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SAP BusinessObjects Planning and Consolidation 7.5, version for the Netweaver latfor! Se te!

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Performance Review and Forecast (B60)


Business Process 'ocu!entation

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Copyright
. "#$$ SAP A&. All rights reserved. No art of this ublication !a- be re roduced or trans!itted in an- for! or for an- ur ose without the e5 ress er!ission of SAP A&. 6he infor!ation contained herein !a- be changed without rior notice. So!e software roducts !ar7eted b- SAP A& and its distributors contain ro rietar- software co! onents of other software vendors. 8icrosoft, ,indows, %5cel, Outloo7, and PowerPoint are registered trade!ar7s of 8icrosoft Cor oration. 9B8, 'B", 'B" :niversal 'atabase, S-ste! i, S-ste! i5, S-ste! , S-ste! 5, S-ste! 5, S-ste! ;, S-ste! ;$#, S-ste! ;+, ;$#, ;+, iSeries, Series, 5Series, ;Series, eServer, ;<=8, ;<OS, i5<OS, S<>+#, OS<>+#, OS</##, AS</##, S<>+# Parallel %nter rise Server, Power=8, Power Architecture, PO,%0*?, PO,%0*, PO,%05?, PO,%05, PO,%0, O enPower, PowerPC, BatchPi es, BladeCenter, S-ste! Storage, &P1S, )AC8P, 0%6A9N, 'B" Connect, 0AC1, 0edboo7s, OS<", Parallel S-s le5, 8=S<%SA, A9@, 9ntelligent 8iner, ,ebS here, Netfinit-, 6ivoli and 9nfor!i5 are trade!ar7s or registered trade!ar7s of 9B8 Cor oration. Ainu5 is the registered trade!ar7 of Ainus 6orvalds in the :.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScri t, and 0eader are either trade!ar7s or registered trade!ar7s of Adobe S-ste!s 9ncor orated in the :nited States and<or other countries. Oracle is a registered trade!ar7 of Oracle Cor oration. :N9@, @<O en, OS1<$, and 8otif are registered trade!ar7s of the O en &rou . Citri5, 9CA, Progra! Neighborhood, 8eta1ra!e, ,in1ra!e, =ideo1ra!e, and 8ulti,in are trade!ar7s or registered trade!ar7s of Citri5 S-ste!s, 9nc. )68A, @8A, @)68A and ,>C are trade!ar7s or registered trade!ar7s of ,>CB, ,orld ,ide ,eb Consortiu!, 8assachusetts 9nstitute of 6echnolog-. Cava is a registered trade!ar7 of Sun 8icros-ste!s, 9nc. CavaScri t is a registered trade!ar7 of Sun 8icros-ste!s, 9nc., used under license for technolog- invented and i! le!ented b- Netsca e. SAP, 0<>, SAP Net,eaver, 'uet, Partner%dge, B-'esign, SAP BusinessObjects %5 lorer, Strea!,or7, and other SAP roducts and services !entioned herein as well as their res ective logos are trade!ar7s or registered trade!ar7s of SAP A& in &er!an- and other countries. Business Objects and the Business Objects logo, BusinessObjects, Cr-stal 0e orts, Cr-stal 'ecisions, ,eb 9ntelligence, @celsius, and other Business Objects roducts and services !entioned herein as well as their res ective logos are trade!ar7s or registered trade!ar7s of Business Objects Software Atd. Business Objects is an SAP co! an-. S-base and Ada tive Server, iAn-where, S-base >*5, SDA An-where, and other S-base roducts and services !entioned herein as well as their res ective logos are trade!ar7s or registered trade!ar7s of S-base, 9nc. S-base is an SAP co! an-. All other roduct and service na!es !entioned are the trade!ar7s of their res ective co! anies. 'ata contained in this docu!ent serves infor!ational ur oses onl-. National roduct s ecifications !a- var-. 6hese !aterials are subject to change without notice. 6hese !aterials are rovided b- SAP A& and its affiliated co! anies 2ESAP &rou E3 for infor!ational ur oses onl-, without re resentation or warrant- of an- 7ind, and SAP &rou shall not be liable for errors or o!issions with res ect to the !aterials. 6he onl- warranties for SAP &rou roducts and services are those that are set forth in the e5 ress warrant- state!ents acco! an-ing such roducts and services, if an-. Nothing herein should be construed as constituting an additional warrant-.

