2009 Project Report on Vender Management System Determines the working of Vender Management System Submitted By:Deepshikha Saxena

Vikas Dhiman Sachin Goyal

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Preface The Idea behind this project is to automate the process of sales & marketing in order to standardize the entire process from information gathering to receiving order & payment from customer. This system will allow user to maintain the entir e information about the customers in a database and also the information about o rder placed & payment received from them. One can also generate reports for mana gerial use. During this project we have undergone the entire manual process whic h was used for making customers & taking orders .For which we surfed the net & s earched for various companies, contacted with them & find out various contact de tails. It was very difficult to keep the track of record manually and update the record in case of any change .Besides; it was also very difficult to track the no of follow-ups that have been made for a particular company. At the end we are successful in developing a system that overcomes all these problems .Its simple & user friendly interface provides ease of work to the user. The success of thi s project is shared by many people. So we would like to thank our project guide & Global graphics for their guidance & support. Besides, an honorable mention goes to our families and friends for their underst andings and supports on us in completing this project 2 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Acknowledgement First and foremost, we would like to thank to our supervisor of this project, Mr . Megh Gholap For the valuable guidance and advice. He inspired us greatly to wo rk in this project. His willingness to motivate us contributed tremendously to o ur project. We also would like to thank him for showing us some example that rel ated to the topic of our project. Besides, we would like to thank the authority of Global Graphics Software for providing us with a good environment and facilit ies to complete this project & also gave us an opportunity to work in the practi cal environment. Finally, an honorable mention goes to our families and friends for their understandings and supports on us in completing this project. Without helps of the particular that mentioned above, we would face many difficulties wh ile doing this project. 3 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Introduction Objective: To understand and propose a standard solution for marketing and selling products by automating the processes involved such that it is easy for anyone to operate and maximum customers can be reached by spreading the roots of company worldwid e. To fulfill the objective we are proposing a system known as vendor management system. A VMS (Vendor Management System) is an automated system for the requisi tion, evaluation, engagement, management, and payment of contingent workers. It is important to communicate with your suppliers and vendors as it is to communic ate with your customers. Establishing the proper communication channels and info rmation flows between you and your suppliers can lead to increased efficiencies, reduced costs and better customer service. 4 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Contents Preface ........................................................................ ....................................... 2 Acknowledgement....................... .........................................................................3 Intro duction......................................................................... ................................. 4 Objective:...................................................................... ...............................................4 Contents........................................................................ ......................................5 Scope................................... ...............................................................................8 Technology Used:-.............................................................. .................................. 9 Front end:-..................................................................... ...............................................9 Back end:-..................... ................................................................................ ...............9 Tables Used..................................................................... ..................................10 Pre Customer:-.................................................................. .........................................10 Pre Reseller:-...................... ................................................................................ ........10 Status:-............................................................. ..........................................................10 Existing Customer a nd Order Processing:-........................................................... .........12 Payment:-........................................................... ........................................................12 Feasibility Study .............................................................. ..................................13 Working of Existing manual System:-............................................. ...............................13 Surfing the Internet:........................................................... ...............................................13 Getting the detail of the comp any:............................................................................ .........13 Contacting the companies:........................................... .......................................................14 Drawbacks of existing system:-.................................................. ..................................15 Not standard Processes.......................................................... ...........................................15 5 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Unable to generate reports...................................................... .........................................15 Record keeping cumbersome. ......... ................................................................................ .....15 Proposed System................................................................. ..............................16 Objective:-..................................................................... .............................................16 Advantages:-.................... ................................................................................ ...........16 Share Information and Priorities................................................ ........................................16 Build Partnerships for the Long Term. ...............................................................................1 6 To be respectful to your vendors.............................................. ........................................16 ER Diagram:-.................................................................... ..........................................18 Project organizational activity Structure:...................................... ......................19 Styles of team:-................................................................ ...........................................19 Roles:-........................... ................................................................................ .............20 Project Schedule:............................................................... ................................21 Implementation Strategy:..................... ..............................................................22 Design:-........................................................................ ..............................................22 Forms Design:................................................................... ................................. 23 Main Form Window:-.............................................................. ......................................23 Corporate Menu:-................................................................ ...............................................24 Functionality of Buttons:-.... ................................................................................ .............26 Status of Pre Customer Form:-................................... ........................................................27 Functionality of Butt ons:-........................................................................... ......................29 Existing customer:-.................................... .........................................................................30 Func tionality of Buttons:........................................................... ......................................31 Reseller Menu:-........................ ................................................................................ ..........33 Pre Reseller Customer:-............................................ .........................................................34 Functionality of But tons:........................................................................... .......................35 Status form:-......................................... .............................................................................36 Functionality of Buttons:....................................................... ...........................................37 Existing Reseller Customer:-...... ................................................................................ ........38 6

Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Functionality of Buttons:....................................................... ...........................................40 Report Menu:-..................... ................................................................................ ................41 Functionality of Buttons:.................................... ..............................................................44 Payment Menu:.. ................................................................................ ..................................45 Functionality of Buttons:.................. ................................................................................ 47 Conclusion...................................................................... ...................................48 7 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Scope Vendor management system will help in standardizing the entire sales & marketing process as it will help in ensuring timely completion of work & also maintain t he record of follow-ups that have been done for a particular stage. Another majo r problem of report generation will also be resolved after the implementation of this project .Information about each & every company & reseller will be stored in the Database that can be used in future .Each company's maturity value can also be calculated for further transactions. In a single go one can have the entire information about any company or reseller.VMS will provide a GUI environment so that one can easily enter the information with the help of forms into the databa se. By clicking just one button on the form one can generate reports for any pre customer, customer or reseller. The project will address the requirements of ke eping the records of all companies as well as resellers and generating the repor ts on the basis of user requirement. Types of reports: Information About a single company. List of total Companies sto red in the database. Maturity value of each company in terms of percentage. Cust omer order. Balance due. No. of license sold. With these reports organization ca n make their strategy for future as they can determine with the maturity value t he level of interest of each company in our product. The scope of this project i s limited for only standalone systems. In future the system can be enhanced to b e used in a network . 