Integrated Web Services (IWS)

IWS Project Initiation Plan Sample Midsized Website

Business Unit / Program Area (Customer) Project Sponsor !rganization Project Manager Proposed Project Start "ate Proposed Project #nd "ate $e% Contact& P'one ( "ate Submitted "ate Appro)ed *ersion +ast Updated

IWS Project Initiation Plan

Integrated Web Services (IWS)

Contents

Executive Summary........................................................................1 Goals and Objectives......................................................................1 Project Sco e..................................................................................! "ssum tions..................................................................................11 Sta#e$older %oles and %es onsibilities.......................................11 &ommunication Plan.....................................................................1! 'udget ..........................................................................................1( )anagement " roac$es.............................................................1* %is# Plan.......................................................................................1+ Signatures ....................................................................................1,

#,ecuti)e Summar%
-.o/ an im roved site /ill serve t$e clients0 needs better1 Im lementing t$e ne/ site in &ommonS ot /ill ma#e it muc$ easier 2or de artment 2aculty and sta22 to maintain t$e content o2 t$e site and to use it to ublici3e ne/s items4 events4 and 2aculty or student researc$ and activities.

-oals and !bjecti)es

!)erall -oal5 %edesign and re6im lement t$e /ebsite 2or greater 2unctionality4 attractiveness4 and ease o2 maintenance. Speci.ic !bjecti)es and Success Criteria 1. !. !bjecti)e Website design must be com liant /it$ &ornell identity standards Website design must be aest$etically leasing and convey an im ression o2 modernity4 scienti2ic excitement4 and educational excellence :sers must be able to navigate and orient easily "escription Success Criteria 7$e banner o2 t$e site meets t$e s eci2ications documented at ///.cornell.edu8identity8 &lient a roval

9.

Site must 2ollo/ :I standards4 render ro erly on all major bro/sers and o erating systems

(.

Site must be easy to

Site structure /ill allo/ non6

1

1. 2e/er $one contacts 2rom eo le see#ing in2ormation t$at is available on t$e site !. ositive reactions 2rom eo le using t$e site 9. 2aculty4 students4 ros ective students4 and alumni are able to 2ind in2ormation easily "2ter training4 2aculty and sta22

IWS Project Initiation Plan

Integrated Web Services (IWS)

!bjecti)e maintain

"escription tec$nical sta22 to u date content; dynamic elements /ill be managed t$roug$ user6 2riendly 2orms =ocumentation and training /ill be rovided 2or content managers and aut$ors

Success Criteria /ill be able to enter and modi2y content /it$out di22iculty. <e/ content managers /ill be able to come u to s eed /it$ only one or t/o $ours0 investment in learning t$e system.

*.

Site must be robust and er2orm /ell

@.

Site content must be com re$ensive and accurate

&ontent /ill be entered and roo2ed 2or every age s eci2ied in t$e site ma (by client)

Site u time 1>>? "verage age load time - * seconds average (exce t on dialu connection) Site renders correctly on all major bro/sers and in rint "ll issues identi2ied in A" are corrected and veri2ied; &lient a roval or any ot$er inde endent A" at client0s o tion

Project Scope
-eneral Project Scope In Scope Pre are ! variants o2 $ome6 age design (to com s) 2or client selection Pre are com s 2or 2ull site design 2rom t$e c$osen $ome age design4 t$roug$ secondary4 tertiary4 and s ecialty ages (total o2 ! cycles o2 design revie/ and modi2ication) Im lement site in &ommonS ot /it$ t$e structure o2 t$e a roved site ma Incor orate a roved design using css )odest redesign o2 t/o sections Process and incor orate images as er t$e a roved design and content inventory list

Im lement 2eatures as described in t$e Bunctional S eci2ication document (belo/)5

navigation Cerberos6aut$ori3ed 2aculty8sta22 section4 data management 2or eo le4 2eatures4 ne/s4 researc$ 2ields4 seminars dynamic data u date o2 courses listing 2rom %egistrar0s database student survey (/eb2orm) researc$ matrix Image com osition4 rocessing4 si3ing and com ression as s eci2ied by t$e design com s4 lus u to *D on6 age images Initial content entry by IWS6trained ersonnel4 /it$ rogress trac#ing =esigner revie/ and style correction 2or content a2ter entry Auality assurance testing to include veri2ying5 6 ro er bro/ser rendering 2or t$e 2ollo/ing bro/sers5 Internet Ex lorer @ and + Bire2ox 1.* and !.D Sa2ari !.D IWS Project Initiation Plan 2