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Icons
Icon Meaning Caution %5a! le Note 0eco!!endation S-nta5 %5ternal Process Business Process Alternative<'ecision Choice

Typographic Conventions
Type ty!e Example text "escription ,ords or characters that a ear on the screen. 6hese include field na!es, screen titles, ushbuttons as well as !enu na!es, aths and o tions. Cross(references to other docu!entation. Example text %@A8PA% 6%@6 %! hasi;ed words or hrases in bod- te5t, titles of gra hics and tables. Na!es of ele!ents in the s-ste!. 6hese include re ort na!es, rogra! na!es, transaction codes, table na!es, and individual 7ewords of a rogra!!ing language, when surrounded b- bod- te5t, for e5a! le, S%A%C6 and 9NCA:'%. Screen out ut. 6his includes file and director- na!es and their aths, !essages, source code, na!es of variables and ara!eters as well as na!es of installation, u grade and database tools. Fe-s on the 7e-board, for e5a! le, function 7e-s 2such as F23 or the ENTER 7e-. %5act user entr-. 6hese are words or characters that -ou enter in the s-ste! e5actl- as the- a ear in the docu!entation. =ariable user entr-. Pointed brac7ets indicate that -ou re lace these words and characters with a ro riate entries.

Example text

EXAMPLE TEXT Example text <Example text>

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Contents
$ Pur ose............................................................................................................................................ * " PrereGuisites..................................................................................................................................... * ".$ Business Conditions................................................................................................................... * "." 9% Configuration ( Aogging on 9nterface for ,eb........................................................................* ".> Aogging on SAP BPC S-ste!.................................................................................................... 7 "./ 9% Configuration ( Bac7 to BP1.................................................................................................. H ".5 Switch :ser Aog on SAP BPC s-ste!.......................................................................................+ > Process Overview 6able................................................................................................................... + / Business Processes......................................................................................................................... + /.$ Sales P1 0eview and 1orecast.................................................................................................. + /.$.$ 8aintaining Currenc- 0ate.................................................................................................. + /.$." 0eview and 1orecast for Sales.......................................................................................... $$ /." PA P1 0eview and 1orecast..................................................................................................... $> /.".$ PA Planning Adjust!ent.................................................................................................... $>

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Performance Review and Forecast # P$rpose

9n the SAP Best Practices for Business Planning and Consolidation docu!entation '=', in ut schedules and re orts are delivered, which -ou can use to enter and review lan data for the -ear "#$". 6his Business Process Procedure docu!ent describes where to find the in ut schedules and re orts and how to save, review and adjust the lan data in the s-ste!.

Prere&$isites

%'# B$siness Conditions


6he business rocess described in this Business Process Documentation is art of a bigger chain of integrated business rocesses or scenarios. As a conseGuence, -ou !ust have co! leted the following rocesses and fulfilled the following business conditions before -ou can start going through this scenario4 B$siness Condition Iou have co! leted all ste s described in the Business Process 'ocu!entation Business Result Analysis and Simulation 2B5+3. Iou have co! leted all ste s described in the Business Process 'ocu!entation Sales Planning 2B*$3. Iou have co! leted all ste s described in the Business Process 'ocu!entation HCM Planning 2B*"3. Iou have co! leted all ste s described in the Business Process 'ocu!entation PL Planning 2B*>3. cenario Business Result Analysis and Simulation 2B5+3 Sales Planning 2B*$3 HCM Planning 2B*"3 PL Planning 2B*>3

%'% I( Config$ration ) *ogging on Interface for +e,


Before Aog on interface for web, lease !a7e following setting and !a7e sure there is a o (u window to as7 -ou enter user na!e and assword. $. O en Windowns internet Explorer Brower. ". Choose Tools Internet Options. >. Choose Security tab. /. 8a7e setting as screenshot in both Local intranet and Trusted sites ;one4

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5. Choose OK and e5it.

