded to Capital Electric. Most of the equipment has been installed. Final completion will occur later this month. The intersections will have cameras that will be used to control traffic. The cameras are not used to monitor speed. Staff has started working with Miami Valley Lighting and MVCC to determine the best way to convert the City's Mercury Vapor (MV) street lights to High Pressure Sodium (HPS) street lights as required by law. The next meeting with MVCC has not been scheduled. Staff is preparing to begin the design of this work with Garmann-Miller Architect who working on the landscape design so that a cost estimate can be provided and option can be presented. Staff has selected four firms to completed the four projects. All design work is underway. Two projects are out for bids and the other two will be ready for bid soon.
2/28/2014

SR 41 Traffic Signal Interconnect

Street Light Conversion

Treasure Island Park Design Utility Design Work

Items of Interest
Engineering Department and Planning Department
February 24, 2014 Project Water Master Plan Status A contract has been approved by Council to update the Water Master Plan. The draft report has ben reviewed and comments are being addressed prior to the final version being distributed. There will be additional work that will be addressed from this Master Plan. OTHER PROJECTS On February 19, a new application was submitted to the League of American Cyclists to find out if Troy's status as an Honorable Mention Community would be upgraded to Bronze Status. It will be summer before there would be a response to this new application. In the meantime we are very proud of our Honorable Mention Community status which has been recognized. A draft of the revision has been submitted to the Service Director's Office. This outdoor work continues as time and weather permit. City Council has approved the rezoning and Planning Commission has approved the Preliminary Plan. SUBDIVISION STATUS Hawk's Nest Section 2 Pleasantview Estates Section 4 Stonebridge Meadows
-

Bicycle Friendly Community

General Specifications and Information GPS Data Collection Halifax

Utility work is complete and roadway work is underway. The plat has been approved. Construction has not yet begun. Sections 2 and 3 have been reviewd by Planning Commission and have been referred to City Council.

2/28/2014

MEMO

To: From: Date: Subject:

Patrick Titterington, Director of Public Service and Safety Tim Davis, Planning & Zoning Manager February 26, 2014 Planning Division Update

I have attached two reports which summarize concerns that are being addressed by the Planning Division from February 12, 2014 to February 26, 2014. The first report shows all permits that were issued by the Planning Division. The report contains the address and type of permit and separates the information by each ward. There were 23 permits issued during this time period. The second report contains the address, type of concern, and a summary of the current status of on-going issues. Both open and closed concerns are listed and are separated by each ward. As in the past, all costs associated with the removal of trash and elimination of noxious weeds will be invoiced to the property owner. If the property owner does not pay the invoice, the cost will be assessed to the property taxes.

CITY OF TROY PERMIT WORK TYPE STATISTICS REPORT PERMIT DATE: 02/12/2014 TO 02/26/2014 SUBTOTALS FENCE MANUFACTURING OFFICE OTHER s BANNER s WALL SIGN ST SEWER TAP - RES WT WATER TAP-RES z DECK z PARKING LOT ADDTN-COMM z SINGLE FAMI LY W/BASMNT z SUNROOM GRAND TOTAL F OC OC OC PERMITS 2 1 4 3 2 3 1 1 1 1 3 1 23 FEES 30.00 100.00 200.00 150.00 50.00 196.27 1,200.00 2,000.00 25.00 121.32 300.05 25.00 $4,397. 6 4 EST . COST 0 0 0 0 0 0 0 0 0 0 0 0

02/26/2014 10:27 AM

----------------------------------------------------

CITY OF TROY - WARD ONE PERMIT REPORT 0211212014 TO 0212612014 2014007Z SUNROOM 211212014 1410 MAPLECREST DR NIA NIA PATIO SUNROOM - 2111114 C. INGRAFFIA & T. HURLEY 1410 MAPLECREST DR TROY, OH 45373LV NL BA 0 25.00 0 168
0

0212612014 10:07 AM BUSCHURS HOME IMPROVEMENT 5784 POE AVE. DAYTON, OH 45414937-293-1181

0I 0.001

CITY OF TROY - WARD TWO PERMIT REPORT 0211212014 TO 0212612014 2898ST 212012014 SEWER TAP - RES 903 ARROW DR NIA 10402 518" SEWER TAP - RESIDENTIAL 2120114 KEYSTONE HOMES IN TROY P. 0. BOX 980 TROY, OH 45373-