Integrated Web Services (IWS) In Scope On Windo/s EP4 )ac OSE4 and (/$en a ro riate) Windo/s !DDD. We are constantly re6evaluating our bro/ser test suite4 t$ere is a ossibility t$at our test recommendations /ill c$ange bet/een no/ and /$en t$e site is ready 2or testing. 7$ese c$anges /ill not a22ect your a roved budget. 6 lin# integrity (all lin#s go to actual ages4 and o en correctly in t$e original /indo/ or a ne/ one as s eci2ied 6 correct o eration o25 site navigation data management 2orms and dis lay ages dynamic u date o2 course data online 2orm4 so2t/are restricting access to t$e con2idential area o2 t$e site. Im lement redirect 2or boo#mar#s (legacy lin#s) originating 2rom old site &lient training as detailed in t$e 7raining Plan (belo/) Post6launc$ monitoring and correction o2 (D( errors !ut o. Scope )ore t$an ! initial $ome6 age variants4 unless otential designs are already available in t$e IWS ort2olio )ore t$an ! cycles4 or 9 /ee#s4 o2 design revie/ and re2inement; extensive design c$anges Post6entry revie/ o2 content (to be done by clients) =esign c$anges to accommodate renaming o2 ages or sections &$anges to t$e list o2 elements to be managed or to t$e 2ields to be recorded 2or eac$ managed element once t$ose are establis$ed =ocumentation ot$er t$an a guide to managing t$e dynamic data elements o2 t$e site P$otogra $y4 researc$4 or /eb searc$ 2or images &I7 standard &ommonS ot $osting4 bac#u 4 and monitoring /ill be s eci2ied in a se arate service agreement. Post6launc$ maintenance and extensions by IWS /ill be s eci2ied in a se arate maintenance service agreement.

Business Processes 7$e ne/ /ebsite /ill o22er o ortunities 2or im roving some o2 t$e de artment0s business rocesses. &lients /ill determine and document any c$anges t$at t$ey /ill ma#e to t$ese rocesses. Some business rocesses to be considered in t$is context are5 6 rocessing o2 reFuests 2or in2ormation and u dates 6 revie/ and u date o2 age content and images 6 identi2ication4 roduction4 entry4 and management o2 eventual Gmanaged data itemsH I eo le4 2eatures4 ne/s4 researc$ 2ields4 seminars Site Speci.ication 7$is /ebsite roject is s eci2ied by 2ive documents t$at are considered to be attac$ments to t$is roject lan5 site ma 4 content trac#er4 2unctional s eci2ication4 design com s4 and redirect list. Site map I a $ierarc$ical4 sc$ematic ma o2 t$e ro osed site Originally develo ed in Jisio4 t$e site ma in2ormation is a end o2 t$is document. ended in gra $ical 2orm at t$e

IWS Project Initiation Plan

Integrated Web Services (IWS)

Content trac/er I a s reads$eet listing4 by age4 every item o2 content4 /ords4 images4 P=B4 rogrammed element4 or ot$er I to be included in t$e site4 /it$ data columns 2or recording /$o is res onsible 2or various as ects o2 rocessing t$e content4 and 2or noting rogress on t$ese tas#s. " blan# content trac#er4 in Excel4 $as been delivered to t$e clients 2or t$eir use in managing content roduction and entry. 0unctional Speci.ication I de2ines t$e o eration o2 all rogrammed elements o2 t$e site (suc$ as navigation 4 2eatured elements4 secure areas). Originally develo ed as a se arate Word document4 t$e 2unctional s ec is included as art o2 t$is document (belo/). 7$e "esign comps are a set o2 gra $ics 2iles t$at /ill s eci2y and dis lay all o2 t$e visual 2eatures o2 t$e site4 including age layouts4 colors and 2onts to be used4 identity elements4 banner and t$ematic images. 7$ese are develo ed in4 and are t$e deliverable 2rom4 t$e design $ase. 7$ey are in t$e 2orm o2 KPEGs. 7$e 1edirect +ist /ill be develo ed during t$e roject. It is a s reads$eet t$at lists every age in t$e existing site 2or /$ic$ t$e clients /is$ to recogni3e t$e current url and t$e age to /$ic$ /e s$ould redirect it in t$e ne/ site. (7$is maintains t$e utility o2 existing boo#mar#s t$at users may $ave to t$e current site.) S%stem 1e2uirements 7$ere are no non6standard system reFuirements 2or develo ment o2 t$is /ebsite. .osting system reFuirements /ill be s eci2ied in t$e &I76IS Website .osting Service "greement. 7$e standard terms 2or &ommonS ot /ebsites are5 &ommonS ot (including unlimited contributors4 unlimited ages4 all &ommonS ot 2eatures) Solaris Oracle =atabase &oldBusion " lication Server 1G' =is# S ace !G'8mont$ =ata 7rans2er 1 SB7P8Web="J "ccount Extra SB7P8Web="J account L M!(8yr8account lus one time setu 2ee NM,*8$r !G'8mont$ =ata 7rans2er >>? : time One 'usiness =ay %es onse 7ime !(x+ .ard/are )onitoring O tion to increase =is# S ace O 'and/idt$ =is# S ace M+*8G'8Pr 'and/idt$ M!(8G'8Pr 7$e cost 2or t$is $osting o tion is currently M14,(* er year. Post6launc$ su contracted 2or at t$e IWS standard rate. ort time can be