%'- *ogging on .P BPC ystem


Proced$re
$. Choose the ro er lin7 2for e5a! lehtt 4<<Jdo!ainK4J ortK<OSoft< ". 8a7e the following entries in the o u window Fie!d name ser name "escription /ser action and va!$es Comment 1or e5a! le Jdo!ainKLPAANN%0MCO0 P

Pass!ord >. Choose "#. /. On the SAP Business"$%ects& Launc' Page, choose (nterface for t'e !e$. 5. Choose Business Process )lo!s. *. Choose A Set SAP*BP*Planning+ clic7 "#. 7. On the Business Process )lo!s screen, choose the business rocess flow na!ed Sales P) Re,ie! - )orecast. H. Ste s assigned to this user are listed in lower art of the age. +. Clic7 the ste to find the sub(ste list. 6he detailed e5 lanation is included in art /. $#. Change Current =iew as follow4

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Fie!d name Application .ime

"escription 6he eriod

/ser action and va!$es 1or e5a! le, 0ate 1or e5a! le, "#$".##5

Comment

%'0 I( Config$ration ) Bac1 to BPF


Proced$re
9f -ou do not want to new a age in web interface after choosing bac7 to BP1, !a7e setting as following4 $. O en Windowns internet Explorer Brower. ". Choose Tools Internet Options. >. Choose General tab. /. Choose Settings in 6abs area. 5. 9n .a$$ed Bro!sing Settings tab, !a7e setting as screenshot4

*. Choose OK and e5it.

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%'2

witch /ser *og on .P BPC system

,hen -ou switch the user to log on BPC s-ste!, lease !a7e sure all the BPC relevant screens are closed.

Process 3verview Ta,!e


Process tep 8aintaining currenc- rate $,)Process teps B$siness Ro!e Cor orate Planner (4pected Res$!ts Currenc- translation rates between local currenc- and foreign currenc- have been defined.

BP1 for Sales P1 0eview and 1orecast

0eview and 1orecast for Sales Sales Planning Adjust!ent 8ove Sales 'ata to PA BP1 for PA P1 review and forecast Process tep PA Plan Adjust!ent $,)Process teps B$siness Ro!e 'e art!ent Planner (4pected Res$!ts PA si!ulation is adjusted based on actual data. Sales 6ea! Planner Sales 6ea! Planner Sales data is adjusted in details in the in ut schedule. Sales data is !oved to PA.

0
0'#
/se

B$siness Processes
a!es PF Review and Forecast

1or sales tea!s, the- need to review and adjust sales lanning data first. 6hen !ove the data to rofit N loss lanning.

0'#'# /se

Maintaining C$rrency Rate

9n order to !aintain and review data in different currencies, it is necessar- to !aintain currenctranslation rates between the local currenc- and various foreign currencies.

Proced$re

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9f -ou have alread- !aintained currenc- rate during run the BP1 for other de art!ents, this ste is not necessar-. $. According to ".>, Aog on and o en BP1 Sales P) Re,ie! - )orecast with user for cor orate lanner 2for e5a! le, lannerMcor 3. ". 9n the Action Pane, choose the A lication Rate.

>. Choose Sales P) Re,ie! and )orecast. /. 1ro! the ste list, choose Maintain Currency Rate. 5. Choose Maintain Currency Rate. 9f -ouOre ro! ted to log on to the s-ste! rovide the a ro riate user(9' 2for e5a! le, lannerMcor 3 and assword, choose A set SAP*BP*Planning and choose )inis'. *. Choose A Rate. Choose "#.