0I 0.001

0 1200.00 LV 1957 2725 NL BA 1957

-----------------------KEYSTONE HOMES PO BOX 980 TROY, OH 45373937-332-8669

0212612014 10:07 AM

I
1159WT 212012014 WATER TAP-RES 903 ARROW DR NIA 10402 314" WATER TAP - RESIDENCE - 2120/14 KEYSTONE HOMES IN TROY P. 0. BOX 980 TROY, OH 453730 2000.00 LV 1957 NL 2725 BA 1957

----------

KEYSTONE HOMES PO BOX 980 TROY, OH 45373937-332-8669

0I 0.001

I
2014011Z 212412014 SINGLE FAMILY WIBASMNT 903 ARROW DR NIA 10402 SGL FAMILY WIBASEMENT - 2120114 KEYSTONE HOMES IN TROY P. 0. BOX 980 TROY, OH 45373LV NL BA 0 96.82 1957 2725 1957 KEYSTONE HOMES PO BOX 980 TROY, OH 45373937-332-8669

01 0.001

I
20140180C OFFICE 212412014 112 MAIN ST E NIA NIA KEN MORRIS INSURANCE (OC) NIA GRILLIOT, LEO 229 GRANT ST 2/18114 TROY, OH 45373LV NL BA 0 50.00 0 0 0

Ol 0.001

-------------------------------------20140140C OFFICE 211412014 225 MAIN ST E NIA NIA RT INDUSTRIES

TROY COMMUNITY WORKS! CORP 315 PUBLIC SQ, #215 (OC) 2111114 TROY, OH 45373-

------------------------------LV NL 0 50.00 1380 0

20140040C OFFICE

211512014

11 MAIN ST W NIA NIA MAYFLOWER ARTS CENTER (OC)

PERIPHERY VENTURES, LLC 9-11 MAIN ST W 1122114 TROY, OH 45373-

Ol 0.001
I

LV NL BA

0 50.00 6500 0 0

-------------------------------------20140170C OTHER 212412014 16 MARKET ST N D08000460 NIA PARADIGM STUDIOS (OC) 2114114 BASTIAN, JACK 614 W HIGH ST PIQUA, OH 45356LV NL BA 0 50.00 1225 0 0

Ol 0.001
I

-------------------------------------2014012Z 212612014 PARKING LOT ADDTN-COMM 998 MARKET ST N NIA NIA SUBWAY - PARKING LOT - 12113113 NIJANAM LLC 1311 SEIDEL PKWY PIQUA, OH 45356LV NL BA 0 121.32 0 2132 0

Ol 0.001
I
20140130C OFFICE 211312014

-------------------------------------315 PUBLIC SQ NIA NIA LORI BYG, LLC (OC) 2110114

DAVEY, ROBERT & HEATHER 1640 SURREY RD TROY, OH 45373-

Ol 0.001
I

LV NL BA

0 50.00 406 0 0

----------------------------------20140120C OTHER 211312014 200 WALNUT ST S NIA NIA AMERICAN MADE FABRICATORS (OC) 2111114 KRITES, ERIC 18 CANAL ST E TROY, OH 45373LV NL BA 0 50.00 3500 0 0

Ol 0.001
I

-------------------------------------2014007F FENCE 211912014 1540 TROY-SIDNEY RD NIA NIA FENCE - 2114114 WESTFALL, JASON 1540 TROY-SIDNEY RD TROY, OH 45373LV NL BA 0 10.00 0 870 0

Ol 0.001
I

-------------------------------------20140102 DECK 211912014 1540 TROY-SIDNEY RD NIA NIA DECK - 2114114 WESTFALL, JASON 1540 TROY-SIDNEY RD TROY, OH 45373LV NL BA 0 25.00 0 870 0

Ol 0.001

CITY OF TROY - WARD THREE PERMIT REPORT 0211212014 TO 0212612014 2014010S WALL SIGN 211312014 114 MARKET ST S NIA NIA WINNER'S COMP-WALLIWINDOW SIGNS-1129114 FOUR SONS DEVELOPMENT, LLC 2570. TROY SIDNEY RD TROY, OH 453730I 0.001 LV NL BA
0

0212612014 10:07 AM 41.53 1500

0 0

I
20140160C OTHER 212412014 115 MARKET ST S NIA NIA NCDG (OC) 2118114 DAVEY, HEATHER 1640 SURREY RD TROY, OH 45373Ol 0.001 LV NL BA 0 50.00 144 0 0

CITY OF TROY - WARD FOUR PERMIT REPORT 02112/2014 TO 02126/2014

No permits issued in this ward during this time period.