8 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Technology Used:This project will be using following technologies:Front end:From our point of view VB.Net will be best for this Project (Vendor Ma nagement System) as a Front end. Because our project is customized project and c an be develop easily with VB.Net. Form can be created in VB.Net simply by drag a nd drop method. Using SAP or any other language can be very difficult and can be very costly for this project. VB.NETs features are so significant that they ch ange the nature of VB. The syntax and basic language changes assure that youll have to rewrite all your existing VB applications to VB.NET. Back end:We can use SQL Server 2000 as Database. Because applying query in SQL i s very simple and efficient other than any other Database. 9 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Tables Used Pre Customer:Field Name sr_no company_id company_name Sub_name company_address c ompany_type company_spl Contact_person email_id Field Data Type Int Varchar Varc har Varchar Varchar Varchar Varchar Varchar Varchar Des. To count the records Pr imary key Name of the company Sub name if company deals in various products To s tore address Size of the company Specialization of the company Name of contact p erson Email of the contact person Pre Reseller:Field Name sr_no reseller_id company_name company_address contact_p erson contact number email Id sales _region turn_over Data type Int varchar Varc har Varchar Varchar varchar Varchar Varchar varchar Des. To count the records Pr imary key Name of the company To store address Name of contact person To store c ontact number Email of the contact person Region where reseller deals Total no l icense he can sell Status:Field Name sr.no customer ID status_intro 10 Preface | Data type Int varc har varchar Des. To count the records Primary key To record the status of introd uctory mail

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 status_f status_ppt status_eval status_feed follow_intro follow_f follow_ppt fol low_feed Type comment feedback progress varchar varchar varchar varchar varchar varchar varchar varchar varchar varchar varchar varchar To record the status of product feature list To record the status of product presentation . To record th e status of evaluation version To record the status of feedback form To record t he status of follow ups for introductory mail To record the status of follow ups for product feature list To record the status of follow ups for product present ation. To record the status of follow ups for feedback form To select type of cu stomers To enter user comment Feedback of customer At which stage customer is. 11 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Existing Customer and Order Processing:Field Name sr.no customer ID type_custome r qty_order date_order amt_order amt_afterdiscount bal_amount price_license disc ount Data type Int varchar varchar varchar varchar varchar varchar varchar varch ar varchar Des. To count the records Primary key To select between corporate & r eseller Total quantity of order placed Date of order placed Total Amount of orde r Total amount after discount Amount left after advance Price of each license Pe rcentage of discount given to customers Payment:Field Name sr.no customer ID bal_amount amt_paid is_cheque is_draft is_c ash cheque_no type sub_name Data type Int varchar Varchar varchar Varchar varcha r Varchar varchar Varchar varchar Des. To count the records Primary key Amount t o be paid by customer Advance paid To check if payment is made through cheque To check if payment is made through draft To check if payment is made through cash To enter the cheque no. To select the customer type Sub name of the company 12 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Feasibility Study Working of Existing manual System:Existing Process comprises of three basic step s. These are Surfing the Internet Getting the detail of the company Contacting the companies Surfing the Internet: The first step starts with Search for the companies (BPO/DESIGNING/ITe/IT softwa re).So that we have the names of all the companies which we want to target. Choo se a website whose data is authentic for example NASSCOM. Getting the detail of the company: Completion of first step will provide us the names of the companies. This step i nvolves collecting the following information from their website: Name of company . Work Area. Contact no. of company. This step must be performed with utmost care as if the contact number of company is not correct we can't contact the companies and proceed further. 13 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Contacting the companies: Once we have the contact details our third and final step starts which is making a call in the company and ask for the following information: Name of the CTO/CE O of company. Email ID of CTO/CEO. After getting the above details send an introductory mail on their Email address which contains the information of Global Graphics Software and the product gDoc . Now check the status of Mail (Bounsed/Received).If bounsed, then Make a call a gain in the company and confirm the Email address and resend the introductory ma il on confirm Email ID. After that Send Evaluation Version of gDoc. Make call in the company and confirm. If they have got the evaluation. Version of gDoc and u sed it, then Send a Feedback form. If not checked the Evaluation version then, g ive them a reminder. 14 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Drawbacks of existing system:Since there are no standard processes so we face fo llowing difficulties such as Not standard Processes. Unable to generate reports. Record keeping cumbersome. 15 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Proposed System A VMS (Vendor Management System) is an automated system for the requisition, eva luation, engagement, management, and payment of contingent workers. It is import ant to communicate with your suppliers and vendors as it is to communicate with your customers. Establishing the proper communication channels and information f lows between you and your suppliers can lead to increased efficiencies, reduced costs and better customer service. Objective:Main objective of VMS is to reach maximum customer for spreading the r oots of company in worldwide. Advantages:Share Information and Priorities. Build Partnerships for the Long Ter m. To be respectful to your vendors. 