IWS Project Initiation Plan

Integrated Web Services (IWS)

Sample Website 0unctional Speci.ications .or Content #lements 1e2uiring Programming& Interaction& or Multimedia Purpose 7$e ur ose o2 t$is document is to describe t$e intended 2unctioning o2 every as ect o2 t$e ne/ /ebsite in suc$ a /ay t$at5 6 IWS develo ers can im lement t$at 2unctionality correctly and e22iciently 6 IWS A" and clients can veri2y t$e o eration o2 t$e rogrammed elements o2 t$e /ebsite against t$is s eci2ication. 0eatures co)ered 'ere include <avigation Security5 6 Cerberos aut$entication 2or 2aculty section 6 Pass/orded alumni age or section =ata management 2or5 6 2eatured items 6 eo le 6 researc$ 2ields 6 ne/s items 6 seminars =ynamic data u date o2 &ourses listing 2rom %egistrar0s database student survey (/eb2orm) %esearc$ matrix (gra $ical; animated) <ote t$at 2igures rovided $ere are intended to illustrate t$e general 2eatures and o eration o2 t$e elements; actual a earance I layout and styling I /ill be designed 2or t$e site and /ill vary 2rom t$ese exam les. 3a)igation <avigation includes on6 age lin#s and a site ma 4 bot$ dynamically generated. !n4page lin/s "s indicated on t$e design com s4 navigation o tions /ill vary /it$ t$e level o2 t$e age. "ll ages /ill $ave lin#s to t$e secondary ages. 7$ese /ill include .ome "bout t$e =e artment :ndergraduate Programs Graduate Programs &ourses Peo le %esearc$ <e/s &ontact us "ll ages exce t t$e $ome age /ill include a standard breadcrumb trail. Secondary and lo/er ages /ill $ave automatically6generated navigation t$at s$o/s4 at any time4 all ages directly above t$e current age lus any sibling and c$ild ages. 7$ese /ill be dis layed as dro do/ns4 as ex anding lists4 or using some eFuivalent :I mec$anism. It s$ould be ossible to ma#e any age belo/ t$e secondary level invisible4 unsearc$able4 and not listed in t$e automatically6generated nav. IWS Project Initiation Plan 5

Integrated Web Services (IWS)

Site Map 7$e site ma /ill occu y its o/n age4 accessed t$roug$ t$e 2ooter. It /ill be dynamically generated and /ill allo/ ex ansion8colla se o2 sections4 as in t$is exam le5

Securit% $erberos aut'entication .or .acult%/sta.. section 7$e ages in t$e GBor Baculty and Sta22H section /ill only be accessible to users /it$ currently6active Cerberos aut$entication t$at veri2ies t$at t$ey are members o2 t$e de artment 2aculty or sta22. I2 t$e user tries to o en any age in t$is section4 eit$er t$roug$ t$e site navigation or t$roug$ a direct url or boo#mar#4 and t$at aut$entication isn0t resent4 t$e /ebsite /ill invo#e &:6Web"ut$ to rom t t$e user 2or netI= and Cerberos ass/ord. I2 access is denied4 an ex lanation o u /ill be dis layed. Pass5orded alumni page or section 7$e age Peo le8"lumni8 and any ages t$at are added under it /ill be accessible only to users /$o enter a ass/ord. 7$e ass/ord s$ould only need to be entered once er session4 /$et$er or not t$e user navigates out o2 t$e "lumni section. "ut$ori3ed users /ill4 /$en logged in4 be able to o en an admin o 6u t$at lets t$em c$ange t$is ass/ord.