02/2612014 10:07 AM

CITY OF TROY - WARD FIVE PERMIT REPORT 02112/2014 TO 0212612014

No permits issued in this ward during this time period.

0212612014 10:07 AM

CITY OF TROY - WARD SIX PERMIT REPORT 02112/2014 TO 0212612014 2014006F FENCE 211212014 2523 FOXCHASE CT W NIA NIA FENCE - 12117113 NIA

0212612014 10:07 AM

MARKLEY, DIANA 2523 FOXCHASE CT W TROY, OH 453730I 0.001 LV NL BA

0 20.00 0 0 0

ULTIMATE FENCE ST RT 36 PIQUA, OH 45356937-606-0757

-------------------------------------2014011S WALL SIGN 2/1312014 15 KINGS CHAPEL DR N NIA D08-105808 CARSTAR - 3 SIGNS - 2113114 NIA MARTIN, TOM 175 STOLLE DRS SIDNEY, OH 4536501 0.001 LV NL BA 0 123.74 0 0 0 BRUNS GENERAL CONTRACTING 3050 TIPP COWLESVILLE RD TIPP CITY, OH 45371937-339-2300

2014013S BANNER

211912014

HARSON INVESTMENT LTD 1733 MAIN ST W 2500 KETTERING TOWER NIA NIA GREAT CLIPS-BANNER 311-7, 511-7 -2114114 DAYTON, OH 45423NIA Ol 0.001

LV NL BA

0 25.00 0 870 0

I
2014009Z 211212014 SINGLE FAMILY WIBASMNT 1305 RED MAPLE DR NIA 10359 SGL FAMILY WIBASEMENT - 213114 DENLINGER & SONS BUILDERS, INC 1291 ARCHER DR TROY, OH 453730 101.85 2299 2886 2133 DENLINGER & SONS 1291 ARCHER DRIVE TROY, OH 45373937-335-9096

Ol 0.001

LV NL BA

-------------------------------------2014008Z 211212014 SINGLE FAMILY WIBASMNT 1309 RED MAPLE DR NIA 10360 SINGLE FAMILY WIBASEMENT - 213114 DENLINGER & SONS BUILDERS, INC 1291 ARCHER DR TROY, OH 45373LV NL BA 0 101.38 2248 2890 2103 DENLINGER & SONS 1291 ARCHER DRIVE TROY, OH 45373937-335-9096

Ol 0.001

I
20140150C 212112014 MANUFACTURING

-------------------------------------635 OLYMPIC DR D08058132 NIA TAGNETICS (OC) 2119114 TROY TOWN 2

TROY RE INVESTMENTS, LLC 635 OLYMPIC DR TROY, OH 45373-

Ol 0.001

LV NL BA

0 100.00 18500 0 0

CITY OF TROY - WARD ONE VIOLATIONS BY REASON CODE 02/12/2014 TO 02/26/2014 20140105 2/25/2014 1227 HILLTOP CIR TRASH & DEBRIS N/A 2-25-14 sb Trash bag on the ground torn open, beside Dumpster. Certificate, follow up 3-4-14. 20140106 2/25/2014 1267 HILLTOP CIR TRASH & DEBRIS N/A 2-25-14 sb Trash, furniture around Dumpster. Certified, follow up 3-10-14. 20140107 2/25/2014 1299 HILLTOP CIR TRASH & DEBRIS N/A 2-25-14 sb Mattress, furniture around Dumpster, certified, up 3-10-14. 20140108 2/25/2014 1235 TODD LANE TRASH & DEBRIS NORTHFIELD 1 2-25-14 sb Couch in yard. Certified, follow up 3-10-14.