16 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 17 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 ER Diagram:Contact Email Head count CORPORATE addre name Contac t number address Contact Email RESELLER Pla ce Discount percentag Price per license ORDER date q uantity turno Work area Sales region Contact person name Recei ves Amount paid Mode of payment PAYMENT 18 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Project organizational activity Structure: The way a project team is structured can play a major role in how it functions. Careful consideration of team composition and reporting relationships can make a big difference to the results. Styles of team:There are two main structural dimensions to the project team: What type of resource? What are they delivering? 19 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Roles:Project Director The person with genuine executive authority over the project. T he Project Director has full accountability and responsibility for the projects success, and has the power to make all decisions, subject to oversight by the e xecutive bodies. Project Manager The person with day-to-day responsibility for t he conduct and success of the project. The Project Manager would normally have c ontrol over all project resources. Team Leader Typically the project will be div ided into various sub-teams each with its own Team Leader. Team Leaders would be responsible for the management and coaching of that sub-team. They may also hav e responsibility for managing and tracking the detailed sub-plan for their team. Developer / A specialist in the creation of solution components. Again, Program mer there will be different types of developer depending upon what is being deve loped. Documenter / A specialists in the creation of accurate usable documentati on Technical both for the day-to-day use of the solution and as design Writer do cumentation for future reference End User End users form valuable resources in t he team - they can be used for many purposes related to the design, construction and delivery of the business solution. 20 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Project Schedule: 21 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Implementation Strategy: In this project there will be seven forms containing various fields that will he lp to fetch the information. These forms are designed in VB.Net the seven forms are like this: Design:Reports Customer Corporate Reseller Customer List Maturity Level of Company Order Reports License Reports Order Processing Quantity Date of Delivery Amount 22 Preface | Cheque Cash Payment Draft

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Forms Design: Main Form Window:As the user opens the Vendor management system the very first window he will int eract with is Main Form .This window allows user to select the function he wants to perform i.e. whether he wants to manipulate any data about corporate ,resell er or he want to generate reports or if he want to record the payment details. U ser can minimize, maximize or close the window with the help of buttons displaye d in the title bar. 23 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Corporate Menu:A customer can be categorized as Pre customer (one which is new )& existing cust omer therefore as the user click on customer menu following menu items will appe ar. Pre customer Status Existing customer One can select any of the menu items according to the requirement. Pre customer is one with whom we are dealing for the first time & want him to use our evaluat ion version so that we can have their feedback. Once they give a positive feedba ck about the product they comes under the category of existing customer. Status contains the steps which are involved to make a Pre Customer our Customer (Exist ing). 24 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Pre customer form:25 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 If the user clicks on pre customer the following form will appear which will hel p to save the information about pre customer. The above form contains informatio n about the name of the company, address, work area, Contact person, contact num ber, and Email ID. Functionality of Buttons:Save Button: This button saves the data when the user enters the information about new custom er or modifies the information of old entry i.e. saves the data to the data base which can be retrieved from the database for the future use. View button: View button can be used to display the entire information about an existing entr y of a pre- customer. As soon as the user clicks the view button data grid will appear from which user can select the name of company whose details he want to s ee. Modify Button: If any particular details of an existing record needs to be modified than user c an use the modify button. Clicking the modify button will open a data grid from which user can select the name of company whose details he want to modify. He mu st click on save button after modifying the record to save the changes made. Delete Button: This button ensures deletion of a record from the database. If user want to perm anently delete a record from the database he can do so by simply clicking on the modify button & selecting the record from the data grid which he wants to delet e, after selecting it click on delete button. Clear Button: Clear button clears all the fields after viewing of the data or whenever user fe els to blank all the fields. 