7. 6he (nput sc'edule for Currency Rate o ens in BPC for %5cel. H. 8a7e sure that the current view is set correctl- as indicated in the table below Fie!d name Application .ime "escription /ser action and va!$es 0ate <YYYY.MMM> 6he !onth, fro! which erfor! data si!ulation, for e5a! le, 2012.005 Comment

+. 9n the in ut schedule, enter average e5change rate for :S' and CNI and !a7e entr- in %:0 as basic currenc- as $. $#. Choose Send Data in the right hand fra!e in the Sc'edule .as/s area. $$. 9n the Send Data "ptions area of the action ane, choose send acti,e !or/s'eet and 0efresh. $". 9n the xx records !ill $e sentP dialog bo5, choose 0es. $>. On the Refres' sc'edule results, chec7 that there are no rejected records and choose Close. $/. Choose Bac/ to BP). $5. Choose the Co! lete button above Maintain Currency Rate ste .

Res$!t
Currenc- translation rates between 0e ort currenc- and 1oreign currenc- have been defined. 8oreover, the $st ste is set to co! leted.

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0'#'%

Review and Forecast for a!es

P$rpose
Budget lanner of sales de art!ent needs to adjust the sales lanning data for future several !onths based on the sales actual data of last several !onths of current fiscal -ear and lan version data. 6hen the adjusted sales data will be ushed to PA lanning.

0'#'%'# /se

a!es P!anning .d5$stment

9n the !iddle of the -ear, it is necessar- to do a review for the sales lanning data which was !ade at the beginning of the -ear. 6he review could be done based on the original lanned target and the actual result in the ast fiew !onths. 6he sales lanning data for the following !onth should be adjusted ro erl-.

Proced$re
$. According to ".>, Aog on and o en BP1 with user for sales tea! lanner 2for e5a! le, lannerMS$3. ". 9n the Action Pane, choose the A SALES*PLA11(12. lication set SAP*BP*Planning and the a lication

>. Choose Sales P) Re,ie! and )orecast. /. 1ro! the ste list, choose Re,ie! and )orecast for Sales. 5. Choose Sales Planning Ad%ustment. 9f -ouOre ro! ted to log on to the s-ste! rovide the a ro riate user(9' and assword, choose A Set SAP*BP*Planning, then choose )inis'. *. Choose a lication Sales*Planning. Choose "#.

7. 6he 9n ut Schedule for Sales Planning Perfor!ance 0eview and 1orecast in ut schedule o ens in BPC for %5cel. H. 8a7e sure that the current view is set correctl- as indicated in the table below4 Fie!d name Customer P*cc .ime "escription /ser action and va!$es Region Customer A SalesTeam1 <YYYY.MMM> 6he !onth, fro! which erfor! data si!ulation, for e5a! le, 2012.005 Comment

+. 6he actual data is u dated in the colu!n of the ast !onths 2for e5a! le, "#$" Can, "#$" 1eb, "#$" 8ar and "#$" 8a-3 $#. Choose Ref. from Plan Data to co - the sales lanning data created in Business Scenario B*$ for the rest !onths of the current -ear. $$. Adjust the data for the rest !onths, such as sales unit rices, sales Guantities or :nit cost.

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6he data in colu!n Q'ifferenceR shows the difference between the lanned target -ouOve set in Business Scenario B*$ and the Actual result $". Choose Send Data. $>. 9n the Send Data "ptions area of the action ane, choose send acti,e !or/s'eet and 0efresh. $/. 9n the xx records !ill $e sentP dialog bo5, choose 0es. $5. On the Refres' sc'edule results, chec7 that there are no rejected records and choose Close. $*. Choose Bac/ to BP). $7. 0e eat ste $ to ste $/ for the sales lanning data of Sales6ea!" b- logging on with budget lanner of sales tea! "2for e5a! le, lannerMS"3.

Res$!t
Sales lanning data has been adjusted based on the latest actual data..

0'#'%'% /se

Moving a!es "ata to P*

Budget lanner of sales de art!ent need to transfer the sales lanning data 2version FCST_XXX3 to the PA lanning for the follow(u PA data lanning.