02/26/2014 10:33:08 AM

follow

CITY OF TROY - WARD TWO VIOLATIONS BY REASON CODE 02/12/2014 TO 02/26/2014 2/25/2014 20140109 316 ELM ST N JUNK VEHICLE N/A 2-25-14 dp A red dodge truck with 2 flats that appears inoperable, Certified, follow up 3-5-14. 2/25/2014 20140111 937 FOUNTAIN ST TRASH & DEBRIS N/A 2-25-14 dp Noticed several trash bags at the rear of the house, a tire on top of a dog house and various trash about, Certificate to owner with cc to tenant, follow up 3-3-14. 20140113 2/25/2014 VEHICLE ON GRASS 1181 MARKET ST N

02/26/2014 10:33:08 AM

2-25-14 sb Maroon Toyota Camry parked on grass. Certified, up 3-6-14. 20140114 2/25/2014 JUNK VEHICLE N/A 200 MADISON ST N

follow

2-25-14 dp Noticed a vehicle in the drive with no visible registration about 2 weeks ago and gave time for registration which apparently has not happened. Certified to property owner and cc to tenant, follow up 3-5-14.

CITY OF TROY - WARD THREE VIOLATIONS BY REASON CODE 02/12/2014 TO 02/26/2014 2/24/2014 624 SCOTT ST 20140092 TRASH & DEBRIS N/A 2-24-14 dp Trash and debris by the garage, Certified to owner and cc to tenant, follow up 3-3-14. 20140093 2/24/2014 TRASH & DEBRIS 628 SCOTT ST

02/26/2014 10:33:08 AM

2-24-14 dp What appears to be construction trash and debris behind the garage, Certificate, follow up 3-3-14. 2/24/2014 228 MOREHEAD ST 20140094 TRASH & DEBRIS N/A 2-24-14 dp Complaint of a retaining wall that a portion of has fallen blocking the sidewalk, Certified, follow up 3-3-14. 20140116 2/25/2014 725 MULBERRY ST S JUNK VEHICLE N/A 2-25-14 dp A red dodge pick-up with expired registration, a flat and appears inoperable, Certified to owner with cc to tenant, follow up 3-5-14. 20140115 2/25/2014 725 MULBERRY ST S TRASH & DEBRIS N/A 2-25-14 dp Noticed a large amount of trash about the front of the property including in front of the garage, Certificate with cc to tenant, follow up 3-3-14.

CITY OF TROY - WARD FOUR VIOLATIONS BY REASON CODE 02/12/2014 TO 02/26/2014 No violations identified in this ward during this time period.

02/26/2014 10:33:08 AM

CITY OF TROY - WARD FIVE VIOLATIONS BY REASON CODE 02/12/2014 TO 02/26/2014 20140102 2/24/2014 VEHICLE ON GRASS 317 LAKE ST

02/26/2014 10:33:08 AM

2-24-14 sb Brown Honda Accord parked on the grass along the alley. Certified, follow up 3-7-14. 2/24/2014 1673 AMESBURY RD 20140091 TRASH & DEBRIS WESTBROOK 11 2-24-14 dp Construction materials and concrete filled weights in the street at the curb, the city does not pick-up these items. Certificate, follow up 2-28-14. 20140095 2/24/2014 513 LAKE ST TRASH & DEBRIS N/A 2-24-14 sb Cardboard and loose miscellenous trash along alley. Certificate, follow up 3-3-14. 2/24/2014 20140096 TRASH & DEBRIS 425 LAKE ST

2-24-14 sb 2 old tires in rear yard beside the shed. Certificate, follow up 3-3-14. 20140097 2/24/2014 TRASH & DEBRIS 421 LAKE ST

2-24-14 sb Broken open bag of trash by the shed in rear yard. Certificate, follow up 3-3-14. 2/24/2014 401 LAKE ST 20140098 TRASH & DEBRIS N/A 2-24-14 sb Loose trash all over yard beside the alley, huge mess. Certfifed, follow up 3-6-14. 2/24/2014 329 LAKE ST 20140099 TRASH & DEBRIS N/A 2-24-14 sb Trash along the alley broken open. Certifcate, follow up 3-3-14. 2/24/2014 20140100 TRASH & DEBRIS 317 LAKE ST

2-24-14 sb Mattress, furniture, old door beside shed. Does not look like it's ready for special trash. Certificate, follow up 3-3-14. 20140101 2/24/2014 TRASH & DEBRIS N/A 310 SUMMIT AVE

2-24-14 sb Huge pile of brush beside alley. Certificate, follow up 3-3-14. 1673 AMESBURY RD 2/24/2014 20140090 NO VIOLATION ON STREET DEBRIS WESTBROOK 11 2-24-14 dp Complaint of trash out for pick-up, construction materials and concrete filled weights, certificate, follow up 2-28-14. Rewrite as trash, close. 2/25/2014 20140104 JUNK VEHICLE 1225 RACE ST W

2-25-14 sb Blue vehicle, believe an old Jeep Cherokee/Wagoneer that appears inoperable. Drive shaft looks to be hanging underneath along with various missing parts. Certified and certificate . Follow up 3-6-14. 2/25/2014 20140103 TRASH & DEBRIS 1225 RACE ST W

2-25-14 sb Trash, boards, junk all over property included chest freezer, dorm refrigerator. Certified and certificate along with JV letter. Follow up 3-6-14.