IWS Project Initiation Plan

Integrated Web Services (IWS) "ata Management 0eatured Items 7$is site $as rovisions 2or one or t/o 2eatured elements on t$e $ome age. Eac$ item is de2ined by5 Q title category (i2 a ro riate) Q brie2 descri tion or teaser text Q long descri tion OR 6 url OR 6P=B Q small image large image start dis lay date end dis lay date s/itc$es to 2orce dis lay or 2orce $ide "s in t$e illustration (Q asteris#s indicate reFuired 2ields) (note t$at t$e selector 2or G=is lay location in t$e exam le /ill only be included 2or t$is site i2 t$ere are t/o 2eatured items on t$e $ome age4 in /$ic$ case it /ill select /$ic$ o2 t$e t/o ositions t$is item s$ould occu y)

People " 2orm4 similar to t$e Beatured Items management 2orm4 /ill be rovided 2or entering and editing eo le (or bio) data. Bields to be recorded 2or eac$ erson are5 Q net I= Q 2irst name middle initial or name Q last name title Q category (selects 2rom de artment 2aculty4 2ield 2aculty4 or sta22) image (reFuired 2or de artment 2aculty) s$ort bio (reFuired 2or de artment 2aculty) /ebsite :%R researc$ 2ields (select any number 2rom t$e currently6de2ined list o2 2ields; reFuired 2or de artment 2aculty) <ote5 o22ice and cam us $one number /ill be ulled 2rom t$e :niversity R="P directory. O tionally4 name 2ields can be ulled 2rom R="P based on netI=4 t$is is 7'= by clients.

IWS Project Initiation Plan

Integrated Web Services (IWS) 1esearc' .ields " 2orm4 similar to t$e Beatured Items management 2orm4 /ill be rovided 2or de2ining researc$ 2ields. Eac$ 2ield /ill be s eci2ied by5 Q name Q image Q descri tion (a 2e/ aragra $s o2 text) 7$is in2ormation /ill 2eed directly into t$e researc$ matrix gra $ic (on t$e %esearc$ age) and into 3e5s Items " 2orm4 similar to t$e Beatured Items management 2orm4 /ill be rovided 2or entering and editing <e/s Item data. Bields to be recorded 2or eac$ item are5 Q title Q brie2 descri tion or teaser text long descri tion O% 6 url O% 6P=B small image large image start dis lay date end dis lay date s/itc$es to 2orce dis lay or 2orce $ide Seminars " 2orm4 similar to t$e Beatured Items management 2orm4 /ill be rovided 2or entering and editing <e/s Item data. Bields to be recorded 2or eac$ item are5 Q title Q category (i2 a ro riate) Q s ea#er 2irst name s ea#er )I or middle name Q s ea#er last name Q date Q time Q lace Q abstract long descri tion O% 6 url O% 6P=B Q s/itc$ to ublis$ or $ide "%namic data update o. Courses listing .rom 1egistrar6s database 7$e &ourses age /ill include a com lete list o2 all courses o22ered by t$e )SOE de artment4 in order o2 course number4 ulled 2rom t$e %egistrar0s database. 7$is age /ill be dynamically generated /$enever it is vie/ed. Student sur)e% 7$e :ndergraduate Programs 8Survey age /ill contain a /eb2orm t$at re6im lements /$at is currently on -url o2 existing survey age1 W$en a survey is com leted4 an email /ill be automatically sent to a designated survey administrator.

IWS Project Initiation Plan

Integrated Web Services (IWS) 1esearc' matri, On t$e %esearc$ age4 clients /ould li#e to $ave an interactive matrix t$at dis lays 2aculty by researc$ 2ields4 or researc$ 2ields by 2aculty. 7$is iece may include images or motion. 7$is /ill be develo ed by t$e designer in collaboration /it$ t$e clients; t$e intention is to $ave somet$ing beauti2ul4 im ressive4 but above all intuitive and easy to use.

