Vous êtes sur la page 1sur 40

Where the 'Vrsn' column shows <9>.

", the command is only supported in Word 2000 and above Most - but NOT all - of the shortcuts are language-independent. In particular, most of the Alt menu shortcuts are NOT; but you can find out the Alt menu shortcut in your language by looking at which letters are underlined on the relevant menus.

Word Command
ActivateObject AllCaps ApplyHeading1 ApplyHeading2 ApplyHeading3 ApplyListBullet AppMaximize AppMinimize AppMove AppRestore AppSize AutoFitContent AutoFitFixed AutoFitWindow AutoMarkIndexEntries AutomaticChange AutoScroll AutoSummarizeClose AutoSummarizePercentOfOriginal AutoSummarizeToggleView AutoSummarizeUpdateFileProperties AutoText Bold BoldRun BorderAll BorderBottom Activates an object

Description
Makes the selection all capitals (toggle) Applies Heading 1 style to the selected text Applies Heading 2 style to the selected text Applies Heading 3 style to the selected text Applies List Bullet style to the selected text Enlarges the application window to full size Minimizes the application window to an icon Changes the position of the application window Restores the application window to normal size Changes the size of the application window Auto-Fit Table to the contents Set table size to a fixed width Auto-Fit Table to the window Inserts index entries using an automark file Performs the suggested AutoFormat action Starts scrolling the active document Turns AutoSummarize view off Changes the size of the automatic summary Switches how Word displays a summary: highlighting summary text, or hiding everything but the summary. Updates File/Properties information with the current summary Creates or inserts an AutoText entry depending on the selection Makes the selection bold (toggle) Makes the current run in the selection bold (toggle) whatever that means! Toggles all the borders of the selected table cells on or off Changes the bottom border of the selected paragraphs, table cells, and pictures

Version

Menu

Shortcut
Ctrl + Shift + A Alt + Ctrl + 1 Alt + Ctrl + 2 Alt + Ctrl + 3 Ctrl + Shift + L Alt + F10

Alt + F5 <9> <9> <9>

Formatting toolbar <9>

Ctrl+B

Word Command
BorderHoriz BorderInside BorderLeft BorderLineColor BorderLineStyle BorderLineWeight BorderNone BorderOutside BorderRight BorderTLtoBR BorderTop BorderTRtoBL BorderVert BottomAlign

Description
Changes the horizontal borders of the selected table cells Changes the inside borders of the selected paragraphs, table cells, and pictures Changes the left border of the selected paragraphs, table cells, and pictures Changes border line color of the selected paragraphs, table cells, and pictures Changes border line styles of the selected paragraphs, table cells, and pictures Changes border line weights of the selected paragraphs, table cells, and pictures Removes borders from the selected paragraphs, table cells, and pictures Changes the outside borders of the selected paragraphs, table cells, and pictures Changes the right border of the selected paragraphs, table cells, and pictures Changes the top left to bottom right diagonal of the selected table cells Changes the top borders of the selected paragraphs, table cells, and pictures Changes the top right to bottom left diagonal of the selected table cells Changes the vertical borders of the selected table cells Aligns cell content to the bottom of cell very useful and unfortunately, not accessible via the default Word 2000. menus. It is well worth replacing the Word 2000 Cell Alignment buttons on the right-click table menus and on the Tables and Borders toolbar, with BottomAlign, CenterAlign and TopAlign buttons. The Word 2000 buttons, unfortunately, apply manual left center or justified paragraph formatting to the text in the cells, which is the last thing you would ever want to happen!

Version

Menu

Shortcut

<9>

<9>

Word 97 right-click menus and Word 97 Tables and Borders menu

Word Command
BottomCenterAlign

Description
Aligns cell content to the bottom-center of cell (yuckk!!)

Version
<9>

Menu
Word 2000 right-click menus and Word 2000 Tables and Borders menu Word 2000 right-click menus and Word 2000 Tables and Borders menu Word 2000 right-click menus and Word 2000 Tables and Borders menu Double-down-arrow below vertical scrollbar Double-up-arrow below vertical scrollbar

Shortcut

BottomLeftAlign

Aligns cell content to the bottom-left of cell (yuckk!!)

<9>

BottomRightAlign

Aligns cell content to the bottom-right of cell (yuckk!!)

<9>

BrowseNext BrowsePrev BrowseSel Cancel CellOptions CenterAlign

Jump to the next browse object Jump to the previous browse object Select the next/prev browse object Terminates an action Changes the height and width of the rows and columns in a table Aligns cell content to the center of cell very useful and unfortunately, not accessible via the default Word 2000. menus. It is well worth replacing the Word 2000 Cell Alignment buttons on the right-click table menus and on the Tables and Borders toolbar, with BottomAlign, CenterAlign and TopAlign buttons. The Word 2000 buttons, unfortunately, apply manual left center or justified paragraph formatting to the text in the cells, which is the last thing you would ever want to happen! <9>

Ctrl + PgDn Ctrl + PgUp Alt + Ctrl + Home Esc

Word 97 right-click menus and Word 97 Tables and Borders menu

CenterPara ChangeByte ChangeCase ChangeKana

Centers the paragraph between the indents Changes between wide and narrow versions of the letters in the selection Changes the case of the letters in the selection Changes the characters in the selection between Katakana and Hiragana <9> <9>

Formatting toolbar

Ctrl+E

Shift+F3

Word Command
CharLeft CharLeftExtend CharRight CharRightExtend CharScale CheckBoxFormField ClosePane ClosePreview CloseUpPara CloseViewHeaderFooter ColumnSelect

Description
Moves the insertion point to the left one character Extends the selection to the left one character Moves the insertion point to the right one character Extends the selection to the right one character Applies scaling to the selection Inserts a check box form field Closes the active window pane (if you are in Normal View and have, for example, the Footnote pane open) Exits print preview Removes extra spacing above the selected paragraph Returns to document text Selects a columnar block of text

Version

Menu

Shortcut
Left arrow Shift + Left arrow Rt arrow Shift + Rt arrow

Forms toolbar Close button on the relevant panes Alt + Shift + C

Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far easier!)

CommaAccent Connect ContextHelp ControlRun ConvertObject ConvertTextBoxToFrame CopyFormat CopyText CreateAutoText CreateSubdocument CreateTable CreateTask DecreaseIndent DefaultCharBorder DefaultCharShading DeleteAnnotation DeleteBackWord

Formats the selection with comma accents (toggle) Connects to a network drive Turn on and off context sensitive help via the F1 key Displays the Control Panel or the Clipboard Converts or activates an object as another type Converts a single selected textbox into a frame Copies the formatting of the selection Makes a copy of the selection without using the clipboard (press Return to paste) Adds an AutoText entry to the active template Transforms the selected outline items into subdocuments Displays Table toolbar Creates a Microsoft Outlook task from the current selection Decreases indent or promotes the selection one level Default Character Border Default Character Shading Delete comment Deletes the previous word without putting it on the Clipboard Ctrl+ Backspace <9> <9> Formatting toolbar Rt-click Ctrl +Shift+C Shift + F2 Alt + F3 <9>

Word Command
DeleteHyperlink DeleteWord DemoteList Remove Hyperlink

Description
Deletes the next word without putting it on the Clipboard Demotes the selection one level (but this is NOT the OutlineDemote command, and doesnt work as well as OutlineDemote) Applies the Normal style and converts the selected headings to body text (although you could simply apply the Normal style instead, using Ctrl+Shift+N) Changes the color of the Diacritics (whatever thats supposed to mean!) Displays the Details of the selected address (whatever thats supposed to mean! Something to do with Outlook) Evenly distributes selected columns or all columns if none selected Force-justifies paragraph Evenly distributes selected rows Prompts to save the document and then closes the active window. (But doesnt intercept the menu command) Enlarges the active window to full size Minimizes the active window to an icon Changes the position of the active window Restores the window to normal size Changes the size of the active window Splits the active window horizontally and then adjusts the split Executes the action associated with macrobutton fields Formats the selection with dot accents (toggle) Underlines the selection with dots (toggle) Makes the selection double strikethrough (toggle) Double underlines the selection (toggle) Aligns the selected drawing objects with one another or the page Brings the selected drawing objects forward

Version
<9>

Menu

Shortcut
Ctrl + Del

DemoteToBodyText

DiacriticColor DisplayDetails DistributeColumn DistributePara DistributeRow DocClose DocMaximize DocMinimize DocMove DocRestore DocSize DocSplit DoFieldClick DotAccent DottedUnderline DoubleStrikethrough DoubleUnderline DrawAlign DrawBringForward

<9>

Table menu <9> Table menu Ctrl+W, Ctrl+F4 Ctrl + F10 Ctrl + F7 Ctrl + F5 Ctrl + F8 Window menu Alt + Ctrl + S Alt + Shift + F9 <9> Word 2000 Extended Formatting toolbar