26 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Close Button: Close button is used to close the current form. Status of Pre Customer Form:27 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 From the status form one can check or modify the status of any particular custom er. After selecting the type of customer (corporate or reseller) user can insert values in the fields such as whether Introductory mail has been sent & received same with 28 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 product feature, Product presentation list, Eval Version & Feedback form. There are also various buttons in the form that perform various functionalities Functionality of Buttons:Save Button: This button saves the status information of the customer. As soon as user enters the value of any field & click on save button its value will be stored in the d atabase. View button: Whenever user wants to view the status details of any customer he can do this by simply clicking on the view button. User can just view the data but cannot modi fy it at the time of viewing. Modify Button: If user wants to update the status information of the customer than he can do so by just clicking the modify button. One can modify the information of the pre c ustomer. Delete Button: This button ensures deletion of a record from the database. If user want to perm anently delete a record from the database he can do so by simply clicking on the modify button & selecting the record from the data grid which he wants to delet e, after selecting it click on delete button. Clear Button: Clear button clears all the fields after viewing of the data or whenever user fe els to blank all the fields. Close Button: Close button is used to close the current form. 29 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Existing customer:30 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 This form window will open as soon as the user clicks on existing customer menu item. If an existing customer (company/Reseller) wants to place an order user ca n use this form to take the order .User need to enter only quantity of order, Pr ice of a license, Date of order, Discount if any. Rest of all the information ca n be fetched from data base by clicking on browse button. Functionality of Buttons: Calculate Amount: This button calculates the total amount according to the order placed by the cus tomer considering the discount if any given to them. Save Button: This button saves the status information of the customer. As soon as user enters the value of any field & click on save button its value will be stored in the d atabase. View button: Whenever user wants to view the status details of any customer he can do this by simply clicking on the view button. User can just view the data but cannot modi fy it at the time of viewing. 31 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Modify Button: If user wants to update the status information of the customer than he can do so by just clicking the modify button. One can modify the information of the custo mer. Delete Button: This button ensures deletion of a record from the database. If user want to perm anently delete a record from the database he can do so by simply clicking on the modify button & selecting the record from the data grid which he wants to delet e, after selecting it click on delete button. Clear Button: Clear button clears all the fields after viewing of the data or whenever user fe els to blank all the fields. Close Button: Close button is used to close the current form. 32 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Reseller Menu:The next menu on the main Form window is Reseller menu. Our Customer can be corp orate as well as Reseller. If the customer is a reseller user can select this me nu to keep the information about him once he clicks on this menu a drop down lis t appears from which user can select the task which he wants to perform .This me nu also contain following Menu items these are as follows: Pre Reseller Customer Status Existing Reseller Customer As like in case of corporate customer one can similarly also select for Reseller customer any option from the list . 33 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Pre Reseller Customer:34 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 This is the first menu item of reseller menu. If we are dealing with this resell er for the very first time then he comes in the pre reseller category. This form can be used to keep the entire information of a new reseller such as name of th e company, address, name of contact person, contact number, Email Id, Sales regi on, Turnover. The ID of reseller will be generated automatically after entering all the details. Functionality of Buttons: Save Button: This button saves the data when the user enters the information about new resell er or modifies the information of old entry i.e. saves the data to the data base which can be retrieved from the database for the future use. View button: View button can be used to display the entire information about an existing entr y of a pre- Reseller. As soon as the user clicks the view button data grid will appear from which user can select the name of Reseller whose details he want to see. Modify Button: If any particular details of an existing record needs to be modified than user c an use the modify button. Clicking the modify button will open a data grid from which user can select the name of Reseller whose details he want to modify. He m ust click on save button after modifying the record to save the changes made. Delete Button: This button ensures deletion of a record from the database. If user want to perm anently delete a record from the database he can do so by simply clicking on the modify button & selecting the record from the data grid which he wants to delet e, after selecting it click on delete button. Clear Button: Clear button clears all the fields after viewing of the data or whenever user fe els to blank all the fields. Close Button: Close button is used to close the current form. 35 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Status form:36 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 As like corporate customer user might need to keep the status of the Reseller. U ser can perform this function by using this form, firstly user need to select th e type of customer by clicking the radio button in front of the reseller. User c an insert values in the fields such as whether introductory mail has been sent & received same with product feature, Product presentation list, Eval. Version & Feedback form. There are also various buttons in the form that perform various f unctionalities Functionality of Buttons: Save Button: Save button saves the status information of the reseller. As soon as user enters the value of any field & click on save button its value will be stored in the d atabase. View button: Whenever user wants to view the status details of any reseller he can do this by simply clicking on the view button. User can just view the data but cannot modi fy it at the time of viewing. Modify Button: If user wants to update the status information of the Reseller than he can do so by just clicking the modify button. One can modify the information of the resel ler. Delete Button: This button ensures deletion of a record from the database. If user want to perm anently delete a record from the database he can do so by simply clicking on the modify button & selecting the record from the data grid which he wants to delet e, after selecting it click on delete button. Clear Button: Clear button clears all the fields after viewing of the data or whenever user fe els to blank all the fields. 