Proced$re
$. According to ".>, Aog on and o en BP1 with user for sales tea! lanner 2for e5a! le, lannerMS$3. ". 9n the Action Pane, choose the A Sales*Planning. lication set SAP*BP*Planning and the a lication

>. Choose Sales P) Re,ie! and )orecast. /. 1ro! the ste list, choose Re,ie! and )orecast for Sales. 5. Choose Mo,e Sales Data to PL. 9f -ouOre ro! ted to log on to the s-ste! rovide the a ro riate user(9' and assword, choose A set SAP*BP*Planning and choose )inis'. *. Choose a lication Sales*Planning. Choose "#.

7. 6he Data Manager dialog bo5 o ens. H. Choose Data Management fro! the Pac/age 2roup tree. +. Choose Mo,e*Sales*to*PL fro! the ac7age list on the right ane and choose Run. $#. On the $st age of the Data Manager 3 Run Pac/age !i4ard , choose Salse.eam5 for entit- and 6756..otal for 6i!e b- choosing the . Aeave other default setting and choose 1ext.

$$. On the "nd age of the Data Manager 3 Run Pac/age !i4ard , choose )inis'.

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$". Confir! the !essage b- choosing "#. $>. Chec7 the e5ecution result b- choosing eDA.A 8ie! Status fro! the !enu bar. $/. Close the Data Manager dialog bo5. $5. Choose Bac/ to BP). $*. Choose Complete to co! lete ste 0eview and 1orecast for Sales. $7. 0e eat ste $ to ste $/ for the sales lanning data of Sales6ea!" b- logging on with budget lanner of sales tea! ".2 eg4 lannerMS"3

Res$!t
6he sales lanning data has been transferred to the PA lanning side and the ste has been co! leted.

0'% P* PF Review and Forecast


/se
1or all de art!ents, rofit N loss data needs to be reviewed and adjusted.

0'%'# /se

P* P!anning .d5$stment

9n the !iddle of the -ear, 6he Profit and Aoss lanning data for the following !onth should be adjusted ro erl-.

Proced$re
$. According to ".>, Aog on and o en BP1 PL P) Re,ie! - )orecast with user for lanner of one de art!ent 2for e5a! le, lannerMS$3. ". 9n the Action Pane, choose the A PL*PLA11(12. lication set SAP*BP*Planning and the a lication

>. Choose PL P) Re,ie! and )orecast. /. 1ro! the ste list, choose Re,ie! and )orecast for PL. 5. Choose PL Plan Ad%ustment. 9f -ouOre ro! ted to log on to the s-ste! rovide the a user(9' and assword, choose A set SAPMBPMPlanning and choose )inis'. *. Choose a lication PL*Planning. Choose "#. ro riate

7. 6he 9n ut Schedule for PL Planning Performance Re,ie! and )orecast input sc'edule o ens in BPC for %5cel. H. 8a7e sure that the current ,ie! is set correctl- as indicated in the table below4

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Fie!d name P*CC .ime

"escription

/ser action and va!$es SalesTeam1 <YYYY.MMM>

Comment 6he !onth, fro! which erfor! data si!ulation, for e5a! le, 2012.005

+. Choose Ref. from Plan Data to co - the Profit and Aoss lanning data created in Business Scenario B*> for the rest !onths of the current -ear.. $#. Adjust the lanning data for the rest !onths.

6he data in colu!n Q'ifferenceR shows the difference between the lanned target -ouOve set in Business Scenario B*> and the Actual result $$. Choose Send Data. $". 9n the Send Data "ptions area of the action ane, choose acti,e !or/s'eet and refres' $>. 9n the xx record9s: !ill $e sentP dialog bo5, choose 0es. $/. On the Refres' sc'edule results, chec7 that there are no rejected records and choose Close. $5. Choose Bac/ to BP). $*. Choose Complete to co! lete ste 0eview and 1orecast for PA. $7. 0e eat ste $ to ste $5 for other de art!ent b- logging on with other de art!ent lanners 2including lannerMS", lannerM19, lannerM)0, lannerM963.

Res$!t
PA adjust!ent is finished based on actual data of the last few !onths. 8oreover, the last ste is set to be co! leted.

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