CITY OF TROY - WARD SIX VIOLATIONS BY REASON CODE 02/12/2014 TO 02/26/2014 2/25/2014 20140110 NO OCCUPANCY PERMIT 650 OLYMPIC DR

02/26/2014 10:33:08 AM

2-25-14 sb West Troy Tool has taken up occupancy here without a permit. Certificate, follow up 3-25-14. 2/25/2014 20140112 SIGN VIOLATIONS 650 OLYMPIC DR

2-25-14 sb West Troy Tool has installed a freestanding sign without any kind of permit. They stated they will have an application returned to this office by 3-5-14 . Certificate. Follow up 3-5-14.

Development Department

Q'(\\Q
Date: To: From: Subject:

City of Troy
100 South Market Street Troy, Ohio 45373 Telephone: (937) 339-9601 www.troyohio.gov

February 25, 2014 Patrick Titterington, Director of Public Service and Safety Jim Dando, Development Director Items of Interest- Tax Incentive Review Council Annual Meeting

The annual Tax Incentive Review Council (TIRC) meeting to review the December 31, 2013 status of Enterprise Zone Agreements (EZAs) is scheduled for 10:00 AM on Friday February 28, 2014 in the basement level conference room of Troy City Hall, 100 South Market Street. As always, this will be a public meeting that can be attended by any interested members of the public. Ohio Revised Code Section 5709.85(C) (1) states: "Annually, the TIRC shall review all agreements granting exemptions from property taxation under Chapter 725, or 1728, or under section 3735.671, 5709.62, 5709.63, or 5709.632 of the revised code, and any performance or audit reports required to be submitted pursuant to those agreements. With respect to each agreement, the council shall determine whether the owner of the exempted property has complied with the agreement, taking into consideration any fluctuations in the business cycle unique to the owner's business, and, on the basis of such determinations, submit to the legislative authority written recommendations for continuation, modification, or cancellation of the agreement." The TIRC typically reviews each agreement, then discusses its options and makes a recommendation to the City Council before adjournment. This is necessary so the report and recommendation can be forwarded to the City Council for review by the appropriate Council Committee. The fmal decision of Council then can be considered at a regular City Council meeting in March, so the reports can be provided to the Ohio Development Services Agency prior to the deadline on March 31st. Because of changes the Ohio Legislature made to the Tax Code in 2005, especially the reduction to zero percent for the tangible personal property tax on industrial equipment and machinery, Troy has far fewer active Enterprise Zone Agreements than in the past. As an incentive to retooling an existing plant, EZAs are now totally ineffective. For a major real estate improvement project such as a new building or major addition, the Enterprise Zone program still can provide an incentive for a company to locate or expand in Troy. Companies remained in the program for the same reason: major building investment that would greatly increase their taxes above their existing taxes. Existing real estate taxes are not eligible for abatement through the EZ program. The December 31, 2013 status of active agreements and my recommendations for the TIRC are as follows: American Honda Motor Co., Inc. - EZ # 28 (2005 agreement) The company pledged to retain 337 positions and create another 110, along with 20 additional part-time temporary positions. As of December 31, 2013 the company reports 576 full-time equivalent jobs, well exceeding their goal. The company also had 102 temporary workers from an employment agency. I recommend the TIRC recommend continuation of the agreement. Clopay Building Products- EZ # 31 (2006 agreement) This was an entirely new EZ agreement for Clopay's conversion of the former Panasonic plant. The majority of the company's new investment related to manufacturing equipment. Clopay continues to invest in additional equipment and in improvements to both products and processes. It is at full