Inter.ace 1e2uirements :ser Inter2ace Systems Inter2aces Website :I to be s eci2ied by design com s and associated descri tion o2 navigation "ut$oring inter2ace5 &ommonS ot Website /ill need to access and co y data 2rom t$e &ornell %egistrar0s database 2or listings o2 courses4 and 2rom t$e :niversity R="P directory 2or some aut$ori3ation and contact in2ormation 2ields

Project Interdependencies 7$ere are no ot$er rojects eit$er /it$in t$e client de artment or /it$in &I7 t$at are reFuired 2or or t$at de end on t$is roject. 7raining Plan 3ame/ -roup Grou 5 )SE "dmin 7raining 7%pe(s)8 Site "dmin O &ontributor +e)el o. Access Updating Capabilities "ll ages 7raining "ocumentation &ommonS ot "dministrator )anual &ommonS ot &ontributor )anual Site manual Baculty bio guide. &ommonS ot &ontributor )anual Site manual Baculty bio guide.

Bull

Grou 5 "ut$ors Baculty O sta22 res onsible 2or age content Grou 5 Baculty

&ontributor

&ontributor access to all ages and managed elements

"ll content and images

Rimited I only t$eir Personal /eb Baculty bio guide. individual bio ages ages (access is driven by l<etI=) Q7y es o2 training5 Brom &ommonS ot Service at &ornell5 GSite "dminH4 G&ontributorH Brom Pa er7$in (t$e com any t$at roduces &ommonS ot)5 G=evelo erH. Brom IWS5 introductory sessions as reFuested by client. "dmin and 2ormal &ontributor training are arranged /it$ t$e &ommonS ot Service O/ner at &ornell. In2ormal training sessions4 usually brie24 2or small grou s or individuals4 on &ommonS ot aut$oring and t$e u date o2 dynamic or GmanagedH elements 2or t$e s eci2ic site can be rovided by IWS at our standard er6$our rate. 7/o one6$our IWS training sessions are currently budgeted 2or t$is site. IWS Project Initiation Plan !

<o training4 only documentation

Integrated Web Services (IWS) "dministrator training can be sc$eduled 2or any time 2rom /ell be2ore t$e site launc$es to s$ortly a2ter it launc$es4 but s$ouldn0t be delayed beyond t$at. &ontributor training s$ould be sc$eduled to com lete slig$tly be2ore t$e site is ready 2or content entry to begin. 9ig' +e)el Sc'edule 5it' $e% "eli)erables 7$e sc$edule given $ere includes all items 2rom t$e initial4 2ull roject descri tion. "t t$e client0s o tion4 some items can be removed 2rom t$e roject lan or assigned a rovisional status. Provisional status allo/s t$e client to determine4 some time into t$e develo ment o2 t$e roject4 /$et$er or not t$e section or 2eature /ill be included. Suc$ mid6course decisions may a22ect t$e sc$edule. Milestone Content "e)elopment &lient "ut$ors develo co y "ll co y 2inali3ed and a roved Source images identi2ied and obtained (including ermissions) Source images 2or/arded to IWS "esign =esign #ic#o22 meeting 1st =esign Presentation Beedbac# %eceived 2rom clients !nd =esign Presentation (may be via /eb osting) Beedbac# %eceived 2rom clients 9rd =esign Presentation (i2 necessary; may be via /eb osting) =esign Sign6o22 "e)elopment =evelo Server In2rastructure Page tem lates coded Static Pages created =ynamic elements created Images identi2ied Images rocessed4 entered &lient site admin training com leted &lient users and grou s establis$ed &ontent entry training com leted )anual 2or dynamic data delivered to client &ontent Entry com leted IWS team site revie/ Initial A" revie/ com leted A" 2ixes com leted and veri2ied Rin# redirects identi2ied Rin# redirects im lemented IWS Project Initiation Plan 1" Baseline Start "ate Baseline Completion "ate

Integrated Web Services (IWS) Baseline Completion "ate

Milestone Binal client site revie/ Raunc$ Closing Post6launc$ monitoring com lete 7ransition to Steady State6Project &lose Out %e ort

