TRADEMARK REGISTRATION COMMUNICATION REQUIREMENTS

STAGE 1 Instructions to conduct a search as a single instruction

COMMUNICATION acknowledge receipt and provide a reasonable timeframe for conducting the search taking into account internal firm bureaucracies. Three-five days is normally recommended after completing the process flow, complete the Sebalu & Lule search report template provided. If the mark is available, indicate so. If not, indicate so as well Some clients have their own search report templates. If this is the case, complete this report Send the client a scanned copy of the completed search report as well as the search print-out from the registry

2 Application for a trademark application, including search

acknowledge receipt and inform the client that you will provide confirmation once the filing is complete. after submission, send the client a scanned copy of the forwarding letter with the URSB received stamp on it and confirm the application has been lodged and a filing number is awaited follow up to ensure the application is given a file number. When you obtain the endorsed application, scan it and send it to the client, detailing the application number in your e-mail. In the same e-mail, inform the client that the mark will proceed to publication and you will notify them as soon as this is done

3 Publication in the Uganda Gazette

scan a copy of the published mark and send it to the client. Provide details of the publication and date of lapse of the 60-day period i.e., Dear Christine Please find attached the Uganda Gazette publication of TM Application No 46519 HL HAEMOPACK. The mark was published in the Uganda Gazette Vol CV No 19 Page 184 of April 24 2013. The certificate of registration will be due for issue on June 24 2013 following the lapse of the mandatory 60-day publication period. Kind regards, Paul

4 Certificate of registration

inform the client that you have submitted an application for the issue of the certificate(s) of registration and you will notify them as soon as it has been issued. Once obtained, scan to the client a copy of the certificate. In the e-mail, clearly state the registration number and name of the mark(s) you are sending. If the certificate contains an error, inform the client you will apply to have the error rectified make arrangements to courier the certificate to the client. Inform the client when you done so and scan a copy of the airway bill receipt. In the e-mail, clearly state the registration number and name of the mark(s) you are sending

5 Application for trademark renewals

acknowledge receipt and inform the client that you will provide confirmation once the filing is complete. after submission, send the client a scanned copy of the forwarding letter with the URSB received stamp on it and confirm the renewals have been lodged and the certificate is awaited once the certificates are obtained, scan to the client a copy of the certificate. In the e-mail, clearly state the registration number and name of the mark(s) you are sending i.e., Dear Christine Please find attached the certificates of registration and invoices for the following renewed trademarks: 1. Trade Mark No 28731 in Class 32 Droplet Design (MAKE EVERY DROP COUNT). 2. Trade Mark No 28809 in Class 32 POWERADE and P Design (Color) 3D. 3. Trade Mark No 28823 in Class 32 THE COKE SIDE OF LIFE. Kind regards, Paul