Word 2000 Extended Formatting toolbar Draw menu Draw menu

Ctrl + Shift + D

Word Command
DrawBringInFrontOfText DrawBringToFront DrawCallout DrawDisassemblePicture DrawDuplicate DrawFlipHorizontal DrawFlipVertical DrawGroup DrawInsertWordPicture DrawNudgeDown DrawNudgeLeft DrawNudgeRight DrawNudgeUp DrawResetWordPicture DrawReshape DrawRotateLeft DrawRotateRight DrawSelectNext DrawSelectPrevious DrawSendBackward DrawSendBehindText DrawSendToBack DrawSnapToGrid DrawTextBox DrawUngroup DrawUnselect DrawVerticalTextBox DropDownFormField

Description
Brings the selected drawing objects in front of text Brings the selected drawing objects to the front Inserts a callout drawing object Disassembles the selected metafile picture into drawing objects Duplicates the selected drawing objects (without using the clipboard) Flips the selected drawing objects from left to right Flips the selected drawing objects from top to bottom Groups the selected drawing objects Opens a separate window for creating a picture object or inserts the selected drawing objects into a picture Moves the selected drawing objects down Moves the selected drawing objects to the left Moves the selected drawing objects to the right Moves the selected drawing objects up Sets document margins to enclose all drawing objects on the page Displays resizing handles on selected freeform drawing objects. Drag a handle to reshape the object Rotates the selected drawing objects 90 degrees to the left Rotates the selected drawing objects 90 degrees to the right Selects the next drawing object Selects the previous drawing object Sends the selected drawing objects backward Sends the selected drawing objects behind the text Sends the selected drawing objects to the back Sets up a grid for aligning drawing objects Inserts an empty textbox or encloses the selected item in a textbox Ungroups the selected group of drawing objects Deselects a drawing object Inserts an empty vertical text box or encloses the selected item in a vertical textbox Inserts a drop-down form field

Version

Menu
Draw menu

Shortcut

Draw menu

Alt R, G

Down arrow Left arrow Right arrow Up arrow

Draw menu Draw menu Draw menu Drawing toolbar Draw menu <9> Forms toolbar Alt R, U Alt R, I

Word Command
EditAutoText EditBookmark EditClear EditConvertAllEndnotes EditConvertAllFootnotes EditConvertNotes EditCopy EditCopyAsPicture EditCut EditFind EditGoTo EditHyperlink EditIMEReconversion EditLinks EditObject EditPaste EditPasteAsHyperlink EditPasteAsNestedTable

Description
Inserts or defines AutoText entries (but doesnt intercept the menu commend) Brings up the bookmark dialog Performs a forward delete or removes the selection without putting it on the Clipboard Converts all endnotes into footnotes Converts all footnotes into endnotes Converts selected footnotes into endnotes, or converts selected endnotes into footnotes Copies the selection and puts it on the Clipboard Copies the selection and puts it on the Clipboard as a picture Cuts the selection and puts it on the Clipboard Finds the specified text or the specified formatting Jumps to a specified place in the active document Edit Hyperlink (does not intercept the menu command) Reconvert using IME (whatever that means!) Allows links to be viewed, updated, opened, or removed Opens the selected object for editing Inserts the Clipboard contents at the insertion point Inserts the Clipboard contents as a hyperlink object If a table has been copied, and if pasting into a table cell, pastes it as a nested table (not supported in Word 97). Unfortunately, this is the default paste behaviour anyway in Word 2000. Inserts the Clipboard contents as a linked object, embedded object, or other format Redoes the last action that was undone

Version

Menu

Shortcut

Insert menu Edit menu

Ctrl+Shift+F5 (Or: Alt I, K) Del

Edit menu & Standard toolbar

Ctrl+C

Edit menu & Standard toolbar Edit menu Edit menu <9> Edit menu Edit menu & Standard toolbar <9>

Ctrl+X Ctrl+F F5, Ctrl+G

Alt E, K Ctrl+V

EditPasteSpecial EditRedo

Edit menu Standard toolbar

Alt E, S Alt + Shift + Backspc

Word Command
EditRedoOrRepeat

Description
Repeats the last command, or redoes the last action that was undone (unfortunately, doesnt work for as many commands in Word 2000 as in Word 97 and below, but this is still one of Words most useful shortcuts, if not the most useful) Finds the specified text or the specified formatting and replaces it Selects the entire document Changes all footnotes to endnotes and all endnotes to footnotes Modifies the category names for the table of authorities Reverses the last action Update IME dictionary (whatever that means!) Edit the wrapping boundary for a picture or drawing object Verifies the recipient names in the e-mail envelope Displays or hides the e-mail envelope Displays the envelopes message flag dialog Switches focus to the e-mail envelopes subject field Displays the e-mail envelopes options dialog Changes various categories of Words E-Mail options Saves the attachments of a e-mail envelope message Displays the e-mail address book to add recipients to the Bcc field Displays the e-mail address book to add recipients to the Cc field Displays the e-mail address book Displays the e-mail address book to add recipients to the To field Executes the e-mail envelopes Send command Create or changes AutoSignature entries Moves to the last cell in the current table column

Version
Edit menu

Menu
F4

Shortcut

EditReplace EditSelectAll EditSwapAllNotes EditTOACategory EditUndo EditUpdateIMEDic EditWrapBoundary EmailCheckNames EmailEnvelope EmailFlag EmailFocusSubject EmailMessageOptions EmailOptions EmailSaveAttachment EmailSelectBccNames EmailSelectCcNames EmailSelectNames EmailSelectToNames EmailSend EmailSignatureOptions EndOfColumn

Edit menu Edit menu

Ctrl+H Ctrl+A

Edit menu & Standard toolbar <9> <9> <9> <9> <9> <9> <9> <9> <9> <9> <9> <9> <9> <9>

Ctrl+Z

Alt + PageDn (to select to end of column, use Alt + Shift + PgDn)

Word Command
EndOfDocExtend EndOfDocument EndOfLine EndOfLineExtend EndOfRow EndOfWindow EndOfWindowExtend ExtendSelection FileClose

Description
Extends the selection to the end of the last line of the document Moves the insertion point to the end of the last line of the document Moves the insertion point to the end of the current line Extends the selection to the end of the current line Moves to the last cell in the current row Moves the insertion point to the end of the last visible line on the screen Extends the selection to the end of the last visible line on the screen Turns on extend selection mode and then expands the selection with the direction keys Closes all of the windows of the active document (this command does intercept the menu command, unless the Shift key is held down; and the x close button. But it does not intercept any of the keyboard shortcuts, which are assigned to DocClose for reasons that will forever remain a mystery. Using an AutoClose macro is a better way of intercept documents closing).

Version

Menu

Shortcut
Ctrl+Shift+End Ctrl+End End Shift+End Alt+End Alt + Ctrl + PgDn Shift + Alt + Ctrl + PgDn

Status bar (double-click) File menu

F8 (press Esc to turn off)

FileCloseAll FileCloseOrExit

Closes all of the windows of all documents Closes the current document, or if no documents are open, quits Word. Horrible command, as it makes it a long winded business to quit Word. But theres a simple solution assign Alt+F4 to FileExit instead. Performs FileClose or, if the shift key is down, FileCloseAll (this command does intercept the menu command and the x close button but does not intercept any of the keyboard shortcuts. Using an AutoClose macro is a better way of intercept documents closing). Toggles asking the user to confirm the conversion when opening a file. <9>

File menu with Shift key held down Alt + F4 (<9>)

FileCloseOrCloseAll

File menu

FileConfirmConversions

Word Command
FileExit

Description
Quits Microsoft Word and prompts to save the documents (does intercept the menu item, but not the keyboard shortcut, or the x button. An AutoExit macro is usually a better way of intercepting this). Locates the documents in any directory, drive, or folder Creates a new document or template (brings up the dialog). Note that: Word pretends that Ctrl+N is assigned to FileNew but it isnt, its assigned to FileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to the FileNewDialog command. In Word 97 the only way to fix it is to create a macro called FileNew (to do this, press Alt + F8, type "FileNew" without the quotes and Click "Create". The macro will automatically contain the code needed to make it work).

Version
File menu

Menu

Shortcut
Alt + F4 (Word 97)

FileFind FileNew

File menu (but not std toolbar)

NOT Ctrl+N!!

FileNewDefault FileNewDialog

Creates a new document based on the Normal template. Creates a new document or template (brings up the dialog) although Word claims otherwise (well they probably had too much to drink when they documented it). Creates a new email message Same as FileNewDefault (another drunken binge?) Creates a new document based on the Normal template which, when you save it, will default to saving it as a web page. Opens an existing document or template Changes the page setup of the selected sections Puts the active document into an Exchange folder Prints the active document (brings up the dialog) Prints the active document using the current defaults Displays full pages as they will be printed According to Word it toggles full screen, but it doesnt actually do anything at all this is not the View + Full screen command. <9>

Std toolbar

Ctrl+N

FileNewEmail FileNewPrint FileNewWeb

<9> <9> <9>

FileOpen FilePageSetup FilePost FilePrint FilePrintDefault FilePrintPreview FilePrintPreviewFullScreen

File menu & std toolbar File menu File menu Std toolbar File menu & std toolbar

Ctrl+O Alt F, U Ctrl + P Ctrl+F2

Word Command
FilePrintSetup FileProperties FileRoutingSlip FileSave FileSaveAll

Description
Changes the printer and the printing options without bringing up the Print menu Shows the properties of the active document Adds or changes the electronic mail routing slip of the active document FileSave Saves all open files, their attached templates, and any addins that are loaded, if they have been amended since the last save; prompting for each one separately Saves a copy of the document in a separate file (brings up the dialog) Saves a copy of the document in a separate HTML file Saves a copy of the current web frame document in a separate file Dont confuse web frames with Word frames Word frames (which you can insert using the Forms toolbar) are a bit like textboxes and are very useful, but this command relates to web frames. Does the same thing as the FileSaveAsWebPage command. In Word 97, it intercepts the menu command; in Word 2000, it doesnt (great compatibility decision!) Saves a new version of a document (use at your peril!). Not the menu command (which is FileVersions) Sends the active document through electronic mail Shows the summary information about the active document (was a predecessor to FileProperties, kept for backward compatibility) Changes the active template and the template options Manages the versions of a document (use at your peril!) Runs Detect and Repair Activates the Fonts listbox on the formatting toolbar Changes the colour of the selected text to the current default colour as defined in the Font Colour button on the Formatting toolbar.