Baseline Start "ate

Assumptions
In order to ma#e a timely launc$ date5 6 roject must be a roved and initiated by -date1. IWS may be able to begin t$e roject sooner t$an t$e ro osed start date4 but only i2 all a rovals are in order. 6 bot$ IWS and client sta22 must be readily available 2or meetings and con2erences 6 roject sco e may not be extended (alt$oug$ it may be reduced) 6 bot$ IWS and client sta22 must be vigilant about res onding Fuic#ly to issues and maintaining a/areness o2 t$e roject0s tig$t timeline 6 it must be ossible to react to un2oreseen di22iculties by trimming sco e or rede2ining 2unctionality; $o/ever4 any suc$ c$anges must be t$oug$t2ul and mutually6acce table. 7$e sc$edule and cost estimates given $ere include all items 2rom t$e initial4 2ull roject descri tion. "t t$e client0s o tion4 some items can be removed 2rom t$e roject lan or assigned a rovisional status. Provisional status allo/s t$e client to determine4 some time into t$e develo ment o2 t$e roject4 /$et$er or not t$e section or 2eature /ill be included. Suc$ mid6course decisions may a22ect t$e sc$edule.

Sta/e'older 1oles and 1esponsibilities

Sta#e$olders are all t$ose grou s4 units4 individuals or organi3ations4 internal or external to our organi3ation4 /$ic$ are im acted by4 or can im act4 t$e outcomes o2 t$is roject. Project 1ole &lient roject manager W'o Project 1esponsibilities 6 coordinate all client6side roject activities 6 re ort and rioriti3e issues and roblems 2or t$e IWS team 6 t$roug$out t$e develo ment $ase4 obtain in2ormation and decisions as needed to resolve issues and #ee t$e roject moving and on sc$edule 6 revie/ /ee#ly roject status and ex enditure re orts 6 &om lete &ommonS ot site "dministrator training 6 Pre are to ta#e over site admin a2ter launc$ 6 /rite4 edit4 revie/ or c$ange /ebsite co y and images4 and as necessary send materials to IWS4 in accordance /it$ t$e roject sc$edule Eit$er enter t$eir o/n biogra $ical data into t$e ne/ /ebsite database4 or rovide same in electronic 2ormat4 roo2ed and a roved4 to t$e client roject manager 2or entry by ot$ers. In
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&lient site admin &lient content aut$ors &lient 2aculty

various

various

IWS Project Initiation Plan

Integrated Web Services (IWS)

t$e latter case4 revie/ t$e content a2ter entry and re ort any corrections t$at need to be made.

Communication Plan
7$e 2ollo/ing met$ods /ill be used to #ee sta#e$olders and outside arties in2ormed and involved in t$e roject. Website Project "ocuments Kust li#e t$e /ebsite consulting roject4 t$e /ebsite develo ment roject is initiated by t$e signing o2 a Ser)ice Agreement (SA)4 /$ic$ is a standard62orm contract used by &I7 2or all rojects. In t$e course o2 t$e /ebsite develo ment roject4 t$e roject team /ill use t/o rimary documents to record and communicate about t$e roject0s rogress5 status reports4 and an issue log. 7$e status re orts are in t$e same 2ormat as t$ose o2 t$e consulting $ase4 including a summary o2 cost6trac#ing to date. 7$e issue log is used to document issues4 action items related to t$em4 and t$eir resolution4 all t$roug$ bot$ develo ment and A". It is accessed t$roug$ t$e online trac#ing system 'ug3illa. I2 at any time it becomes necessary to ma#e signi2icant c$anges to t$e sco e4 sc$edule4 or deliverables o2 t$e roject4 t$ese /ill be recorded in c'ange memoranda t$at may become addenda to t$e Service "greement. 7$e 7raining Plan section o2 t$is document is used to coordinate /it$ bot$ t$e &ommonS ot Service O/ner and any ot$er individuals /$o /ill be re aring documentation on t$e site or roviding s eciali3ed client training (suc$ as on /or#ing /it$ managed content). Binally4 /$en t$e roject $as been com leted4 a Closeout 1eport is re ared t$at summari3es estimated and actual costs and sc$edule4 and documents any remaining o en issues (2or exam le4 i2 a c$ange is reFuested a2ter a site $as gone into A"4 clients o2ten re2er to launc$ t$e site as is and return later to im lement t$e c$ange.) !t'er Project Communications W'at =esign Cic#o22 meeting W'o/7arget &lient Project manager and #ey sta#e$olders Purpose IWS designers describe our rocess4 standards; get in2ormation 2rom clients on design desiderata %evie/ design c$anges and re2inements )ain c$annel o2 communication about roject issues4 rogress4 Fuestions4 document
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W'en/0re2uenc% Once4 at t$e start o2 t$e design $ase