37 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Close Button: Close button is used to close the current form. Existing Reseller Customer:38 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 If we want to take the order of the Existing reseller Customer this form can be used as user can add the following details of the order such as Quantity of the order, Price of one license, Date of order, Discount if any. Rest of all the inf ormation can be fetched from data base by clicking on browse button 39 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Functionality of Buttons: Calculate Amount: This button calculates the total amount according to the order placed by the cus tomer considering the discount if any given to them. Save Button: This button saves the status information of the Reseller. As soon as user enters the value of any field & click on save button its value will be stored in the d atabase. View button: Whenever user wants to view the status details of any Reseller customer he can d o this by simply clicking on the view button. User can just view the data but ca nnot modify it at the time of viewing. Modify Button: If user wants to update the status information of the Reseller customer than he can do so by just clicking the modify button. One can modify the information of the customer. Delete Button: This button ensures deletion of a record from the database. If user want to perm anently delete a record from the database he can do so by simply clicking on the modify button & selecting the record from the data grid which he wants to delet e, after selecting it click on delete button. Clear Button: Clear button clears all the fields after viewing of the data or whenever user fe els to blank all the fields. Close Button: Close button is used to close the current form. 40 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Report Menu:One of the main feature of this System is it Facilitates automatic R eport Generation. User can generate various reports that can be used for various managerial purposes. At any point of time if user feels he wants Report he just need to click on the Report menu. As soon as user clicks on the report menu fol lowing form will appear 41 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 42 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 One can generate Progress report about a Corporate as well as Reseller Depending Upon the requirement. A user can generate following reports. List of all Corporate/Reseller customers. Status of all corporate/Reseller. Orde r list of Corporate/Reseller Customer. Payment List of Corporate/Reseller. 43 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Functionality of Buttons: Generate report: As soon as the user clicks on this button after selecting all the information th e report will be generated depending upon the choice of options user has selecte d. Close: To close the current form. 44 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Payment Menu: Once the order is placed user need to receive the payment & also keep the detail s of the payment,then this forms comes into light.when the user clicks on the pa yment menu the following form will appear. 45 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 One can select the customer type & proceed further .The customer details can be get automatically by clicking on browse button. After selecting the customer one needs to fill the Amount information such as what is the mode of payment either it is by cheque, cash or through Demand draft .How much amount is paid by him. If the payment is made 46 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 through cheque/Draft he needs to specify the Number also. Date of payment must a lso be entered by the user Functionality of Buttons: Save Button: This button saves the status information of the Reseller. As soon as user enters the value of any field & click on save button its value will be stored in the d atabase. Clear Button: Clear button clears all the fields after viewing of the data or whenever user fe els to blank all the fields. Close Button: Close button is used to close the current form. 47 Preface |

[PROJECT REPORT ON VENDER MANAGEMENT SYSTEM] September 22, 2009 Conclusion After we have completed the project we are sure the problems in the existing sys tem would overcome. The VENDOR MANAGEMENT SYSTEM process made computerized to redu ce human errors and to increase the efficiency. The main focus of this project i s to increase the efficiency of sales & marketing process. The maintenance of th e records is made efficient, as all the records are stored in the SQL SERVER dat abase, through which data can be retrieved easily. Browse button is provided on forms to view all the customers. User has to just click on report button to gene rate report of any customer. The editing is also made simpler. The user has to j ust type in the required field and press the update button to update the desired field. All the customers are given particular unique id no. So that they can be accessed correctly and without errors. The problems, which existed in the earli er system, have been removed to a large extent. And it is expected that this pro ject will go a long way in satisfying users requirements. The computerization of the manual system will not only improves the efficiency but will also reduce hu man stress thereby indirectly improving human resources. 48 Preface |