Version

Menu

Shortcut

File menu File + Send to menu File menu, std toolbar File menu & std toolbar with Shift key down File menu <9> <9> File menu

Alt F, I

Ctrl+S

FileSaveAs FileSaveAsWebPage FileSaveFrameAs

Alt F, A (or F12)

FileSaveHtml

Word 97 File menu

FileSaveVersion FileSendMail FileSummaryInfo

File menu

FileTemplates FileVersions FixMe (Office 9 and above) Font FontColor

Tools menu File menu <9> Help menu Formatting toolbar Ctrl+Shift+F

Word Command
FontSizeSelect FontSubstitution FormatAddrFonts FormatAutoFormat FormatAutoFormatBegin FormatBackgroundFillEffect FormatBackgroundMoreColors FormatBordersAndShading FormatBulletDefault FormatBulletsAndNumbering FormatCallout FormatChangeCase FormatChangeCaseFareast FormatColumns FormatCombineCharacters FormatDrawingObject FormatDropCap FormatEncloseCharacters FormatFitText FormatFont FormatFrame

Description
Activates the Font Size drop-down on the formatting toolbar Changes the documents font mapping Formats the delivery address font for envelopes Automatically formats a document (or sometimes, automatically screws it up) Automatically formats a document Provides fill effects for the background color (only useful for creating web pages, as background colours do not print) Provides more color choices for the background color Changes the borders and shading of the selected paragraphs, table cells, and pictures Creates a bulleted list based on the current defaults. Use at your peril its far better to apply styles. Creates a numbered or bulleted list (brings up the dialog). Use at your peril its far better to apply styles. Formats the selected callouts or sets callout defaults Changes the case of the letters in the selection Changes the case of the letters in the selection, in certain language versions of Word Changes the column format of the selected sections (brings up the dialog) Combines Characters (doesnt seem to do anything useful though) Changes the properties of the selected drawing objects Formats the first character of current paragraph as a dropped capital (must select it first) Enclose characters in a circle (but doesnt work properly) Doesnt appear to do anything Brings up the Format + Font dialog Changes the options for Word frame formatting (meaning frames as in the things that are a bit like textboxes but work better not web frames.

Version

Menu
Formatting toolbar

Shortcut
Ctrl+Shift+P

Format menu

Alt + Ctrl + K

Format menu

Format menu Formatting toolbar Format menu

Alt O, B

Format menu Format menu Format menu <9> Word 2000 Extended Formatting toolbar Format menu <9> <9> Format menu Rt-click on a frame Word 2000 Extended Formatting toolbar

Alt O, E

Alt O, C

Alt O, D

Ctrl+D

Word Command
FormatHeaderFooterLink FormatHeadingNumbering

Description
Links the current header/footer to the previous section (but does not intercept the button on the Header Footer toolbar) Brings up the Outline tab of the Format Bullets and Numbering dialog (use at your peril its far better to define styles) Doesnt appear to do anything Applies the current default line colour (as set in the line colour button on the Drawing toolbar) to any selected drawing objects Creates a numbered list based on the current defaults (use at your peril much better to apply styles) Creates a numbered list based on the current defaults (use at your peril much better to apply styles) Brings up the Page Number Format dialog and applies the settings without inserting a new page number in a frame (so is much more useful than the menu item) Brings up the Format Paragraph dialog Inserts a Phonetic Guide field in the active document Changes the picture scaling, size, and cropping information (but does not intercept the menu command) Formats the return address font for envelopes Changes the page format of the selected sections Creates a numbered list based on the current defaults (use at your peril applying styles is much better) Applies, creates, or modifies styles Apply styles from other templates to the current document (note doing this is the very bad practice, bring contrary to the entire philosophy of using templates). Brings up the Format Tabs dialog Changes text flow direction and character orientation in a table cell Brings up the dialog to apply a web theme (only useful for web pages) Brings up the dialog to change the options for a form field

Version

Menu

Shortcut
Alt + Shift + R

FormatHorizontalInVertical FormatLineColor

<9>

FormatMultilevelDefault FormatNumberDefault FormatPageNumber

Formatting toolbar HeaderFooter toolbar

FormatParagraph FormatPhoneticGuide FormatPicture FormatRetAddrFonts FormatSectionLayout FormatSimpleNumberDefault FormatStyle FormatStyleGallery

Format menu <9> Word 2000 Extended Formatting toolbar

Alt O, P

Format menu

Alt O, S

FormatTabs FormatTextFlow FormatTheme FormFieldOptions

Format menu Rt-click menu <9> Format menu Forms toolbar

Alt O, T

Word Command
FormShading FrameProperties FrameRemoveSplit FramesetTOC FramesetWizard FrameSplitAbove FrameSplitBelow FrameSplitLeft FrameSplitRight GoBack

Description
Changes shading options for the current form Changes the Properties of a Web Frame Removes the current Web frame Create a Web frameset table of content Turns the current window into a Web frameset Splits the active Web frame, adding the new Web frame below the current one Splits the active Web frame, adding the new Web frame to the left of the current one Splits the active Web frame, adding the new Web frame to the right of the current one Returns to the previous insertion point (goes back to up to 3 points, then returns to where you started; this is one of the most useful shortcuts of them all. Also useful when opening a document, if you want to g straight to where you were last editing it) Doesnt seem to do anything Jumps between Header and Footer Jumps to the next comment in the active document (but you can also do this using Edit + Goto) Jumps to the next endnote in the active document (but you can also do this using Edit + Goto) Jumps to the next footnote in the active document (but you can also do this using Edit + Goto) Selects the next linked text box

Version
<9> <9> <9> <9> <9> <9> <9> <9>

Menu
Forms toolbar (Web) Frames toolbar (Web) Frames toolbar (Web) Frames toolbar Format menu (Web) Frames toolbar (Web) Frames toolbar (Web) Frames toolbar (Web) Frames toolbar Shift + F5

Shortcut

GotoCommentScope GoToHeaderFooter GoToNextComment GoToNextEndnote GoToNextFootnote GotoNextLinkedTextBox

HeaderFooter toolbar

Text box toolbar & rt-click menu

Word Command
GoToNextPage

Description
Jumps to the top of the next page in the active document (you can also do this using Edit + Goto, and if youre lucky, with the Browse Next button at the bottom of the vertical scrollbar; or you can assign it to a shortcut of your own. Alternatively, if you want to be able to go down one full page, so you go to the same relative position on the next page as on the current one, assign the NextPage command to a shortcut instead).

Version

Menu

Shortcut

GoToNextSection GoToPreviousComment GoToPreviousEndnote GoToPreviousFootnote GoToPreviousPage

Jumps to the next section in the active document (but you can also do this using Edit + Goto) Jumps to the previous comment in the active document (but you can also do this using Edit + Goto) Jumps to the previous endnote in the active document (but you can also do this using Edit + Goto) Jumps to the previous footnote in the active document (but you can also do this using Edit + Goto) Jumps to the top of the previous page in the active document (you can also do this using Edit + Goto, and if youre lucky, with the Browse Previous button at the bottom of the vertical scrollbar; or you can assign it to a shortcut of your own. Alternatively, if you want to be able to go up one full page, so you go to the same relative position on the previous page as on the current one, assign the PrevPage command to a shortcut instead).