7%pe/Met'od(s) <otes are circulated via email

=esign %evie/s

)anager email exc$ange

&lient Project manager and #ey sta#e$olders IWS and client roject managers

"s revisions or extensions to t$e design com s are ready 7y ically several messages a day during develo ment $ase

)ay be meetings or by revie/ o2 designs on t$e /eb. email

IWS Project Initiation Plan

Integrated Web Services (IWS)

W'at Status re orts

W'o/7arget &lient Project manager &lient Project manager

Purpose exc$ange " rises clients o2 roject status4 issues4 rogress4 and costs documents issues4 action items related to t$em4 and t$eir resolution documents issues4 action items related to t$em4 and t$eir resolution &lient ins ection o2 site to insure t$at /$en it is launc$ed it meets s eci2ications

W'en/0re2uenc% Wee#ly t$roug$out develo ment "s needed

7%pe/Met'od(s) Emailed Word document Word document

)ajor issues log

'ug8minor issues log

&lient Project manager

"s needed

Website utility

Binal revie/ o2 site be2ore launc$

&lient Project manager and #ey sta#e$olders

Once4 a2ter IWS A" and be2ore launc$

Project &lose out %e ort

&lient Project manager and #ey sta#e$olders &lient Project manager4 #ey sta#e$olders4 training ersonnel

7raining Plan

Summari3es roject results4 costs4 timeline4 records any o en issues Identi2y levels and ty es o2 training reFuired 2or all client users

Once4 at end o2 roject

"t client0s o tion4 meeting /it$ roject team or async$ronously by individual ins ection o2 /ebsites /it$ any issues recorded in t$e log =ocument /$ic$ is signed by all arties document

once

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Integrated Web Services (IWS)

Budget
Project Cost : 7ime #stimates "ll roject costs and dates are estimates. Projects are c'arged onl% .or actual time spent;
"esign P'ase estimated costs Cic#o22 meeting; reFuirements and re2erences develo design alternatives (!) 6 $ome and secondary ages Present design alternatives 'asic design c$osen4 alterations identi2ied Incor orate alternatives4 develo 2urt$er age designs Post design u dates 2or revie/ and 2eedbac# %eceive client 2eedbac# Incor orate 2inal alterations and ost Sign6o22 on design =esign $ase roject management =esign $ase total

"esign P'ase Cost41eduction !ption I2 clients can c$oose a design and com lete all alterations on it in ! revie/s instead o2 94 cost o2 design $ase can be reduced.

Build p'ase estimated costs =esigner time Programmer time &ontent entry by IWS Project management =ocumentation 7raining sessions Auality "ssurance testing A" 2ixes and launc$ re aration Post6launc$ monitoring and su ort Bactor o2 sa2ety N1D? 'uild $ase total $ours

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Integrated Web Services (IWS)

Project 1esourcing Project 1ole Project )anager Programmer =esigner &ontent Entry4 i2 by IWS A" 7esting Systems su ort ( 1e26d 1 1 1 ! 1 1 W'o (i. /no5n) or 7B" < 7ime "ates 3eeded ("ate 1ange) 3ame o. Manager

%esourcing &omments4 &onstraints4 and8or Issues5

Management Approac'es
7$e &ornell Project )anagement )et$odology (&P))) /ill be a lied as t$e roject management a roac$ to im lementing t$is roject4 s eci2ically4 lanning4 trac#ing4 re orting4 and closing out t$e roject. 7$e 2ollo/ing sections de2ine t$e standard a roac$es.

Issues Management
7$e 2ollo/ing issues management rocedures /ill be used5 )ajor issues (any t$at /ill signi2icantly a22ect t$e sco e4 sc$edule4 or budget 2or t$e roject) /ill be registered in t$e roject )ajor Issues log. 7$e Project manager and &lient Project )anager /ill determine $o/ to address t$e issue and identi2y $o/ it /ill a22ect t$e sco e4 sc$edule and budget 2or t$e roject. On t$e Project Status %e ort4 t$e roject manager /ill re ort t$e issues currently being /or#ed on4 t$eir status4 and t$e rojected date o2 resolution. "ny critical unresolved issues t$at are im acting t$e sco e4 time4 cost4 or Fuality o2 t$e roject /ill be $ig$lig$ted in t$e status re ort. W$en an issue is resolved4 merged /it$ anot$er issue4 or /it$dra/n4 t$e issue log /ill be u dated. W$en an issue is closed t$e resolution is logged and it is moved to a closed status. )inor issues /ill be logged and managed using t$e 'ug3illa issue trac#ing rogram4 /$ic$ all IWS artici ants and t$e &lient P) /ill $ave access to.