utilization of the building and needed to relocate some production back to its facilities in Russia, Ohio. The company committed to 555 jobs in Troy. As of December 31, 2013, the company reported having 874 jobs at the Troy facility, over 50 more than last year and significantly exceeding the goal. I recommend the TIRC recommend continuation of the agreement. F & P America- EZ # 25 (2004 agreement) This third F &P EZ agreement was for installation of the second hydro forming press. The company pledged to retain 519 jobs and create 4 more, for a total of 523 positions. As of December 31, 2013 the company reports 673 full-time positions and a fluctuating number of temporary workers from an employment agency. I recommend the TIRC recommend continuation of the agreement. Ishmael Precision Tool Corporation- EZ # 29 (2005 agreement) The company pledged to retain 20 jobs and create 12 more for total employment of 32 positions by September 2008. Ishmael's plans for vehicle parts production were directly impacted by the slowdown in the national economy, which especially hit the auto and truck sector. Job growth was slow, but as of December 31, 2010 the company had reached the original goal. As of December 31, 2013, the company reports 38 jobs, exceeding their job creation goal. I recommend the TIRC recommend continuation of the agreement. ConAgra Foods Packaged Foods, LLC- EZ # 33 (2010 agreement) This is a new agreement approved in February 2010. ConAgra expanded its plant at 801 Dye Mill Road. The company had 367 existing job positions and pledged to create 188 more. As of December 31,2013 the company reports 711 positions, exceeding the job creation goal. I recommend the TIRC recommend continuation of the agreement. ConAgra Foods Packaged Foods, LLC- EZ # 34 (2012 agreement) This is a second new agreement for ConAgra, approved in September 2012. ConAgra is making a comparatively small expansion to the other line at its Troy plant, which produces frozen school-lunch pizza slices. The company had 643 existing job positions and pledged to create at least 10 more. As of December 31, 2013 the company reports 711 positions, exceeding the job creation goal with the project completed during the year. I recommend the TIRC recommend continuation of the agreement. Projects no longer in the program include: 1 MCC-Troy (Premiere Label) 2 Motoman 4 F & P America 5 Daleo Packaging (Elm) 7 Interplast 8 Jayna 1Ob Thermal Arc (Prestolite) 1Oa Ametek (Presto lite) 12 MTPD (Panasonic) 13 3Sigma 15 Stillwater Technology 16 Miller-Valentine 18 Peak Foods 19 Sun Machine & Tool 21 Goodrich 22 F & P America 24 Raymath 26 Faurecia Exhaust 30 Faurecia Exhaust 32 Komyo America

3 Stillwater Technology 6 MTPD (Panasonic) 9 Spinnaker (Brown-Bridge) 11 ConAgra (Gillardi' s) 14 MCC-Troy (Premiere Label) 17 Clopay (Panasonic) 20 Daleo Packaging (Elm) 23 Faurecia Exhaust 27 3Sigma

March 2014
Sun Mon Tue Wed Thu Fri
1

Sat

13

14
1

15

16

I 7

18

Don't Forget to Spring Forward.

16

tlw
'

7:00p.m. Council

11:00 a.m. Park Board

I 12

I 11

I 13

I 14

I 15

'

13:30 p.m. Planning Commission

19 20
I I 21

117
7:00p.m. Council

118
3:30p.m. BZA

I I 22

9:00a.m. Rec Board

26 27
I I 28

23

124

25

l 29

3:30p.m. Planning Commission

30

I 31

March 2014
Monthly Planner 1
7:00AM -7:50AM MITE 10:15 AM- 12:15 PM TSC 2:00PM-4:00PM PUBLIC SKATE 5:00 PM - 7:00 PM CURL TROY 8:00 PM - 10:00 PM PUBLIC SKATE

2
9:00AM -10 :00 AM THOMPSON 2:00PM-4:00PM PUBLIC SKATE 5:00PM-7:00PM CURL TROY 8:00PM- 10:30 PM CANES & PUCKS

3
7:15AM -10:00 AM FREESTYLE 2:30PM-5:30PM FREESTYLE 5:30PM-6:30PM SKATE W/US 6:45PM-7:35PM SQUIRT 7:45 PM - 8:35 PM PW BLIGD

6
7:15AM -10:00 AM FREESTYLE
10:00 AM 11:00 AM PRESCHOOL

7
7:15AM -10:00 AM FREESTYLE 2:30 PM - 7:30 PM FREESTYLE & TSC 8:00 PM - 10:00 PM PUBLIC SKATE

8
7:00AM - 7:50AM MITE 10:15 AM- 12:15 PM TSC 2:00 PM - 4:00 PM PUBLIC SKATE 5:00 PM - 7:00 PM CURL TROY 8:00PM -10:00 PM PUBLIC SKATE