GoToPreviousSection GotoPrevLinkedTextBox GrowFont GrowFontOnePoint HangingIndent Help HelpAbout

Jumps to the previous section in the active document (but you can also do this using Edit + Goto) Selects the previous linked text box Increases the font size of the selection Increases the font size of the selection by one point Increases the hanging indent Microsoft Word Help Displays the program information, Word version number and the copyright Help menu Help menu Text box toolbar & rt-click menu Ctrl + > Ctrl + ] Ctrl + T (or drag the ruler) F1

Word Command
HelpAW HelpContentsArabic HelpPSSHelp HelpTipOfTheDay HelpTool HelpUsingHelp HelpWordPerfectHelp HelpWordPerfectHelpOptions Hidden Highlight HyperlinkOpen IncreaseIndent Indent InsertAddCaption InsertAddress InsertAnnotation InsertAutoCaption

Description
Locates Help topics based on an entered question or request Displays Arabic Help contents Displays information about the support available for Microsoft Word Displays a Word Tip of the Day Lets you get help on a command or screen region or examine text properties Displays the instructions for how to use Help Shows the equivalent for a WordPerfect command Customizes WordPerfect Help Makes the selection hidden text (toggle) Applies color highlighting to the selection Connect to a hyperlinks address Increases indent or demotes the selection one level Moves the left indent to the next tab stop Adds a new caption type Inserts an address from your Personal Address Book Inserts a comment Defines which objects are inserted with a caption (you can also get to this dialog by selecting Insert + Caption + AutoCaption, but the command wont intercept doing that) Replaces the name of the AutoText entry with its contents Ends a page, column, or section at the insertion point Inserts a caption above or below a selected object Sets the number for a caption type (you can also get to this dialog by clicking on the Numbering button after selecting Insert + Caption) Inserts a Microsoft Graph object Word 97 and below only. Inserts a Microsoft Clip Art Gallery object. The Word 2000 menu item does not seem to be interceptable! Inserts a column break at the insertion point Inserts a cross-reference

Version

Menu

Shortcut

Shift + F1

Ctrl + Shift + H Click on it Ctrl + M (or drag the ruler)

Insert menu

Alt + Ctrl + M (or Alt I, M)

InsertAutoText InsertBreak InsertCaption InsertCaptionNumbering

F3 Insert menu Insert menu Alt I, B Alt I, C

InsertChart InsertClipArt

Word 97 Insert menu

InsertColumnBreak InsertCrossReference

Ctrl + Shift + Return Insert menu

Word Command
InsertDatabase InsertDateField InsertDateTime InsertDrawing InsertEmSpace InsertEndnoteNow InsertEnSpace InsertEquation InsertExcelTable InsertField InsertFieldChars InsertFile InsertFootnote InsertFootnoteNow InsertFormField InsertFrame InsertHyperlink InsertIndex InsertIndexAndTables InsertListNumField InsertMergeField

Description
Inserts information from an external data source into the active document Inserts a date field Inserts the current date and/or time into the active document Inserts picture object (not a Drawing object as it claims to) Inserts an EM space Inserts an endnote reference at the insertion point without displaying the dialog Inserts an EN space Inserts a Microsoft Equation object Inserts a Microsoft Excel worksheet object (but does not intercept the command on the Standard toolbar) Inserts a field in the active document Inserts an empty field with the enclosing field characters Inserts the text of another file into the active document Inserts a footnote or endnote reference at the insertion point Inserts a footnote reference at the insertion point without displaying the dialog Inserts a new form field Inserts an empty frame or encloses the selected item in a frame (well worth adding to the Insert menu) Insert Hyperlink Collects the index entries into an index Inserts an index or a table of contents, figures, or authorities into the document Inserts a ListNum Field Brings up a dialog to insert a mail merge field at the insertion point. (It does not intercept the button on the Mail merge. toolbar) Pretty pointless command, just inserts a number as a formula field Inserts a number of pages field Inserts an equation, chart, drawing, or some other object

Version

Menu
Database toolbar

Shortcut

Alt + Shift + D Insert menu

Alt + Ctrl + D

Insert menu Insert menu Insert menu

Alt I, F Ctrl+F9 Alt I, L Alt I, N Alt + Ctrl + F

Forms toolbar Insert menu Insert menu Ctrl + K Alt I, D Alt + Ctrl + L Alt + Shift + F

InsertNumber InsertNumberOfPages InsertObject

<9> HeaderFooter toolbar Insert menu

Word Command
InsertOCX InsertOCXButton InsertOCXCheckbox InsertOCXDropdownCombo InsertOCXFrame InsertOCXImage InsertOCXLabel InsertOCXListBox InsertOCXOptionButton InsertOCXScrollbar InsertOCXSpin InsertOCXTextBox InsertOCXToggleButton InsertOfficeDrawing InsertPageBreak InsertPageField InsertPageNumbers

Description
Inserts the selected OCX control or Registers a new OCX control Inserts a Button Control Inserts a Checkbox Control Inserts a Combobox Control Inserts a Frame Control Inserts an Image Control Inserts a Label Control Inserts a Listbox Control Inserts a RadioButton Control Inserts a Scrollbar Control Inserts a Spin Control Inserts a Text Box Control Inserts a Toggle Button Control Inserts a Microsoft Draw 8.0 object (only it doesnt!) Inserts a page break at the insertion point Inserts a page number field Adds page numbers to the top or the bottom of the pages but it is usually much better to use the buttons on the Header/footer toolbar Inserts a Microsoft Photo Editor object Inserts a picture from a graphics file Inserts a picture as a bullet Ends a section at the insertion point Inserts a sound object into the document Empties the spike AutoText entry and inserts all of its contents into the document Opens a file and inserts it as a subdocument in a master document (but dont use Master documents!) Inserts a special character Collects the table of authorities entries into a table of authorities Collects the headings or the table of contents entries into a table of contents Collects captions into a table of figures

Version

Menu

Shortcut

Control toolbox toolbar Ditto Ditto Ditto Ditto Ditto Ditto Ditto Ditto Ditto Ditto Ctrl + Return HeaderFooter toolbar Alt + Shift + P

InsertPhotoEditorScan InsertPicture InsertPictureBullet InsertSectionBreak InsertSound InsertSpike InsertSubdocument InsertSymbol InsertTableOfAuthorities InsertTableOfContents InsertTableOfFigures

Insert menu

Ctrl + Shift + F3 Outlining toolbar Insert menu

Word Command
InsertTimeField InsertVerticalFrame Italic JustifyPara LeftPara LetterProperties LetterWizard LineDown LineDownExtend LineUp LineUpExtend ListCommands Inserts a time field

Description
Does the same as InsertFrame except that the text in the frame is vertical Makes the selection italic (toggle) Aligns the paragraph at both the left and the right indent Aligns the paragraph at the left indent Runs the Microsoft Letter wizard Runs the Microsoft Letter wizard Moves the insertion point down one line Extends the selection down one line Moves the insertion point up one line Extends the selection up one line Create a table of Word commands, with key and menu assignments (although unfortunately, the commands arent listed with their correct names; and the descriptions arent listed; hence this article) Demotes the selection one level (but OutlinePromote works much better) Promotes the selection one level (but OutlineDemote works much better) Toggles the file lock state of a Master Document (but avoid using Master Documents) Locks the selected fields to prevent updating Makes macro dialogs display left-to-right, if they currently display right-to-left For all selected paragraphs, this method sets the reading order to left-to-right. If a paragraph with a right-to-left reading order is also right-aligned, this method reverses its reading order and sets its paragraph alignment to left-aligned. As above but for all contiguous characters sharing the same ReadingOrder attributes. Toggles between Edit mode and Zoom-in zoom-out mode Checks the recipient names of a mail message

Version
<9>

Menu

Shortcut
Alt + Shift + T

Formatting toolbar Formatting toolbar Formatting toolbar

Ctrl + I Ctrl + J Ctrl + L

Down arrow Shift + down arrow Up arrow Shift + up arrow

ListIndent ListOutdent LockDocument LockFields LTRMacroDialogs LtrPara

Outlining toolbar Ctrl + F11 <9> <9>

LtrRun Magnifier MailCheckNames

<9> Print Preview toolbar

Word Command
MailHideMessageHeader MailMerge MailMergeAskToConvertChevrons MailMergeCheck MailMergeConvertChevrons MailMergeCreateDataSource MailMergeCreateHeaderSource MailMergeDataForm MailMergeEditDataSource MailMergeEditHeaderSource MailMergeEditMainDocument MailMergeFindRecord MailMergeFirstRecord MailMergeGoToRecord MailMergeHelper MailMergeInsertAsk MailMergeInsertFillIn MailMergeInsertIf MailMergeInsertMergeRec MailMergeInsertMergeSeq MailMergeInsertNext MailMergeInsertNextIf MailMergeInsertSet MailMergeInsertSkipIf MailMergeLastRecord MailMergeNextRecord

Description
Shows/hides the mail message header for Word as Email editor Merges a mail merge document with its datafile to the printer, a new document, fax or email Toggles asking the user about converting Word for the Macintosh mail merge chevrons Checks for errors in a mail merge Toggles converting Word for the Macintosh mail merge chevrons Creates a new mail merge data source Creates a new mail merge header source Edits a list or table in a form Lets you edit a mail merge data source Opens a mail merge header source Switches to a mail merge main document Finds a specified record in a mail merge data source Displays the first record in the active mail merge data source (if The View Merged Data button is on) Displays the specified record in the active mail merge data source (if The View Merged Data button is on) Prepares a main document for a mail merge Inserts a Word Ask field at the insertion point Inserts a Word FILLIN field at the insertion point Inserts a Word field at the insertion point Inserts a Word record field at the insertion point Inserts a Word sequence field at the insertion point Inserts a Word next field at the insertion point Inserts a Word next if field at the insertion point Inserts a Word set field at the insertion point Inserts a Word skip if field at the insertion point Displays the last record in the active mail merge data source (if The View Merged Data button is on) Displays the next record in the active mail merge data source (if The View Merged Data button is on)