C'ange Management
I2 t$e clients reFuest a c$ange t$at4 in t$e o inion o2 t$e IWS roject manager4 signi2icantly a22ects t$e roject0s sco e4 cost4 resourcing4 sc$edule4 or t$e Fuality o2 t$e roduct4 s8$e /ill alert t$e client roject manager to t$e im lications o2 t$e reFuested c$ange4 and t$ey /ill develo and document a mutually6agreeable lan 2or resolving t$e c$ange reFuest. 7$is may result in t$eir /riting an
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Integrated Web Services (IWS)

addendum to t$e roject service agreement /$ic$ /ill need to be signed by t$e relevant arties at &I7 and t$e client de artment. In t$e event t$at no mutually6agreeable lan 2or resolving t$e c$ange reFuest can be arrived at4 t$e original roject sco e /ill remain unc$anged. In t$is case4 t$e c$ange reFuest /ill be documented as an o en issue in t$e closeout re ort.

7ransition Management Plan

7$e IWS Project )anager /ill /or# /it$ t$e &ommonS ot Service o/ner to arrange 2or ta#ing t$e site live4 using t$e standard IWS 7ransition c$ec#list. 7$e url o2 t$e old site /ill be trans2erred to t$e ne/ site. " redirect utility /ill be built into t$e ne/ site to ca ture attem ts to access old6site urls (as 2rom existing boo#mar#s) and redirect t$em /it$in t$e ne/ site. :nless all suc$ accesses are directed to t$e ne/ $ome age4 t$e clients /ill 2ill in a Regacy Rin#s %edirection Rist4 identi2ying /$ere eac$ old6 site lin# is to be directed.

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Integrated Web Services (IWS)

1is/ Plan 7$e 2ollo/ing table includes ris#s t$at IWS sta22 are a/are o2 as generally a licable to /ebsite develo ment t rojects. 7$e list may be amended /it$ in ut 2rom t$e clients. %is# Bactor IWS resourcing con2licts or s$ortages Im act on Project 7$e roject cost and sc$edule ( rimarily sc$edule) could overrun %is# Plan (Strategy) "ssign 2ull tec$nical resources /$en ossible Obtain commitment o2 resources to meet t$e roject sc$edule &reate an alternate resource lan 2or critical tas#s Project could run over %eassign content sc$edule; is unli#ely to run res onsibilities /it$in client over cost de artment Kuggle IWS sc$eduling to accommodate delay; 2or content editing or entry4 use IWS trained and su ervised ersonnel Provide laces in /$ic$ images can be added easily later; searc$ 2or and buy images 2rom vendors %es . Project )anager

&lients are unable to re are4 a rove4 or enter content by t$e reFuired deadline

&lient roject manager IWS P)

&lients do not $ave as many images as are needed 2or t$e site

Site is less attractive

IWS sta22

commission local $otogra $ers to ta#e more images; canvass &lient 2aculty 2or images 2rom P) t$eir researc$ a ers Server8$osting8 Site can0t go live on time Wor# /it$ &I7 and cam us IWS P) in2rastructure roblems (note4 t$is is unli#ely4 and i2 &S ot $osts to develo it occurs it /ill get a RO7 o2 alternatives attention and resources 2rom &I7 u er management)

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Integrated Web Services (IWS)

Signatures 7$e signatures belo/ indicate t$at t$e arties $ave read and agree to t$e terms and conditions under /$ic$ t$is o22ering is made. Project Sponsors 3ame Signature "ate "epartment 7itle

Project "irectors and/or $e% Sta/e'olders 3ame Signature

"ate

"epartment

7itle

Project Appro)ers 7$e signatures belo/ indicate agreement to Secure %eFuired %esources and t$ey $ave t$e aut$ority to commit resources 2or t$is roject. 3ame Signature "ate "epartment 7itle

IWS Project Initiation Plan

Integrated Web Services (IWS)

"

endix5 )a o2 Pro osed Site

(2or t$is exam le4 only a $ome6 age ma is s$o/n. Site ma s usually com rise at least ( ages suc$ as t$is4 sometimes as many as !D.)

IWS Project Initiation Plan

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