7:15 AM - 10:00 AM FREESTYLE 7:15 AM - 9:45 AM FREESTYLE 12:00 PM - 1:00 PM ADULT SKATE 10:00 AM - 12:00 PM FRANKLIN MONROE 3:00 PM - 3:45 PM FREESTYLE 3:00 PM - 3:45 PM FREESTYLE 4:00 PM - 5:30 PM JR CLUB 6:00 PM - 7:20 PM SQUIRT 7:45PM. 8:35PM BANT GD/BL 7:30 PM - 8:50 PM PW SLIGO

n;

3:00 PM - 3:45 PM FREESTYLE 4:00 PM- 5:30 PM JR CLUB 5:30PM-7:00PM SKATE W/US
7:10PM 8:00PM BANT GO 8:10PM 9:00PM BANT BL

10

11

12

13

14
8:00AM 12:00 PM VENDOR LOAD IN

15

9:00AM- 10:00 AM THOMPSON 17:15 AM -10:00 AM FREESTYLE 2:00PM-4:00PM PUBLIC SKATE 2:30PM-5:30PM FREESTYLE 5:00PM-7:00PM CURL TROY 5:30PM-6:30PM SKATE W/US 8:00PM- 10:30 PM CANES & PUCKS

7:15AM- 10:00 AM FREESTYLE 7:15AM- 10:00 AM FREESTYLE 19:00 AM- 12:00 PM PIPE & 12:00 PM - 1:00 PM ADULT SKATE 10:15 AM - 2:30 PM TAKE OUT DRAPE SET UP 3:00PM-3:45PM FREESTYLE GLASS 200 PM -1000 PM VENDOR 3:00 PM - 3:45 PM FREESTYLE . LOAD IN . 7:30 PM - 8:30 PM RAPP 4:00 PM COVER ICE & SET UP

HOMEBUIL E- I HOME BUILDERS 12-SPM RS 3-8PM

16
12:00 PM-5:00PM HOME BUILDERS
5:00PM. 10:00 PM VENDOR LOAD OUT

17
7:00AM TEARDOWN FROM HOME BUILDERS BY NOON 8:00AM- 10:00 AM VENDOR LOAD OUT 12:00 PM START SETIING UP FOR CIRCUS

18

19

20
7:15AM -10:00 AM FREESTYLE
1000AM -11:00AM PRESCHOOL

21
7:15AM -10:00 AM FREESTYLE 12:00 PM-2:00PM ANNA 2:30 PM - 7:30 PM FREESTYLE & TSC

22
10:15 AM- 12:15 PM TSC 12:30 PM-2:30PM BROOKVILLE PTA

JORDAN CIRCUS
25

7:00AM- 11:30 AM TEARDOWN FROM CIRCUS

12:00 PM-2:00PM HOMESCHOL 3:00 PM - 3:45 PM FREESTYLE

3:00PM-3:45PM FREESTYLE 4:00 PM - 5:30 PM JR CLUB 5:30PM-7:00PM SKATE W/US

23
9:00AM -10:00 AM THOMPSON 8:00 PM - 10:30 PM CANES & PUCKS

24
7:15AM -10:00 AM FREESTYLE 2:30 PM - 5:30 PM FREESTYLE 5:30PM-6:30PM SKATE W/US

26

27
7:15AM -10:00 AM FREESTYLE
10:00 AM 11 :00 AM PRESCHOOL

28

29

7:15AM -10:00 AM FREESTYLE 17:15 AM -10:00 AM FREESTYLE 12:00 PM - 1:00 PM ADULT SKATE 3:00 PM - 3:45 PM FREESTYLE 3:00 PM - 3:45 PM FREESTYLE 6:00PM. 7:00PM INTRO TO HOCKEY 4:00 PM - 5:30 PM JR CLUB 7:30 PM - 8:30 PM RAPP

3:00 PM - 3:45 PM FREESTYLE 4:00 PM - 5:30 PM JR CLUB 5:30PM-7:00PM SKATE W/US

SETTING UP FOR CONCERT

April
L, j 4 5 6 7 8 9 10 11 12 13 14 IS 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

CURRINGTON

30

ICE COMES OFF!!!!!

31 CLEAN FLOOR

February

SMTW TF S
I 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

Printed by Calendar Creator Plus on 2/23/2014