Version

Menu

Shortcut

Mail merge toolbar

Alt + Shift + K

Mail merge toolbar Database toolbar Mail merge toolbar Database toolbar Mail merge toolbar Mail merge toolbar Mail merge toolbar Tools menu & Mail merge toolbar Alt+Shift+E

Mail merge toolbar

Word Command
MailMergeOpenDataSource MailMergeOpenHeaderSource MailMergePrevRecord MailMergeQueryOptions MailMergeReset MailMergeToDoc MailMergeToPrinter MailMergeUseAddressBook MailMergeViewData MailMessageDelete MailMessageForward MailMessageMove MailMessageNext MailMessagePrevious MailMessageProperties MailMessageReply MailMessageReplyAll MailSelectNames MarkCitation MarkIndexEntry MarkTableOfContentsEntry MenuMode MergeSubdocument MicrosoftAccess MicrosoftExcel MicrosoftFoxPro MicrosoftMail MicrosoftOnTheWeb1 through MicrosoftOnTheWeb17 MicrosoftPowerPoint

Description
Opens a data source for mail merge or insert database Opens a header source for mail merge Displays the previous record in the active mail merge data source (if The View Merged Data button is on) Sets the query options for a mail merge (very useful; worth adding to the mail merge toolbar) Resets a mail merge main document to a normal document Collects the results of the mail merge in a document Sends the results of the mail merge to the printer Opens an address book as a data source for mail merge Toggles between viewing merge fields and actual data Deletes a mail message Forwards a mail message Moves a mail message Goes to the next mail message Goes to the previous mail message Sets the properties of the mail message Replies to a mail message Replies All to a mail message Selects the recipients of a mail message Marks the text you want to include in the table of authorities Marks the text you want to include in the index Inserts a TC field (but it is far better to use Heading Styles to generate your Table of Contents instead) Makes the menu bar active Merges two adjacent subdocuments into one subdocument (but avoid using Master Documents) Starts or switches to Microsoft Access Starts or switches to Microsoft Excel Starts or switches to Microsoft FoxPro Starts or switches to Microsoft Mail Takes you to various locations on the MS site. Starts or switches to Microsoft PowerPoint

Version

Menu

Shortcut

Mail merge toolbar Mail merge toolbar Mail merge toolbar

Alt + Shift + N Alt Shift + M

Alt + Shift + I Alt + Shift + X Alt + Shift + O Alt or F10 Outlining toolbar Microsoft toolbar Microsoft toolbar Microsoft toolbar Microsoft toolbar Word 97 Help menu Microsoft toolbar

Word Command
MicrosoftProject MicrosoftPublisher MicrosoftSchedule MicrosoftScriptEditor

Description
Starts or switches to Microsoft Project Starts or switches to Microsoft Publisher Starts or switches to Microsoft Schedule+ Starts or switches to Microsoft Development Environment application, allowing you to view the HTML/XML source code that would be behind the document if it were in .htm format (or that is behind it if it already is in .htm format). Execute the Microsoft System Info application Moves the selection to a specified location without using the clipboard (press Return to execute the more) Creates a new toolbar Moves to the next table cell Moves to the next field Returns to the next insertion point Find next spelling error Moves to the next object on the page Moves to the next page, but unlike the GotoNextPage command, it moves down one full page. Switches to the next document window, equivalent to selecting a document from the Window menu. Removes the raised or lowered font attribute Removes the expanded or condensed font attribute Applies the Normal style Switches between the current primary Header and the main document; if in Normal view, displays the Header in a Header pane, so you can remain in Normal View. This would be useful if it werent for the fact that there is no way (without using a macro) of going to any Header pane other than the primary one (so no way of getting to the First Page Header pane, for instance).

Version

Menu
Microsoft toolbar Microsoft toolbar Microsoft toolbar

Shortcut

<9>

Alt + Shift + F11

MicrosoftSystemInfo MoveText NewToolbar NextCell NextField NextInsert NextMisspelling NextObject NextPage NextWindow NormalFontPosition NormalFontSpacing NormalStyle NormalViewHeaderArea

Alt + Ctrl + F1 F2

Tab F11 Alt + F7 Alt + down arrow

Ctrl + F6

Ctrl+Shift+N

NoteOptions OfficeOnTheWeb OK OnlineMeeting

Changes the options for footnotes or endnotes Word 2000 Help menu takes you to Microsofts Office Update page. Confirms a location for copying or moving the selection Starts or switches to the Microsoft Netmeeting application <9> Help

Word Command
OpenOrCloseUpPara OpenSubdocument

Description
Sets or removes extra spacing above the selected paragraph Opens a subdocument in a new window. (But avoid using Master Documents)

Version

Menu
Ctrl + 0 Double-clicking the little icon to the left of the first heading in a subdocument, when in Master Document view

Shortcut

OpenUpPara Organizer

Sets extra spacing above the selected paragraph Manages AutoText entries, styles, macros, and toolbars (allows you to copy them between templates and documents) Switches to another window pane in Normal View (for instance, if you have if you have a Footnotes pane open in Normal view and want to switch to the main document and back without closing the pane). Collapses an Outline in Outline View by one level Demotes the selected paragraphs one heading level Expands an Outline in Outline View by one level Moves the selection below the next item in the outline Moves the selection above the previous item in the outline Promotes the selected paragraphs one heading level Toggles between showing the first line of each paragraph only or showing all of the body text in the outline Toggles the display of character formatting in outline view Toggles the typing mode between replacing and inserting Moves the insertion point and document display to the next screen of text Extends the selection and changes the document display to the next screen of text Moves the insertion point and document display to the previous screen of text Extends the selection and changes the document display to the previous screen of text Moves the insertion point to the beginning of the next paragraph Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Ins PgDn Shift+ PgDn PgUp Shift + PgUp Ctrl + down arrow F6

OtherPane

OutlineCollapse OutlineDemote OutlineExpand OutlineMoveDown OutlineMoveUp OutlinePromote OutlineShowFirstLine OutlineShowFormat Overtype PageDown PageDownExtend PageUp PageUpExtend ParaDown

Alt + _ Alt+Shift+rt arrow Alt + + Alt+Shift+down arrow Alt+Shift+up arrow Alt+Shift+left arrow Alt + Shift + L

Word Command
ParaDownExtend ParaKeepLinesTogether ParaKeepWithNext ParaPageBreakBefore ParaUp ParaUpExtend ParaWidowOrphanControl

Description
Extends the selection to the beginning of the next paragraph Prevents a paragraph from splitting across page boundaries Keeps a paragraph and the following paragraph on the same page Makes the current paragraph start on a new page (also a setting under Format + Paragraph) Moves the insertion point to the beginning of the previous paragraph Extends the selection to the beginning of the previous paragraph Prevents a page break from leaving a single line of a paragraph on one page (also a setting under Format + Paragraph) Applies the previously copied formatting to selection Pauses the macro recorder (toggle) Create a Microsoft PowerPoint presentation from the current documents, using the Heading styles Heading 1 paragraphs become slide titles, 2s become main bullets, 3s become sub-bullets, etc. (Equivalent to saving the Word document in RTF format and then selecting Insert + Slides from Outline in PowerPoint). Quite useful, and well worth putting on the Tools menu if you create a lot of presentations).

Version

Menu

Shortcut
Shift + Ctrl + down arrow

Ctrl + up arrow Shift + Ctrl + up arrow

PasteFormat PauseRecorder PresentIt

Ctrl+Shift+V

PrevCell PrevField PrevObject PrevPage PrevWindow PromoteList

Moves to the previous table cell Moves to the previous field Moves to the previous object on the page Moves to the previous page, but unlike the GoToPreviousPage command, it moves up one full page. Switches back to the previous document window Promotes the selection one level (but OutlinePromote works much better).

Shift + Tab Shift + F11 Alt + up arrow

Ctrl + Shift + F6

Word Command
RedefineStyle

Description
Redefines the current style based on the selected text (Equivalent to clicking in the Styles box and pressing Return, although this command does not intercept that action). Removes all HTML Scripts (embedded JavaScript etc) from the current document. Removes list numbers and list bullets from the selection (does not remove manually typed numbers or bullets) Displays the Eraser tool so that you can merge table cells by rubbing out the cell partitions (its much simpler to select Table + Merge cells though!) Removes frame formatting from the selection (were talking about Word frames rather than web frames now i.e. the things that are similar to text boxes but work better). Merges the contents of the selected subdocuments into the master document that contains them (but dont use this command, as it often corrupts the document) Repeats Go To or Find to find the next occurrence Makes the selection the default character format of the applied style Resets a separator, continuation separator, or continuation notice to the Word default Makes the selection the default paragraph format of the applied style Aligns the paragraph at the right indent Makes macro dialogs display right-to-left, if they currently display left-to-right For all selected paragraphs, this method sets the reading order to right-to-left. If a paragraph with a left-to-right reading order is also left-aligned, this method reverses its reading order and sets its paragraph alignment to right-aligned. As above but for all contiguous characters sharing the same ReadingOrder attributes. Displays Print Manager (except it doesnt)

Version

Menu

Shortcut

RemoveAllScripts RemoveBulletsNumbers RemoveCellPartition

Tables and Borders toolbar

RemoveFrames

RemoveSubdocument

Outlining toolbar

RepeatFind ResetChar ResetNoteSepOrNotice ResetPara RightPara RTLMacroDialogs RtlPara

Sfift+F4 Ctrl+Spacebar

Ctrl+Q Formatting toolbar <9> <9> Ctrl +R

RtlRun RunPrintManager

<9>

Word Command
RunToggle SaveTemplate

Description
Toggles the insertion point between right-to-left and left-to-right runs Saves the document template of the active document (but its easier to hold the Shift key down and select File + Save All) Launches the Microsoft Netmeeting application, ready to schedule a meeting Refreshes the display Selects downwards all continuous paragraphs with the same alignment as the current one Selects downwards all continuous characters with the same font colour as the current one Selects downwards all continuous characters with the same font name and size as the current one Selects downwards all continuous paragraphs with the same indentation as the current one Selects downwards all continuous paragraphs with the same line spacing as the current one Selects downwards all continuous paragraphs with the same tabstops as the current one (under Format + Tabs) Use to select drawing objects -- drag to create a rectangle enclosing the objects Send this document to fax Send this document to Netmeeting Online Meeting participant Moves the insertion point to the beginning of the previous sentence Extends the selection to the beginning of the previous sentence Moves the insertion point to beginning of the next sentence Extends the selection to beginning of the next sentence Changes the default drawing object properties to those of the currently selected object Changes the shading color of the selected text (except it doesnt)

Version
<9>

Menu

Shortcut

ScheduleMeeting ScreenRefresh SelectCurAlignment SelectCurColor SelectCurFont SelectCurIndent SelectCurSpacing SelectCurTabs SelectDrawingObjects SendToFax SendToOnlineMeetingParticipants SentLeft SentLeftExtend SentRight SentRightExtend SetDrawingDefaults ShadingColor

<9>

Drawing toolbar File menu <9>

Drawing toolbar

Word Command
ShadingPattern ShowAll ShowAllConsistency ShowAllHeadings ShowHeading1 ShowHeading2 ShowHeading3 ShowHeading4 ShowHeading5 ShowHeading6 ShowHeading7 ShowHeading8 ShowHeading9 ShowNextHeaderFooter ShowPara ShowPrevHeaderFooter ShowPropertyBrowser ShowScriptAnchor ShrinkFont ShrinkFontOnePoint ShrinkSelection SkipNumbering SmallCaps SpacePara1 SpacePara15 SpacePara2 Spike

Description
Brings up the Format + Borders and Shading dialog Shows/hides all nonprinting characters Crashes Word Displays all of the heading levels and the body text in Outline View Displays the level 1 headings only in Outline View Displays the level 1 and 2 headings in Outline View Displays the level 1 through 3 headings in Outline View Displays the level 1 through 4 headings in Outline View Displays the level 1 through 5 headings in Outline View Displays the level 1 through 6 headings in Outline View Displays the level 1 through 7 headings in Outline View Displays the level 1 through 8 headings in Outline View Displays the level 1 through 9 headings in Outline View Shows next section's header/footer in page layout view Shows/hides all nonprinting paragraph marks Shows previous section's header/footer in page layout view Shows the Property Browser (but actually doesnt seem to do anything) Show all HTML scripts Decreases the font size of the selection Decreases the font size of the selection by one point Shrinks the selection to the next smaller unit (except it does nothing of the sort) Makes the selected paragraphs skip numbering (but does it by applying manual formatting, so is unstable). Makes the selection small capitals (toggle) Sets the line spacing to single space Sets the line spacing to one-and-one-half space Sets the line spacing to double space Deletes the selection and adds it to the Spike AutoText entry (which allows you to move text and graphics from nonadjacent locations)

Version

Menu
Standard toolbar Ctrl + *

Shortcut

<9> Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Header/footer toolbar Header/footer toolbar Alt + Shift + A

Ctrl + < Ctrl + [

Ctrl + Shift + K Ctrl + 1 Ctrl + 5 Ctrl + 2 Ctrl + F3

Word Command
SplitSubdocument

Description
Splits the selected part of a subdocument into another subdocument at the same level (but avoid using Master Documents) Moves to the first cell in the current column Extends the selection to the beginning of the first line of the document Moves the insertion point to the beginning of the first line of the document Moves the insertion point to the beginning of the current line Extends the selection to the beginning of the current line Moves to the first cell in the current row Moves the insertion point to the beginning of the first visible line on the screen Extends the selection to the beginning of the first visible line on the screen Makes the selection strikethrough (toggle) Activates the Style drop-down on the Formatting toolbar Makes the selection subscript (toggle) Makes the selection superscript (toggle) Applies the Symbol font to the selection Applies a set of formatting to a table Inserts an expression field that automatically sums a table row or column Displays the Columns tab of Word 97s Table + Cell Height and Width dialog Deletes the selected columns from the table Deletes the selected cells from the table Deletes the selected rows from the table Deletes the selected table Brings up the Table + Cell Height and width dialog (even in Word 2000) ; IN Word 97, intercepts the menu command Inserts a formula field into a table cell Toggles table gridlines on and off Toggles table headings attribute on and off

Version

Menu
Outlining toolbar

Shortcut

StartOfColumn StartOfDocExtend StartOfDocument StartOfLine StartOfLineExtend StartOfRow StartOfWindow StartOfWindowExtend Strikethrough Style Subscript Superscript SymbolFont TableAutoFormat TableAutoSum TableColumnWidth TableDeleteColumn TableDeleteGeneral TableDeleteRow TableDeleteTable TableFormatCell TableFormula TableGridlines TableHeadings

Alt + PgUp Ctrl+Shift+Home Ctrl +Home Home Shift+Home Alt+Home Alt+Ctrl+PgUp Shift+ Alt+Ctrl+PgUp

Strl + Shift + S Ctrl + = Ctrl + + Ctrl + Shift + Q Table menu, Tables and Borders toolbar Alt A, F

Word 2000 Table menu Word 97 Table menu Word 2000 Table menu Word 97 Table menu Table menu Table menu Table menu Alt A, H

Word Command
TableInsertColumn TableInsertColumnRight TableInsertGeneral TableInsertRow TableInsertRowAbove TableInsertRowBelow TableMergeCells TableOptions TableRowHeight TableSelectCell TableSelectColumn TableSelectRow TableSelectTable TableSort TableSortAToZ TableSortZToA TableSplit TableSplitCells TableToOrFromText TableUpdateAutoFormat TableWrapping TextBoxLinking TextBoxUnlinking TextFormField

Description
Inserts one or more columns into the table Inserts one or more columns into the table to the right of the current column Context-sensitive. Inserts a table, row, column or cell, depending on what is selected at the time Inserts one or more rows into the table Inserts one or more rows above the current one Inserts one or more rows into the table below the current row Merges the selected table cells into a single cell Displays the Word 2000 Table + Properties + Options dialog. Displays the Rows tab of Word 97s Table + Cell Height and Width dialog Selects the current cell in a table Selects the current column in a table Selects the current row in a table Selects an entire table Rearranges the selection into a specified order Sorts records in ascending order (A to Z) Sorts records in descending order (Z to A) Inserts a paragraph mark above the current row in the table Splits the selected table cells Converts the text to a table or vice versa Updates the table formatting to match the applied Table Autoformat settings Displays the Word 2000 Table + Properties + Positioning dialog Creates a forward link to another text box Breaks the forward link to another text box Inserts a text form field

Version
<9>

Menu

Shortcut

Standard toolbar, and Word 97 Table menu <9> <9> Table menu <9> Word 2000 Table menu

<9>

Word 2000 Table menu Table menu Table menu Table menu Table menu Database toolbar Database toolbar Table menu Table menu Word 97 Table menu Alt + Ctrl + U Alt + click (Alt + drag to select several) Click in left margin Alt + double-click

Text box toolbar & rt-click menu Text box toolbar & rt-click menu Forms toolbar

Word Command
ToggleFieldDisplay

Description
Shows the field codes or the results for the selection (toggle)

Version

Menu
Rt-click menu

Shortcut
Shift + F9 (Alt + F9 toggles all field codes on or off)

ToggleFormsDesign ToggleFull ToggleHeaderFooterLink ToggleMainTextLayer ToggleMasterSubdocs

Enables forms using OLE controls to be created. However, OLE controls make documents horrendously slow. Toggles full screen mode on/off Links or unlinks this header/footer to or from the previous section Toggles showing the main text layer when in a Header or footer Switches between hyperlinks and subdocuments (but avoid Master Documents!). The toolbar buttons tooltip says Collapse or Expand Subdocuments. Toggles between portrait and landscape mode Inserts a pen comment at the location of the insertion point (except it doesnt). Changes text flow direction and character orientation of text within a table cell toggles between 3 orientations Switches on or off web design mode, and displays the Web Tools toolbar Adds a record to a database (or a row to the end of a table) Displays the Autocorrect tab of the Tools Autocorrect dialog (does not intercept the menu command). Selects or clears the AutoCorrect Caps Lock Off check box Selects or clears the AutoCorrect Days check box Adds or deletes AutoCorrect Capitalization exceptions Hangeul and alphabet correction (whatever that means) Selects or clears the AutoCorrect InitialCaps check box Selects or clears the AutoCorrect ReplaceText check box Selects or clears the AutoCorrect SentenceCaps check box Selects or clears the AutoCorrect SmartQuotes check box Displays the Tools + Autocorrect dialog Automatically generates a summary of the active document Automatically generates a summary of the active document <9>

Control toolbox toolbar View menu Header/footer toolbar Header/footer toolbar Outlining toolbar

TogglePortrait ToggleScribbleMode ToggleTextFlow ToggleWebDesign ToolsAddRecordDefault ToolsAutoCorrect ToolsAutoCorrectCapsLockOff ToolsAutoCorrectDays ToolsAutoCorrectExceptions ToolsAutoCorrectHECorrect ToolsAutoCorrectInitialCaps ToolsAutoCorrectReplaceText ToolsAutoCorrectSentenceCaps ToolsAutoCorrectSmartQuotes ToolsAutoManager ToolsAutoSummarize ToolsAutoSummarizeBegin

Database toolbar Tools menu

Tools menu Tools menu

Word Command
ToolsBookshelfDefineReference ToolsBookshelfLookupReference ToolsBulletListDefault ToolsBulletsNumbers ToolsCalculate ToolsCompareVersions ToolsConsistency

Description
Looks up a definition for the selected word in Microsoft Bookshelf Looks up a reference for the selected word in Microsoft Bookshelf Creates a bulleted list based on the current defaults (i.e. does the same thing as FormatBulletDefault) Changes the numbered and bulleted paragraphs Calculates expressions in the selection very useful Compares the active document with an earlier version (Tools + Compare Documents) Displays the Spelling and Grammar dialog (but does not intercept the menu command; ToolsProofing does that). Is also much slower than using ToolsProofing). Creates a new directory Displays the Envelopes and Labels dialog ToolsCreateLabels Allows you to customizes the Word user interface (menus, keyboard and toolbars) and store the customizations in a template (defaults to Normal.dot, so be careful!) Allows you to copy an item from a toolbar to the main menu, or to copy a nested menu item to its main menu. However, it works with some buttons and not others, and it does not give you any control over where the item gets added (that's all "taken care of" for you by Microsoft). Using Tools + Customise works much better. But for the record, an example of the former is: press Alt+Ctrl+=, then click on the "Insert Microsoft Excel Worksheet" menu on the standard toolbar. You'll find that the button has now been added to the Insert menu. An example of the latter: press Alt+Ctrl+= and click on Insert + Picture + From File. The button gets inserted (without being nested) on the main Insert menu. But you can do this far more straightforwardly and with much more control if you use Tools + Customize instead.

Version

Menu

Shortcut

Tools menu <9>

ToolsCreateDirectory ToolsCreateEnvelope ToolsCreateLabels ToolsCustomize

Tools menu

Alt T, C

ToolsCustomizeAddMenuShortcut

Alt + Ctrl + = (The equals sign on the main keyboard, not the one on the numeric keypad)

Word Command
ToolsCustomizeRemoveMenuShortcut

Description
Allows you to delete a menu sub-item without having to use the Customize dialog.Does not wirh toolbar buttons (you can use Alt- + drag to remove those). Press Alt+Ctrl+Hyphen, and the mouse cursor changes to a thick black bar. Pull down a menu and click on the item you want to remove. But be extremely careful - it's easy to remove the wrong thing by mistake! The main reason it can be useful is that it's the only way to remove an individual item from the Most Recently Used Files list without resorting to a macro. But the macro-based solution for that is much easier - see: www.mvps.org/word/FAQs/Customization/OpenMostRecentlyU sed.htm for details Customizes the Word key assignments

Version

Menu

Shortcut
Alt + Ctrl + (The hyphen on the main keyboard, not the one on the numeric keypad)

ToolsCustomizeKeyboard

Tools + Customize dialog, Keyboard button

ToolsCustomizeMenus ToolsEnvelopesAndLabels ToolsFixSynonym ToolsGrammar ToolsGrammarHide ToolsGramSettings ToolsHHC ToolsHyphenation ToolsHyphenationManual ToolsInsertScript

Displays the Commands tab of the ToolsCustomize dialog Creates or prints an envelope, a label, or a sheet of labels Crashes Word. Checks the grammar in the active document Hide background grammar errors Customize Grammar Settings Finds a Hangul/Hanja word for the selected word (need to have the right language files installed) Changes the hyphenation settings for the active document Hyphenates the selection or the entire document Starts or switches to Microsoft Development Environment application, allowing you to view the HTML/XML source code that would be behind the document if it were in .htm format (or that is behind it if it already is in .htm format), and to insert an HTML script (VBScript, JavaScript, etc) Changes the language formatting of the selected characters Runs, creates, deletes, or revises a macro <9> <9> Tools menu (under Language!) <9> Tools menu

ToolsLanguage ToolsMacro

Tools menu (Language + Set Language) Tools menu (Macro + Macros) Alt + F8

Word Command
ToolsManageFields ToolsMergeRevisions ToolsNumberListDefault ToolsOptions ToolsOptionsAutoFormat ToolsOptionsAutoFormatAsYouType ToolsOptionsBidi ToolsOptionsCompatibility ToolsOptionsEdit ToolsOptionsFileLocations ToolsOptionsFuzzy ToolsOptionsGeneral ToolsOptionsGrammar ToolsOptionsHHC ToolsOptionsPrint ToolsOptionsRevisions ToolsOptionsSave ToolsOptionsSpelling ToolsOptionsTypography ToolsOptionsUserInfo ToolsOptionsView ToolsProofing ToolsProtectUnprotectDocument ToolsRecordMacroStart ToolsRecordMacroStop

Description
Adds or deletes a field from a database (in English that means it adds or removes columns from the current table) Merges changes from the active document to an earlier version Creates a numbered list based on the current defaults (i.e., does the same thing as FormatNumberDefault) Changes various categories of Word for Windows options Displays the AutoFormat tab of the Autocorrect dialog Displays the AutoFormat As You Type tab of the Autocorrect dialog Displays a dialog to change the left-to-right or right-to-left ReadingOrder settings Displays the Compatibility tab of the Tools + Options dialog Displays the Edit tab of the Tools + Options dialog Displays the File Locations tab of the Tools + Options dialog Displays a Japanese Find options dialog. Displays the General tab of the Tools + Options dialog Doesnt do anything Doesnt do anything Displays the Print tab of the Tools + Options dialog Displays the Track Changes tab of the Tools + Options dialog Displays the Save tab of the Tools + Options dialog Displays the Spelling & Grammar tab of the Tools + Options dialog Displays an Asian Typography options dialog Displays the User Information tab of the Tools + Options dialog Displays the View tab of the Tools + Options dialog Checks the spelling and grammar in the active document Sets protection for the active document Turns macro recording on or off Turns macro recording on or off

Version
Database

Menu

Shortcut

Tools menu

<9>

<9>

<9>

Tools menu Tools menu

F7

Word Command
ToolsRecordMacroToggle ToolsRemoveRecordDefault ToolsRepaginate ToolsReviewRevisions ToolsRevisionMarksAccept ToolsRevisionMarksNext ToolsRevisionMarksPrev ToolsRevisionMarksReject ToolsRevisionMarksToggle ToolsRevisions ToolsSCTCTranslate ToolsShrinkToFit ToolsSpelling ToolsSpellingHide ToolsSpellingRecheckDocument ToolsSpellSelection ToolsTCSCTranslate ToolsTCSCTranslation ToolsThesaurus ToolsTranslateChinese ToolsWordCount

Description
Turns macro recording on or off Removes a record from a database (or in English, deletes the current row from a table) Recalculates the page breaks (quite useful if you use Normal view a lot) Displays the Accept or Reject changes dialog Accepts change in current selection. Find next change Find previous change Rejects change in current selection. Toggles track changes for the active document Sets track changes for the active document Translates chinese string (need to have the appropriate language settings installed) Attempts to make the document fit on one less page Checks the spelling in the active document (but does not intercept the menu command) Hide background spelling errors in the current document Resets spelling results for current document Checks the spelling of the selected text Translates chinese string (need to have the appropriate language settings installed) Translates chinese string (need to have the appropriate language settings installed) Finds a synonym for the selected word Translates chinese string (need to have the appropriate language settings installed) Displays the word count statistics of the active document

Version

Menu
Visual Basic toolbar Database toolbar

Shortcut

Tools menu

Ctr.l + Shift + E <9> Print Preview toolbar

<9> <9> Tools menu (under Language) Shift + F7

Tools menu

Word Command
TopAlign

Description
Aligns cell content to the top of cell very useful and unfortunately, not accessible via the default Word 2000. menus. It is well worth replacing the Word 2000 Cell Alignment buttons on the right-click table menus and on the Tables and Borders toolbar, with BottomAlign, CenterAlign and TopAlign buttons. The Word 2000 buttons, unfortunately, apply manual left center or justified paragraph formatting to the text in the cells, which is the last thing you would ever want to happen!

Version

Menu
Word 97 right-click menus and Word 97 Tables and Borders menu

Shortcut

TopCenterAlign

Aligns cell content to the top-center of cell (yuckk!!)

<9>

Word 2000 right-click menus and Word 2000 Tables and Borders menu Word 2000 right-click menus and Word 2000 Tables and Borders menu Word 2000 right-click menus and Word 2000 Tables and Borders menu Formatting toolbar Ctrl+U

TopLeftAlign

Aligns cell content to the top-left of cell (yuckk!!)

<9>

TopRightAlign

Aligns cell content to the top-right of cell (yuckk!!)

<9>

Underline UnderlineColor UnderlineStyle UnHang UnIndent UnIndentChar UnIndentFirstChar UnIndentFirstLine UnIndentLine UnlinkFields

Formats the selection with a continuous underline (toggle) Changes the underline color of the selected text (except it doesn't) Does exactly the same thing as Underline Decreases the hanging indent Moves the left indent to the previous tab stop Decreases the indent by width of a character Decreases the hanging indent by width of a character Decreases the hanging indent by width of 2 characters Decreases the indent by width of 2 characters Permanently replaces the field codes with the results <9> <9> <9> <9> <9> <9>

Ctrl + Shift + T (or drag the ruler) Ctrl + Shift + M (or drag the ruler)

Ctrl+Shift+F9

Word Command
UnlockFields UpdateFields UpdateSource UpdateToc UpdateTocFull

Description
Unlocks the selected fields for updating Updates and displays the results of the selected fields Copies the modified text of a linked file back to its source file Select method of updating a table of contents or figures (equivalent to selecting the TOC and pressing F9) Rebuild a table of contents or figures (equivalent to selecting the TOC, pressing F9, and then selecting "Update entire table" when asked). Show or hide the comment pane Shows or hides the Tables and Borders toolbar

Version

Menu
F9

Shortcut
Ctrl + Shift + F11 Ctrl + Shiift + F7

ViewAnnotations ViewBorderToolbar

View menu (View + Comments) Standard toolbar (but you can right-click on any toolbar to select which toolbars should be visible) Control toolbox toolbar and right-click menu View menu and Standard toolbar

Hover over comment

ViewCode ViewControlToolbox ViewDocumentMap

View Code for Selected Control Shows or hides the Control Toolbox Toggles state of the Document Map (warning the Document Map has a way of destroying documents; Outline View is much safer). Displays the document without formatting and pictures for faster editing (toggle) Shows or hides the Drawing toolbar

ViewDraft ViewDrawingToolbar

Standard toolbar (but you can right-click on any toolbar to select which toolbars should be visible) Dbl-click the endnote reference Endnote pane (in Normal View)

ViewEndnoteArea

If in Normal View, opens a pane for viewing and editing the endnote (toggle). If in Page/Print Layout View, switches from the body text to the endnote or vice versa Opens a pane for viewing and editing the endnote continuation notice

ViewEndnoteContNotice

Word Command
ViewEndnoteContSeparator ViewEndnoteSeparator ViewFieldCodes ViewFooter ViewFootnoteArea

Description
Opens a pane for viewing and editing the endnote continuation separator Opens a pane for viewing and editing the endnote separator Shows the field codes or results for all fields (toggle) Displays footer in page layout view If in Normal View, opens a pane for viewing and editing the footnote (toggle). If in Page/Print Layout View, switches from the body text to the footnote or vice versa. Opens a pane for viewing and editing the footnote continuation notice Opens a pane for viewing and editing the footnote continuation separator If in Normal View, opens a pane for viewing and editing footnotes and endnotes (toggle). If in Page/Print Layout View, switches from the body text to the footnotes/endnotes or vice versa. Opens a pane for viewing and editing the footnote separator Shows or hides the Word 2000 Extended Formatting toolbar (the one toolbar you cant show/hide by right-clicking on a toolbar) Doesnt do anything Displays header in page layout view Starts or switches to Microsoft Development Environment application, allowing you to view the HTML/XML source code that would be behind the document if it were in .htm format (or that is behind it if it already is in .htm format). Switches to Master Document view (but avoid using Master Documents) Changes the editing view to normal view

Version

Menu
Endnote pane (in Normal View) Endnote pane (in Normal View) At + F9

Shortcut

Dbl-click the footnote reference Footnote pane (in Normal View) Footnote pane (in Normal View) View menu Alt V, F

ViewFootnoteContNotice ViewFootnoteContSeparator ViewFootnotes

ViewFootnoteSeparator ViewFormatExToolbar

Footnote pane (in Normal View) <9>

ViewGridlines ViewHeader ViewHTMLSource

<9> View menu <9> Alt V, H

ViewMasterDocument ViewNormal

View menu

Alt V, N (or Alt + Ctrl + N)

Word Command
ViewOnline

Description
Displays the document as it would appear in IE5 if saved as an htm file. Intercepts the Word 97 menu command but not the Word 2000 one (brilliantly thought out compatibility strategy!) Displays a document's outline Exactly the same as ViewMasterDocument Shows or hides the Tables and Borders toolbar (but does not intercept the button on the standard toolbar; ViewBorderToolbar does that). Displays the page more-or-less as it will be printed, and allows editing (In Word 2000 the menu item is called Print Layout, but fortunately the command hasnt changed. Shows or hides the ruler Displays the Security settings dialog Shows or hides the status bar Switches between Outline and Master Document views (but avoid using Master Documents) Doesnt actually do anything Shows the VB editing environment (Tools + Macro + Visual Basic Editor) Displays the document as it would appear in IE5 if saved as an htm file. Intercepts the Word 97 menu command but not the Word 2000 one (brilliantly thought out compatibility strategy!) Shows or hides the Web Toolbox toolbar (but you can do that simply by right-clicking on any toolbar) Displays a dialog to scale the editing view Scales the editing view to 100% in normal view Scales the editing view to 200% in normal view Scales the editing view to 75% in normal view Scales the editing view to see the width of the page Scales the editing view to see the whole page in page layout view

Version

Menu
Word 97 View menu

Shortcut

ViewOutline ViewOutlineMaster ViewOutlineSplitToolbar

View menu <9>

Alt V, O (or Alt + Ctrl + O)

ViewPage

View menu

Alt V, P (or Alt + Ctrl + P)

ViewRuler ViewSecurity ViewStatusBar ViewToggleMasterDocument ViewToolbars ViewVBCode ViewWeb

<9>

Word 2000 Tools menu (under Macro) Outlining toolbar

Tools menu <9> Word 2000 View menu

Alt + F11

ViewWebToolbox ViewZoom ViewZoom100 ViewZoom200 ViewZoom75 ViewZoomPageWidth ViewZoomWholePage

View menu

Word Command
WebAddHyperlnkToFavorites WebAddress WebAddToFavorites WebBanishWebToolbarForever Add to Favourites Hyperlink Address Add to Favourites

Description

Version

Menu

Shortcut

Web toolbar

No such command, unfortunately, but see: How to stop the web toolbar from jumping up at you whenever you click on a page number in the table of contents Copy Hyperlink Backward hyperlink (useful if you clicked on a page number hyperlink in the table of contents and then want to return to the TOC) Forward hyperlink Hide other toolbars Open Favourites folder Jump to a location... Open in New Window Open Search Page Open Start Page Displays the Word 2000+ Tools + Options + General + Web Options dialog Displays full pages in a Web browser (and makes you realise just how slowly web pages created in Word actually load) Refresh current page Edit Text Stop current jump Toggle Web toolbar Arranges windows as non-overlapping tiles Switches to the window containing the specified document Opens another window for the active document Moves the insertion point to the left one word Extends the selection to the left one word Moves the insertion point to the right one word Extends the selection to the right one word Window menu Ctrl + left arrow Shift + Ctrl + left arrow Ctrl + rt arrow Shift + Ctrl + rt arrow Window menu Alt W, A Web toolbar <9> <9> Web toolbar Web toolbar Alt + left arrow

WebCopyHyperlink WebGoBack

WebGoForward WebHideToolbars WebOpenFavorites WebOpenHyperlink WebOpenInNewWindow WebOpenSearchPage WebOpenStartPage WebOptions WebPagePreview

Web toolbar Web toolbar

Alt + rt arrow

WebRefresh WebSelectHyperlink WebStopLoading WebToolbar WindowArrangeAll WindowList WindowNewWindow WordLeft WordLeftExtend WordRight WordRightExtend

Word Command
WordUnderline WW7_DecreaseIndent WW7_DrawTextBox WW7_DrawVerticalTextBox WW7_FormatDrawingObject WW7_IncreaseIndent WW7_ToolsOptions

Description
Underlines the words but not the spaces in the selection (toggle) Does exactly the same as DecreaseIndent Does exactly the same as DrawTextBox Does exactly the same as DrawVerticalTextBox Does exactly the same as FormatDrawingObject Does exactly the same as IncreaseIndent Does exactly the same as ToolsOptions

Version

Menu

Shortcut
Ctrl + Shift + W